SOW_Attachment_3_-_Laughlin_AFB_Division_01_Specs.pdf

LAUGHLIN AIR FORCE BASE

DIVISION 01 SPECIFICATIONS

FOR CONSTRUCTION PROJECTS

PROJECT: MXDP 16‐1053 REPAIR TAXIWAY BRAVO

DATE: 05 JULY 2018

Table of Contents

Section 01‐1 Summary of Work

Section 01‐2 Deliverables

Section 01‐3 Project Schedules

Section 01‐4 Work in Controlled Areas

Section 01‐5 Owner Safety Requirements

Section 01‐6 Contractor Quality Control

Section 01‐7 Temporary Construction Facilities and Controls

Section 01‐8 Environmental Protection

Section 01‐9 Closeout Procedures

SUMMARY OF WORK

1‐1 PROJECT DESCRIPTION

Provide all documents, labor, materials, equipment, and oversight to remove and replace the unusable section of Taxiway Bravo, Laughlin AFB (LAFB), Texas.

The scope of the procurement shall include the removal and replacement of the section of Taxiway Bravo between Runway 13L/31R and Runway 13C/31C. Work will include excavation and fill of necessary subgrade, addition of compliant shoulders, the upgrade of all airfield required markings and lighting, addition of stressed fillets at the intersections, and all other work ensuring the taxiway is compliant with all applicable laws and regulations. The existing conditions have caused this section of Taxiway Bravo to be shut down and has hindered mission efficiency. Without this project, conditions will only get worse and could potentially have a profound impact on the flying mission.

1‐2 REGULATORY REQUIREMENTS

a. The project shall conform to all applicable Federal, State and local laws, regulations and base‐ specific standards and applicable Unified Facilities Criteria (UFC). All work on this project shall be accomplished in accordance with the Statement of work, unless modified by unique contract specifications, the design specifications and the Laughlin AFB Division 1 defined by the

Construction Specifications Institute (CSI) MasterFormat (current edition). All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

b. The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as a registered professional or, where registration is not applicable, trained and/or certified in the respective field.

1‐3 WARRANTY REQUIREMENTS

a. The General Contractor provides all warranties required in the specifications for this project.

1‐4 PRE‐DESIGN AND PRE‐CONSTRUCTION CONFERENCES

Prior to commencing design or construction work, the Contractor shall meet with the Contracting

Officer’s Representative and designated technical personnel at a mutually agreeable time to discuss and develop mutual understandings concerning the design and construction progress schedule and the administration of work.

1‐5 WORKING HOURS

a. The Contractor's working hours shall be in accordance with section 4.5 of this document. Since work for this project is to be done in the air field, which is a controlled area, coordination with the contracting officer is required to establish working hours. All construction activities that will affect flying training operations shall be completed when the airfield is closed. This may require work at night and/or on weekends.

b. No work will be allowed during quiet times for special events. Graduation ceremonies typically occur once every three weeks and require quiet times from 1600 to 2000 on Thursday and

Friday evenings as well as 0900 to 1000 on Friday Morning. Times may vary. Unplanned events may occur during the life of the project. Coordinate with Contracting Officer for specific dates and times as the project progresses.

c. For those activities when work is prohibited, the Contractor shall have all equipment and materials removed and/or shall organize materials and equipment on the site as directed by the

Contracting Officer. The Contractor shall have the areas cleaned.

d. The contractor’s personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company and employee’s name. Contractor’s personnel shall be responsible for wearing appropriate personal protection equipment (PPE) in and around the airfield. The Contractor assumes responsibility for the actions of all their employees, subcontractors, and suppliers when on Laughlin AFB.

1‐6 INSPECTION OF WORK

a. 47 CES/CENMP is designated as the office responsible for inspecting the work, while the

Contracting Officer is responsible for final acceptance of the work.

b. The 47 CES/CENMP shall be given the opportunity, during regular business hours, to inspect any construction aspect that will be buried or hidden (e.g., utilities, mechanical systems, electrical wiring). The Contractor shall contact the Contracting Officer at least 1 day (full 24 hours) in advance of enclosing, encasing, burying, etc., to arrange for inspection. If the Contractor is unable to contact the Contracting Officer they should contact 47 CES/CENMP for assistance.

1‐7 SUPERVISION OF WORK

a. The site superintendent or approved alternate and Quality Control Manager (QC) or approved alternate shall be on the job site any time work is being accomplished. THE QC AND

SUPERINTENDENT MUST BOTH BE ONSITE DURING WORK.

b. The qualifications of the superintendent, QC, and alternates shall be approved by the

Contracting Officer prior to assuming their responsibilities and shall include a minimum of five years’ experience on similar projects. Qualifications shall be submitted to the Contracting

Officer in resume format prior to the start of construction.

c. The on‐site superintendent shall be reachable by telephone at all times when work is being accomplished. The Contractor’s superintendent or contract manager shall be reachable by telephone 24 hours a day, seven days a week, for the duration of the contract.

