PWS-Industrial Fan-Rev1-17Sep26.pdf

PERFORMANCE WORK STATEMENT

For

89th Maintenance Group, Joint Base Andrews

Preventative Maintenance and Inspection

(PMI)

Prepared by: SrA Reyes 07/10/2026

Revised 9/17/26

1. LOCATION: Joint Base Andrews, Hangars 3,4,6 and 7. Arrangements for entrance onto the installation must be made between the hours of 7:00 a.m. and 4:30 p.m., Monday through Friday.

2. PURPOSE: Conduct preventative maintenance on the 24 Industrial Fans annually for 4 years. If the system fails, MX crews shall be unable to perform aircraft maintenance duties to keep 89th Airlift Wing aircraft fully functional as the hangar frequently sees high temperatures and must have good ventilation to mitigate hazardous fumes. Regular service is required to ensure that our industrial fan systems operate at peak performance and shall include service for all 24 industrial fans including the mounts, fan blades, motors, controls, and electrical connections.

The Government requires a solution that is durable, reliable, and economical that meets all requirements of the Department of Defense (DOD), Air Force (AF).

3. SCOPE OF WORK: The work covered by this Performance Work Statement (PWS) consists of all the listed items in the work summary.

4. WORK SUMMARY:

a. Overall Objectives

The following items shall be performed by trained personnel:

• Shall provide completed reports within 5 business days of completing each scheduled service cycle.

• Shall document all work and inspections performed on each fan assembly

• Shall document all discrepancies and repairs required on each fan assembly

• Provide any recommendations for additional and suggested improvements

• Provide all required equipment, specialized tools, and aerial lift equipment. The contractor shall furnish and operate a minimum 60-foot articulating boom lift (scissor lifts are strictly prohibited for elevated high-bay servicing). No Government-Furnished Equipment (GFE) lifts will be provided.

• Repair and replace damaged airfoils, motors, mounts, and hardware as needed. All fans are covered under active Original Equipment Manufacturer (OEM) warranty;

replacement parts will be provided under warranty and the contractor shall quote labor only. The contractor shall coordinate parts replacement with the OEM and perform the physical replacement during the annual maintenance cycle.

• Check tightness of all mounting hardware with a torque wrench

• Check Breather cap (if applicable

• Check oil levels (if applicable) and inspect for any signs of leakage, service if required

• Check safety cables. If guy wires are present, check tightness

• Check mounting method

• Check that fan is plumb and level

• Inspect whole fan for signs of corrosion, discoloration, pitting, or flaking metal

• Inspect for vibration during operation

• Check dimensions of any supplemental steel supports

• Visually inspect welds

• Check wiring harnesses and ensure all electrical connections are properly

• Perform needed repairs to ensure all fans are operational

• Repair and replace damaged air foils, motors, mounts, and all hardware as needed. All fans are under warranty and will not constitute a change to the scope of work. The additional labor involved is the same/similar required to do other minor maintenance and is performed in the same way as called out in this PWS.d

• Verify raceways are isolated (e.g., line, load, other fans)

• Verify electrical connections on motor and controller are correct arrangement and properly tightened

• Verify fault history

• Verify properly sized fuses are installed in controlled (if applicable)

• Verify maximum Hz has not been changed in the variable frequency drive (VFD)

• Inspect for any signs of physical damage to fan or controller

• Clear debris and dirt from VFD with air gun

• Document any customer complaints (not including repair work for incorrect fan mounting, damaged parts or other issues identified)

5. SPECIFICATIONS:

• Submittals and Reporting:

• The contractor shall submit one (1) comprehensive electronic completion report in PDF format within five (5) business days of completing the annual scheduled service cycle of all 24 industrial fans. The report shall detail the status of all 24 fans, individual torque check verifications, VFD diagnostic history/fault codes, NFPA 13 fire alarm shutdown test verification, a list of any components replaced under OEM warranty, and any recommendations to prolong service life. Daily reports and intermediate reports are not required.

• Utilities:

• Contractor shall be responsible for damages to water pipes, gas pipes, oil pipes, electrical wires, conduits, drains, sewers, buildings, and other structures that may be set within prosecution of the work, owned by individuals, firms, corporations or by the municipality. Contractor shall be liable for damages to public or private property resulting there from.

