MXDP 20-1021 Statement of Work (SOW).pdf

STATEMENT OF WORK

Project Title: Reposition Aircraft Mooring Points, A-K Rows Project Number: MXDP 20-1021

Project Location: Laughlin AFB, TX Submission Date: 28 July 2022

Table of Contents

1. INTRODUCTION

2. DESCRIPTION OF WORK

2.1. Base

2.2. Option 1 (If funding becomes available)

2.3. Option 2 (If funding becomes available)

2.4. Option 3 (If funding becomes available)

2.5. Option 4 (If funding becomes available)

2.6. Tie-downs and Mooring Points

2.7. Airfield Pavement Markings

3. CONSTRUCTION/SITE REQUIREMENTS

3.1. Working Hours

3.2. Existing Site Conditions

3.3. AF Form 103, Work Clearance Request Form

3.4. Airfield Areas and Movement within them

3.5. Barricades

3.6. Water Source

3.7. Laydown Area

3.8. Environmental Safety and Standards

3.9. Worksite Cleaning and Standards

3.10. On-Site Field Oversight

4. CONTRACT INFORMATION

4.1. Period of Performance

4.2. Construction Meetings

4.3. Training

4.4. Deliverables

4.5. Warranty

4.6. Contract Points of Contacts

1. INTRODUCTION

All current T-6 aircraft parking spots between rows Alpha and Kilo have mooring points and tie-downs directly underneath the T-6 aircraft tail lower vertical fin and slightly in front of the wings. During high winds, the chain used to tie-down the T-6 aircraft has caused damage to the T-6 aircraft leading to fewer aircraft being available for meeting the syllabus for those in the Specialized Undergraduate Pilot Training Program. The repositioning of the mooring point and tie-down beneath the tail lower vertical further back behind the T-6 aircraft and the mooring points and tie downs slightly in front of the wings towards the wing tips would pull the chains away from the aircraft and avoid further damage during high winds.

Within the below documents, the following shall be consistent. When “the Government” is mentioned, it is a representation of: the Project Manager (PM), the Contracting Officer Representative (COR), the Contracting Officer (CO). When “the Contractor” is mentioned, it is a representation of the prime contractor, all sub-contractors, and all other parties working with/for the prime contractor. When “tie-down” is mentioned, it is a representation of the rod with an eyelet used to attach a chain that secures the aircraft in place. When “mooring point” is mentioned, it is a representation the cutout in the pavement surrounding the tie-down.

2. DESCRIPTION OF WORK

The Contractor shall provide all labor, equipment, design drawings, materials, transportation, and all incidentals required to reposition the mooring points, rows A-K. The Contractor shall provide an approved 100% design before any construction is to begin. Work shall include removing existing tie-downs, filling the opening of the existing mooring points, installing new mooring points in appropriate spot, and installing new tie-downs in the new mooring points.

The above list is not all encompassing; the Contractor shall provide all supplemental work to ensure the listed items are accomplished in a neat and orderly manner.

All Laughlin AFB provided drawings are approximations and the Contractor shall verify all measurements before material is purchased or cut.

2.1. Base

Repositioning the mooring points shall consist of rows J, I, and H. The Contractor shall execute the work for each row by first completing row J, then row I, then row H. Additional information for the phasing this portion of the project is outlined in Section 4.1.

2.2. Option 1 (If funding becomes available)

Repositioning the mooring points shall consist of rows G and F. The Contractor shall execute the work for each row by first completing row G and then F.

Additional information for the phasing this portion of the project is outlined in Section 4.1.

2.3. Option 2 (If funding becomes available)

Repositioning the mooring points shall consist of rows E and D. The Contractor shall execute the work for each row by first completing row E and then row D.

Additional information for the phasing this portion of the project is outlined in Section 4.1.

2.4. Option 3 (If funding becomes available)

Repositioning the mooring points shall consist of rows C and B. The Contractor shall execute the work for each row by first completing row C and then B.

Additional information for the phasing this portion of the project is outlined in Section 4.1.

2.5. Option 4 (If funding becomes available)

Repositioning the mooring points shall consist of rows A and K. The Contractor shall execute the work for each row by first completing row A and then K.

Additional information for the phasing this portion of the project is outlined in Section 4.1.

2.6. Tie-downs and Mooring Points

The Contractor shall remove and recycle of the existing tie-downs as referenced in the Environmental Quality Construction Specifications LAFB (Attachment C).

