ISWM_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

Scott Air Force Base, Illinois

19 July, 2016

1. DESCRIPTION OF SERVICES

1.1. NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL SERVICES

1.2. REFUSE COLLECTION

1.3. RECYCLABLES COLLECTION

1.4. COLLECTION REQUIREMENTS

1.5. EQUIPMENT MAINTENANCE

1.6. REPORTS AND RECORDS

1.7. INCLEMENT WEATHER

1.8. ROUTE PARAMETERS

1.9. SUBMITTALS

2. SERVICE SUMMARY (SS)

2.1. QUALITY CONTROL

2.2. QUALITY ASSURANCE

2.3. PERFORMANCE ASSESSMENT

2.4. PERIODIC PROGRESS MEETINGS

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

3.2. UTILITIES

3.3. MATERIALS

3.4. SECURITY, FIRE AND MEDICAL SERVICES

3.5. TELEPHONE

3.6. SOLID WASTE COLLECTION AND DISPOSAL

4. GENERAL INFORMATION

4.1. MISSION

4.2. BACKGROUND

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION

4.4. ENVIRONMENTAL REQUIREMENTS

4.5. HOURS OF OPERATION

4.6. RECOGNIZED HOLIDAYS

4.7. SECURITY REQUIREMENTS

4.8. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.9. SPECIAL QUALIFICATIONS

4.10. INTERFACES

4.11. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

4.12. SAFETY REQUIREMENTS AND REPORTS

4.13. CHANGES IN SCOPE OF WORK

4.14. MANPOWER REPORTING

5. APPENDICES

APPENDIX A: Workload Estimates APPENDIX B: Maps and/or Site Plans

1. DESCRIPTION OF SERVICES.

1.1. NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL SERVICES. The

Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

1.2. REFUSE COLLECTION. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision and other items and services necessary to perform refuse collection and disposal services at Scott Air Force Base, Illinois. The contractor shall perform to the standards in the contract as well as all local, state, federal regulations and Final Governing Standards (FGS). Workload estimates are identified in

Appendix A and collection locations are identified in Appendix B.

1.3. RECYCLABLES COLLECTION. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision and other items and services necessary to collect and remove commodities deemed recyclable on Scott Air Force Base, Illinois. The contractor shall be responsible for collecting recyclable material base-wide that is generated through normal daily operations. The contractor shall perform to the standards in the contract as well as applicable local, state and federal regulations. The contractor is encouraged and expected to use innovative approaches to efficiently accomplish Performance Work Statement

(PWS) requirements in a timely manner, at a reasonable costs and in a way that fosters pride and ownership in the work performed. Workload estimates are identified in Appendix A and collection locations are identified in

Appendix B.

1.4. COLLECTION REQUIREMENTS.

1.4.1. REFUSE. The contractor shall empty refuse containers/dumpsters based on historical data for the first

30 days of performance or at least weekly. The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer’s Representative (COR) five (5) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time but as a minimum to COR and contractor shall monitor fill capacities during the first 30 days of performance and at one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without COR approval. Historical frequency tables are located in Appendix A, Table A2. When the contractor completes service at a location, there shall be no litter, or waste material on the ground within a 10-foot radius of the container. The contractor shall ensure the gates of any fenced container enclosures are closed after each collection. The contractor will make a missed pick-up within 24 hours of notification.

1.4.1.1. FOOD WASTE CONTAINERS. The contractor shall empty containers used to dispose of food waste daily on days when the serviced facility in operation. Garbage containers and pickup days are identified in Appendix A, Table A2.

1.4.1.2. TEMPORARY LODGING FACILITIES (TLF). Containers will be place curbside by TLF workers on scheduled pickup days. The contractor shall accomplish pickup weekly. The contractor is responsible for cleaning up any spills, debris, etc. while collecting refuse at each location.

1.4.1.3. OVER AND ABOVE REQUIREMENTS. The following services shall be priced separately in accordance with the cost indicated in Schedule B. The contractor shall be compensated in accordance with the price specified in Schedule B for that service.

1.4.1.4. SPECIAL/UNSCHEDULED EVENTS. Special events require additional collections. The COR shall coordinate with the contractor no later than 14 days prior to the event. Service may require supplying additional recycling containers, collecting/dispensing of recyclables during the event. The contractor will be reimbursed for Special Events under a separate Contract Line Item Number (CLIN). Examples of special events are listed in Appendix A, Estimated Workload Estimates.

