Combined Solicitation-Industrial Fan-FINAL-Rev1Amd1-17Sep26.pdf

Requirement Title: INDUSTRIAL FAN MAINTENANCE SERVICES

Solicitation Number: FA286026Q0045

Solicitation Issue Date: Monday, September 14, 2026

Response Deadline: Monday, September 21, 2026 at 12:00 p.m. EST

Contracting Officer: Archie Y. Warren, E-mail: archie.warren@us.af.mil

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2026-03 Defense Federal Acquisition Regulation Public Notice 2026-02

4. This acquisition is a 100% Total Small Business Set-aside.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 811310.

6. The Small Business Size Standard associated with this NAICS is $12,500,000 million dollars.

Description This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in RFO Subpart 12.6, as supplemented with additional information included in this notice, utilizing streamlined commercial acquisition procedures under RFO Subpart 12.2. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This acquisition is conducted as a 100% Total Small Business Set-Aside on the open market via SAM.gov.

The associated North American Industry Classification System (NAICS) code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a small business size standard of $12.5 Million. The FSC/PSC is J041. Performance shall be in accordance with all applicable laws, standards, instructions, commercial practices, and requirements as outlined in the Performance Work Statement (PWS). Prospective offerors must be actively registered within the SAM.gov system and are responsible for monitoring the website for updates and amendments.

The Government intends to award a firm-fixed-price purchase order for one (1) 12-month base period plus four (4) 12-month option periods. The Period of Performance (PoP) will commence on 25 September 2026 at Joint Base Andrews MD. Specific delivery points and facility designations shall be identified in the resultant award.

Scope of Work The Contractor shall furnish all management, labor, supervision, specialized tools, rigging equipment, lift equipment (e.g., scissor/boom lifts), and materials necessary to perform comprehensive annual Preventative Maintenance and Inspection (PMI) and minor servicing on twenty-four (24) Big Ass Fans High-Volume, Low-Speed (HVLS) industrial ceiling fans installed across four (4) hangars at Joint Base Andrews, MD.

All preventative maintenance, inspections, mechanical adjustments, electrical testing, and servicing must be performed by qualified technicians who hold a current, active "Factory-Certified" or "Factory-Trained" credential directly from the manufacturer (Big Ass Fans) or through an authorized partner network. Please see specific details regarding equipment inventory and site layout in the Performance Work Statement (PWS).

General Information

Requirement Information

AMENDMENT 0001 – 17 SEP 26

mailto:archie.warren@us.af.mil

Offerors must thoroughly review the below administrative and operational constraints. By submitting a quotation, the contractor certifies their full capability to comply with these terms.

1. Base Access: All servicing technicians must be capable of passing federal background checks to secure entry to the installation.

2. Wage Rates: This requirement is subject to Service Contract Labor Standards Wage Determination No., 2015-4281 dated 22 August 2026 attached.

3. Site Conditions: Offerors are responsible for factoring in all overhead hangar clearances and necessary aerial lift equipment required to safely reach and service the 24 ceiling fans.

General Instructions The Government reserves the right to revise or amend the specifications or the solicitation prior to the Request For Quotation (RFQ) closing time via written amendments posted to SAM.gov. Offerors are responsible for monitoring SAM.gov and acknowledging all solicitation amendments with their quote submission.

The Government intends to evaluate quotes and make award without exchanges/communications with offerors. Therefore, each offeror should submit their best terms in their initial quotation.

This acquisition is being conducted based on a Lowest Price Technically Acceptable (LPTA) basis under RFO Subpart 12.2. The evaluation factors are:

1. Technical Capability

2. Price

An offeror's response must demonstrate clear capability to perform the PWS. Do not repeat, restate, or regurgitate the PWS. Quotes that merely copy the PWS language without demonstrating actual capability and providing required credentials will be evaluated as Technically Unacceptable.

Response Deadline: Monday, September 21, 2026 at 12:00 p.m.