• Fan information

• The fleet of fans is comprised of both Powerfoil x3.0 and Powerfoil x4.0:

• Hangar 3 Two (2) 25’ fans; 45’ ground to ceiling height Four 15 ft’ fans; 55ft ground to ceiling height

• Hangar 4 Two (2) 25’ fans; 45’ ground to ceiling height Four 15 ft’ fans; 55ft ground to ceiling height

• Hangar 6 Two (2) 25’ fans; 45’ ground to ceiling height Four 15 ft’ fans; 55ft ground to ceiling height

• Hangar 7 Two (2) 25’ fans; 45’ ground to ceiling height Four (4) 15 ft’ fans; 55 ft ground to ceiling height

6. ACCESS:

• BASE: The contractor shall provide a list of names, DOBs, full SSNs, Driver’s License numbers and state of issue of all employees who shall be requesting base access to the Project Manager at least two weeks prior to the start of work. All employees shall have a background check conducted by Security Forces prior to being granted base access. Once vetted the employees shall go to the Visitor Control Center to get issued a temporary pass. Each person must keep the passes on their person at all time. Access to the Base is limited to travel from the Main Gate to the 1280 Arnold Ave, Joint Base Andrews, MD 20762. All other areas are off limits. All Contractor vehicles on base must have proof of Insurance and operators must have a valid driver’s license. Violations of these security requirements shall revoke any or all passes. The government reserves the right to deny access to any person, with no consequence to the contract.

While on the installation, the contractor shall not employ the persons for work on this contract, if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as a contractor employees.

• Flight Line: The Contractor shall provide a list of license plates, car year, make, model and color and name of driver who shall be driving on the flight line to the project manager at least two weeks prior to start of work. All contractors shall be escorted coming onto, while on, and leaving the flight line. The flight line pass shall be returned to the project manager at the completion of work. The Government (89th MXG) will provide continuous physical escorts for contractor personnel at all times during on-site maintenance.

7. SAFETY:

a. The Contractor shall conduct operations in accordance with all Federal, State and Local regulations and/or standards pertinent to "Safe Practices". Base Safety personnel shall inspect the job site to ensure safety standards are met. Base Safety, through the PM, shall issue warnings or stop work not in compliance. All contract workers must wear proper personal protection equipment per OSHA requirements (i.e. ear plugs, safety goggles, welding helmet, improper Lockout Tag out). The Contractor is subject to all installation fire, safety, security, and traffic regulations. The Government contracts on the understanding that the Contractor is complying with applicable laws concerning workplace safety. The Contractor is subject to all citations and penalties for violation of applicable workplace safety laws. The burden of compliance rests with the Contractor. Enforcement of workplace safety laws is the responsibility of the agency specified in the applicable law.

b. Contractor shall not allow their employees or subcontractors to enter any part of the

Airfield while unescorted.

c. Flightline Safety, FOD & Tool Control: Because maintenance is conducted in active 89th

MXG hangars directly over aircraft decks, strict Foreign Object Debris (FOD) and tool accountability protocols are mandatory:

1. 100% Positive Tool Tethering: All hand tools, torque wrenches, meters, diagnostic tablets, and equipment taken into aerial lift platforms must be secured with positive lanyards/tethers attached to the technician or lift basket at all times while elevated above the hangar floor.

2. Tool Accountability: Technicians shall maintain a serialized tool and hardware inventory list, conducting a 100% inventory count prior to ascending and immediately upon descending from the lift basket. Any dropped or unaccounted-for hardware or tool requires immediate cessation of work and notification of the Government escort and Contracting Officer.

3.

d. FIRE PREVENTION AND PROTECTION: The Contractor shall comply with all fire protection measures prescribed by the base policies and practice. A written fire permit shall be obtained from the Base Fire Department for the days open flame devices will be used , such as blowtorches, portable furnaces, tar kettles or gas and electric welding and cutting equipment. The Contractor shall be liable for any fire loss to Government property attributable to negligence on the part of the Contractor, including failure to comply with fire prevention measures prescribed by terms of this contract. The request for the Burn Permit shall be initiated three days prior to work commencement to prevent any delays. The contractor may not proceed with burning operations until the Burn Permit has been approved.

Keep all waste and rags in metal containers, tightly covered and remove waste from site daily.