1‐8 SURVEY AND VERIFICATION OF EXISTING CONDITIONS

The Contractor shall perform all surveying necessary to complete the work and shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above‐ and below‐grade condition assessment. Use of existing condition data provided by the Air Force does not relieve the Contractor of liability.

1‐9 PROTECTION OF EXISTING WORK

a. At the completion of the project, existing work shall be in a condition equal to or better than the condition that existed before new work started.

b. The Contractor shall remove or alter existing work in such a manner as to prevent damage to any portions of the existing work which remain. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer.

c. The Contractor shall investigate the adequacy of existing roads and their allowable load limit and shall repair any damage to existing roads caused by construction operations at no additional cost to the Government.

d. Vehicular traffic on concrete walkway pavement shall be restricted to equipment with pneumatic tires.

e. All work that must cross existing roads shall be accomplished by boring, rather than trenching.

Trenching may be approved in special circumstances, but the Contractor shall not expect this or rely on it unless specified in the contract documents.

1‐10 BASE ACCESS AND SECURITY

1‐10.1 CRIMINAL BACKGROUND INVESTIGATION CHECK

a. All contractors/subcontractors seeking to enter Laughlin AFB (LAFB) for employment must submit to a criminal history background check prior entering LAFB. A release form and spreadsheet template will be provided and must be completely filled out. Individuals will fill out one release form per person and the Contractor shall compile all copies and provide them with a completed spreadsheet to 47 SFS/S5 through 47 CONF. Contractor personnel convicted of the following crimes (but not limited to) will not be allowed to work on LAFB: espionage, sabotage, treason or terrorism; felony convictions; violent crimes against persons; sex crimes; drug crimes related to distribution or intent to distribute; or firearms/explosives violations. Other grounds for exclusion for working on LAFB include, but are not limited to: unable to provide proof of U.S.

citizenship, outstanding warrants, individuals identified on Federal terrorist watch lists, and incarceration for 12 months or longer within the past three years. Deviations from this guideline are permitted on a case by case basis as determined by 47 SFS/CC and/or the 47

FTW/CC. Any release form/spreadsheet not correctly filled out will be considered incomplete and that contractor employee will not be granted access onto LAFB.

b. Background checks may take up to 4 weeks to process and will be considered valid for a period of 12 months for contractors without a break in service working on LAFB during that time.

However, if there is a break in service (work on base) for longer than 6 months, the Contractor will have to resubmit to a criminal background check.

c. All contractor/subcontractor personnel obtaining a satisfactory criminal history background check must obtain a long (24 hrs‐2 yrs) or short term (less than 24 hrs) AF Form 75 or contractor badge to enter the installation. The Contractor must provide a valid US Government issued identification. Identification must have person’s picture at time of obtaining AF Form 75 and/or contractor badge. If the contractor/subcontractor is requesting a vehicle pass he/she must provide a valid drivers license, vehicle registration and insurance meeting the minimum Texas liability coverage. Contractor/subcontractor will report all lost, stolen or missing AF Form 75s and/or contractor badges to 47 SFS immediately upon discovery. All AF Form 75 and/or contractor badges will be turned in at the completion of stated contract, termination of employee, debarment from base, released from contract, and/or Government terminates contract. Failure to follow stated procedures may prevent contractor/subcontractor from further qualifying for base access.

d. Short‐notice passes may be considered on a case‐by‐case basis and are subject to approval by the 47 CONF project Contracting Officer with coordination of 47 SFS/S5 and 47 FTW/ATO personnel. Contractors are expected to do advance planning to the maximum extent practicable to minimize short notice pass requests.

e. Taxiway Bravo is within a designated Laughlin AFB controlled area. Therefore, the contractor’s work area will be designated a “Free Zone”. Free zones are established within controlled areas when projects and/or similar activities make it inappropriate or impractical to apply normal circulation controls. The Air Force establishes such free zone corridors to permit access of contractor personnel and equipment to project sites located within controlled areas. Upon award of the contract, appropriate actions will be initiated to obtain the required approvals for this designation. Contractor supervisory representatives will be required to attend a pre‐ installation meeting prior to mobilization, where applicable Free Zone requirements and local base access procedures will be discussed.

f. At the close of each work period, facilities, equipment and materials shall be secured. If any government property is provided the contractor shall be responsible for safeguarding said property.

