Site Visit Questions and Responses.pdf

SOLICITATION NO. FA441720R0015

PROJECT: Repair Interior 505/705 TRS, Bldg 90021, No. CP1017959

QUESTIONS – ANSWERS – 1 through __59___

QUESTIONS:

Question 1: Sheet S-110 – It appears there is to be 6- Helical Piles added around the perimeter of the building. Are we to pin these piles to the foundation? Please provide further direction as to the scope of demo of the slab/foundation, etc.

Answer 1: Per note 7.01 on sheet S-002, brackets are to be used and shall be post-tensioned to engage the load, without lifting the footing. This note references attachment to existing footings. There is no uplift on the footing, so the helical anchor brackets do not need to be mechanically attached to the existing footings.

Question 2: Sheet S-102 – States to cut and remove the existing beams to the face of the Face/CMU.

2a. Confirm shoring of the existing slab or beams are not required (A-115 does show this as a cantilevered slab)

2b. What size are the beams?

2c. Please consider providing pictures of this area.

Answer 2a: Shoring is not required. The portion of the beam to be cut is the cantilevered end of the beam. The remaining portion of the beam will remain simply supported by two CMU walls. The metal deck and concrete slab that is supported by the cantilevered portion of the beams will be removed, also.

Answer 2b: The beams are shown on original construction documents as W8x28.

Answer 2c: Picture below.

Question 3: Sheet S-201 – West & South elevations –

3a. Please confirm the existing 12” CMU wall will not require shoring at the proposed new openings.

3b. It appears just one of the opening is requiring a new CIP header, please confirm

Answer 3a: During construction, shoring is not required, because the wall is grouted solid and reinforced and will be capable of spanning the opening after sawcutting. No additional reinforcing at these new openings is required per note on sheet S-201.

Answer 3b: Two existing openings are to be infilled. These require that the top 16” be CIP concrete.

Question 4: Sheet S-303 – Any chance we could provide concrete pan stairs in lieu of the precast treads and landings for these stairs? The precast price will likely be considerably higher and will take much longer to get than pan stairs.

Answer 4: The precast was chosen for durability, since concrete filled pans have been known to hold water and corrode.

Question 5: Note 3 on A-112 & 113 states “Air Force mission may impact construction work.

Government will coordinate for such situations”.

5a. How much time should we include in our general conditions to accommodate these delays?

5b. Will a minimum of 48-hour notice be given for these delays? If employees and sub-contractors show up for work and are not allowed to perform their work, we will be charged for their time.

Answer 5a: None. If there is a Government delay, in absence of other types of concurrent delays, the

Contractor would be granted an extension of contract time.

Answer 5b: No. The Contractor would be notified of a Government delay as soon as it is known.

Question 6: Section 10 22 39, 2.2.1 states the folding partition to be STC rating of 52. The interior walls of these classrooms are showing wall type 6, which appear they could achieve an STC of 42 to

45. Please confirm you want this folding partition to be STC 52.

Answer 6: Specification 10 22 39, 2.2.1 will be revised to require an STC rating of 45. *Pending

Addendum

Question 7: Will the Government allow one person to perform the combined duties of superintendent, SSHO, and QC Manager?

Answer 7: Yes.

Question 8: Section 03 30 00 – 1.6.6 and 1.6.6.1 seem to be a bit stringent for a project this size. Can you please omit requirement for ACI certifications from CQC personnel and lead foreman/journeyman, and omit professional engineer requirement for quality manager?

Answer 8: Concur. Specification 03 30 00, 1.6 will be revised to delete this requirement. *Pending

Addendum.

Question 9: Section 05 12 00 – 1. States the company must have AISC quality certification. Since there is only the second-floor slab structural steel in this project there is not enough to attract the few companies that have the certificates. It is likely we will not receive any proposals for the structural steel unless this is removed and notified very quickly that this requirement has been remove in order for them to get back on board to price the project

Answer 9: Concur. Specification 05 12 00, 1.3 will be revised to delete this requirement. *Pending

Question 10: Section 09 90 00 – 1.3.1 calls for SSPC QP 1 certification for paint Page 3 of 3 applicators. QP-1 is for industrial painting contractors. Can you please change it to QP-9, which is for commercial painting contractors working on offices?

Answer 10: Concur. Specification Section 09 90 00, 1.3.1 will be revised to require QP-9. *Pending

Addendum.

Question 11: Past Performance page references - Section L paragraph 4.10, Factor 2 Past Performance

Indicates 20 page limit. Paragraph 4.1.1 “Provide a summary of the previous contracts described above, not to exceed 1 page of past performance information per reference. …The summary should not exceed 1 page per reference (maximum total of 20 pages) and include…”

Can the government please clarify- are you looking for a 1-page summary of all the provided Past

Performance Projects, and in addition to this summary, a 1-page overview for each past performance project?

