Attachment 10 Eglin Precon-Briefing- 25 Sep 23.pdf

96 TW/SEG Annual Review: 18 July 2023

Safety Guide for Contractors

This brochure is provided to familiarize Contractors with regulations unique to Eglin Air Force Base and to assist in mishap prevention while working on our installation.

96 TW/SEG

Occupational Safety

882-2540 ext 3 Revised: 18 July 2023

Contractor Safety Guide

This guide includes general safety requirements contractors must comply with while working on Eglin Air Force Base or property. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. The government shall assume no liability or responsibility for the contractor's compliance or noncompliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. This contract shall in no way require employees to work in surroundings or under working conditions which are unsafe or dangerous to their health.

The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

• As a contractor, you are required to comply with the Occupational Safety and Health Act of

1970, all applicable OSHA regulations, NFPA codes, and Air Force Instructions. Contractor must comply with applicable safety requirements listed in this guide while working on Air Force-owned sites.

• You are susceptible to an OSHA inspection while working on base. If an OSHA inspector visits your work site, notify the 96 TW Safety Office immediately at (850) 882-2540 ext 3.

• You must maintain records of any mishaps involving property damage or injury occurring on the job as well as reporting these mishaps immediately to the Contracting officer.

Mishap Notification Requirements for Contractors (DAFI 91-204, paras 2.14): The contractor shall notify the 96 TW Safety Office telephonically within one (1) hour after initial notification of all mishaps or incidents involving damage to DoD property or injuries to government personnel as a result of contractor operations. Also, if a contractor has a mishap involving a fatality, amputation, loss of an eye, personnel involved in a fall or hospitalized;

contact the 96 TW/Safety Office immediately at (850) 882-2540 extension 3 during duty hours and (850) 883-4020 after hours. Contractor must provide an initial written confirmation of the mishap within three calendar days to the Contracting Officer (CO) who will forward the report to 96 TW/SEG (Safety Office) 96TW.SEG.OccupationalSafety@us.af.mil. A complete report shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed) mailto:96TW.SEG.OccupationalSafety@us.af.mil

The contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the 96 TW Safety Office. The contractor and subcontractors (if involved) shall cooperate fully and assist the government personnel during the investigation.

Traffic Safety – DAFI 91-207, The US Air Force Traffic Safety Program

• Seat belt use is mandatory.

• Obey the speed limits.

• Don’t drink & drive.

• It is prohibited to use a cell phone while operating a motor vehicle on Eglin AFB, except when using a hands-free device. A hands-free device is a headset (such as a Bluetooth) or earpiece that allows vehicle operators to keep both hands on the steering wheel and eyes on the road whenever the vehicle is in motion. Speakerphone is not hands-free.

• Texting while driving a vehicle is not allowed on Air Force-owned sites.

• Riding a bicycle on Eglin Blvd is prohibited.

• Use extra caution when operating a motor vehicle during wet weather.

Motorcycle Rider Safety Requirements – DAFI 91-207 and DoDI 6055.04 The following Personal Protection Equipment shall be worn while operating a motorcycle on Eglin Air Force Base:

• A helmet designed to meet or exceed DOT standards,

• Full-face shield or impact resistant goggles/glasses,

• Long sleeved shirt or jacket,

• Long pants,

• Full-fingered gloves (leather preferred),

• Sturdy, hard-soled, over-the-ankle footwear, and

• Outer garment that incorporates fluorescent colors or retro-reflective material

Eglin Ranges

• The roads that transverse Eglin’s many ranges are mostly unpaved, sand or clay. They may be washed out and often contain large pot holes and/or ruts running across the road. Several roads on the ranges have dangerous blind intersections.

• Large trucks and military vehicles utilize these roads. Use caution and yield the appropriate right-of-way.

• Stay out of areas marked restricted or closed. If the red range gate is closed, a mission may be in progress.