1‐10.2 BASE POLICIES

a. All persons entering the base must present valid identification at base entrances.

b. While operating any vehicle on base, all drivers must have in their possession a valid driver's license, valid vehicle registration, and proof of vehicle insurance. If a vehicle is registered to someone other than the operator, the operator must provide a notarized letter from the registered owner, authorizing the operator permission to operate the vehicle.

c. Access to the base may sometimes be delayed by 60 minutes or more due to security precautions, including the checking of vehicle occupants' IDs, vehicle manifests, and the searching of all vehicles. Longer wait times may occur in the event of an emergency.

d. Contractors, subcontractors, and all personnel who report for work and do not know the location of the jobsite will be held at the main gate to await escort service from the construction superintendent or other designated representative.

e. Base speed limits are strictly enforced with the use of radar equipment. The base speed limit is

5 mph in service drives and parking lots, 15 mph in housing areas, 20 mph on Barnes Street, and

30 mph everywhere else, unless otherwise posted.

f. Motorcycle operators must have headlights turned on at all times. Passengers are not allowed on motorcycles unless they are specifically designed to carry a passenger (determined by the manufacturer). Motorcycle operators/ riders must wear protective headgear (helmets), leather or abrasion‐resistant gloves, goggles, sturdy foot protection that protect feet and ankles, long pants, and long sleeve shirt or jacket at all times while riding on base.

g. Mandatory seatbelt laws are in effect on base and personnel are not permitted to ride in the beds of trucks. Seatbelts must be fastened prior to entering the base.

h. No privately owned weapons or contraband (drugs, etc.) are permitted on any military installation, at any time. Violators will be prosecuted through the Federal Magistrates Court.

Cameras are to be used for construction documentation only. Any photographs that need to be taken relative to the construction site must be coordinated with the Contracting Officer.

i. Laughlin Air Force Base is considered to be a closed facility. No unauthorized tours or visitors will be allowed on the installation.

j. Cell phone usage while driving on base is not permitted, unless communication to device is

“hands free”.

k. Contractors and personnel shall obey all posted directives and adhere to Security Forces direction and instructions.

l. Failure to comply with base policies may result in loss of driving privileges or debarment.

1‐11 OUTAGES AND CLOSURES

a. Any utility and communications outages necessitated by the work shall be requested in writing at least 14 calendar days prior to the proposed outage. The request shall be directed to the

Contracting Officer and shall stipulate the specific utility system(s) to be affected and the proposed duration for the outage. Primary electrical outages including those that require power to be shut off at the transformer must be requested, in writing, 21 days in advance, no exceptions.

b. If utilities are considered main utilities (water mains, overhead electrical, etc.), then 47 CES must provide this shutdown, but all other utilities should be de‐energized or disconnected by the

Contractor. The Contractor will provide the necessary lock‐out tag devices to ensure utilities will not be energized or turned on. The Contractor shall coordinate lockout/tagout with 47 CES.

c. All street and parking lot closures necessitated by the work shall be requested in writing at least

14 calendar days prior to the proposed closure. The Contractor shall comply with the recommendations contained in Part 6 of the U.S. Department of Transportation, Federal

Highway Administration's Manual on Uniform Traffic Control Devices and TxDOT’s Standard

Specifications for Construction and Maintenance of Highways, Streets, and Bridges to ensure proper warning to motorists. Adequate traffic control devices shall be provided by the

Contractor. The Contractor shall submit a complete traffic control plan for approval by the base.

Work cannot begin until the traffic control plan is approved.

d. All base access gate closures necessitated by the work shall be requested in writing at least 45 calendar days prior to the proposed closure.

1‐12 PRIVATIZED ELECTRICAL INFRASTRUCTURE

a. On Laughlin AFB, all primary electrical infrastructure including lines, poles, and transformers are owned by Rio Grande Electric Cooperative, Inc. (RGEC). Secondary electrical infrastructure such as electrical lines and panels inside of buildings are owned by Laughlin AFB. Laughlin AFB also owns the electrical infrastructure on the airfield.

b. Any work done on existing primary electrical infrastructure shall be completed by RGEC. This includes connections to the transformer on the primary side, but not connections to the transformer on the secondary side. The prime contractor shall subcontract all work on existing primary electrical infrastructure to RGEC.

c. Any work done to construct new primary electrical infrastructure must conform the RGEC specifications and with the exception of making the connection to the distribution system, can be completed by the prime contractor, subcontracted to RGEC, or subcontracted to a different contractor. If RGEC does not complete the work themselves, they have the right to inspect the work completed prior to taking ownership. The prime contractor shall coordinate this inspection with RGEC and pay all inspection fees required. The contractor will be required to re‐do any work that does not meet RGEC’s specifications at no additional cost to the Government. The prime contractor shall subcontract any work to connect to the distribution system to RGEC.

d. All underground primary electrical shall be installed underground in conduit and encased in

3000 psi red pigmented concrete unless otherwise specified by provided 100% Civil/Elec

Designs. An additional conduit will be installed for backup purposes. The work shall meet the requirements of the provided 100% Electrical Design Specifications.