1.4.1.4.1. OPEN HOUSE/AIR SHOW. The Open House/Air Show is normally held during the summer months and runs 2-3 days (Friday – Sunday). Fridays are restricted to handicapped and elderly visitors. The contractor shall provide adequate personnel and containers for refuse collection and disposal services. Refuse containers shall be emptied within 15 minutes of being filled to 80% capacity. The government will provide utility vehicles to haul refuse from collection points to contractor disposal vehicle/container.

1.4.1.5. TEMPORARY CONTAINER SERVICE. When requested by the COR, the contractor shall provide roll-off containers for collection of Construction and Demolition (C&D) and other refuse material. The contractor shall place containers at the designated site within one business day from COR notification. The contractor shall dispose of all refuse at a permitted landfill facility.

1.4.1.6. ADDITIONAL PICKUPS. In the event unusual conditions cause a container to require pickup before the scheduled time, the COR and/or CO may request in writing (email/fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size.

1.4.1.7. YARD WASTE COLLECTION AND DISPOSAL. The contractor shall provide 30 – 40 CY roll-off containers for yard waste collection. The contractor shall place containers at the designated site indicated in

Appendix B and associated maps. All yard waste (i.e. limbs, leaves, small tree branches, etc.) shall be taken to an approved composting and recycling facility for disposal. At no time will this yard waste be mixed with other types of waste. The contractor shall be on an “on-call” basis within one business day of COR notification.

1.4.1.8. POINTS OF COLLECTION. Collection stations are identified is Appendix B. The contractor shall position bulk containers for customer ease. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees and other potential obstructions.

1.4.1.9. CUBIC YARD CAPACITY. Proposed capacities of containers are identified in Appendix A, Table

A2. The contractor is encouraged to identify changes to the capacities of containers and/or service frequencies to improve the overall efficiency of refuse collection. The contractor shall provide any suggested changes to the

COR for approval prior to implementation.

1.4.1.10. GOVERNMENT-APPROVED CONTAINERS. Collection of refuse in all areas, except residential areas, shall be from contractor-provided, government-approved containers.

1.4.1.11. CONTAINER AND COLLECTION AREA MAINTENANCE. The contractor shall return all refuse containers to their original location after servicing in an upright position with the lids securely in place

(closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers. The contractor can adjust the container size or pickup frequency with COR approval. The contractor will be responsible for keeping collection areas free of refuse and debris.

1.4.1.12. WEIGHING OF VEHICLES. The contractor shall weigh all vehicles used in the collection of refuse materials on state certified vehicle scales before arriving at the base and on state-certified scales at the landfill. Incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the operator to determine the amount of refuse tonnage collected on the base. The contractor shall submit a monthly report that includes weight tickets that reflect the disposed tonnage, date of disposal, type of vehicle and cost of landfill tipping fees.

1.4.1.13. OFF-BASE DISPOSAL. The contractor shall transport and dispose of all refuse at a licensed off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to the landfill tipping fee line item for reimbursement.

1.4.1.14. WASTE WATER TREATMENT PLANT COLLECTION. Contractor shall supply six 1-yard containers. Three of which will be cut down 3 inches to accommodate lower conveyor opening at the treatment plant. The three remaining containers shall have no customization. All containers shall have standard 6” wheels. Full containers shall be pushed out to the street by the government and situated in a way for easy collection/access.

1.4.2. RECYCLABLES.

1.4.2.1. ROUTES/SCHEDULES SUBMITTALS. The contractor shall perform pickups at the locations and frequencies identified in Appendices A and B. The COR shall coordinate with the contractor to schedule pick-ups when materials become excessive at points of collection (see para 1.3.2.5. below). The contractor shall submit any recommended route changes or additions to the COR no later than five calendar days prior to start of contract performance. The COR must approve the submittals prior to the contractor starting work.

1.4.2.2. ADDITIONAL COLLECTIONS. Additional collections may occur when unusual conditions require collection outside of the normally scheduled frequencies. Additional collections shall be accomplished within

24 hours of COR notification.