All instructions, templates, and formats contained herein shall explicitly be adhered to; otherwise, a quote is determined to be incomplete and shall not be considered for award.

If selected as the apparent awardee, the Government will notify the offeror by sending a copy of the contract for your signature.

The signed contract shall be returned to the Government within 24 hours of receipt. If the offeror does not meet the required deadline, the Government reserves the right to award to the next lowest price, technically acceptable offer.

As prescribed in RFO 12.205(a)(1), the following addendum amends and supplements RFO provision 52.212-1 for this acquisition:

1. Submission Method: Quotes must be submitted via email to the Buyer at archie.warren@us.af.mil no later than the response deadline specified in the SAM.gov notice.

2. Quote Acceptance Period: Quotes must remain valid for a minimum of ninety (90) calendar days from the solicitation closing date.

3. Inquiries & Questions: Technical and contractual questions must be emailed to the Contracting Officer, Archie Y. Warren, at archie.warren@us.af.mil.

4. Site Visit: No site visit will be scheduled for this requirement. Offerors are responsible for evaluating the information detailed in the PWS.

5. Quoters must complete, sign, and return the contractor identification block below. The signature of an authorized corporate representative is required to certify the validity of the submitted Technical (Volume I) and Price (Volume II) packages.

Instructions to Offerors

6. Contractor Identification: Offerors must complete and return the identification block below:

Company Name:

Address:

Discount Terms:

SAM Registered: Yes/No

CAGE #:

UEI #:

Small Business: Yes/No

Woman-Owned: Yes/No

Veteran-Owned: Yes/No

Point Contact:

Telephone Number:

Printed Name: Date:

Signature:

Contractor Information and Mandatory Signatures: Quoters must complete, sign, and return the contractor identification block below. In addition, quoters are required to sign and return the first page of the main solicitation document, along with signed copies of all solicitation amendments issued prior to the closing date. Failure to submit signed copies of the main solicitation and all amendments with your quotation package may render your quote non-conforming and exclude it from award consideration.

Period of Performance: 25 September 2026 – 24 September 2033 (Base + 4 Option Years)

1. Quotation Organization & Format (Two-Volume Submission)

Offerors shall submit their quotation in two (2) separate volumes via email to Archie Y. Warren, archie.warren@us.af.mil by the closing date and time specified in the SAM.gov notice:

Volume Title Format / Page Limitation

Volume I TECHNICAL CAPABILITY Maximum three (3) pages in PDF format

Volume II PRICE Completed Quotation Pricing Table (see below)

Volume I: Technical Capability Instructions

To be rated Technically Acceptable, the quotation must satisfy the following objective technical standard:

Technical Evaluation Factor

Standard Submission Requirement (Max 1 Page)

Factory Certification Credentials

Technicians performing hands-on work must be qualified to service Big Ass Fans HVLS systems, gearboxes, and Variable Frequency Drives (VFDs) without voiding active OEM warranties.

OEM Credentials: Copy of current, active "Factory- Certified" or "Factory-Trained" credentials directly from Big Ass Fans (BAF) or an authorized partner network in the name of the performing entity (Prime or Subcontractor).

Offerors shall not submit credentials belonging to another contractor, dealer, or third party without an explicit commitment. Submitting credentials from an unaffiliated third party is strictly prohibited.

2. Volume II: Price Instructions

Offerors must complete the revised Quotation Pricing Schedule below for the Base Year and all four (4) Option Periods. Proposed pricing must be Firm-Fixed-Price (FFP) and rounded to the nearest cent.

Pricing shall include all labor, technician travel, per diem, equipment mobilization, fuel, aerial lift rental, safety gear, tool control, and submittals required to execute the PWS. Replacement parts shall not be priced.

Option Periods: Offerors must provide pricing for the Base Period and all four (4) Option Periods. The evaluated price will consist of the offeror’s proposed price for the base period added to all option periods. Evaluation of options does not obligate the Government to exercise the option(s).