1‐13 SALVAGE MATERIAL AND EQUIPMENT

Equipment and materials, such as existing airfield signs and electrical equipment to be replaced or removed during construction shall be salvaged, moved to a storage location as needed or identified by the Contracting Officer prior to acceptance of the work.

Items designated to be salvaged to the Government shall be moved to and stored at locations on the base designated by the Contracting Officer.

1‐14 BID

This contract will be awarded as a lump sum.

1‐14.1 LUMP SUM BASED PAYMENT ITEMS

a. Lump Sum Payment Items consist of design, mobilization, demobilization, and general conditions. These items shall constitute full compensation for performing all work required for which a separate payment is not otherwise provided.

b. The Mobilization item shall include, but not be limited to, mobilization of personnel, equipment, and materials to the work site, and other contract expenses prior to the beginning of construction work.

c. The Demobilization item shall consist of all work necessary to clear the work site and return equipment of all types to the Contractor’s offsite facility. Required site clean‐up and restoration shall be included in this item.

d. This project will require 8 written Notices to Proceed (NTP) from the Contracting Officer:

(1) NTP #1 will be issued for Submittals. The Period of Performance for this work shall be 60 calendar days.

(2) NTP #2 will be issued for Order and Delivery of Materials. The Period of Performance for this work shall be 30 calendar days.

(3) NTP #3 will be issued for construction phase 1. See SOW Attachment 1 Design Drawings page G‐11 for phase 1 work. The Period of Performance for this work shall be 14 calendar days. The main objective of phase 1 is to complete all electrical and associated work which is 100 feet away from the encompassing Runways.

(4) NTP #4 will be issued for construction phase 2. See SOW Attachment 1 Design Drawings page G‐12 for phase 2 work. The Period of Performance for this work shall be 14 calendar days. The main objective of phase 2 is to complete all electrical and associated work within 100 feet of the center Runway.

(5) NTP #5 will be issued for construction phase 3. See SOW Attachment 1 Design Drawings page G‐13 for phase 3 work. The Period of Performance for this work shall be 5 calendar days. The main objective of phase 3 is to complete all electrical and associated work within 100 feet of the outside Runway.

(6) NTP #6 will be issued for construction phase 4. See SOW Attachment 1 Design Drawings page G‐14 for phase 4 work. The Period of Performance for this work shall be 60 calendar days. The main objective of phase 4 is to complete all civil, edge lighting, and associated work which is 100 feet away from the encompassing Runways.

(7) NTP #7 will be issued for construction phase 5. See SOW Attachment 1 Design Drawings page G‐15 for phase 5 work. The Period of Performance for this work shall be 45 calendar days. The main objective of phase 5 is to complete all civil, edge lighting, and associated work within 100 feet of the center Runway.

(8) NTP #8 will be issued for construction phase 6. See SOW Attachment 1 Design Drawings page G‐16 for phase 6 work. The Period of Performance for this work shall be 45 calendar days. The main objective of phase 6 is to complete all civil, edge lighting, and associated work within 100 feet of the outside Runway.

e. The Government reserves the right to not issue the Notice to Proceed for construction until the full period of performance for submittals and order and receipt of materials has completely expired. The government reserves the right to adjust the sequence of the construction NTPs (1 –

6) based on the needs of the base.

f. A Schedule of Material Submittals is provided. All submittals shall be submitted according to the submittal schedule and all preconstruction submittals shall be approved within the period of performance for submittals and order and receipt of materials. If all submittals are not approved within the specified time frame, liquidated damages may be assessed.

1‐15 REQUIRED USE OF HIGH EFFICIENCY EXTERIOR LIGHTING

In response to Presidential Memorandum, the Air Force has mandated, where economically viable, the use of High Efficiency Lighting (HEL) for all major renovations and new construction of parking lots, roadways, and other facilities requiring exterior lighting. HEL includes induction and light‐emitting diodes (LED).