1.4.2.3. SPECIAL EVENTS. Special events require additional collections. The COR shall coordinate with the contractor no later than 14 days prior to the event. Service may require supplying additional recycling containers, collecting/dispensing of recyclables during the event. The contractor will be reimbursed for Special

Events under a separate Contract Line Item Number (CLIN). Examples of special events are listed in Appendix

A, Estimated Workload Estimates.

1.4.2.3.1. OPEN HOUSE/AIR SHOW. The Open House/Air Show is normally held during the summer months and runs 2-3 days (Friday – Sunday). Fridays are restricted to handicapped and elderly visitors. The contractor shall provide adequate personnel and containers for refuse collection and disposal services.

Recyclable containers shall be emptied within 15 minutes of being filled to 80% capacity. The government will provide utility vehicles to haul recyclables from collection points to contractor disposal vehicle/container.

1.4.2.4. SURGE REQUIREMENTS. Surge requirements beyond the capability of the contractor may be augmented by the government at its option when the government perceives that mission accomplishment is endangered.

1.4.2.5. POINTS OF COLLECTION. Collection locations for recyclable materials are identified in

Appendix B and include office building areas, industrial areas, food service areas, and recreation areas. The contractor shall position containers and recycling bins for customer ease. This may require repositioning of containers. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. The contractor shall provide new containers when existing containers are deemed beyond repair or replacement is necessary. During the contract performance period, the government reserves the right to add, delete, or change collection points and number of containers to meet changing requirements. The contractor will be notified of any changes to collection points by the COR. Changes shall be effective when COR and contractor has agreed upon scheduled start time.

1.4.2.6. RECYCLABLE COLLECTION AREA (Bldg 4205). The recyclable collection area shall be utilized by base personnel to collect larger amounts of recyclable material not otherwise able to be accommodated by facility locations. Contractor shall provide two 30-cy containers that shall be serviced on a call-in basis.

1.4.2.7. GOVERNMENT-APPROVED CONTAINERS. The contractor shall collect recyclable materials from contractor-provided, government-approved containers, recycling bins or plastic bags. The containers should be called in for pick-up when they are full. The containers should be covered or closed to prevent the recycling materials from littering the area, except the scrap metals container.

1.4.3. MATERIALS COLLECTION. The recyclable materials that are to be collected at a minimum are:

paper (newspaper, magazines, etc.), cardboard, cans, plastic, glass, and scrap metals. The materials will be sold as collected. All materials shall be tracked by reported bill of lading weight and reported to the COR and or, the Qualified Recycling Program (QRP) manager. The customer drop-off containers shall be emptied daily or as-needed.

1.5. EQUIPMENT MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. The contractor shall ensure all containers remain in good, workable condition. All containers must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Contractor trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicle or equipment have any leaks, the contractor is responsible for cleanup.

1.6. REPORTS AND RECORDS.

1.6.1. REFUSE. The contractor shall provide a monthly report detailing total tonnage of municipal solid waste

(MSW and CD) collected, landfill tipping fees and weight tickets. Format for these monthly reports shall be coordinated with the CO or COR. The Contractor shall provide a written and/or electronic copy of the invoice for billing submitted no later than close of business (COB) on the tenth day of the month. The Contractor shall provide the COR a copy of the Driver’s Log used for pick-up, on the next business day following regular MSW pick-up, as requested.

1.6.2. RECYCLABLES. The contractor shall provide a monthly report detailing total tonnage of materials recycled to the COR and/or the QRP manager no later than close of business of the tenth day of the following month. The contractor-provided monthly report will provide recycling quantities for acquired and shipped commodities, by type and a shipping summary. In addition, the monthly report will briefly summarize recycling activities and operations (e.g. special collections recycle pick-ups).

1.7. INCLEMENT WEATHER. The contractor shall collect refuse and recyclables during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the contractor shall perform all missed collections within 24 hours after the severe weather has terminated. Unless the Contracting Officer authorizes additional time.

1.8. ROUTE PARAMETERS. The contractor shall establish routes to the base through the Mascoutah

(Contractor) Gate between 6:00am and 4:00pm, Monday through Friday, excluding federal holidays. Collection outside these hours requires COR approval and shall be through the Shiloh Gate.

1.9. SUBMITTALS. The contractor shall provide the COR and/or the QRP manager with the following information, reports, logs and lists at the frequency identified in the table below. All indicated information and reports shall be provided by the 10th day of the following month after the close of the reporting cycle.

