WSSC_Industry_Day_minutes.pdf

WEAPONS SYSTEM SUPPORT CONTRACT (WSSC) RECOMPETE

INDUSTRY DAY MEETING MINUTES

1. In coordination with AETC/A3, AETC CONS, 56 OG, 56 TRS, and prospective contract bidders, a WSSC Industry Day was held on Wednesday 7 August 2013 in the 56 TRS, Bldg

938, Room 101.

2. Meeting Agenda

0800 Arrival

0800-0810 Welcome (Lt Col Matthew Liljenstolpe 56TRS/CC)

0810-0820 Rules of Engagement (ROE) (Ms. Gabriel Groves 56 CONS)

0820-0830 Program Flying Training (PFT) Brief (Major Fuller Chief of PFT)

0830-0840 Syllabus Brief (Major Keith Chad Gempler 56TRS Syllabus Manager)

0840-0900 Break

0900-0940 Tour ATD 16 Facility Bldg 940 (Mr. Chris Botelho 56 TRS/COR)

1000-1030 PWS Brief (Mr. Greg Daniels 56 OG/COR)

1030-1100 Tour Academic Facility Bldg 938 (Mr. Greg Daniels 56 OG/COR)

1100-1130 Discussion

1130 Conclusion

3. Meeting Summary

a. 0810-0820: Lt Col Liljenstolpe introduced Ms. Groves (56 CONS) to clarify key points for ROE. Ms. Groves explained standard contractual ROE and iterated that 56

CONS is not the contracting vehicle, however, Mr. Kevin Walker is the AETC

Contracting Officer assigned and specific questions shall be directed to his office.

b. 0820-0830:

i. Major Fuller provide the PFT brief

ii. Major fuller provided a FY 14/15 projected training handout

iii. Major Fuller noted there was an “H” designation on the course denoting

“Holloman”

iv. Mr. Daniels stated the projected start date for Holloman’s first class would be

25 April 14

v. Major Fuller stated the first B-Course is tentatively scheduled for 29 August

QUESTION. Will the FY 14/15 projected pilot training handout be added to the

RFP Docs? Mr. Daniels stated the handout would not be added unless directed by

Kevin Walker. A sample of the PFT was placed on the DISC.

c. 0830-0840:

i. Major Gemplar provided the Combined Wingman Syllabus (CWS) brief

ii. Major Gemplar clarified the Biennial revision of the CWS is slated for March

iii. Mr. Daniels provided all attendees with a disc with the CWS documents

iv. Major Nguyen (56 CONS) questioned whether the disc was FOUO

v. Mr. Daniels clarified the disc is FOUO and noted it was annotated on the disc label

QUESTION. Is the Graduate Training Integration Management System (GTIMS) focal point a Gov or contactor?

Mr. Daniels stated AETC is the focal point for the system

QUESTION. Regarding FMS training, who do we train?

Mr. Daniels clarified we DO NOT teach Taiwan students; however, we DO teach

Singapore pilots.

He also added we have other International pilots assigned as exchange officers

QUESTION. What is the simulator student/instructor ratio?

1. Mr. Daniels stated 1 student per container (simulator) with the instructor controlling via the console.

2. In the scenario of the “networked” simulators and the student is International with his instructor in another simulator, an additional instructor will set on the console to monitor the student

d. 0900-0940:

i. Mr. Botelho hosted the tour of the ATD-16 simulator facility

QUESTION. When is maintenance performed on the simulators?

Mr. Botelho stated the work is performed between 1800 and 2200 hours.

QUESTION. Are syllabus events available via the local LAN?

Mr. Daniels confirmed they are available via LAN

QUESTION. What is the availability rate of the simulators?

Mr. Botelho stated the contract requires 95% availability; however, it is common for them to exceed 99% availability.

Mr. Daniels clarified the Holloman AFB Mission Training Center (MTC) will have stringent access requirements due to DMO capability. Questions concerning the

MTC should be directed to Kevin Walker. Mr. Daniels stated International exchange officers would flow to Holloman. Mr. Daniels noted the instructors would be required to run the console for the MTC’s, much like the ATD-16 simulators at Luke

AFB. Mr. Daniels clarified the Luke AFB Networked Training Center (NTC) simulators have console operators and manning the consoles for these mission is not required

e. 1000-1100:

i. Mr. Daniels provided a PWS briefing and a tour of the Academics Facility

(Bldg 938)

ii. Ms. Groves clarified proposals should clearly state the RFP requirements when adding resumes

iii. Mr. Daniels identified publications and courseware are managed and maintained by Learning Center Technicians

f. 1100-1130

i. Discussion:

QUESTION. How do we determine Lowest Price Technically Acceptable (LPTA)?

Ms. Groves noted to follow instructions in sections L&M of the RFP

QUESTION. Do you use this contract vehicle to purchase technology?

Mr. Daniels confirmed THAT Contractor Acquired Property (CAP) was part of the contract and used for a variety of purchase to include technology.

QUESTION. Is courseware Power Point based?

Mr. Daniels clarified it resembles PowerPoint; however, it is built in Flash

QUESTION. When do contractors need to be on site? For Eight hours a day?

Mr. Daniels stated it will be up to the contactor Site Manager to determine individuals hours essential to perform during the Period of Performance

QUESTION. Can contractors be on site without a Government Representative?

Mr. Daniels clarified assigned contractors are provided combinations for access into facilities and would have unabated access to perform duties.

QUESTION. Is there a feedback system in place?

Mr. Daniels stated the students provide feedback via course critiques and the AD

TRS instructors Graduate Feedback visits and interviews with gaining units to ensure course syllabi meets the needs of gaining units.

QUESTION. Are there any comments that have stood out to clarify the information transfer from instructor to student?

Mr. Daniels stated the students commonly provide positive feedback. A low percentage of students note the academics are ahead of the current place in their training; however, this is unavoidable due to the pace of graduating students on time.

QUESTION. Are GTIMS courseware individuals under the current contract?

Mr. Daniels confirmed they are.

QUESTION. Does the current contract carry an internal CSA?

Mr. Daniels confirmed it does

QUESTION. Does the GTIMS have a survey tool?

Mr. Daniels clarified it does; however, it is not used. We currently use digital critiques

QUESTION. Does the critique get managed by this contract?

Mr. Daniels stated the critique is contractor developed and overseen by AF. Mr.

Daniels reviews all changes and revisions

QUESTION. Are the classrooms scheduled in GTIMS?

Mr. Daniels noted the classrooms are schedule separately

QUESTION. Who updated the hard drives?

Mr. Daniels clarified the Learning Center Technicians perform hard drive updates

QUESTION. Is there a software company providing the databases in the Learning

Center?

Mr. Daniels stated the databases are developed locally, currently using Access

QUESTION. Is there an extension period built into the current contract?

Mr. Daniels clarified the current contract is a 1-year bridge and there is a 6 month option built in

QUESTION. Are all positions listed in CBA?

Mr. Daniels clarified all positions are in the CBA except for management.

QUESTION. Is there any merit to consolidating the 4 GTIMS Associate positions?

Mr. Daniels stated the PWS is currently written to have 1 per squadron.

i. 1130

i. Industry Day Adjourned

4. Action Items:

The following questions were deferred to the AETC Contracting Office:

Who will provide the training for the MTC’s at Holloman AFB?

What is the two-month phase-in and 1 month mobilization in the RFP?

Is there any movement built in the RFP due date to delay or move the deadline for proposals?

Does it seem incorrect the deadline for questions is 19 August and the deadline for proposals is only 10 days later, 29 August?

Who will provide weapons director capability in the MTC?