RFQ - FY26 HVAC Cooling Tower Water Sampling - Scott AFB.pdf

25 November 2025

REQUEST FOR QUOTATION (RFQ)

Purchase Request Reference: FY26 Cooling Towers HVAC Chemical Sampling & Treatment

Solicitation #: FA440725QJC02

Contracting Activity: 375TH CONTRACTING SQUADRON Scott AFB, IL 62225-5015

Government Representative: Nicholas Dillon Weiss – Contracting Officer (CO)

Phone – 618-531-6066 nicholas.weiss.5@us.af.mil

Jin Chung – Contract Specialist (CS) Phone – 618-256-9323 jin.chung.2@us.af.mil

Requesting quote for the services listed below. This acquisition is procured utilizing NAICS 541380 (Testing Laboratories and Services) which has a Small Business Size Standard of $19M and PSC Code H999 (Other QC/Test/Inspect—Miscellaneous). From this quotation, a single award will be made. Please provide an offer for the services listed below by 11 December 2025 @ 9:00 AM CST. If meeting this deadline is not feasible, please contact us to discuss an alternative completion date. To be eligible for award, your organization must maintain an active registration in SAM.gov.

Overview: Under the following purchase request, 375 CONS intends to procure services which includes labor, tools, chemical, and equipment necessary to perform cooling tower, closed loop, and coupon rack systems water/chemical monitoring, sampling and treatment for the Heating, Ventilation and Air Conditioning (HVAC) equipment located at various facilities on Scott AFB, IL. There are a total of 13 cooling towers with 11 sumps located at 8 different facilities. Please note that the two towers at B1700 share a common sump, the two towers at B1900 share a common sump, and the three towers at B44 each have their own sump. This contract also includes service to 124 closed loop systems (56 chilled & 68 hot) (67 facilities), and 27 coupon racks (15 facilities).

Period of Performance: Period of Performance is Date of Award - 30 Sept 2030, with one year base period and four one-year option periods.

Site Visit (Optional): A site visit will be conducted on 04 December 2025 @ 9:00 AM CST.

For getting access to the base, please email jin.chung.2@us.af.mil and nicholas.weiss.5@us.af.mil with the first and last names of members attending, 48 hours prior to the site visit date. From that point, we can submit your pass to the Visitors Center which you’ll be able to pick up on the day of the site visit. Note- Visitor Center now requires Real ID drivers licenses. If member does not have a Real ID, they can provide a Non-Real ID drivers license with a certified (no copies) passport, birth certificate, or social security card.

Once vendors provide the required information, upon gaining access to Scott AFB, vendors will meet outside 201 E. Winters St. Bldg 50 on Scott AFB, IL. From building 50, we will drive to the location of this project/requirement.

CLIN Structure/Pricing

Item # Description Quantity Unit Unit Price Total Price

The Anticipated CLIN structure for Base Year (FY26- Date of Award - 30 Sept

2026)

0001 Cooling Tower Water Testing Mx 9 MO

0002 Corrosion Inhibitor - Cooling Towers 10,000 KGA

0003 Liquid Oxidizer - Cooling Towers 10,000 KGA

0004 Biocide Non-Oxidizing - Cooling Towers

10,000 KGA

0005 Legionella Testing - Cooling Towers 22 EA

0006 Closed Loop Water Testing Mx 248 EA

0007 Coupon Rack Testing - Closed Loop 54 EA

0008 Nitrite - Closed Loop 500 GA

0009 Propylene Glycol inhibited - Closed loop 3000 GA

Total

The Anticipated CLIN structure for Option Year 1 (FY27- 1 October 2026 - 30 September 2027)

1001 Cooling Tower Water Testing Mx 12 MO

1002 Corrosion Inhibitor - Cooling Towers 10,000 KGA

1003 Liquid Oxidizer - Cooling Towers 10,000 KGA

Biocide Non-Oxidizing - Cooling Towers 10,000 KGA

1005 Legionella Testing - Cooling Towers 22 EA

1006 Closed Loop Water Testing Mx 248 EA

1007 Coupon Rack Testing - Closed Loop 54 EA

1008 Nitrite - Closed Loop 500 GA

Propylene Glycol inhibited - Closed

The Anticipated CLIN structure for Option Year 2 (FY28- 1 October 2027 - 30 September 2028)