Electronic data submissions shall be used to the maximum extent practicable as deemed by the COR.

SUBMITTAL DESCRIPTION FREQUENCY

Shipping reports, including weight tickets Monthly

Collection schedule and locations Upon Request

Unscheduled Collection Log Upon Request

Contractor Points of Contact (Non-Business Hours) Upon Request

2. SERVICE SUMMARY (SS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

REFUSE COLLECTION

PERFORMANCE OBJECTIVE PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

METHOD OF

SURVIELLANCE

1. Collect Municipal Solid Waste in accordance with the established schedule.

1.3.1. – 1.3.1.15. No more than two (2) valid customer complaints and/or inspection failure per month.

Periodic inspections and customer complaints

2. Dispose of Municipal Solid Waste in accordance with the established governing directives.

1.1. 0 Deficiencies permitted. Periodic inspections and customer complaints

3. Maintain equipment in good workable condition. Trucks and solid waste containers washed and free of odors.

1.4. No more than two (2) valid

customer complaints and/or inspection failure per month

Periodic inspections and customer complaints

4. Perform unscheduled collections required by the CO or COR

1.3.1.3. – 1.3.1.6. 0 Deficiencies permitted. Periodic inspections and customer complaints

5. Return all containers to original location as required by contract. Ensure all container locations present a neat appearance upon completion of service.

1.3.1.13. No more than two (2) valid

customer complaints and/or inspection failure per month

Periodic inspections and customer complaints

6. Reports and Records

A. Ensure all required reports or logs are turned in by due date.

B. Ensure all required logs, manifests, or weight records are kept and available to government as required

1.5.1.

1.6.

No more than one (1) missed report and records annually

100% inspection

RECYCLABLE COLLECTION

PERFORMANCE OBJECTIVE PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

METHOD OF

SURVIELLANCE

1. Additional Pick-ups: Perform unscheduled collections required by the

COR.

1.3.2.2., 1.3.2.3. 0 Deficiencies permitted. Periodic inspections and customer complaints

2. Special Events: Support recyclable collection activities at special events.

1.3.2.3. 0 Deficiencies permitted. Periodic inspections and customer complaints

3. Administrative: Provide monthly tonnage reports for recycling no later than the tenth working day of the month following the reporting month.

1.5.2. No more than one (1) missed

report and records annually

100% inspection

4. Collection: Collect non-residential recyclables, to include fluorescent bulbs.

1.3.3., 1.3.4. No more than two (2) valid customer complaints and/or inspection failure per month.

Periodic inspections and customer complaints

5. Equipment: Maintain equipment in good workable condition. Trucks should be washed and free of odors

1.4. No more than two (2) valid

customer complaints and/or inspection failure per month

Periodic inspections and customer complaints

6. Collection Areas: Return all containers to original location as required by contract. All collection areas shall maintain a neat appearance.

1.3.1.13. No more than two (2) valid

customer complaints and/or inspection failure per month

Periodic inspections and customer complaints

2.1. QUALITY CONTROL. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the American

National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The contractor shall submit a written quality control plan to the contracting officer for approval. The contractor shall submit the plan no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a DD Form 2772, Contract

Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR in accordance with instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT.

2.3.1. PERIODIC VALIDATIONS. This method requires the COR to employ a “spot check” style of evaluation. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the CO or COR.

Failing to meet the performance threshold as outlined in the SDS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SDS of these performance objectives in any combination for any two or more consecutive or non-consecutive months during a contract period shall constitute an immediate progress meeting with the Multi-Functional Team.

2.4. PERIODIC PROGRESS MEETINGS. The CO, Functional Commander, COR, other government personnel as appropriate, and the contractor meet quarterly to discuss the contractor’s performance. The following issues could potentially be discussed:

- Opportunities to improve the contract

- Any modifications required of the contract

- Unsatisfactory inspections and trends against each performance objective observed

- Positive performance

- Steps taken by the Contractor to prevent unsatisfactory occurrences in the future.

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES. RESERVED.

3.1.1. INTERIOR SPACE. RESERVED.

3.1.2. EXTERIOR SPACE. RESERVED.

3.2. UTILITIES. RESERVED.

3.3. MATERIALS. RESERVED.

3.4. SECURITY, FIRE AND MEDICAL SERVICES. The Government will provide police and fire protection. In the event of a medical emergency, base contracted ambulance service for transporting an injured employee to a local hospital.