Answer 11: The “Summary” is only referring to the 1-page overview for each past performance project.

Question 12: Does the government want the 50 Division Construction Cost Estimate Worksheet

(Attachment 6) as the excel file (standalone file), or include applicable pages in Vol 3 PDF file?

Answer 12: 50 Division Worksheet can be provided as an Excel or PDF file. Worksheet may also be a Standalone file or included in Vol 3 of the proposal.

Question 13: Is a temporary construction fence required by the Government for this site? If it is, then for bid purposes please give an approximate location?

Answer 13: No, the Government does not require a fence. The contractor has the option to install a security fence to enclose their storage area.

Question 14: Will the Government allow one person to perform the combined duties of superintendent, SSHO, and QC for this contract?

Answer 14: Yes.

Question 15: Specification section 01 33 00 – 1.9-c, states Government’s submittal review period will be “at least 20 working days”. That is very long and open ended. Please shorten that period to a maximum of 21 calendar days for all submittals including fire protection

Answer 15: Typically, the Government’s submittal review is accomplished in two weeks. However, the contractor must allow for the duration specified.

Question 16: Is the notice to proceed going to be concurrent with contract award, or will it be given at the preconstruction meeting?

Answer 16: Notice of Proceed will be discuss/issued at the Preconstruction meeting and will follow submission of Performance/Payment Bonds.

Question 17: Is a project sign required for this project?

Answer 17: No.

Question 18: The quality control requirements in section 03 30 00 – 1.6.6 and 1.6.6.1 are too stringent for a project this size. Will the Government waive the requirement for ACI certifications from CQC personnel and lead foreman/journeyman, and omit professional engineer requirement for quality manager for this project.

Answer 18: See answer to question #8.

Question 19: Specification section 09 90 00 – 1.3.1 calls for SSPC QP 1 certification for paint applicators. QP-1 is for industrial painting contractors. Please change it to QP-9, which is for commercial painting contractors working on offices.

Answer 19: See question #10.

Question 20: A floor plan note on sheet A-114 says to remove all existing storage racks and units, but demolition note 1 says the Government will remove equipment prior to building demolition. Please clarify whether or not removal of the storage racks is in the contractor’s scope of work.

Answer 20: The storage racks and associated fire suppression system must be removed by the contractor.

Question 21: If removal of the storage racks is in the contractor’s scope of work then clarify if the stored packages on the shelves will be removed by the contractor? And if so, then how and where do we store them?

Answer 21: Stored packages on the shelves will be removed by the government.

Question 22: Will the Government allow the cutting and removal of interior concrete slab, masonry walls, and steel deck to be performed during daytime workweek hours?

Answer 22: Yes, in accordance with specification 01 14 00.

Question 23: If you decide to move the bid date please set it for 2pm or later, and Tuesday through

Thursday. Then it will fall on typical bid days/times of the construction industry.

Answer 23: See Solicitation Amendment 0001

Question 24: Solicitation on page 46, section 4.1.2 and 4.1.3 states: "Evaluators are only allowed to use the Attachment 4, Past Performance Questionnaire. Altered or substituted questionnaires will not be evaluated. Also, Past Performance Questionnaires will only be accepted electronically by email from Project Owners or their authorized representatives." In the interest of not over burdening federal contracting officers, can we use past performance questionnaires that have already been filled out and signed by federal contracting officers? Our previous PPQs include all of the information requested by

"Attachment 4." Would you consider amending the solicitation to allow for this? We know that the current situation has put increased stress and workload on many federal employees, and we would like to submit our response to this RFP without adding to the workload of other federal contracting officers.

Answer 24: To ensure the integrity of the past performance information and to maintain the consistency of the type of information received for Past Performance Evaluations, we will not amend the paragraphs mentioned below. Additionally, IAW paragraph 4.1.3, “ In lieu of a Past/Present

Performance Questionnaire, if a project is currently available in the Contractor Performance

Assessment Reporting System (CPARS), the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations

Contracting Squadron office before the official closing date and time.”

Question 25: In lieu of a new Past Performance Questionnaire, can the contractor submit Past

Performance Questionnaires that have already been completed by the customer for another proposal?

Answer 25: See answer 24.

Question 26: Can work conducted in Room 201 be accomplished during off-hours?

Answer 26: Justification for work outside regular working hours requires Contracting Officer approval. See specification 01 14 00, 1.3.3.

Question 27: Please confirm if previous past performance questionnaire can be used.

Answer 27: See answer 24

Question 28: Section 27 10 00, 2.3.1.2 calls out for 50/125-um OM3 fiber and 2.5.3 states 62.5/125 connectors. Do they want OM1 or OM3 fiber cable and connectors?