The contractor shall be responsible for cleaning up any spills on the work site and reporting them to the Base Fire Department at 301-981-4986. Contractor shall take all precautions to avoid fire.

e. EMERGENCIES: Should tornado, hurricane, hale or heavy wind warnings be issued, takeevery practicable precaution to minimize danger to persons, to the work and to the adjacent property. Any damage caused by a failure to take every practicable precaution, shall be rectified, or replaced to the complete satisfaction of the Contracting Officer and at no expense to the Owner. Injury to personnel, or damage to adjacent property because of the work shall be the complete responsibility of the Contractor, and the Contractor accepts exclusive liability for the same. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

f. CLEAN-UP / GOVERNMENT RESOURCES : Contractor shall keep work areas clean at the end of each working day and clean-up entire locations at the completion of contract. All waste disposals are the responsibility of the contractor to include any fees or permits.

Contractor-Furnished Aerial Lift Equipment:

The contractor shall be solely responsible for furnishing, delivering, operating, maintaining, and demobilizing all required aerial lift equipment. Due to mounting heights of up to 55 feet ground-to-ceiling, the contractor shall provide and utilize an articulating boom lift rated for a minimum working height of 60 feet. Scissor lifts are strictly prohibited for high-bay fan servicing due to overhead structural clearance and reach limitations. No Government-Furnished Equipment (GFE) lifts will be provided.

GOVERNMENT RESOURCES & CONTRACTOR FURNISHED EQUIPMENT (60' boom lift mandate, no scissor lifts, no GFE, and strict roof access prohibition): No Government resources shall be made available to the contractor beyond the use of restrooms and drinking water for contractor personnel unless otherwise stated in this Performance Work Statement. The contractor shall provide for all necessary resources to provide a complete and usable facility or systems as described in the contract documents. The contractor shall not obligate Government resources in any manner.

The Government shall seek remedy for any obligation or encumbrance imposed by the contractor’s actions. Government resources include, but are not limited to, government owned materials, equipment, tools, vehicles, personnel, and facilities. Contractor shall provide all material handling equipment, properly sized to move all equipment to accomplish the work, including man lifts.

1. Use of the site: Confine operations at the site to the areas permitted under the

Contract. Portions of the site beyond areas on which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in contract performance.

i. Keep existing driveways and entrances always serving the premises clear and available to the Owner and his employees. Do not use these areas for parking or storage of materials.

ii. Do not unreasonably encumber the site with materials or equipment.

Confine stockpiling of materials and location of storage sheds to the areas indicated. If additional storage is necessary, obtain and pay for such storage off-site.

iii. Lock automotive type vehicles, such as passenger cars and trucks, and other mechanized and motorized construction equipment when parked and unattended, so as to prevent unauthorized use. Do not leave such vehicles or equipment unattended with the motor running or the ignition key in place.

iv. Roof access is strictly prohibited and not permitted. All fan servicing, cabling inspections, and maintenance must be performed from below via aerial boom lift.

g. GOVERNMENT OCCUPANCY: The government shall occupy the site during the entire period of system repairs. Coordinate with the Project Manager and cooperate fully with the Maintenance Contractors and Military personnel during maintenance operations to minimize conflicts and to facilitate government usage. Perform the work so as not to interfere with the government’s operations. Immediately report any issues/conflicts to the Contracting Officer or Project Manager. The Government (89th MXG) will schedule maintenance dates in advance and guarantees that the hangar floor directly beneath all fan arrays will be open space and 100% clear of aircraft to provide unobstructed room to position and adjust the contractor's boom lift.

h. WORK SCHEDULE: Contractor shall submit for review and approval all work schedules with the Contracting Officer or his representative prior to beginning any work. Any deviations are to be submitted, in writing, to the Contracting Officer or his representative for approval.

1. Delays: Unavoidable minor delays during contract performance caused by essential defense activities (alerts, security checks, fire suppression practices, terrorist alerts, etc.) may occur due to mission requirements.

These occur at the rate of about four hours per month during the workday.

2. Phase work in stages to accommodate the Government’s use of the premises during the performance period.

3. There may other contractors working on site or in the in this area.

Coordinate the schedule and operations with all other Contractors and

Subcontractors performing work on the project, on site, or in the area.

4. No work shall be done other than during normal 8-hour, 5-day workweek without 48 hours advance notice to the Contracting Officer and Project Manager

i. OCCUPIED BUILDINGS. The Contractor shall be working in and around existing buildings which are occupied. Do not enter the buildings without prior approval of the Contracting Officer or his representative. Leave fixed equipment in place and protect against damage or temporarily disconnect, relocate, protect, and reinstall at completion of work.

7. SAFETY: