JBA Protective Coating QandA.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- JB Andrews Paint, Coatings, and Markings IDIQ
- Solicitation number
- FA286026R0002
About this file
This document is a Questions and Answers (Q&A) spreadsheet for a federal contract opportunity (Solicitation FA286026R0002) for paint, coatings, and markings services at Joint Base Andrews. The solicitation is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract managed by the 316th Contracting Squadron, with the incumbent being Vanguard Pacific LLC. Key contract details include airfield and roadway striping, protective coating services, and exterior painting across various facilities, with task orders anticipated to range from smaller projects like the B3305 Entomology building to larger tasks involving hangars and exterior buildings.
Critical technical and administrative parameters include a site visit scheduled for 19 Dec 2025, proposal submission deadline extended to 23 Jan 2026, and specific requirements around past performance submissions (maximum of 5 past performance packages), subcontracting (no more than 85% can be subcontracted), and work typically restricted to duty hours of 6am-5pm. Contractors are expected to provide site protection, temporary signage, and comply with containment and stormwater controls. The contract includes provisions for coating system warranties (1-year workmanship warranty), color matching by the government, and flexibility for potential night and weekend work depending on task order demands.
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Sheet1
| FA286026R0002 JB Andrews Paint, Coatings, and Markings IDIQ | |
| Questions | Answers |
| Past Contract Award #? | FA286020D00003 |
| Who is the Incumbent? | Vanguard Pacific LLC |
| Has the budget been approved for this contract? | Yes, the seed project has been funded |
| Do you have the pricing template in an Excel or another form to submit back in a clean format. | The price list for both the IDIQ and Seed project are attached to the SAM.gov posting |
| Will subcontractor past performance be evaluated? | Yes |
What is the minimum and maximum number of past performances an offeror has to provide? There is no minimum however should no past performance record be available, an "unknown confidence" rating will be given. A strong record of relevant past performance may be considered more advantageous to the Government than an "Unknown Confidence" rating.
The maximum number of PPQs shall not exceed 5 seperate packages.
Please refer to Section L and M of the solicitation for more information.
| Please confirm that CPARS can be submitted in lieu of PPQs. | CPARs will be pulled for all offerors and be taken into consideration during evaluation. PPQs are an additional form to aid in evaluation |
| Who will be responsible for QA to measure retro-reflectivity of the markings on the airfield per the UFGS 32 17 23 and FAA AC 5370-10? | Airfield Management/ COR and contractor |
| Will the government allow Past Performance Questionnaires from previous solicitations submitted to other contracting squadrons? | The government will allow PPQs from previous solicitations. |
| Airfield Striping can vary in width. Under CLIN 018 it states that each line item has a unit of measurement of LF but does not provide a width for those line items. Can you provide us with a nominal width for Airfield Striping? Or can the Airfield Striping line items unit of measure be changed to SF? | Airfield striping is 6" airfield striping units of measure is now LF |
| Roadway Striping usually has a width of 4". Under CLIN 022 it states that each line item has a unit of measurement of LF but does not provide a width for those line items. Can you provide us with a nominal width for Roadway Striping? Or can the Roadway Striping line items unit of measure be changed to SF? | Roadway Striping has a width of 4" and now units of measure is LF |
| Please confirm whether surface preparation beyond pressure washing is included in the B3305 Entomology scope if rust, coating failure, or substrate deterioration is encountered, or if additional preparation would be handled as a separate task order or modification. | Surface preperation will include scraping loose material and pressure washing only |
| Please clarify whether spot priming is required where bare metal is exposed after pressure washing or whether a single finish coat is acceptable on steel overhang supports as written. | Spot priming is not required only 2 coats of Ferrus quality paint #26120 Andrews Brown Sherwin Williams |
| Please confirm whether the contractor is responsible for paint color matching to existing conditions or if colors will be specified by the Government at the task order level. | Color matching information will be provided by the Government |
| Please clarify whether containment, environmental protection measures, or stormwater controls are required during pressure washing operations at B3305. | Containment and Stormwater controls are required. Sweep remove/haul away |
| Please confirm whether the B3305 Entomology Exterior Paint task order represents a typical task order size under this IDIQ or if larger and more complex coating projects should be anticipated. | B3305 Exterior paint represents a smaller task order size you should expect larger tasks order including hangars and exterior bldgs. as well. |
| Please clarify whether work is restricted to normal duty hours at Joint Base Andrews or if night or weekend work may be authorized at the task order level. | Typically work is restricted to normal duty hours 6am-5 pm. Night and weekent work may be approved according to task order demands. |
