Cover Page and Solicitation - FA301626Q0270.pdf

FA301626Q0270

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Replacement of Seven (7) 4-Ton HVAC Units – Procure, Decommission, Removal, Disposal and Installation FSH B1472 (Brand Name or Equal)

(The quote shall be effective 60 days after submission)

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO part 12. This announcement constitutes the only solicitation; Offers are being requested and a separate written solicitation will not be issued. Solicitation number is FA301626Q0270 and is issued as a Request for Quote (RFQ). This acquisition is set- aside for small business concerns.

This solicitation incorporated provision and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov

This requirement is for the Procurement, Decommissioning, Removal, Disposal and Installation of Seven

(7) 4-Ton HVAC Units at B1472 Fort Sam Houston, TX. Please respond to this RFQ by emailing your response to both: Jaime Martinez; jaime.martinez.9@us.af.mil and Alexis Garcia;

alexis.garcia.14@us.af.mil no later than 10:00AM CDT, 16 September 2026 - Wednesday in order to be considered timely. All questions must be submitted in writing through email no later than Friday, 11 September 2026 at 10:00AM CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website as received. Questions submitted after this date/time will not be considered.

Site Visit: A site visit is scheduled for Thursday, 10 September 2026 at JBSA Fort Sam Houston, TX.

The meeting place will be the JBSA Fort Sam Houston Walters Street Visitor Center located at 892 Hood Street, Fort Sam Houston, TX 78234. Departure to the site will be promptly at 9:00 am CDT.

Recommend arriving 60 minutes earlier to sign in, wait in line and retrieve your pass at the visitor center.

The Government WILL NOT provide transportation to travel between the sites. Interested parties are required to have a copy of a valid REAL ID Driver’s License, vehicle registration and insurance on hand in order to receive a base pass. If the driver’s license has not been updated to the REAL ID, interested parties will need a passport, valid VISA/ Entry documentation, or Veteran ID, along with a driver’s license. If this type of documentation is not provided a base pass will not be issued and attendance will not be granted.

* Interested parties shall send a request to attend the Site Visit to:

Contract Specialist (CS) – Jaime Martinez at email: jaime.martinez.9@us.af.mil Contracting Officer (CO) – Alexis Garcia at email: alexis.garcia.14@us.af.mil

* Requests to attend the Site Visit shall be received NO LATER THAN Tuesday, 8 September 2026 at 09:00 am CDT and sent to both email addresses detailed above.

* Contractors who already have base access are required to notify CO & CS via email of planned attendance and check in at the Visitors Center.

* There is currently an ongoing project at B1472. You are required to wear a hard hat and steel toe boots to the site visit.

Delivery Address: Bldg 1472 3290 Corporal Johnson Rd, San Antonio, TX 78234 mailto:jaime.martinez.9@us.af.mil mailto:alexis.garcia.14@us.af.mil mailto:jaime.martinez.9@us.af.mil mailto:alexis.garcia.14@us.af.mil

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Notice to Offerors — Acknowledgment of Quote Receipt:

Offerors submitting quotes via email are advised that the Government will provide a written confirmation of receipt upon delivery. If an offeror does not receive an email confirming receipt of their quote within twenty-four (24) hours of submission (or prior to the solicitation closing deadline, whichever is earlier), it is the sole responsibility of the offeror to immediately contact Jaime Martinez or Alexis Garcia above to confirm receipt prior to the closing date and time. Quotes received after the stated closing deadline will be considered late.

Please provide the information below:

All quotes must be FOB Destination Payment Terms: _________________________ Delivery / Period of Performance Timeframe: ________________________

Company Name: _________________________ UEI #______________________________ Cage Code: __________________________ POC: __________________________________ Telephone #__________________________ E-Mail Address: _________________________ Tax ID#: ____________________________ Warranty Information:____________________________________________________ GSA Schedule:_________________________ Do you have capacity to invoice electronically through WAWF?(Yes/No)___________

The Government utilizes Wide Area Workflow (WAWF) for electronic invoices, receipt, and acceptance.

Therefore, quoter must have the ability to invoice through WAWF. The Government will not authorize advance payments under this requirement. Invoices shall only be submitted after the successful completion of the procurement, decommissioning, removal, disposal and installation followed by formal acceptance by the Government when performance/delivery is deemed satisfactory. Please note that advance payments are not authorized under this acquisition. Invoices shall only be submitted after the successful delivery and installation of all items and subsequent formal acceptance by the Government.

Invoices submitted prior to Government acceptance will be rejected.