DELIVERABLES

2‐1 SUBMITTALS

2‐1.1 GENERAL

a. Contracting Officer approval is required for all submittals.

b. Submittal requirements are specified in each section of the specifications. The Contractor shall make submittals as required by the specifications and submittal register.

c. Included in this solicitation is a Schedule of Material Submittals. The register is not all inclusive and submittals on additional items may be requested by the Contracting Officer.

d. The Contractor shall provide submittals according to the timeline specified on the Schedule of

Material Submittals.

e. The Contractor shall ensure that no work begins or material/equipment is acquired until submittals for that work or item have been approved, except to the extent that a portion of work must be accomplished as basis of a submittal.

f. The Contractor shall complete work which must be accomplished as basis of a submittal in time to allow submittals to occur as scheduled.

g. The Contractor’s Quality Control (QC) Manager shall be responsible for reviewing and certifying all submittals are in compliance with contract requirements. The Contractor shall transmit submittals to the QC Manager to prevent delays in the work.

h. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements for each definable feature of work. Components of definable features interrelated as a system shall be submitted at same time. All of the various types of submittals required to evaluate a particular system, item, or material shall be submitted at the same time, including guarantees (when applicable). When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

i. The Contractor shall be prepared to discuss submittal status during Partnering Meetings.

j. Submittals not requested may not be recognized or processed.

k. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings.

2‐1.2 SUBMITTAL PROCESS

a. The Contractor shall transmit digital copies required for each type of submittal as described in

Submittal Description (SD) Format and Quantity and furnish additional copies of submittals when requested by Contracting Officer.

b. A signed AF IMT 3000 shall be included with each paper and digital copy submitted. The digital copy must include a signed AF IMT 3000 within the same PDF Document as the submittal itself.

c. Paper and digital copies of the same submittal shall be exactly identical.

d. Unless otherwise specified, all paper copies shall be provided on 8 1/2 by 11 inch paper. The

Contractor shall bind together individual pages and indicate by prominent notation the contract number, project number (MXDP‐‐‐‐‐‐), submittal number, specification number, and paragraph number to which it pertains.

e. The Contractor shall submit paper and digital copies such that information material is clearly identifiable and legible. When required for full understanding of the submittal, color PDFs and paper copies will be required. Submittals that are not clear, identifiable, and legible will be disapproved.

f. Digital copies can be e‐mailed to the Contracting Officer, but the submittal will not be considered received until the required paper copies are delivered to each party.

g. The Contractor shall assign each AF IMT 3000 a sequential Submission Number. When required, revised submittals shall be marked with the original number and sequential alphabetic suffix

(e.g., 13A).

h. The Contractor shall complete all header information, specification section number and paragraph, and a complete description of information provided on the register. Each item listed on the form will follow the numbering sequence and description provided per the material register. For example, the material register states “Concrete Mix” with a line item as #20. The

Contractor will place “#20” in the item number column with “Concrete Mix” under description column of the AF IMT 3000. The Contractor will determine the submission number on this form, but should follow in sequence.

i. The QC Manager shall sign the AF IMT 3000 certifying the submission has been reviewed and is in accordance with contract requirements.

j. The Contractor shall identify any and all variations from contract requirements.

k. The Contractor shall bring any limitations of products or systems which may be detrimental to successful performance of the completed work to the attention of the Contracting Officer.

l. The Government shall be allowed 14 days for review of submittals.

m. Paper copies of submittals will not be returned to the Contractor.

n. The Contractor shall correct and resubmit disapproved submittals within 7 days of the disapproval date. When revised for resubmission, changes made since previous submissions shall be identified.

o. The Contractor shall update the Schedule of Material Submittals, completing the submittal number, date submitted to contracting, date disapproved and resubmitted (if applicable), and date of final approval as actions occur.

p. The Contractor shall retain a copy of approved submittals (including Contractor’s copy of approved samples) at the project site throughout the life of the project.

2‐1.3 CONSTRUCTION SUBMITTALS

Construction submittals shall include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts lists); certifications;

warranties; and other such required submittals.

2‐1.3.1 Variations

a. Variations from contract requirements require Contracting Officer and will be considered where advantageous to Government.

b. Discussion with Contracting Officer prior to submission will help ensure functional and quality requirements are met and minimize rejections and resubmittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering

Change Proposal (VECP).

c. For any proposed variations, the Contractor shall provide a letter on company letterhead stating the following information:

(1) How both the functional and quality requirements meet or exceed the minimum requirements of the contract and/or specific delivery order.

(2) Describe the nature and features of the variation and why the variation is desirable and beneficial to Government. Include an estimate of the cost savings, if applicable. Include the submittals required for the item. Clearly indicate the variation on submittal pages.

(3) Assurance from the Contractor and/or manufacturer, as applicable, that the variation will be compatible with other elements of the work.