• Areas in the ranges may contain Unexploded Ordinances (UXOs), resulting from the use of munitions during live-fire training or testing. These munitions are dangerous and may not be easily recognizable. If you think you’ve encountered a UXO, carefully leave the area and report your finding to Security Forces, the Command Post, or call 911. NEVER touch, move, or disturb a UXO!

Airfield – DAFI 13-213, Airfield Driving Personnel shall not enter the airfield environment (runways, taxiways or parking ramps) without flightline drivers training and prior approval of the Airfield Manager or Airfield Management.

Under no circumstance will people or equipment cross an active runway without the proper training and express verbal approval and radio contact with the control tower.)

Protection of Personnel and the Public All necessary precautions shall be taken to prevent injury to the public or damage to property of others. These measures include placement of temporary fences, barricades, shields, guards, posting appropriate warnings and signage, and the addition of signalman to control the movement of motorized equipment. Warning lights shall be maintained from dusk to sunrise around excavations, barricades or obstructions in areas. Personnel working in traffic environments will wear appropriate reflective clothing.

Personal Protective Equipment (PPE), 29 CFR 1926, Subpart E All contractors are responsible for providing, maintaining, and ensuring the proper use of required PPE of all personnel. The protection of contractor personnel is solely the responsibility of the contractor.

Housekeeping: 29 CFR 1926, Subpart C Work areas, passageways and stairs in and around the buildings and structures shall be kept clear. Project materials shall be stored in an orderly manner. Materials will be piled no higher than 6 feet, except in storage areas. Storage areas and walkways on the site shall be maintained free of dangerous depressions, obstructions, trash and debris. Equipment/tools shall be stored or placed in an orderly manner. Stairways, corridors and passageways will not be used for storage.

Confined Space, 29 CFR 1910.146 and 29 CFR 1926.1201 (Subpart AA) Permit-required confined space entry operations must be performed in accordance with 29 CFR

1910.146 (General Industry), 29 CFR 1926.1201 (Construction Industry) and Department of the Air Force Manual (DAFMAN) 91-203, chapter 23. Contact 96 TW/SEG (Mr. Bill Walden) at

(850) 882-7333 or 882-2540 extension 3 to coordinate confined space entry operations and contractor’s OSHA Confined Space Plan prior to commencement of work. Contractor is responsible for their own rescue; therefore, rescue place must be part of the written program.

Rescue plan must identify emergency response team. Safety plan must identify confined space competent person and phone number.

Excavation and Trenching, 29 CFR 1926 Subpart P An Air Force Form 103 (Base Civil Engineering Work Clearance Requests) shall be completed prior to any digging operation on Eglin. This applies to any depression in the ground formed by earth removal. When work is to be done on Eglin ranges, contractor must contact the 96 TW Range Control Office 882-4000. Excavation and trenching shall be in accordance with 29 CFR

1926.650. Adequate protection from a cave-in must be provided by shoring, sloping, planking, or a trench box. Employees shall not enter an unprotected trench. Excavated or other materials must be at least 2 feet back from the edge of a trench and a safe means of egress shall be provided within 25 feet of workers in a trench. Trenching and excavation competent person must be identified in contractor’s safety plan and proof of competency/qualification must be attached to plan.

Fall Protection, 29 CFR 1926, Subpart M, Duty to have Fall Protection, ANSI Z359 Series - Walking and working surfaces with unprotected sides or edges (horizontal or vertical) where an employee is working 6 feet or more above lower levels shall be protected from falling by a guardrail system or personal fall arrest systems. In the construction industry, the 6 foot rule applies to any situation where an employee could fall or contact dangerous equipment, constructing a leading edge; working in a hoist area; working near an open hole in a floor (including skylights); and when working at the edge of an excavation, well, pit, or shaft.

Personal Fall Arrest Systems (PFAS) shall be selected to match the work situation and the environment in which it will be employed. The contractor’s safety plan must identify the competent person and qualified person for fall protection program to include proof of competency/qualification. List phone numbers for both in safety plan.