Existing tie-down and mooring points selected for relocation shall be removed and disposed of properly by the Contractor. The Contractor shall fill the opening with high strength concrete or epoxy. Details for typical tie-down and mooring point demolition are shown in Conceptual Drawings (Attachment E).

The Contractor shall install three new mooring points and tie-downs per aircraft parking spot. The Contractor shall ensure new mooring points and tie-downs are located per Proposed Mooring Point & Tie-down Locations (Attachment H) and dimensions of the new mooring points match or are similar to the dimensions of the existing mooring points. The tie-downs shall be constructed of copper clad steel and must be a minimum of 10 feet long and no less than 0.75 inch in diameter. The Contractor shall ensure tie-downs meet requirements stated in UFC 3-575-01 Lightning and Static Electricity Protection Systems Section 2-3.3.1.1 (Attachment B).

The Contractor shall provide the test results of the ground testing to the Contracting Officer (CO).

Conceptual Drawings (Attachment E) contains design information on existing conditions, however it is the Contractor’s responsibility to verify existing conditions before executing this project.

The Contractor shall submit the product data for the mooring points, tie-downs, and high strength concrete or epoxy to the Contracting Officer (CO) for approval.

2.7. Airfield Pavement Markings

Some of the existing and new tie-downs/mooring points may/will be located on or near existing pavement markings. The Contractor shall repaint any markings damaged/removed as a result of construction activity. The Contractor shall ensure new pavement markings match existing pavement markings and are in accordance with UFC 3-260-0 Airfield and Heliport Marking Section 3-2 & 3-3 (Attachment F).

The Contractor shall submit certification of compliance of any paint and glass beads required to repaint airfield pavement markings. Prior to repainting, the Contractor shall thoroughly clean the areas to ensure proper bonding occurs between the pavement and the new paint.

The Contractor shall provide a guarantee that the new markings shall not delaminate or fade due to normal wear and tear for not less than one year from the date of acceptance.

3. CONSTRUCTION/SITE REQUIREMENTS

3.1. Working Hours

All work shall be performed during normal duty hours (0730 – 1630) Monday through Friday. The Contractor shall not perform work during federal holidays.

The Contractor shall submit requests to work outside of these hours to the Contracting Officer (CO) for approval no fewer than three days to when the Contractor plans to work outside of the designated hours. This request shall include a description of the type of work, the requested days, and the hours for those requested days.

Note: No approval is guaranteed. The Government reserves the right to approve or deny any request that is placed.

3.2. Existing Site Conditions

The Government shall provide all documentation owned for the construction site.

However, it shall be the Contractor’s responsibility to survey said site to ensure their own understanding and knowledge of the limitations/capabilities of the site. The Contractor shall submit photos and documentation of site conditions to the Contracting Officer (CO) for approval.

A site survey shall be conducted by the Contractor to identify, verify, and validate the following:

- Existing site conditions

- Coordination of exiting conditions in parallel with proposed requirements

- Above and below grade condition assessment The Contractor shall include these items in the 100% Design Drawings described in Section 4.4 in this Statement of Work (SOW).

The project location is located within a Controlled Area on the airfield and therefore the Contractor shall comply with all rules and regulations governing said area.

3.3. AF Form 103, Work Clearance Request Form

The Contractor shall be responsible for filling out and submitting an AF Form 103, Work Clearance request, to the 47th Civil Engineer Squadron (CES) Customer Service (COMM line: 830-298-4357, e-mail: CEWork_Laughlin@us.af.mil) with a sketch of the work area and a description of the work to be performed. The Contractor shall also include the depth to which they shall be excavating on the form. This shall allow for all utilities to be marked within the construction area. Once an approved/signed AF 103 is received, the Contractor shall submit this form with an AF Form 3000 to the Contracting Officer (CO) for tracking purposes.

The Contractor shall be responsible for the submission and completion of an AF Form 103 before any excavation shall occur onsite. The Government shall assist the Contractor as necessary with the completion of this form. The Contractor shall be responsible for maintaining the markings on the indicated utility lines or they may be held liable for any incidents that arise.

For general awareness, the AF Form 103 has an allotted 30 calendar days to be completed. If the Contractor does not submit the form with 30 calendar days to the start of construction date the Government shall not be held liable for any delays due to the lack of completion of this form.