Answer 28: OM3 fiber with OM3 LC connectors. Fiber should be red as well as the connectors. LC connector does not need to be keyed.

Question 29: Please advise if temporary cooling is required.

Answer 29: Temporary cooling is not required.

Question 30: Please provide topographic survey

Answer 30: Site as-built drawing below.

Question 31: Please advise if personnel may wear dual hats?

Answer 31: See answer to question #14

Question 32: Would the owner please provide a time extension for the submittal of this proposal

Answer 32: See Solicitation Amendment 0001

Question 33: Please provide the existing fire alarm and control manufacturer.

Answer 33: It is a Notifier fire alarm panel.

Question 34: Please advise if FF&E will be provided by owner or contractor.

Answer 34: FF&E is not required.

Question 35: Please indicate if temporary power will be required.

Answer 35: Temporary power is not required. A power outage should be scheduled outside regular working hours.

Question 36: In accordance with Sheet A-114, Key Note # 1 states the Gov’t will remove all equipment prior to demo, however the in the warehouse there is a note saying to “remove all existing storage racks and units”. Please confirm the contractor is to remove and discard the warehouse storage racks.

Answer 36: See answer to question #20.

Question 37: If Room 201 is currently utilized as a [secured area], will there be any special requirements of the Temporary Dust Partition being constructed within Room 201; such as STC requirements or physical security requirements, partition to be framed to deck, and etc.?

Answer 37: The temporary dust partitions have no special requirements and should be install as shown on drawings A-112 and A-113. Room #201 will not be a secured area during construction.

Question 38: In accordance with Sheet A-114 & A-115 Key Note # 9’ it states to “remove all carpet and glue in affected rooms…”, please confirm if 100% glue removal is required or if an adhesive encapsulater will be acceptable?

Answer 38: Adhesive encapsulater is acceptable if the floor is made smooth and approved by the manufacturer to receive new carpeting.

Question 39: In accordance with Sheet A-120 & A-122; Key Note # 1 states to “see sheet A-004 for wall construction legend”. Sheet A-004 does not exist. Please confirm this is supposed to state “Sheet

A-002”.

Answer 39: A-002 is the correct sheet number. *Pending Addendum

Question 40: Do the SIPR outlets... (LC mm red fiber) need to be keyed?

Answer 40: No.

Question 41: Are lockboxes needed on the SIPR outlets?

Answer 41: No.

Question 42: Do the NIPR cables need to be shielded?

Answer 42: No, but they need to be green in color.

Question 43: Do the NIPR outlets need to be keyed?

Answer 43: No, but they need to be green in color and terminated in the 568A configuration.

Question 44: Does the ceiling tray require a liner?

Answer 44: No liner required.

Question 45: We would like to have the opportunity to examine the soil borings nearest this location.

Can these be provided, or will we be required to conduct our own? We will need this information to determine if any dewatering will be required in this area. If no existing borings are available, can the

Government provide guidance on whether or not dewatering would be required?

Answer 45: The only soil borings are from the original construction and are in an appendix to the specifications.

Question 46: Are the capacities listed allowable or ultimate loads?

Answer 46: These capacities are Allowable.

Question 47: Please provide Specifications section for helical piers-these specs typically state load tests required, monitoring, etc. IF ANY

Answer 47: Achievement of the torque is equivalent to testing of the pile. These helical piles are to be designed by a licensed professional engineer per note 7.14, sheet S-002.

Question 48: Could we obtain clarification on the footing detail for piles #13-18 along the existing footing? Are these also new construction piles or rather are we to use a retro fit bracket to grab the existing footing-I did not see a detail other than note 7.01 p. S-002.

Answer 48: These are new piles that will support existing strip footings with a bracket. See response to question 1.

Question 49: Please confirm there is no asbestos materials present in this building

Answer 49: There is no known asbestos materials present.

Question 50: Please clarify what is involved in the Gopher Tortoise Survey on C-101.

Answer 50: Contact the Hurlburt Field Natural Resource Manager at the phone number provided on the drawings or through the Contracting Officer and they will inspect the site for threatened and endangered species. Also, the area includes the Contractor Laydown Area and the survey should be conducted prior to contractor mobilization.

Question 51: Would the Government be willing to entertain steel stairs with steel treads and landings

(grating or concrete filled pans) similar to the typical stairs found on Hurlburt in lieu of Pre-cast treads?

Answer 51: See answer to question #4.

Question 52: At the site visit, there were some discussions that the work in office area E-219 would be deleted in an amendment. Can you please confirm or clarify?

Answer 52: The office area at E-219 is not required and the drawings will be revised to delete this work. *Pending Addendum

Question 53: The drawings state the government will remove the modular furniture in Room 201 as required. Will the government be disconnecting the electrical and comm from these as well or will the contractor be required to disconnect/reconnect?

Answer 53: The government will disconnect the electrical and comm.