3.5. TELEPHONE. RESERVED.

3.6. SOLID WASTE COLLECTION AND DISPOSAL. RESERVED.

4. GENERAL INFORMATION.

4.1. MISSION. The overall Civil Engineer mission at Scott AFB, Illinois is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

Home to Air Mobility Command Headquarters (AMC HQ), United States Transportation Command

(USTRANSCOM), and other high profile tenant agencies, Scott is known as “The Showcase Wing.” As such, Scott hosts an average of 75 Distinguished Visitors and VIP Guests annually. Special areas of concern during these visits are Heritage Drive, Scott Drive, Hangar 1 (Bldg 433), USTRANSCOM (Building 1900), AMC HQ

(Bldg 1600), Essex House (Bldg. 150), Global Reach Planning Center (Bldg. 1907), and Scott Club (Bldg.

1560).

4.2. BACKGROUND. Scott AFB is located in southern Illinois, 20 miles east of St. Louis, Missouri along

Interstate 64. Several communities surround the base including, Belleville, Shiloh, O’Fallon, Fairview Heights, Mascoutah, and Lebanon. Scott AFB experiences four distinct seasons and receives an average of 39 inches of precipitation annually, with an average high temperature of 89 degrees, in the month of July, and an average low of 23 degrees, the month of January.

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION. RESERVED.

4.4. ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State and Local environmental codes and regulations, the following specific guidance is provided.

4.4.1. Hazardous Materials. The CO shall approve all hazardous materials brought on site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952.

Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1. SPILL CONTROL. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.5. HOURS OF OPERATION. The contractor shall perform refuse and recyclable collection during between 0600 and 1600, Monday through Friday, excluding federal holidays, unless otherwise required in the contract or approved by the COR. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the COR and reschedule the work to minimize disruption.

4.6. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on federal holidays, except in emergency situations. Federal holidays are as follows:

New Year’s Day - 1 January Labor Day - 1st Monday in September

Martin Luther King Day - 3rd Monday in January Columbus Day - 2nd Monday in October

Washington’s Birthday - 3rd Monday in February Veteran’s Day - 11 November

Memorial Day - last Monday in May Thanksgiving Day - 4th Thursday in November

Independence Day - 4 July Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.6.1. BASE CLOSURES. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.7. SECURITY REQUIREMENTS. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by

Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an

LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

4.7.2. BADGES. The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area.

4.7.3. CONTRACTOR REGISTRATION OF VEHICLES ON SCOTT AFB. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

4.7.4. ACCESS TO INSTALLATION DURING FORCE PROTECTION CONDITIONS (FPCONS).

Contractors will be assigned a mission essential designation IAW requirements contained in Scott Air Force

Base Integrated Defense Plan 31-1. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

4.7.5. SAFEGUARDING CLASSIFIED OR UNCLASSIFIED INFORMATION. The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period. To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager. Work on this project requires that personnel have access to Privacy

Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

4.7.6. CONTRACTORS WORKING IN CONTROLLED OR RESTRICTED AREAS. The unit requesting contract support will provide escort (s) for contractors’ at all times when within a controlled area.

Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW Scott Air Force Base

Integrated Defense Plan 31-1, and command/local directives.

4.7.7. ACCESS TO GOVERNMENT FACILITIES WITH CONTROLLED OR RESTRICTED AREAS.

The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

4.7.7.1. CONTRACTORS RESPONSIBILITIES WHILE WORKING WITHIN CONTROLLED OR

RESTRICTED AREAS. Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199. The government, at any time, may revoke the AF Form 1199. The procedures for the issuance of an AF Form 1199 are contained in

Scott Air Force Base Integrated Defense Plan 31-1. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in Scott Air Force Base Integrated Defense Plan 31-1.

4.7.7.2. ACCESS TO GOVERNMENT FACILITIES WITH CONTROLLED OR RESTRICTED

AREAS FOR REPLACEMENT CONTRACTORS. The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable Review” prior to having access to a Controlled Area. The above information shall be submitted to 375 AMW/IP.

4.8. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY. IAW DoDI

3020.37 upon notification by the CO, the contractor shall perform refuse and recyclables collections until appropriately released or evacuated by military authority. The hours of operation shall remain as stated in the

PWS. The COR shall identify mission essential priorities and direct the contactor appropriately.