3.4. Airfield Areas and Movement within them

Free zone: During the project, a Free Zone shall attempt to be created to allow for the Contractor freedom of movement within the construction area only. The Government shall work with the Contractor to establish said area. If a Free Zone is able to be established, the Contractor shall “activate” their Free Zone by calling Base Ops at (830) 298-5309. By “activation” of the Free Zone, the Government means whenever the Contractor is entering and leaving the work zone for the day.

Controlled area: The Contractor and all Subcontractors shall comply with all Controlled Area procedures at all times. These procedures shall be briefed during the pre-construction meeting. In addition, personnel shall be required to attend a flight line drivers training class. This includes about an hour of briefing, a familiarization drive, and some administration work in order to be handed a license. The Contractor shall coordinate with the Government two weeks prior to construction start date, to receive training.

FAA Construction Waivers: A waiver shall need to be obtained from the FAA. The Contractor shall be responsible for providing information to fill out this form. Some of the information shall be: equipment to be used on site, height of equipment on site, dates the equipment shall be on site. The Government shall work with the Contractor to acquire all necessary information. The construction waiver shall be processed 60 calendar days prior to the construction start date.

The Contractor shall ensure that the work shall be accomplished with no outage time that impacts flight line facilities utilities. However, if an outage is unavoidable it shall be submitted 14 calendar days in advance to the Contracting Officer (CO) for approval and coordination.

3.5. Barricades

The Contractor shall ensure that barricades are used to delineate each phase of work.

The Contractor shall use water-filled, low profile, interlocking barricades with two red flashing lights equally spaced. The Contractor shall ensure there is no separation between each barricade. The Contractor shall be responsible for periodically checking the water levels in the barricades and refilling them as necessary. The Contractor shall be responsible for periodically checking the lights on the barricades to ensure they are all operational.

3.6. Water Source

The Contractor shall use the overhead spigot located by Entry Control Point (ECP) #5 as a water source for this project. The Contractor shall ensure an adequate air gap is implemented. The Contractor shall ensure there is enough clearance below/around the overhead spigot for the truck they are bringing.

3.7. Laydown Area

The Contractor shall maintain a neat and organized laydown area. Said laydown area shall be clearly visible with construction fencing. Every effort shall be made by the Contractor to preserve the grass/grounds throughout the duration of the usage of the laydown area. The Contractor shall use the laydown yard for storage as much as possible. If the Contractor wishes to leave certain equipment and/or materials on the airfield at the end of each workday, the Contractor shall identify these materials and equipment in the Temporary Construction Waiver (TCW) and obtain approval from the Contracting Officer (CO). The Contractor shall submit a Traffic Control Plan showing the planned traffic routes from Laughlin AFB Entry Control Point to laydown yard and laydown yard to construction site to the Contracting Officer (CO) for approval.

3.8. Environmental Safety and Standards

Reference Environmental Quality Construction Specifications LAFB (Attachment C), for installation environmental requirements.

All extra, discarded, and waste materials shall be removed from the installation and properly disposed of by the Contractor. Dumping on the installation shall not be permitted. The Contractor shall submit an Environmental Protection Plan for Contracting Officer (CO) approval.

3.9. Worksite Cleaning and Standards

The Contractor shall reference Division 01 Specifications (Attachment A) for additional information on worksite cleaning procedures and standards.

The Contractor shall be responsible for maintaining awareness of incoming inclement weather. To assist, the Government may send out notifications as well, but these notifications do not alleviate the Contractor from their responsibility.

The Contractor shall be responsible for maintaining the cleanliness of their site.

There shall not be any trash/rubbish strewn about on the grounds. The Contractor shall designate trash disposal areas that are secured and able to withstand high winds.

The Contractor shall provide Offsite disposal location in writing. If said location is not an already approved disposal site, then the Contractor shall receive approval from the city and/or county. The Contractor shall submit documents to the Contracting Officer (CO) for approval before site may be used. The Contractor shall also submit the weight disposal tickets from construction debris to the Contracting Officer (CO).

Due to the location of the project, the Contractor shall be responsible for submitting a Foreign Object Detection (FOD) Plan. This plan shall show how they are planning on cleaning the site and ensuring dust/debris are kept to a minimum. The Contractor shall submit this plan to the Contracting Officer (CO) for approval.

Upon completion of the project, the Contractor shall be responsible for restoring the surrounding area to its original state or better. Any grass that has been ruined shall be restored. The Contractor shall remove and properly dispose of any debris within the construction site. All leftover material that has not been used shall be removed. The Contractor shall remove all equipment from the site and take down any fencing and/or barricades that have been placed to cordon off the site. All cleaning shall be done before the Government accepts the completed product.