Question 54: Please confirm that on-going projects that are more than 90% complete can be used for

Volume II of the Past Performance proposal and will be considered equally relevant as completed projects.

Answer 54: Relevancy of a project will be determined during the Past Performance evaluation. On-going projects would be considered “recent” and can be used if a) a published “Interim” CPARS report is on file within the CPARS database, or b) a PPQ is submitted by the Project Owner or authorized representative. PPQ’s shall identify performance ratings to date as well as period of performance.

Question 55: Please advise the number of projects that have to be submitted in Volume II of the Past

Performance proposal. Is there a minimum or a maximum on the number of projects to be submitted?

Answer 55: There is no minimum number of projects required, however Section L, paragraph 4.1.4, “Lack of any past performance will not automatically disqualify an offeror, but it is a factor that is considered in the Best Value Subjective Tradeoff Source Selection described in Section M and paragraph 4.1.5, if the offeror claims there is no past performance, then that status must be identified to the Contracting Officer not later than the date/time proposals are due from all offerors.

In regards to the maximum number projects to be submitted, refer to Section L, paragraph 4.1.1, Provide a summary of the previous contracts described above, not to exceed 1 page of past performance information per reference. The summary should explain what aspects of each contract are deemed recent and relevant as related to the requirements of this solicitation and in accordance with

Section M. Failure to provide required relevancy description may impact the confidence rating, (i.e.

aspects of previous projects should match work elements identified in the solicitation/specification).

The summary should not exceed 1 page per reference (maximum total of 20 pages)

Additionally, Section L, paragraph 4.2 Volume II (b) Signed Teaming Agreement - If Teaming

Agreements are contemplated they must comply with 13 CFR Part 121 - Small Business Size

Regulations. The teaming members must provide complete information as to relevant and recent past performance information on previous teaming agreements. If this is a first time joint effort, each party to the teaming agreement must provide information on all relevant contracts as specified in paragraph

4.1. The maximum number of references combined shall not exceed 15 total.

Question 56: Please confirm that a project completed more than 6 years ago but less than 7 years can be used as a Relevant Past project and will be considered equally relevant.

Answer 56: IAW Section M, paragraph 4.1.1 Recency Assessment… “the effort must be ongoing or must have been performed during the past six (6) years from the issuance month of this solicitation.

Past performance information that fails this condition will not be evaluated.”

Question 57: In the instructions to bidders, Section L, Page 45 of 56, “4.0 Factor 2- Past Performance” it states to add past performance and do PPQ surveys, but it doesn’t give a minimum or maximum amount of projects that we can use. This is normally listed out in the Solicitation. Can you state what the min and max for past performance is? Please advise.

Answer 57: See answer 55

Question 58a: On site Management; It is clear to us that a qualified Superintendent is required on site at all times. Can this person serve as the on site SSHO as well if they have the qualifications, experience and OSHA 30?

Answer 58a: See answer 7

Question 58b: Can the Superintendent also serve as the onsite the QA/ QC if that person is qualified, has the experience and the USACE QA/ QC certification or equal training? Thus the General

Contractors are required to only have 1 person on site for all 3 responsibilities If not does this mean that a minimum of 2 persons are required on site at all times to handle all 3 responsibilities? Please advise

Answer 58b: See answer 7

Question 59: 50 Division Breakout- It has been our experience bidding projects at Hurlburt and Eglin that the 50 DIV breakout ( 48 Tabs) is a requirement for bid time turn in. As there are multiple trades involved in each CSI Division, the GC’s are having to collect sub bids breakdowns for each CSI

Division (48 Tabs). This creates a heavy burden the estimator and estimating team to complete the 50

Division ( 48 tabs) breakdown for those subs representing dozens of trades (as most subs do not submit their bids with the breakdowns)) and having to adjust the spreadsheets depending on what sub comes in low, sometimes 10 minutes prior to bid time.

We would like to suggest that the 50 Division breakdown and the summary sheet be allowed to be sent in 24 hours in work days after the bid date and that the summary sheet ( page one of the 50 Di.) must meet the final $ of the total bid submitted a bid time. That will allow the GC’s time to contact all low subs after submitting our bids to the owner, have our low subs properly complete those details breakdowns and make them concise and accurate rather than hurried and possibly incorrect which could cause a disqualification of our bid prior to bid date and time.

If this is unacceptable, could the GC’s be allowed to submit the summary sheet ( Page 1 of the 50 Div.)

only by bid time and then submit the other tabs with 24 hours allowing us ample time to have all our low subs and vendors send the proper and detailed breakdown? Please consider and advise.

Answer 59: A completed 50 Division Construction Cost Estimate Worksheet must be emailed to

Contract Specialist and Contracting Officer NLT 48 hours after proposal due date. *Pending

End of questions