4.9. SPECIAL QUALIFICATIONS. The contractor shall provide the name and telephone number of the contractor’s on-site contract manager and alternate responsible for all requirements in the PWS.

4.10. INTERFACES. The contractor shall not unduly interfere with regularly scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the contractor shall temporarily cease work in the area and report the instructions, to include name of the government person involved, to the CO/COR. immediately by the most expedient means. The contractor shall notify the CO/COR verbally of disputes with customers or other base contractors and follow-up in writing.

4.11. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE. The

Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

4.12. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the COR as soon as possible after each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a completed copy of required Accident

Investigation Reports to the CO within five calendar days of each occurrence.

4.13. CHANGES IN SCOPE OF WORK. The contractor shall identify pricing for each type of tasking in the contract schedule. The contractor shall use Appendix A for adding or subtracting work and/or work areas on or off of the base.

4.14. MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United

States Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The contractor may direct questions to the CMRA help desk.

4.14.1. USES AND SAFEGUARDING OF INFORMATION. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.14.2. USER MANUALS. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5. APPENDICES.

Appendix A: Workload Estimates

Appendix B: Area Maps/Site Plans

Appendix C: Definitions http://www.ecmra.mil/

APPENDIX A: Workload Estimates

Table A1: Estimated Refuse Workload Data

REFUSE COLLECTION

ITEM DESCRIPTION EST. ANNUAL QTY.

1. Municipal Solid Waste 3,115 tons

1a. Front End Load (FEL) Containers 2,132 tons

1b. 30CY Compactors 300 tons

1c. 90-Gallon Curbside Containers 58 tons

1d. Yard Waste (Organic) 277 tons

1e. Open Top 208 tons

1f. Additional Pickups 1 each

2. Special Events (See notes below) 3 each

3. Air Show 1 each

4. Temporary Container Service 125 each

4. Construction and Demolition Debris (C&D) 140 tons

5. Bulk Container Relocations 40 each

Notes:

1. Special/Unscheduled events will be performed at the direction of the COR.

The following are special events that could occur during each year.

a. Base Picnic: Average tonnage 2.5. Occurring 1x/year

b. September Celebration: Average tonnage 2.5. Occurring 1x/year

c. Unscheduled Event: Average tonnage 2.5. Occurring 1x/year

2. The Air Show is normally held during the summer months and runs 2-3 days

(Friday – Sunday; Fridays are restricted to handicapped and elderly visitors).

Contractor shall provide adequate personnel and containers for refuse collection and disposal services. Refuse containers shall be emptied within 15 minutes of being filled to 80% capacity. The Government will provide utility vehicles to haul refuse from collection points to contractor disposal vehicle. The contractor will provide the number and containers of equipment as follows:

Average tonnage: 8

82-90 gal refuse toters, 100 each

82-90 gal. recyclable toters, 100 each

Rear loader truck, 1 each

40CY open top containers, 2 each

3. Special/Unscheduled event collection service includes initial container(s) delivery service and pickup. These containers may be required to be in place up to estimated three (3) days. The contractor will provide the number and containers of equipment as follows:

82-90 gal refuse toters, 25 each

82-90 gal. recyclable toters, 25 each

40 CY open top container, 1 each

TABLE A2: 3-Year Historical Refuse Data

FY13 TONS FY14 TONS FY15 TONS AVG. TONS

FEL CONTAINERS 2,024 2,207 2,164 2,132

30-CY COMPACTORS 328 289 281 299

90-GAL CONTAINERS 55 70 50 58

YARD WASTE 335 147 348 277

OPEN TOP 266 171 186 208

C&D 110 100 209 140

TOTAL REFUSE: 3,118 2,984 3,238

TABLE A3: Refuse Tasks & Frequencies

STATION FACILITY STREET ADDRESS CONTAINER SIZE FREQUENCY

1 3 101 Heritage Drive E8 W

2 4 101Martin St E8 M/T/W/Th/F

3 8 220 Heritage E8 M/T/W/Th/F

4 10 215 Heritage E8 T/W/Th/F

5 40 510 POW/MIA Drive 8 M/T/W/Th/F

6 50 201 Winters St E8 W

7 56 702 Hangar Rd E8 T

8 57 501 South Dr 8 M/W/F

9 61 505 South Dr 8 T/Th

10 150 150 Goettler St E8 W

11 382 151 Vosler Dr E8 W

12 386 200 Golf Course Dr. E8 W

13 460 177 Hangar Rd E8 M

14 470 205 Hangar Rd E8 M/T/W/Th/F

15 470 205 Hangar Rd E8 M/T/W/Th/F

16 504 515 Hangar Rd E8 H

17 67 611 South Dr E8 M/W/F

18 506 506 D St. E8 T/Th

19 531 701 Hangar Rd 8 T/Th

20 533 707 Hangar Rd 8 T

21 533 707 Hangar Rd CD40 Call-in

22 533 707 Hangar Rd CD40 Call-in

23 543 546 South Dr 8 T/Th

24 548 801 Hangar Rd E8 T

25 700 901 South Dr 8 T

26 742 W. of Bldg. 755 (832 South Dr) 8 T

27 744 811 South Dr E8 T

28 755 832 South Dr E8 T

29 799 801 Inner Dr (Chapman Circle) 8 Th

30 861 861 South Dr 8 Th

31 1088 1088 18th St 8 W

32 1191 1191 Golf Course Rd E8 W

33 1192 1192 Golf Course Rd E2 M/T/W/Th/F

34 1400 206 Bucher St E6 W

35 1509 107 Bucher St E8 M/W/F

36 150906 107 Bucher St E8 M/W/F

37 1515 109 Ward Dr 8 M/T/W/Th/F

38 1521 102 Losey St E8 W/F

39 1529 306 Losey St E8 M/F

40 1530 310 Losey St 30 C Call-In

41 1534 302 Losey St E8 M/W/F

42 1535 307 Birchard St E8 M/W/F

43 1560 47 Ward Dr F8 M/T/W/Th/F

44 1560 47 Ward Dr 8 M/T/W/Th/F

45 1575 1575 Scott Dr E8 T/Th

46 1600 402 Scott Dr 30 C Every 10 Days

47 1620 320 Ward Dr E8 M/F

48 1635 304 Birchard St E8 M/F

49 1640 303 Birchard St E8 M/F

50 1649 315 Birchard F8 M/W/F

51 1650 404 Martin St E8 M/W/F

52 1650 404 Martin St E8 F

53 1670 306 Martin St E8 M/T/W/Th/F

54 1670 306 Martin St E8 M/T/W/Th/F

55 1700 203 Losey St 30 C 15th of Month

56 1800 420 Winters St F8 M/T/W/Th/F

57 1805 461 Winters St F8 M/T/W/Th/F

58 1820 419 West Dr E8 M/W/F

59 1830 447 West Dr E8 M/W/F

60 1850 W. of Bldg. 1820 (419 West Dr.) E8 M/W/F

61 1900 508 Scott Dr 30 C Every 10 Days

62 1907 105 Martin St E8 F

63 1930 502 Ward St E8 M/W/F

64 1934 311 Martin St F8 M/T/W/Th/F

65 1948 312 Winters St E8 M/W/F

66 1950 302 Winters St E8 W

67 1961 702 Scott Dr E8 M/W/F

68 1980 203 Winters St 8 M/T/W/Th/F

69 1980 203 Winters St 8 M/T/W/Th/F

70 1981 207 Winters St F8 M/T/W/Th/F

71 1981 207 Winters St F8 M/T/W/Th/F

72 1981 207 Winters St F8 M/T/W/Th/F

73 1987 301 Winters St E8 T

74 1989 701 Ward Dr 8 W

75 1990 1990 Ward Dr 8 M/T/W/Th/F

76 3150 3150 Locust St 8 M

77 3171 3171 East Dr 6 M

78 3176 2910 East Dr 8 Th

79 3189 604 Tyler St 8 M/T/W/Th/F

80 3189 604 Tyler St 8 M/T/W/Th/F

81 3192 3111 East Dr 8 Th

82 3200 602 Garfield St 4 Th

83 3200 602 Garfield St 8 Th

84 3270 3270 Warehouse Dr 6 Call-In

85 3272 3272 Warehouse Dr 6 Th

86 3285 3285 East Dr 8 Th

87 3301 3301 Warehouse Dr 1 Th

87A 3301 3301 Warehouse Dr 1 Th

87B 3301 3301 Warehouse Dr 1 Th

87C 3301 3301 Warehouse Dr 1 Th

87D 3301 3301 Warehouse Dr 1 Th

87E 3301 3301 Warehouse Dr 1 Th

88 3600 2300 East Dr 8 M/W/F

89 3650 2400 East Dr 8 Th

90 3651 2420 East Dr 8 Th

91 3652 3652 East Dr 8 T

92 3689 2102 Golf Course Rd 8 W

93 3900 2698 McCollough Rd E8 Th

94 4001 102 Adams St CD40 Call-In

95 4010 4010 Adams St 8 T

96 4020 4020 Adams St 8 T

97 4038 4038Adams St 8 T

98 4130 4130 Missouri St CD20 Call-In

99 4130 4130 Missouri St CD20 Call-In

100 4130 4130 Missouri St Y40 Call-In

101 4205 4205 Wisconsin St 40 Call-In

102 4205 4205 Wisconsin St 30 Call-In

103 4205 4205 Wisconsin St 8 W

104 4560 861 George St E8 Th

105 4780 4691 Patriots Dr. E8 M/W/F

106 5490 5501 Pryor Dr 8 T

107 5499 5499 Gray Plaza Y40 Call-In

108 5499 5499 Gray Plaza 8 T

109 5713 2221 East Dr 8 T

110 6357 Scott Lake Rd 8 T

111 6358 Schmucker Rd 8 T

112 6359 Scott Lake Rd 8 T

113 6359 Scott Lake Rd 8 T

114 6401 Scott Lake Rd 8 T

115 Warrior Park NW of Softball Fields 8 M

116 Challenge Chapman Dr (NW of Bldg. 799) 8 T

117 Challenge Chapman Dr (NW of Bldg. 799) Y40 Call-In

118 Challenge Chapman Dr (NW of Bldg. 799) Y40 Call-In

90-GALLON CONTAINER LOCATIONS

119 560 654 South Dr 90-GALLON M

120-206 Galaxy TLF's 1441 Galaxy Ave. 87 Ea, 90-GALLON M

NOTES:

E: Containers positioned within an enclosure

C: Compactor

CD: Construction/Demolition Debris

Y: Yard Waste

For locations with multiple Front End Load (FEL) dumpsters, each has been given its own station identification.

Table A4: Estimated Recyclables Workload Data

ITEM DESCRIPTION EST. QTY. (TONS)

1 Mixed (Unsorted) 141

Table A5: Recyclables Tasks & Frequencies

FAC./LOCATION FREQ. FAC./LOCATION FREQ.

3 DAILY 1649 3X/WEEK

4 WEEKLY 1650 (2 EA.) DAILY

8 DAILY 1670 DAILY

10 DAILY 1700 DAILY

40 DAILY 1805 DAILY

50 3X/WEEK 1807 DAILY

61 DAILY 1808 2X/WEEK

150 WEEKLY 1820 2X/WEEK

168 (5 EA.) WEEKLY 1830 2X/WEEK

470 DAILY 1850 2X/WEEK

533 3X/WEEK 1900W DAILY

548 WEEKLY 1900E DAILY

700 DAILY 1930 DAILY

755 3X/WEEK 1934 DAILY

859 DAILY 1961 DAILY

861 DAILY 1980/1981 3X/WEEK

1192 2X/WEEK 1987 WEEKLY

1400 WEEKLY 1989 2X/WEEK

1432 2X/WEEK 1990 DAILY

1451 2X/WEEK 3189 DAILY

1515 3X/WEEK 2175 2X/WEEK

1521 DAILY 3600 DAILY

1529 DAILY 3650 DAILY

1530 DAILY 3651 DAILY

1535 3X/WEEK 3652/3677 DAILY

1560 DAILY 4001/4010 WEEKLY

1575 3X/WEEK 4780 WEEKLY

1600 DAILY 5016 WEEKLY

1620 DAILY 6357 WEEKLY

1640 DAILY SCOTT LAKE (5 EA.) WEEKLY

1644 WEEKLY

4205 (RECYCLABLE

COLLECTION AREA)

CALL-IN

NOTES:

1. All container sizes shall be 3CY in size.

2. The contractor may adjust container sizes or frequencies only after COR approval.

APPENDIX B: Maps and/or Site Plans

Additional full-size maps with refuse and recyclable collection locations will be provided at contract award.