(4) Any additional information requested by the Contracting Officer.

d. An additional 7 calendar days will be added, for a total of 21 calendar days for Government review of submittals with variations.

2‐1.3.2 Approval and Disapproval

a. Approved submittals authorize the Contractor to proceed with the work covered. The

Contractor shall review the submittal for, and comply with, any conditions or other information indicated on, or attached to, the approved submittal. Approval of a separate material, product, or component does not imply approval of an assembly in which item functions.

b. The Contracting Officer's approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal. Approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor is responsible for the satisfactory construction of all work. After submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

c. Disapproved submittals indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes.

No work shall proceed for this item until resubmittal is approved. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, a notice in accordance with the clause 52.243‐4 shall be given promptly to the Contracting Officer.

2‐1.3.3 Submittal Description (SD) Format and Quantity

Submittals are identified by SD numbers and titles as follows.

2‐1.3.3.1 SD‐01 Preconstruction Submittals

a. Preconstruction Submittals are those which are required prior to a Notice to Proceed for

Construction. Preconstruction Submittals include all those submittals designated as

Preconstruction Submittals in the specification sections and on the Schedule of Material

Submittals.

b. Submit 1 digital copy (in PDF Format) of each submittal.

2‐1.3.3.2 SD‐02 Shop Drawings

a. SD‐02 Shop Drawings include:

(1) Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

(2) Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

(3) Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

b. Submit 1 digital copy (in PDF Format) of each submittal.

c. The Contractor shall comply with the following standards for SD‐02 Shop Drawings:

(1) Include on each drawing the drawing title, number, date, and revision numbers.

(2) Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Identify materials and products for work shown.

(3) Drawings shall include the nameplate data, size and capacity. Also include applicable

Federal, military, industry and technical society publication references.

(4) Paper copies shall not be less than 8‐1/2 by 11 inches nor more than 30 by 42 inches and shall be submitted in bound sets.

2‐1.3.3.3 SD‐03 Product Data

a. SD‐03 Product Data includes:

(1) Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

(2) Samples of warranty language when the contract requires extended product warranties.

b. Submit 1 digital copy (in PDF Format) of each submittal.

c. The Contractor shall comply with the following standards for SD‐03 Product Data:

(1) Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

(2) Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

(3) Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project, with information and format as required for submission of SD‐07

Certificates.

(4) Product data shall include the manufacturer's name, trade name, place of manufacture, and catalog model or number. Submittals shall also include applicable Federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, the supplemental information shall be submitted as specified for SD‐07 Certificates.

(5) Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards

Institute (ANSI), American Society for Testing and Materials International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the

Contracting Officer. The certificate shall state that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

2‐1.3.3.4 SD‐04 Samples

a. SD‐04 Samples includes:

(1) Fabricated or un‐fabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

(2) Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

(3) Field samples and mockups constructed on the project site to establish standards by which the ensuing work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

b. The Contractor shall furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

(1) Sample of Equipment or Device: Full size.

(2) Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

(3) Sample of Materials Exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

(4) Sample of Linear Devices or Materials: 10‐inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

(5) Sample of Non‐Solid Materials: Pint. Examples of non‐solid materials are sand and paint.

(6) Color Selection Samples: 2 by 4 inches.

(7) Sample Panel: 4 by 4 feet.

(8) Sample Installation: As required.

c. The Contractor shall furnish the quantity of samples as stated below:

(1) When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

(2) Submit one sample of each required item. For samples requiring a selection for various types, characteristics, etc, the Contractor shall submit two samples for three separate preferences of the Government, from which one will be chosen. One approved sample or set of samples will be retained by approving authority and one will be returned to

Contractor.

(3) Submit one sample panel. Include components listed in technical section or as directed.

(4) Submit one sample installation, where directed.

(5) Where variations are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range.

d. Incorporate returned samples into work only if so specified or indicated. Incorporated samples shall be in undamaged condition at time of use. Note and preserve the notation of area constituting sample installation but remove notation at final cleanup of project.

e. Samples remaining upon completion of the work shall be picked up and disposed of in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

2‐1.3.3.5 SD‐05 Design Data

a. SD‐05 Design Data includes design calculations, mix designs, analyses or other data pertaining to a part of work.

b. Submit 1 digital copy (in PDF Format) of each submittal.

2‐1.3.3.6 SD‐06 Test Reports

a. SD‐06 Test Reports includes:

(1) Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

(2) Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

(3) Investigation reports

(4) Daily reports

(5) Final acceptance test and operational test procedure

b. Submit 1 paper copy and 1 digital copy (in PDF Format) of each submittal.

