Columbus Site Visit Agenda Memo 19-20 Oct 2011.docx
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- Attached to
- Columbus Aircraft Maintenance Services Federal contract opportunity
- Solicitation number
- FA3002-11-R-0007
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Site Visit and PreProposal Conference scheduled for 19-20 Oct 2011. Return required documentation no later than 13 Oct 2011.
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DEPARTMENT OF THE AIR FORCE
AIR EDUCATION AND TRAINING COMMAND
4 Oct 2011
MEMORANDUM FOR PROSPECTIVE OFFERORS
SUBJECT: SITE VISIT and PRE-PROPOSAL CONFERENCE AGENDA for Columbus Aircraft Maintenance (FA3002-11-R-0007), Columbus AFB, MS
INVITATION
Prospective offeror’s are invited to attend a Site Visit and Pre-Proposal Conference for the Columbus Aircraft Maintenance requirement scheduled for 19-20 Oct 2011 at Columbus AFB. Each company may send up to three (3) representatives identified in advance as instructed below. The agenda for the day is listed below and may be adjusted, based upon completion of scheduled activities.
REQUIRED INFORMATION
Pre-registration is mandatory. Each Offeror must complete and submit the attached pre-registration form no later than 13 Oct 2011 to Liz Preston at elizabeth.preston@us.af.mil and Brian Elliott at brian.elliott.10@us.af.mil.
Security Forces personnel may conduct a background check of each attendee before granting base access. The Government is not responsible if an attendee is denied access to the base.
LOCATION
Columbus AFB is located in Northeast Mississippi, 120 miles south of the Tennessee border and 25 miles east of the Alabama border. Columbus AFB is located off Highway 45 North about 7.5 miles north of where Highway 82 passes through downtown Columbus. The turnoff to the main gate is well marked with a T-37 aircraft static display.
The Golden Triangle Regional Airport is the commercial airport servicing Columbus AFB. Columbus AFB is located approximately 25 miles from the airport.
OBTAINING BASE ACCESS
The main gate is open 24 hours. Pass & Registration is located in the visitor’s center.
a. Individual Access. Each individual will need to obtain a visitors pass from the Base Visitors Center.
b. Vehicle Access. If privately owned vehicles need access to Columbus AFB, the driver must present proof of insurance, vehicle registration and drivers license to the desk sergeant inside the Visitors Center. For rental cars, provide rental agreement and driver’s license.
AGENDA
Day 1, 19 Oct
| 7:30 a.m. – 8:00 a.m. | Registration |
| 8:00 a.m. – 8:30 a.m. | Welcome & Opening Remarks |
| 8:30 a.m. – 11:30 a.m. | Tour of Facilities |
| 11:30 a.m. – 1:00 p.m. | Lunch |
| 1:00 p.m. – 4:00 p.m. | Tour of Facilities, continued |
Day 2, 20 Oct
| 7:30 a.m. – 8:00 a.m. | Registration |
| 8:00 a.m. – 12:00 p.m. | Pre-Proposal Conference and One on One Meetings |
ONE ON ONE SESSIONS
Offeror’s may sign up for One-On-One Meetings with the Government team during registration. These sessions will be limited to 20 minutes. Offeror’s are encouraged to submit their questions following the completion of Day 1 activities so the Government can provide an adequate response. The Government will not be liable for verbal responses given as to avoid misinterpretation. The Government will provide a written response to each written comment received. These comments will be posted to the FBO website at www.fbo.gov.
OTHER INFORMATION
Some facilities may require you to leave phone, watches, and keyless car remotes outside. If you do not feel comfortable leaving these items on the bus, it is recommended these items be left in your vehicle. The Government will not be responsible for lost or stolen items.
Please do not engage in conversation with employees in the areas visited during the site visit. You are asked to present your questions and concerns to those facilitating the tour.
BRIAN ELLIOTT
Contracting Officer
Attachment
1. Pre-Registration Form
2. Rules of Engagement
3. Map
ATTACHMENT 1 - PRE-REGISTRATION FORM
19 - 20 OCTOBER 2011
Instructions: Complete and submit the information requested by the time and date disclosed. Incomplete information may delay access to the installation. There are no other site visits scheduled for this requirement.
First Name
Last Name
SSN
DOB (mm/dd/yy)
Drivers License/ Issuing State
2nd Attendee
Last Name
SSN
DOB (mm/dd/yy)
Drivers License/
3rd Attendee
Last Name
SSN
DOB (mm/dd/yy)
Drivers License/
Primary Phone
Primary E-mail
Secondary Phone (Optional)
Secondary E-mail (Optional)
CAGE Code
DUNS Number
TIN
| Business Size |
| Large Small |
Company Name
Postal Address
City
State
Zip Code
| Core Interest |
| Prime Contractor Sub-Contractor |
Years in Aircraft Maintenance Business
Automobile Year/Make/Model
Plate Number/State
| Do you currently have base access |
| Y N |
FOUO – This document contains information exempt from mandatory disclosure under the FOIA. Title 5 U.S.C. 552 (b) (6) applies. This document also contains personal information that is protected by the Privacy Act of 1974 and must be safeguarded from unauthorized disclosure.
ATTACHMENT 2 - RULES OF ENGAGEMENT
1. There should be no side discussions with Government or contractor personnel during the pre-proposal conference. Discussions with Government personnel must be free and open for everyone in attendance to hear.
2. You should write down questions during the briefings and present them to the contracting officer during or after the site visit for an official response.
3. Government personnel will try to respond to questions posed during the conference to the best of their ability. However, any verbal answers given by government personnel in response to questions posed during the conference shall not be binding. If you have specific questions that you believe are critical to the success of your proposal, you should submit them in writing no later than 25 Oct 2011 so the Government can provide an official answer.
4. The Government will post non-proprietary questions and answers to keep a level playing field.
5. The Government will provide briefing materials to each prospective bidder (one per firm).
ATTACHMENT 3 – MAP OF AREA
Golden Triangle Regional Airport 2080 Airport Rd, Columbus, Mississippi 39701
Show: Text only | Map | Street View
| 1. |
| Head east |
| go 0.3 mi |
total 0.3 mi
| 2. |
| Turn right toward Airport Rd |
| go 105 ft |
total 0.3 mi
| 3. |
| Turn right onto Airport Rd |
About 1 min go 0.2 mi total 0.5 mi
| 4. |
| Make a U-turn |
About 5 mins go 2.0 mi total 2.5 mi
| 5. |
| Slight right to merge onto US-82 E toward Columbus |
About 9 mins go 9.6 mi total 12.1 mi
| 6. |
| Exit onto MS-50 W/US-45 N toward Aberdeen |
Continue to follow US-45 N About 9 mins go 7.7 mi total 19.7 mi
| 7. |
| Turn left onto E Gate Rd |
About 5 mins go 1.6 mi total 21.3 mi
| 8. |
| Turn right |
Destination will be on the right go 0.2 mi total 21.4 mi
Columbus AFB Columbus, Mississippi
QUALITY – PRIDE - ENTHUSIASM
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