The quoter shall provide a quote for the requirement below

(1) By responding to this RFQ, the quoter accepts all terms and conditions contained herein.

(2) The Government reserves the right to cancel this solicitation, either before or after the closing date.

In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make, payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

RFO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services Addendum.

(a) Submission of offers: Only small businesses are eligible for award. The subject acquisition is being competed under RFO Part 12 Acquisition of Commercial Products and Commercial Services. This section provides general guidance for preparing quotes. The Offeror's quote must include all data and information requested and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A quote that is sufficiently documented to support technical capability and price in a complete, orderly, and specific manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

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i. Offers shall include a pictures/diagrams of equipment being offered, spec sheets, and a brief technical plan that addresses all the technical factors listed in RFO 52.212-2 addendum in sufficient detail to evaluate compliance with the requirements of the solicitation and SOW.

ii. Brand Name or Equal. When using an “Equal product” to substitute the requested brand name product, the contractor must include the following: (1) MFG name, (2) Part Number, (3) illustrations, and (4) literature or description to support equal product substitution in your RFQ submission. Details of the requesting product to fulfill the requirement must be met. Equivalent offers must meet the below salient characteristics to be considered an equivalent. Failure to meet the below characteristics renders the quote as unacceptable: (list salient characteristics below)

B. RFO 52.212-2— Evaluation—Commercial Products and Commercial Services Addendum

(1) 502d CONS/PKAB will issue a purchase order to the responsible quoter whose quote will be the most advantageous to the Government. The following shall be used to evaluate quotes: The technically acceptable lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that are contained in this RFQ.

The Government will rank all quotes based on an initial assessment of offeror’s total evaluated prices. If the Government receives 3 or fewer initial quotes, all quotes will be evaluated for Technical Acceptability.

If the Government receives more than 3 initial quotes, the Government will only select the 3 lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if in the Government’s best interest. If additional quotes are evaluated for technical acceptability they will be selected in the order of price. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes. The Government will evaluate the quotes selected above for technical acceptability on an acceptable/Unacceptable basis. For the technical proposal to be rated as "Acceptable", all technical factors must be rated acceptable. If any technical factor is rated "Unacceptable" the overall proposal will be rated as "Unacceptable". The ratings are as follows:

Acceptable: Quote clearly meets the minimum requirements of the solicitation.

Unacceptable: Quote does not meet the minimum requirements of the solicitation.

Technical Factor 1 – Technical Plan

The Offeror’s quote shall provide a detailed technical plan that includes the approach, methodology, licensing/EPA certifications, and proposed high-level schedule to satisfy the requirements in the Statement of Work (SOW).

Provide technical plan in a separate attachment.

The standard has been met when: The offeror adequately demonstrates a sound, comprehensive, effective, and efficient execution plan to achieve complete installation, EPA-compliant refrigerant recovery, and uninterrupted facility operations in accordance with the SOW.

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Technical Factor 2 – Equipment Specifications The offeror shall identify the brand name, make, and model number of the proposed HVAC units. The offeror must also provide the manufacturer’s complete, unaltered product specification sheets ("cut sheets") for the proposed equipment.

List all criteria in a separate attachment.

The standard has been met when: The offeror’s submitted documentation demonstrates that the proposed equipment meets or exceeds all salient characteristics listed in the SOW and Salient Characteristics attachments. A quote that fails to provide sufficient documentation, or for equipment that does not meet all salient characteristics, will be rated "Unacceptable."

(2) The Government must determine that pricing is fair and reasonable in accordance with RFO

12.204(a). If additional analysis is required, the Government will apply price analysis techniques outlined in RFO 15.404-1 to ensure the lowest-priced technically acceptable offer reflects fair and reasonable pricing.

(3) Evaluation Process. The Government may consider, throughout the evaluation, the "correction potential" of any quotes. The judgment of such "correctional potential" is within the sole discretion of the Government. If any aspect of an offeror's quotes does not meet the Government's requirements and is not considered correctable, the offer may be ineligible for award. All technically acceptable quotes shall be treated equally except for their cost/price record. Offers will be ranked based on initial assessment of total overall evaluated prices, followed by a full evaluation of Technical Acceptability, then Price Reasonableness of the technically acceptable offer with the lowest evaluated price. Price Reasonableness includes the determination of complete, accurate, realistic, and balanced pricing. Only quotes rated technically acceptable are eligible to receive an award.

Basis for Award. 502d CONS/PKAB will award a purchase order resulting from this RFQ to the responsible quoter whose quote conforming to the RFQ will be most advantageous to the Government.

Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/