2‐1.3.3.7 SD‐08 Manufacturer's Instructions

a. SD‐08 Manufacturer’s Instructions includes preprinted material describing installation of a product, system or material, including special notices and Material Safety Data Sheets concerning impedances, hazards and safety precautions.

b. The Contractor shall comply with the following standards for SD‐08 Manufacturer’s Instructions:

(1) Submit manufacturer instructions in compliance with standards for SD‐03 Product Data.

(2) Submit SDS sheets prior to bringing hazardous materials onto base.

(3) Submit manufacturer's instruction prior to installation.

c. Submit 1 digital copy (in PDF Format) of each submittal.

2‐1.3.3.8 SD‐09 Manufacturer’s field Reports

a. SD‐09 Manufacturer’s Field Reports includes documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions.

b. Submit 1 digital copy (in PDF Format) of each submittal.

c. The Contractor shall comply with the following standards for SD‐09 Manufacturer’s Field

Reports:

(1) Submit all test results; and indicate whether the material, product, or system has passed or failed the test.

(2) Reports shall be signed by an authorized official of a testing laboratory or agency.

2‐1.3.3.9 SD‐10 Operation and Maintenance Data

a. SD‐10 Operation and Maintenance Data includes information furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel.

b. Submit 1 digital copy (in PDF Format) of each submittal.

c. The Contractor shall comply with the following standards for SD‐09 Manufacturer’s Field

Reports:

(1) Operation and Maintenance Data shall not be submitted separately for each system or component for which it is required. Rather, all data shall be incorporated into a single bound report.

(2) The report shall be bound in a three ring binder and include a cover sheet, label for the binder spine, and a table of contents. Information for each component and/or system shall be separated by dividers that are clearly labeled.

(3) The report provided shall provide sufficient information for base maintenance personnel to safely and efficiently operate, maintain and repair all systems and components.

2‐1.3.3.10 SD‐11 Closeout Submittals

a. SD‐11 Closeout Submittals includes:

(1) Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

(2) Special requirements necessary to properly close out a construction contract. For example, As‐Built Drawings, a Construction Warranty Management Plan, and DD Form

1354, “Transfer and Acceptance of DoD Real Property”.

b. Specific requirements for closeout submittals are provided in the Section 01‐09 Closeout

Procedures.

2‐2 TRANSMITTALS

a. Transmittals are documents that shall be provided to the Contracting Officer and in some cases other Laughlin AFB agencies as part of this contract.

b. Transmittals do not appear on Schedule of Material Submittals and shall not be submitted with an AF Form 3000.

c. A list of required transmittals is provided at the beginning of each specification section.

d. Transmittals shall include all of the information required by this specification.

e. Payment, or a portion of the payment, including final payment, may be withheld if transmittals are not received as required or do not contain all of the required information.

3 PROJECT SCHEDULES

3‐1 DELIVERABLES

3‐1.2 TRANSMITTALS

Progress Reports

Two Week “Look Ahead” Schedule

3‐1.3 CONSTRUCTION SUBMITTALS

SD‐01 Preconstruction Submittals:

Progress Schedule

Designation Letter of Personnel Responsible for the Schedule

3‐2 QUALIFICATIONS

The Contractor shall designate personnel to be responsible for the preparation and updating of the schedules and preparation of progress reports. The authorized personnel shall be experienced in scheduling on projects similar in nature and complexity to this project. The contractor shall submit for approval a letter clearly defining who will be responsible for the schedule of this project.

3‐3 PROGRESS SCHEDULE

a. In accordance with FAR 52.236‐15, Schedules for Construction Contracts, the Contractor shall prepare and submit for approval a Progress Schedule, within five days after receipt of the first

Notice to Proceed (NTP#1). The schedule shall show the order of the work, broken down into all major work elements, in the form of a progress chart. The schedule shall indicate the percentage for each work element of the total contract price.

b. The approved Progress Schedule shall be used to measure the progress of the work.

c. If the schedule of work changes significantly, the Contractor may be required to submit an updated progress schedule.

3‐4 PROGRESS REPORTS

a. The Contractor shall complete and submit for approval a Progress Report every 14 Days.

b. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and submit for approval any supplementary schedules the Contracting Officer deems necessary to demonstrate how the rate of progress will be regained.

c. If the Contractor fails to submit the schedule or any Progress Report within the time prescribed, the Contracting Officer may withhold approval of progress payments until the required documents are received and approved.