Unbalanced & Non-Conforming Pricing: Quotes that are determined to have significantly unbalanced pricing between the base year and option years may be determined non-conforming and excluded from award consideration. Furthermore, the Government may reject any quote where proposed pricing is so structurally flawed that it indicates a fundamental failure by the offeror to conform to the technical requirements and scope of the PWS.

3. Quotation Pricing Table – To be completed and returned with the submittal.

CLIN DESCRIPTION Qty Unit Unit Price Total Price

0001 BASE PERIOD

Annual PM & Warranty Repair Labor - 24 Fans Firm-Fixed-Price labor to perform complete annual preventative maintenance, structural inspections, diagnostics, and warranty replacement part installations on all 24 BAF HVLS fans in accordance with PWS.

1 JOB

1001 OPTION YEAR I

Annual PM & Warranty Repair Labor Total: 24 Fans

1 JOB

2001 OPTION YEAR II

Annual PM & Warranty Repair Labor Total: 24 Fans

1 JOB

3001 OPTION PERIOD III

Annual PM & Warranty Repair Labor Total: 24 Fans

JOB

4001 OPTION PERIOD IV

Annual PM & Warranty Repair Labor Total: 24 Fans

1 JOB

Grand Total

Basis for Award

The Government intends to award a single, firm-fixed-price commercial purchase order to the responsible quoter who represents the Lowest Price Technically Acceptable (LPTA) decision. As prescribed in RFO 12.205(a)(2), the following factors shall be used to evaluate quotes:

• Technical Acceptability: Evaluated on a Acceptable / Unacceptable basis against the Factory Certification standard.

• Price: Evaluated for fairness and reasonableness under RFO 12.209.

The evaluation process will be executed in three (3) sequential steps:

1. Price Ranking: All conforming quotations will be ranked from lowest to highest based on the Total Evaluated Price (Base Year

Option Years 1 through 4).

The TEP will be calculated using the following methodology:

• Base Period: Sum of proposed firm-fixed pricing for CLIN 0001 (Annual PM & Warranty Repair Labor - 24 Fans) and

CLIN 0002 (Contractor-Furnished Boom Lift Mobilization).

• Option Periods: Sum of proposed firm-fixed pricing for all four (4) Option Periods (CLINs 1001, 1002, 2001, 2002, 3001, 3002, 4001, and 4002).

• Evaluation of the Option to Extend Services (RFO 52.217-8): In accordance with RFO 52.217-8, the Government will evaluate its option to extend services by adding one-half (50%) of the final Option Period price (CLIN 4001 and CLIN 4002) to the Offeror's total price.

2. Technical Review: The Government will evaluate the Technical Volume (Volume I) of the apparent lowest-priced quote only to determine technical acceptability against the objective standard below.

3. Award Determination: If the lowest-priced quote is rated Acceptable (meeting the Factory Certification standard), evaluation ceases, and that quoter will be selected for award. If the lowest-priced quote is rated Unacceptable, the Government will evaluate the next lowest-priced quote, continuing this process until a technically acceptable quote is identified.

Technical Acceptability Ratings

Technical Rating Definition

ACCEPTABLE Quote fully conforms to PWS standards and provides verifiable proof of active "Factory-Certified" or "Factory-Trained" credentials.

UNACCEPTABLE

Quote fails to meet PWS standards or fails to provide verifiable proof of active "Factory-Certified" or "Factory-Trained" credentials. Explicitly marks any quote as Unacceptable if it submits credentials belonging to an uncommitted third party.

Applicable Provisions and Clauses are included in the attachments to this document, as listed below

Attachment 1: Performance Work Statement (PWS), Rev1 Attachment 2: Applicable Provisions and Clauses Attachment 3: Wage Determination, Revision #39

316 CONS Point of Contact : Archie Y. Warren, Email: archie.warren@us.af.mil

Clauses & Provisions

Contact Information mailto:archie.warren@us.af.mil