2001 Cooling Tower Water Testing Mx 12 MO

2002 Corrosion Inhibitor - Cooling Towers 10,000 KGA

2003 Liquid Oxidizer - Cooling Towers 10,000 KGA

2005 Legionella Testing - Cooling Towers 22 EA

2006 Closed Loop Water Testing Mx 248 EA

2007 Coupon Rack Testing - Closed Loop 54 EA

2008 Nitrite - Closed Loop 500 GA

The Anticipated CLIN structure for Option Year 3 (FY29- 1 October 2028 - 30 September 2029)

3001 Cooling Tower Water Testing Mx 12 MO

3002 Corrosion Inhibitor - Cooling Towers 10,000 KGA

3003 Liquid Oxidizer - Cooling Towers 10,000 KGA

3005 Legionella Testing - Cooling Towers 22 EA

3006 Closed Loop Water Testing Mx 248 EA

3007 Coupon Rack Testing - Closed Loop 54 EA

3008 Nitrite - Closed Loop 500 GA

The Anticipated CLIN structure for Option Year 4 (FY30- 1 October 2029 - 30 September 2030)

4001 Cooling Tower Water Testing Mx 12 MO

4002 Corrosion Inhibitor - Cooling Towers 10,000 KGA

4003 Liquid Oxidizer - Cooling Towers 10,000 KGA

4005 Legionella Testing - Cooling Towers 22 EA

4006 Closed Loop Water Testing Mx 248 EA

4007 Coupon Rack Testing - Closed Loop 54 EA

4008 Nitrite - Closed Loop 500 GA

GRAND TOTAL

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Nov 2021) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of the following:

Cover Letter – The Cover Letter shall include the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company, CAGE Code, UEI Number, large/small business status/categories, a statement the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement the company does or does not take exception to any of the requirements of this

RFQ.

3. Please provide the following information with your offer:

a. Expiration Date of Quote: Note-(must be valid through 31 January 2026)

b. Proposed Payment Terms or Discount (i.e, Net 30, 1% 10 days):

c. Performance Begin/Complete:

d. Technical Quote – Referencing RFQ Attachment 1- Statement of Work, please offer a summary on how you intend to accomplish as outlined in Specific Instruction section Factor 1 (Technical Quote).

4. All questions in regards to the RFQ must first be directed to the Contracting Specialist Jin Chung, via e-mail jin.chung.2@us.af.mil with the Contracting Officer Nicholas “Dillon” Weiss Cc’d- nicholas.weiss.5@us.af.mil. Deadline for questions is 08 December 2025 @ 9 AM CST.

Offers must be e-mailed to above addresses. If issues are encountered with e-mail, please contact Jin Chung @ 618-256-9323 or Nicholas “Dillon” Weiss @ 618-531-6066.

Addendum to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEPT 2023)

Addendum to 52.212-1(c), Period for Acceptance of Offer. The paragraph is tailored as follows:

The offeror agrees to hold the prices in its offer firm until time of award or completion of any protests unless otherwise withdrawn. Quotes shall include a cover letter stating that the quote is valid through at least 31 January 2026. A quote offering less than 31 January 2026will be deemed unacceptable.

To assure timely and equitable evaluation of the quote, the offeror shall follow the instructions contained herein. The offeror is required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offeror being ineligible for award. The offeror must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Any exceptions shall be outlined in the offeror’s cover letter.

The offeror is required to submit the following in response to this solicitation:

1. Cover Letter

2. Technical Quote

3. Past Performance Information

4. Pricing Sheet (to include support/justification for pricing)

5. Solicitation Provisions and Contract Clauses

Only electronic copies shall be submitted in response to this solicitation. Indicate volume number, title, and the use of separate files to permit rapid location of information. The electronic copy of the quote shall be submitted in a format readable by Microsoft (MS) Office suite of applications. A complete response to this solicitation shall consist of one electronic copy submitted by e-mail to jin.chung.2@us.af.mil and nicholas.weiss.5@us.af.mil no later than the required quote due date. Late quotes will not be accepted. Your email submission must be checked and determined to be "virus free" prior to submission. After receipt of your quote, the CS or CO will email a confirmation of receipt. If you do not receive confirmation of receipt prior to the due date/time, the offeror is encouraged to reach out to the CS and CO to ensure the quote was received.

This acquisition does not require certified cost or pricing data. However, if deemed necessary, the contracting officer may request other than certified cost and pricing data to make a price fair and reasonable determination. To avoid delays, the offeror is encouraged to submit documentation deemed appropriate to support the proposed solution and pricing.

Organizational Conflict of Interest (OCI): At the time of submitting a quote, the offeror must state affirmatively whether or not it has OCI issues and must submit an OCI Identification and Mitigation Plan with the quote if OCI issues exist. The Government-accepted OCI Identification and Mitigation Plan shall be incorporated by reference into a resultant Contract. If no OCI exists, the offeror shall provide a statement stating no OCI exists.

Specific Instructions:

1. Factor I – Past Performance

a) Complete Attachment 4 - Past Performance Information (PPI) Sheet. Provide three (3) past performance examples of recent and relevant work. Recent is defined as work performed within the past five (5) years. Relevant is defined as work involving maintenance including but not limited to, cooling tower, closed loop, and coupon rack systems, water/chemical monitoring, sampling and treatment on HVAC systems and any other work included in the SOW. For each example, complete a Past Performance Information Sheet (PPIS), which should include:

• Customer name and contact information

• Dollar value of the work performed

• Contract number (if applicable)

• Period of performance

• Brief description of the work performed

• Customer assessment of performance (e.g., CPARS rating, letter of recommendation, and point of contact willing to be interviewed)

b) In addition to the PPIs, offerors may submit no more than one (1) page of additional information for each of the three (3) past performance examples submitted.

2. Factor II - Technical Quote

a) Please provide a summary of your technical approach on how you will perform cooling tower, close loop and coupon rack systems water/chemical monitoring, sampling and treatment for HVAC equipment located at various facilities on Scott AFB in accordance with the Statement of Work (SOW). Offerors shall not simply copy and paste the information directly in the Statement of Work, but rather shall provide their proposed solution for accomplishing the required service.

Technical Quote should utilize Times New Roman font, 12 pt font sizing, with standard single spacing. Maximum length of the Technical Quote will be 15 pages. If Technical Quote is over 15 pages, please contact the CS and CO.

Additional information required within Technical Quote:

a) Technical Plan: (mentioned above) In accordance with SOW, offerors shall provide a detailed technical plan describing their technical methodology/approach to be used in performing the requirements of the SOW.

b) Personnel Qualifications: In accordance with SOW 1.2 Note 3. Provide documentation demonstrating that all personnel performing sampling and treatment are either members of the Association of Water Technologies (AWT) or possess equivalent certification from a government-approved authority. Please submit copies of the relevant certifications.

c) Corrective Action Plan: In accordance with SOW 2.1, SOW 2.5, SOW 2.6, SOW 4.3, SOW 4.4, SOW 4.5. Describe your typical plan for addressing and maintaining HVAC water conditions that are found to be outside of acceptable limits.

d) Legionella Analysis Laboratory: In accordance with SOW 3.2. Identify the name and location of the CDC Elite laboratory that will be used for Legionella analysis.

e) Sample Reports: In accordance with SOW 1.2 Note 2, SOW 2.3.1, SOW 2.5, SOW 6.2. Provide a sample report, similar to those that will be provided to the customer on a monthly basis. Please redact any confidential customer information.

f) On-Site Service Frequency: In accordance with SOW 2.3.1. Specify which week of the month the contractor will conduct monthly site visits.

g) Chemical Delivery Plan: In accordance with SOW 7.1. Outline your plan for delivering large chemical loads to our facilities, including transportation and on-site distribution procedures.

3. Factor III – Price

a) The offeror shall submit pricing to support the completeness and reasonableness of their proposed prices for all contract line-item numbers (CLINS). The pricing information submitted shall fully support the SOW requirements for each element specified in the PWS. Information shall be segregated by the performance periods and the total price for each CLIN as specified in the solicitation.

Information shall also show the consolidated total price for performance. This factor shall be completed in the Pricing Worksheet included in the solicitation package.

b) The extended amounts must equal the whole dollar unit price multiplied by the number of units (i.e., (12) months). All unit and total dollar amounts provided shall be rounded to the nearest dollar.

Addendum to 52.212-2 Evaluation-Commercial Items (NOV 2021) This is a competitive best value subjective tradeoff acquisition. Award will be made to the offeror who is deemed responsible in accordance with the FAR, as supplemented, whose quote conforms to the solicitation's requirements (to include all stated terms, conditions, representations, certifications, and all other information required by 52.212-1 addendum of this solicitation). The Government will utilize the subjective tradeoff methodology to select the best overall quote, based upon an integrated assessment of Past Performance, Technical, and Price The Government will conduct a price analysis to determine whether proposed prices are fair, reasonable, and balanced.

The Government seeks to award to the offeror who gives the Air Force the greatest confidence that it will best meet, or exceed, the requirements. This may result in an award to a higher rated, higher priced offeror, where the decision is consistent with the evaluation factors, and the requirement owner and Contracting Officer reasonably determine that the superior past performance outweighs the cost difference. The Contracting Officer will base the award decision on an integrated assessment of quotes against the criteria in the solicitation (as described below). While the Government's evaluation team will strive for maximum objectivity, the trade-off process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

The following factors will be used to evaluate the HVAC Cooling Tower Services Contract:

Factor 1 – Past Performance: Offerors are instructed to submit a Past Performance Information (PPI) Sheet for three (3) projects they have previously worked on that are most recent and relevant to providing HVAC Cooling Tower Services similar to this requirement/project.

Factor 2 – Technical: Measures of merit for this factor are met when an offeror's technical approach provides the following essential elements:

Technical Plan: Offerors shall submit a detailed technical plan describing their technical methodology/approach to performing all requirements of the SOW.

Factor 3 – Price: The Initial Total Evaluated Price (I-TEP) will be calculated as the sum of the Offeror’s proposed prices for the base period and four 12-month option periods.

Strengths Exceedances

The Government intends, if it is in its best interest, to incorporate into the resulting contract, all beneficial aspects of the awardee’s quote and all above-threshold (minimum) attributes, performance levels, or capabilities for which evaluation credit was given.

By submission of your quote, the offeror agrees to all solicitation requirements including terms and conditions and representations and certifications. The offeror shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Government reserves the right to cancel this solicitation, with no obligation to the offeror.

The evaluation will utilize a phased approach consisting of three phases: Past Performance, Technical, and Price. If an offeror receives a rating of Limited or No Reliability for Past Performance in Phase 1, their quote may not be evaluated further in Phases 2 and 3, depending on the Government’s evaluation of whether or not the weakness is outweighed by other strengths. If an offeror receives a rating of Unacceptable for Technical in Phase 2, their quote will not be evaluated further in Phase 3.

A. Past Performance:

The Government will evaluate the offeror’s Past Performance to determine whether the offeror’s past performance is recent and relevant to this requirement as defined in FAR 52.212-1. The Government will also evaluate how well the offeror performed on prior contracts/projects. In addition to the submitted Past Performance Information Sheets, the government reserves the right to use other sources of past performance information in determining a reliability rating. These sources include but are not limited to: CPARS, internet searches, Better Business Bureau, Google and other online reviews, etc.

Step 1: Recency Assessment:

The Government will first review the past performance information sheets provided by the vendor and those found in other sources (e.g., CPARS) to determine if they are recent. A past performance reference is considered recent if the work was performed within five (5) years prior to the issuance date of this RFQ. References that are not recent will not be evaluated further.

Step 2: Relevancy Assessment:

For all recent past performance references, the Government will assess their relevance to the work required by the SOW. The Government will consider the scope, magnitude, and complexity of the prior work specifically as it relates to HVAC Cooling Tower Services . A relevancy rating of Highly Relevant, Relevant, or Not Relevant will be assigned.

Highly Relevant: The work performed was virtually the same as the SOW requirements for HVAC Cooling Tower Services.

Relevant: The work performed was similar to the SOW requirements for HVAC Cooling Tower Services.

Not Relevant: The work was not similar to the SOW requirements for HVAC Cooling Tower Services.

Step 3: Performance Quality and Reliability Assessment:

The Government will evaluate the quality of performance on contracts deemed recent and relevant to assign an overall confidence rating as defined below:

a. High Confidence - Based on the vendor’s performance quality on recent and relevant efforts, the Government has a high degree of confidence that the vendor will successfully perform the required effort. The vendor's record indicates performance was of high quality.

b. Adequate Confidence - Based on the vendor’s performance quality on recent and relevant efforts, the Government has a reasonable expectation that the vendor will successfully perform the required effort. The vendor's record indicates performance was of acceptable quality.

c. Neutral Confidence - No recent and relevant performance record is available for review, or the record is so sparse that no meaningful confidence assessment can be made. This rating is not viewed favorably or unfavorably.

d. Low Confidence - Based on the vendor’s performance quality on recent and relevant efforts, the Government has a low expectation that the vendor will be able to successfully perform the required effort. The record may indicate performance issues on one or more contracts.

B. Technical:

The Government will evaluate the Technical Quote on an Acceptable/Unacceptable basis, assigning a rating of Acceptable or Unacceptable, as defined below.

Acceptable: The submitted Quote is compliant with RFQ and SOW requirements.

Unacceptable: The submitted Quote is non-compliant with RFQ and SOW requirements, rendering it ineligible for award due to the presence of deficiencies.

C. Price:

The Government will evaluate the price sheet submitted in response to this solicitation, reviewing the price sheet to ensure that the proposed price is complete, reasonable, and balanced as defined below.

The Government reserves the right to reject an offer if the Contracting Officer determines that the proposed price does not meet the criteria of completeness, reasonableness, and balance.

Completeness: The offeror's price and other supporting information will be evaluated to ensure continuity and traceability of prices to the proposed technical plan and between initial quotes and any revisions thereto. The review will determine the adequacy of the offeror's quote in addressing and fulfilling the solicitation requirements.

Reasonableness: The price sheet will be reviewed to determine the reasonableness of price and the offeror's understanding of and ability to perform the requirement.

Balance: IAW FAR 15.404 unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. All separately priced line items will be analyzed to determine if the prices are unbalanced. The offer may be rejected if the CO determines the lack of balance poses an unacceptable risk to the Government.

The Initial Total Evaluated Price (I-TEP) will be calculated as the sum of the Offeror’s proposed prices for the base period and four 12-month option periods. Evaluation of options and the Extension of Services (EOS) shall not obligate the Government to exercise such options. A six-month Extension of Services IAW FAR 52.217-8, “Option to Extend Services” will be utilized if necessary. The six-month EOS is not to be considered part of option period pricing and will be a separate option exercised if it is utilized. After any interchanges or quote revisions, if necessary, the Government will evaluate the Final TEP (F-TEP). Under this factor, the Government will evaluate the Offeror’s TEP based on the following:

General Considerations:

The quote must comply in all material respects with the requirements of law, regulations, and conditions set forth in the solicitation. To be eligible for award, the offeror must be determined responsible as defined in Federal Acquisition Regulation (FAR) 9.104-1.

A written notice of award or acceptance of an offer, mailed, or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Basis of Award:

Award will be made IAW the procedures specified in the Request for Quote (RFQ) . The Government will award a single contract resulting from the solicitation using the procedures in the Basis of Award section of this clause. In the event adequate price competition is not received, the Contracting Officer will use one or more of the price analysis techniques described at FAR 15.404-1(b)(2) to ensure the price to the Government is fair and reasonable.

The Government will evaluate quotes using the following phases:

Phase 1. Past Performance Evaluation: Past performance will be graded on the Performance Quality and Confidence criteria described in the addendum to FAR 52.212-2.

Phase 2. Technical Evaluation: Technical will be reviewed second and evaluated on an acceptable/unacceptable basis per the criteria described in the addendum to FAR 52.212-1 and FAR 52.212-2. If Technical is deemed Unacceptable and not easily made acceptable, price will not be reviewed, and the quote will be ineligible for award due to an Unacceptable rating.

Phase 3. Price Evaluation: Price will be evaluated for reasonableness, completeness, and balance as described in the addendum to FAR 52.212-1 and FAR 52.212-2.

Note: Past performance is more important than Technical (with Acceptable rating) and Price.

The Government reserves the right to award to a higher rated, higher priced offeror where the decision is consistent with the evaluation factors outlined in the solicitation and the Government reasonably determines that the superior past performance of the higher priced offeror outweighs the cost difference. In the event multiple offerors receive equal past performance and technical ratings, price will be the determining factor.

The Government reserves the right to conduct interchanges with offerors. These interchanges may be used to clarify aspects of quotes, resolve minor deficiencies, or allow offerors to revise their quotes (including price). The Government is not obligated to conduct interchanges with all offerors and may award without conducting interchanges.

AFFARS 5352.201-9101 Ombudsman

Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICA KMP, 507 Symington Drive, Scott AFB IL 62225

- 5022, (618) 229-0267, fax (618) 256-6668 email: Susan madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

DAFFARS 5352.242-9000 Contractor Access Air Force Installations (June 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause) Attachment List:

RFQ Attachment 1 – STATEMENT OF WORK (SOW) – 19 Nov 2025 RFQ Attachment 2 – STATEMENT OF WORK (SOW) Attachment 1 RFQ Attachment 3 – Pricing Sheet 19 Nov 2025 RFQ Attachment 4 – Past Performance Information Sheet RFQ Attachment 5 – Solicitation Provisions and Contract Clause RFQ Attachment 6 – Previous RFI Log Q&A