3‐5 BI‐WEEKLY PARTNERING MEETINGS

a. The Government and the Contractor shall meet bi‐weekly for the purpose of jointly reviewing the actual progress of the project as compared to the as planned progress and to review upcoming planned activities. The then current and approved schedule shall be used for the purposes of this meeting and for the production and review of reports. The Contractor's Project

Manager and the Authorized Representative of the Contracting Officer shall attend. The bi‐ weekly progress meeting will address the status of RFIs, RFPs, and Submittals.

b. At bi‐weekly partnering meetings, the Contractor shall provide a two‐week "look‐ahead" schedule including the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing activities for the next two weeks. Contractor management personnel, subcontractors and suppliers shall actively participate in the development of the schedule.

c. The contractor shall take meeting minutes for partnering meetings and all other meetings held and provide them to the government NLT 3 Days after meeting takes place. Minutes should include summary of all discussions, list of attending personnel, and any relevant information.

4 WORK IN CONTROLLED AREAS

4‐1 DELIVERABLES

4‐1.2 TRANSMITTALS

Airfield Driver Training Records

4‐1.3 CONSTRUCTION SUBMITTALS

SD‐01 Preconstruction Submittals:

FAA Form 7460‐1

FOD Plan

4‐2 GENERAL

a. This project or portions of this project are located within Controlled Areas on base. Access to

Control Areas is strictly limited.

b. The Contractor shall ensure that Contractor personnel employed on the base become familiar with and obey all special regulations for working in Controlled Areas.

c. Under no circumstances shall the Contractor, any sub‐contractors, or any contractor personnel enter Controlled Areas without a Government escort.

d. The Contractor shall remain strictly within the limits of work inside Controlled Areas.

e. The Contractor shall not take photographs inside of Controlled Areas without written authorization from the Contracting Officer. Individuals authorized to take photos should have a copy the of letter granting permission on their person at all times while taking pictures.

Individuals taking photos without authorization or proof of authorization may be subject to legal action. Cameras and/or phones used to take unauthorized photos may be confiscated and any film, video, or other media destroyed by Security Forces. Contractor shall take pictures of the construction area prior to construction and at end of the construction period. Contractor shall invite Contracting Officer to be in attendance while taking pictures.

4‐3 SCHEDULING AND COORDINATING ESCORTS

a. The Government will provide escorts to facilitate construction in Controlled Areas. The

Contractor shall be responsible for planning and coordinating with the Contracting Officer to ensure that escorts are provided as needed. The Contractor shall adhere to the following guidelines for scheduling and coordination of escorts:

(1) The Contractor shall request access to Controlled Areas in writing at least 5 days in advance. For long term projects, the Contractor shall include requests for escorts in their two week look‐ahead schedule provided at partnering meetings.

(2) Requests must include the time the Contractor will arrive at the Controlled Area and duration of time the Contractor will work inside the Controlled Area.

(3) Escorts will meet the Contractor at the Controlled Area as scheduled. The Contractor shall arrive on time. If the Contractor is more than 15 minutes late, escorts will leave the site, and it will be the responsibility of the Contractor to reschedule access to the

Controlled Area.

(4) Escorts will only be scheduled for the duration of time requested by the Contractor.

Time extensions will only be granted for emergencies.

b. No time extensions, cost additions, change orders, or allowances will be granted for project schedule delays due to lack of sufficient escorts, if determined by the Contracting Officer that the delays are a result of lack of scheduling and coordination by the Contractor.

4‐4 FREE ZONE REQUIREMENTS

a. During construction, a Free Zone will be established at the construction site for all projects that are inside of or have portions inside of a Controlled Area. A Free Zone package identifies all the security measures that will be employed during construction to ensure protection of the

Controlled Areas within the limits of the project.

b. The Government will supply all escorts required by the Free Zone package. The Contractor shall supply and maintain all barricades, markings, flags, signs, and other physical boundary markers as required by the Free Zone package at no additional cost to the Government.

c. An approved Free Zone is required before any work is accomplished on the airfield.

4‐5 WORK ON THE AIRFIELD

The airfield is considered a Controlled Area. Contractors working on the airfield shall adhere to all of the requirements for Controlled Areas and additional requirements to ensure safe operation on the airfield and minimize impact to the Laughlin AFB flying training mission.

Aircraft operation will produce extremely high noise levels that will induce vibrations in pavements, structures, and equipment in the vicinity, and may result in high velocity flying debris in the area. The

Contractor is responsible for providing all necessary protective eye and ear gear and other safety devices for personnel.

4‐5.1 SCHEDULING OF WORK

a. Work on the airfield requires special attention to scheduling.

b. The airfield is generally open and flying training operations are scheduled from 7:30am to

8:00pm, Monday through Friday, and 3:00pm to 7:00pm on Sundays, except during night weeks.

Night flying weeks occur every 3 weeks and the airfield hours extend to 2300, Monday through

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