Site Visit MFR and Sign In Sheet.pdf

Memorandum for Record 14 Jul 2020

Subject: Site Visit, Repair Interior 505 TRS & 705 TRS Bldg 90021, Hurlburt AFB, FL

1. A site visit was accomplished on 14 July 2020, at 1:00 PM., Central Daylight Time (CDT).

2. Everyone who arrived was checked against the roster and asked if they would like to have their names posted on beta.sam.gov for sub-contractors and suppliers (See attached Sign-In Sheet). Introductions were made: Contracting Officer – Rick Beaty; Contract Administrator – Romeo Reyes; and Construction Engineer – Paul Kendrick

3. The following items were briefed:

- The Contracting Officer and Contract Administrator contact information:

Contracting Officer: Richard Beaty; Email: richard.beaty.3@us.af.mil Phone: 850-884-2036 Contracting Administrator: Romeo Reyes: Email: romeo.reyes.1@us.af.mil. Phone: 850-884-3288

- Solicitation number FA441720R0015. Current closing date of 31 Jul 2020 @ 2:00 PM Central Daylight Time.

Electronic Proposals are to be delivered via DoD Safe Access File Exchange (SAFE) or to the 1st Special Operations Contracting Squadron, Bldg 90339, Hurlburt Field, FL, 32544 (if delivering proposals by mail (.pdf documents on CDs or DVDs), use UPS or FedEx, DO NOT use USPS). If submitting via DoD SAFE site, the offeror shall send an email requesting a "Drop-Off" link to the personnel listed above no later than (NLT) 48 hours prior to the proposal due date/time. Proposals sent via DoD SAFE, the date and time stamped on the upload will be used to determine the time delivered. One minute late is still late.

It is the offeror’s responsibility to check beta.sam.gov for any amendments or changes to the solicitation.

HARD COPIES OF PROPOSALS WILL NOT BE ACCEPTED. Only electronic versions of the bid bonds and proposals will be accepted. Paper copies of proposals will not be evaluated, will be rejected, and will not be considered for award. Proposals shall be submitted electronically in one of the following three (3) ways identified see Section L, paragraph 2 of the solicitation.

- Base Entry - Personnel requiring access to Hurlburt Field for the purpose of delivering an electronic proposal on compact disk, must send an e-mail containing the company name and the name of the person(s) requiring access to Romeo Reyes, email romeo.reyes.1@us.af.mil AND Richard Beaty, email richard.beaty.3@us.af.mil. Requests must be received NLT 72 hours prior to the date and time established for receipt of proposals. All commercial vehicles will need to use the new Commercial Vehicle Inspection (CVI) gate located off of Martin Luther King Jr Blvd. Personal Owned Vehicles will use the main gate off of Hwy 98. Please allow extra time to obtain your pass.

- Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all proposal submission requirements. Section L and M contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

A complete proposal shall consist of the following THREE (3) sections:

(a) Volume I, Technical Proposal

1. Subfactor 1 – Project Schedule

2. Subfactor 2 – Management Plan and Qualification

(b) Volume II, A) Past Performance, B) Teaming or Joint Venture agreement (if applicable); and

(c) Volume III, Cost/Price Proposal and Contractor Responsibility

In regards to Past Performance, it is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC no later than the closing date of the solicitation.

- In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Performance Assessment Reporting System (CPARS) the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

- Attendees are advised of the requirement to submit all questions in writing to the Contracting office NLT COB five (5) business days following the site visit, which is currently 21 Jul 2020. All questions must be submitted in Word format. Only those questions asked and answered in writing will be considered binding to the government. Send all questions to Richard Beaty at email richard.beaty.3@us.af.mil AND Romeo Reyes at email: romeo.reyes.1@us.af.mil.

- Answers to the questions and site visit sign in sheet will be posted on the beta.sam website.

4. Immediately following this briefing, everyone proceeded to the project site. Site visited concluded at 2:00 PM. CDT.

//SIGNED//

ROMEO REYES

Contract Administrator

FA441720R0015

Pre‐Proposal Site Visit

Contractor sign in sheet

14 Jul 2020 / 1300

Repair Interior 505 TRS / 705 TRS Bldg 90021

A B C Name Company Phone

John Kral Global Go, LLC 205‐948‐7008

Jeff Neidigh Outside The Box, LLC 804‐347‐8803

Jack Vorozheykin Atlantic Icon, Corp 787‐379‐0556

Manuel D Gonzalez ESA South, Inc 850‐937‐8520

Melanie D. Adams SAMM Electric 850‐834‐4377

Edgar R. Martinez Lego Construction 786‐566‐9930

Mark Ballard Wright Bros, LLC 850‐374‐7950

Chris McClain Wright Bros, LLC 850‐374‐7950

Josh Reed Wright Bros, LLC 850‐374‐7950

Donald Fowler All Phase Services 561‐891‐0237

James Davin Smith The Green‐Simmons Company, Inc. 850‐429‐0144

David King CYE Enterprises, Inc 904‐647‐2056

Charles David Jeffcoat CYE Enterprises, Inc 904‐647‐2056

James Pitts CYE Enterprises, Inc 904‐647‐2056