| Please clarify how mobilization and demobilization costs are expected to be captured within the price list structure. | Mobilization and demobilizations costs capture policy is captured within the contractor's unit pricing. |
| Please confirm whether multiple task orders may be issued concurrently and whether the contractor is expected to support simultaneous work at different locations on base. | Multiple task orders will likely be issued the work should be coordinated with the COR |
| Please clarify expected response time between task order issuance and notice to proceed. | Task orders are expected to commence after NTP is issued 5-10 days depending on the size and scope of the task order |
| Please confirm whether subcontracting portions of the work is permitted under this IDIQ and whether any minimum self-performance requirements apply. | SubContractor portions of the work is permitted under this IDIQ and nor more then 85% of work can be sub-contracted out IAW FAR 52.219-14 |
| Please clarify whether site specific safety plans and quality control plans are required to be submitted at the IDIQ award level or separately for each task order. | Site safety and quality control plans are required to be submitted at the IDIQ award |
| Please confirm whether EM 385 1 1 compliance is required for all task orders or only when explicitly stated in a task order SOW. | EM 385 11 compliance is required for only when explicitly stated in a task order |
| Please clarify escort requirements for contractor personnel and whether escort time is included in the scope or considered non productive time. | Escort time is included in the scope of work. The contractor is responsible backround clearance and access badging for employees |
| Please clarify whether protection of adjacent facilities, vehicles, aircraft, landscaping, and surrounding assets during coating operations is included in the contractor’s scope. | Adjacent facilities, vehicles, aircraft, landscaping and surrounding assets protection is included ind the contractor's scope of work. |
| Please confirm whether the contractor is responsible for maintaining or providing temporary signage, markings, and safety striping affected by coating operations. | The Contractor is responsible for maintaining and providing temporary signage, markings and safety striping affected by coating operations. |
| Please clarify whether coating system warranties are required and, if so, whether warranty periods vary by substrate or coating type. | Coating system warranties are required. Coating systems do vary by substrate, coating types and usage (traffic) Warranty for workmanship is 1 year. |
| Please confirm whether the Government will provide as built drawings, prior coating history, or substrate condition information for buildings issued under task orders. | In normal conditions the Government will not provide as built drawings, prior coating history or substrate condition. |
| Is email confirmation of PPQ requests sufficient documentation of outreach? | Email confirmation is sufficient documentation of outreach. Only completed PPQs will be evaluated. |
| Past Performance Quantity: Section L-8.1 states that offerors may submit up to five (5) past performance packages. Please confirm whether there is a minimum number of past performance references required for Volume II, or if fewer than five may be submitted without adverse impact? | There is no minimum however should no past performance record be available, an "unknown confidence" rating will be given. A strong record of relevant past performance may be considered more advantageous to the Government than an "Unknown Confidence" rating. |
Submitting fewer than 5 PPQs will have no adverse impact.
| Subcontractor/Teaming Consent Letter: Section J, Attachment 3 references the Subcontractor/Teaming Partner Consent Letter. Please confirm whether the Government will provide a template or sample for this consent letter, or if offerors are expected to submit a contractor-generated version. | This attachement is located in the SAM.gov soliciation posting. |
| Relevancy – Contract Magnitude: For purposes of determining relevancy under Sections L-8.1.2 and M-4.7.2, is there a preferred contract dollar value range (e.g., $50,000 or greater) that the Government considers indicative of similar scope and magnitude, or will relevancy be assessed independently of contract value? | There is no specified magnitude that the government has set for relevancy. Relevancy is dependent on scope, complexity, and effort. |
| Past Performance Volume Page Limit: Section L-5.3.2 establishes a 25-page limit for Volume II (Past Performance). Please confirm whether the following items are included or excluded from the 25-page limit: Past Performance Questionnaires (PPQs) Subcontractor/Teaming Partner Consent Letters If PPQs and/or consent letters are excluded from the 25-page limit, please clarify which content specifically must be included within the 25-page maximum for Volume II. | Volume II information will include all information in regards to past performance to include PPQs and Consent Letters. Please see Section L-8 for adtional informaton. |
| Will there be an extension in proposal due date as a result of the holidays? | The soliciation will be extended 23 Jan 2026 due to holiday delays. |
File details come from the government source that posted it. Updated .