FA282325Q3007 Q and As Power Transformers 11 June 2025.pdf
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- Purchase and Install Power Transformers
- Solicitation number
- FA282325Q3007
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This document is a Questions and Answers (Q&A) file for Solicitation FA282325Q3007 for Purchase and Install Power Transformers at Eglin Air Force Base. The Q&A provides detailed clarifications about transformer replacement, including that contractors will replace only original transformers, reuse existing wiring and conduits unless there are safety concerns, and utilize NEMA 3R enclosures. Contractors are advised that two recently replaced transformers are not part of the scope, and they should verify existing electrical configurations like frequency and transformer type.
Key technical details include replacing dry-type transformers with one transformer typically feeding two sunshades, reusing existing surge arrestors and switches, and maintaining the current electrical infrastructure where possible. The solicitation is a 100% small business set-aside with a firm-fixed price purchase order, requiring contractors to provide quotes by 12:00 PM Central Standard Time on 05 June 2025. A non-mandatory site visit was scheduled for 21 May 2025, and questions were to be submitted by 29 May 2025 to the contracting officer.
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FA282325Q3007 PURCHASE AND INSTALL POWER TRANSFORMERS
Questions and answers
Added 6/11/2025
Q: The Scope of Work (SOW) does not mention Panelboards being changed out or replaced. Please advise the Air Force intentions regarding the change out or replacement of Panelboards.
A: Just replace the transformers and any necessary component to complete that task.
Q: If the Primary 480V Feeders are not long enough to make up in new equipment, can the wire be replaced back to the first Junction Box?
A: Yes if it is necessary to replace the transformers.
Q: How long is the estimated wait for escorts, daily (hours per day)?
A: There should be no wait.
Q: Location of the Contractors Lay Down Yard, approximately to job site.
A: Several possible locations all nest to the site within a few hundred yards
Q: Reuse or provide new Surge Arrestors located on the Panelboards.
A: Reuse.
Added 6/03/2025
Q: Is it mandatory to replace the existing wiring and conduit, or can they be reused if in good condition?
A: up to the contractor, not required.
Q: Where is the designated area for the contractor to store tools and materials during the project?
A: Staging area can be near or at the sunshades as long as all items are secured and do not pose as a FOD hazzard.
Q: Are there any brand preferences or restrictions for the transformers to be supplied?
A: No preferences as long as they meet the same specs as existing.
Q: Are both the transformers and their enclosures required to be replaced, or can existing components be reused if compliant?
A: existing can be reused. Transformers are the only part that needs replaced.
Q: Is there a target budget or estimated price range established for this project?
A: I don’t believe I’m allowed to discuss budget.
Q: Are there any electrical drawings or plans available to share?
A: See attached Attachments 1-8.
Q: Is it required to replace all TVSS/surge suppressors?
A: Not required, can utilize existing.
Q; There seem to be several configurations in place. For example one transformer/panel may feed one sunshade but another may feed two or three. Another site visit would be needed to complete a thorough assessment of each panel/transformer. This would require at least one day and perhaps several depending on flight operations/accessibility.
A: Should be one transformer to two sunshades.
Q: I noticed some of the insulation on the wire feeding one of these panels is degraded and cracked. An assessment of all the wiring is needed to be sure the condition of the insulation is acceptable. Pulling in new wire if needed would add considerable cost and time to the project.
A: This is at the contractors discretion. Quote what is needed to get a turn key product.
Q: Per the general instructions section 2.10, a drawing of the current layout showing the location of each panel feeding the sunshades would be needed to be able to lock out the correct breakers.
A: All Available drawings are attached (Attachments 1-8)
Q: Section 3.2 – replace on-off-auto switches – These are comprised of a 3 position maintained selector switch, a photo cell, and a contactor to control lighting. An assessment of all of these should be done to identify exactly which components are faulty and need to be replaced.
A: Only replace the pre identified (prior to construction) bad switches
Q: One of the panels mounted out there now appears to be a NEMA 3-R, 1-phase, residential load center. I’d suggest an industrial/commercial minimum NEMA 3-R Panelboard in all locations given the environment. A NEMA 4X enclosure would be best for corrosion resistance but considerably more expensive.
A: Two of the transformers were replace recently by local CE shops. Those two are not in the scope of work. All other transformers are original and are to be replaced. NEMA 3-R is acceptable
Q: Can the AF provide One-Line Diagrams for the sunshade structures?
A: All available electrical drawings are attached (Attachments 1-8).
Q: 3. SCOPE OF WORK states requirement is to repair existing branch wiring. To what extent are we replacing/repairing electrical circuits? Are we simply disconnecting existing primary/secondary conduits and conductors and reconnecting same or all new?
A: Reconnecting the same is allowable unless there is a code or safety concern.
Q: What is the condition of the flexible connections? UV/Ambient conditions may require all new flexible LT conduits and connectors. What about the electrical wiring from the XFMR to the Sunshade equipment connection? What about wiring from the source distribution equipment to the XFMR’s?
A: All existing wiring and conduits is to be reused and is considered in serviceable condition. If there is a safety or code concern and replacement is needed it would have to be moded into the contract.
Q: Are the means of disconnecting service currently installed for each Transformer? If not, are we adding this and/or other components to meet FL NEC 2020 codes?
A: Contractor to verify.
Q: Are we required to provide an electrical design? Are we required to provide Arc Flash labeling?
A: Contractor to meet all applicable codes and regulations. No design required.
Q: Unfortunately, we were just made aware of this project, and I see that the site visit has come and gone, is there anyway to still access site. Or were pictures taken of the dry type transformers/mounting and or auto light switches that can be shared.
A:
Q: Are we only changing the old GE style transformers and are all of the transformers needing replacement the same?
A: Yes and yes
Q: Are we able to confirm where these transformers are fed from?
A: Yes. Local CE can assist in the identification of all feeds and cutoffs
Q: Will we be sable to drive to each of these locations?
A: Yes as long as you meet the FL drivers requirements laid out in the SOW.
Q: Would you like us to price replacing the surge protectors as well?
A: Primary; Transformers only. A bid option for the surge protectors if desired can be included. If funds are available then it would be a consideration.
Q: Can you send us pictures of the existing electrical system that is going to be replaced.
A: yes
Added 5/19/2025 Q: We have been contacting relevant vendors for this project. We received a query from one of them, asking if you have a nameplate picture or additional information on the transformers they currently have installed and whether they are dry type 3R units?
A: They are DRY type
Q: Can you please give me the following information about the install and purchase of sunshade transformer so I can give you authentic quote.
• Frequency: (e.g., 50Hz, 60Hz) A: same as existing, Contractor to verify
• Configuration: (e.g., Isolation, Autotransformer) A: same as existing, Contractor to verify
• Enclosure: Specific NEMA type (e.g., NEMA 3R) A: NEMA 3R
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