3.10. On-Site Field Oversight

The Contractor shall provide manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout the completion of the contract are present. A superintendent and Quality Control (QC) manager, approved by the Government, must be on-site whenever work is being performed.

The superintendent and the QC manager shall not be the same person. It is the responsibility of the Contractor to establish and maintain open communication between salient authorities associated with completion of this contract. The Contractor shall submit credentials of superintendent and Quality Control (QC) Manager to the Contracting Officer (CO).

4. CONTRACT INFORMATION

4.1. Period of Performance

This project shall require seven (7) Notices to Proceed (NTP); the Government reserves the right to not issue NTP 3 through NTP 7 until the full period of performance (PoP) for NTP 2 has completely expired.

- NTP 1 shall be for the 65%, 95%, and 100% Design submittals. This NTP shall have a PoP of 90 calendar days. All designs shall be approved prior to the issuance of NTP 2. If all submittals are not approved within the specified time frame, liquidated damages may be assessed.

- NTP 2 shall be for the submittals, orders, and receipts of the materials phase. This NTP shall have a PoP of 45 calendar days. All construction materials shall be approved prior to the issuance of NTP 3. If all submittals are not approved within the specified time frame, liquidated damages may be assessed.

NTP 3 through NTP 7 shall be for the installation/construction of the project and have a total PoP of 99 calendar days. However, NTP 3 shall be issued after a pre-construction meeting is held.

- NTP 3 shall consist of the work for Base and shall have a PoP of 27 calendar days.

- NTP 4 shall consist of the work for Option 1 and shall have a PoP of 18 calendar days. This NTP shall be exercised if funding becomes available for Option 1.

- NTP 5 shall consist of the work for Option 2 and shall have a PoP of 18 calendar days. This NTP shall be exercised if funding becomes available for Option 2.

- NTP 6 shall consist of the work for Option 3 and shall have a PoP of 18 calendar days. This NTP shall be exercised if funding becomes available for Option 3.

- NTP 7 shall consist of the work for Option 4 and shall have a PoP of 18 calendar days. This NTP shall be exercised if funding becomes available for Option 4.

The Contractor shall phase the construction of this project one row at a time. The Contractor shall notify the Contracting Officer (CO) when they have completed work on the current phase (current row) of construction and ready to begin work on the next phase of construction. All work shall be approved by the Contracting Officer (CO) in the current phase (current row) and the Government shall take Beneficial Occupancy of that current row before the Contractor can begin work on the next phase (next row).

4.2. Construction Meetings

Preliminary site walk: meant to allow the Contractor to see the site and develop any questions they may have to further their understanding of the project.

Pre-construction meeting: present the administrative information necessary for execution of the construction contract to the Contractor. Additionally, this conference shall serve the purpose of having all personnel involved in the execution, inspection, and administration of the contract to meet one another.

Weekly partnering meetings: During the construction phase, these meetings shall be held in person or over the phone; the Contractor shall not be paid travel to attend physically. The Contractor shall provide a two week look ahead at each meeting along with any expected outages or work requests.

Government Site Visits: the Government shall inspect the construction site at irregular intervals to check on progress, safety, and to acquire updates.

Pre-Final Inspection: During this inspection, party members shall inspect all items for compliance and final changes. A punch list shall be created documenting items that need to be finalized. Each row shall require a pre-final inspection.

Final Inspection: The Final Inspection shall consist of going back to the site and check that the items on the list created during the Pre-Final Inspection have been completed. All final documentation for the project shall be submitted to the Contracting Officer (CO) once all items are accepted. Each row shall require a final inspection. The Contractor shall not begin work on the next row until final inspection of the current row is accepted and signed by the CO (Contracting Officer).

4.3. Training

The Contractor and all employees are required to complete OPSEC training IAW AFI 10-701. This training can be done online at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf and usually takes about one hour to complete. It is the Contractor’s responsibility to contact and coordinate with Jonathan Wallace, jonathan.wallace.9@us.af.mil, 830-298-4432 for required training and obtain proof of completed training for approval. The Contractor shall submit proof of OPSEC training to the CO (Contracting Officer). The Contractor shall not be allowed access to critical information prior to submittal. The Contractor https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf mailto:jonathan.wallace.9@us.af.mil shall also complete Environmental Management System (EMS) training by reading the brief lesson in Environmental Quality Construction Specifications LAFB Appendix B (Attachment C).This should take approximately 10 minutes to complete.

4.4. Deliverables

The Contractor shall provide required submittals as indicated on Schedule of Materials Submittals (Attachment I). The Contractor shall provide PDF copies of all required submittals. All materials shall be submitted within the specified time after issuance of NTP 1 and approved within the performance period of NTP 1.

At a minimum, the Contractor shall submit 65% design drawings for comments by the Government and is to include the following phases of work: current state, demolition, construction/repair, and final state. Once the 65% design drawings have been updated to reflect feedback and comments from the Government, the Contractor shall submit 95% design drawings. Once the 95% design drawings have been updated to reflect feedback and comments from the Government, the Contractor shall submit 100% design drawings for final review and acceptance. The 100% design drawings shall at minimum include the following but are not limited to:

o Ultimate Layout

• Existing site conditions

• Coordination of exiting conditions in parallel with proposed requirements

• Above and below grade condition assessment o Demolition Plan

• Tie-down/Mooring Point Demolition Detail o Apron Details

• Apron Striping Detail

• Existing Tie-down/Mooring Point Detail

• New Tie-down/Mooring Point Location Detail o Civil Details

• Barricade Detail

• Tie-down Detail

The Government may request additional drawings/details in order to receive a complete and usable product. Additional drawings/details will be requested at the 65%, 95%, and 100% design submittal.

All as-built drawings shall be submitted in hard copies. The Contractor shall reference LAFB CAD Standards (Attachment G).

The Contractor shall submit Laughlin AFB Short-Term Contractor Hazmat Usage Log (Attachment D), and Safety Data Sheet (SDS) for hazardous materials being brought onto Laughlin AFB to the Contracting Officer (CO) for approval. The Contractor shall ensure all Safety Data Sheets (SDS) submitted are not older than

2015. For this project, the above forms shall be required for the remarking/striping paint and reflective/glass beads.

Progress Schedule: The Contractor shall submit Laughlin AFB’s contract progress schedule, depicting an overall contract progress schedule for the main elements of work for the PoP. A sample of the Progress Schedule is outlined in Progress Schedule and Progress Report (Attachment J).

The progress schedule shall be signed and approved by the Contracting Officer

(CO).

Payment for materials stored on or off site will not be authorized.

This submittal shall be submitted to the Contracting Officer (CO) and shall be approved by the Government prior to commencement of construction operations.

Progress Reports: The Contractor shall submit Laughlin AFB’s contract progress report every two weeks during construction. A sample of the Progress Report is outlined in Progress Schedule and Progress Report (Attachment J).

The contract progress report shall be signed by the Contractor’s on-site representative. The work elements and percentages of the total job identified on the contract progress report shall be identical to the work elements and percentages on the contract progress schedule.

The Contractor shall submit the progress report to the Contract Specialist.

Additionally, the Contractor shall submit the updated contract progress schedule as an attachment to the contract progress report.

4.5. Warranty

The Contractor shall complete all inspection and acceptance requirements prior to final inspection.

The Contractor shall prepare and submit an approved draft of DD 1354, Transfer and Acceptance of DoD Real Property, at least 14 calendar days prior to requesting a pre-final inspection.

The Contractor shall incorporate the Government’s comments from the approved draft of DD 1354, Transfer and Acceptance of DoD Real Property and submit a finalized version at the final inspection.

The warranty shall be issued in accordance with FAR 52.246-21. The following are the warranties required by the Contractor:

- All warranties shall guarantee work for a period of not less than one year or as offered by the standard manufacturer warranty; whichever is higher.

4.6. Contract Points of Contacts

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract. Any warranted CO of 47 CONF

PKA is authorized to work this project, but there will be one primary CO that will be identified to the Contractor.

Contracting Officer (CO)

47 CONF/PKA

171 Alabama Ave Laughlin AFB, TX 78843-5102

10 ATTACHMENTS

A – Division 01 Specifications B – UFC 3-575-01 – Lightning and Static Electricity Protection Systems C – Environmental Quality Construction Specifications LAFB D – Laughlin AFB Short-Term Contractor Hazmat Usage Log E – Conceptual Drawings F – UFC 3-260-04 - Airfield and Heliport Marking G – LAFB CAD Standards H – Proposed Mooring Point & Tie-down Locations I – Schedule of Material Submittals J – Progress Schedule and Progress Report