Scaffolding, 29 CFR 1926, Subpart L Elevated work platforms and scaffolds present hazards associated with falls or falling objects.

Scaffolds and support equipment shall meet the design and construction specifications of 29 CFR 1926.451.

• Scaffolds shall be designed, erected, moved, disassembled, and inspected only by qualified, trained personnel.

• The footing or anchorage for scaffolds will be designed to support the maximum intended load without settling or displacement. Scaffolds and their components will be capable of supporting at least four times the maximum intended load.

• Guarding (rails and toe-boards) shall meet the prescribed OSHA requirements.

• Inspect scaffolds and scaffold parts daily, before each work shift, and after any event that may have caused damage.

• Contractor must identify, in writing, a competent person. Competent person must be on site during and after erection. Personnel must be trained on the proper erection procedures and use of the scaffolding.

Aerial Lifts: 29 CFR 1926 Subpart L and 29 CFR 1926 Subpart M Aerial lifts shall be designed and constructed in conformance with applicable requirements of the American National Standards Institute (ANSI) Standards. The major causes of fatalities are falls, electrocutions, and collapses or tip-over. Ensure only trained and authorized personnel operate aerial lifts. Maintain and operate elevating work platforms in accordance with the manufacturer's instructions. Aerial lifts shall be serviceable and all safety devices, warning devices and interlocks operable always. Aerial lifts will not be used to deliver employees to higher levels unless unit is certified to do so.

Cranes, Derricks, Hoists: 29 CFR 1926 Subpart CC Fatalities and serious injuries can occur if cranes are not inspected and used properly. Many fatalities can occur when the crane boom, load line or load contacts power lines and shorts electricity to ground. Other incidents happen when workers are struck by the load, are caught inside the swing radius or fail to assemble/ disassemble the crane properly. Cranes are to be operated only by qualified and trained personnel. Operators shall follow manufacturer instructions while operating cranes. A designated competent person must inspect the crane and all crane controls before use. Watch for severe weather (lightning), overhead electric power lines and maintain at least a 20-foot safe working clearance from the lines. A critical crane lift plan is required if a critical lift is going to be accomplished. Plan must be reviewed by 96 TW/SEG prior to lift.

Electrical Safety: 29 CFR 1926 Subpart K, 29 CFR 1910 Subpart S, National Electric Code (NEC) and DAFMAN 91-203, chapter 8:

Contractor must have an electrical safety program that complies with above standards. All electrical work must be performed by a qualified person with verifiable credentials by state, national or local certifications or licenses. All temporary and permanent electrical work, installation, and wire capacities shall conform to the current National Electric Code in addition to all applicable federal, state, and local codes. Electrical wiring and equipment shall be a type listed by UL or other recognized listing agent. Circuit breakers, disconnect/emergency switches and boxes must be labeled as to what they control. Panel boxes must have an index card that identifies what the circuit breaker controls. Circuit breakers and disconnect switches shall be readily accessible for emergency purposes IAW AFMAN 91-203. All electrical wiring shall be adequately installed and placed so as to avoid physical damage from other operations. Only qualified and certified electricians will perform electrical work. No employee shall be allowed to work close to unprotected electrical power circuits unless the employee is protected against electrical shock by de-energizing the circuit, grounding it, locking out and tagging the device, and protecting the individual by effective insulation or providing protection by other means.

Electrically powered equipment will be properly grounded at all times. All 120-volt, single-phase, 15- and 20- ampere receptacle outlets on construction sites, which are not part of the permanent wiring of the building or structure and are in use by employees, shall have approved ground-fault circuit interrupters (GFCIs). Receptacles on two-wire, single phase portable or vehicle mounted generators rated not more than 5kw, where the circuit conductors of the generator are insulated from the generator frame and all other ground surfaces, need not be protected by GFCI.

Control of Hazardous Energy - Lockout/Tagout (LOTO) Program: 29 CFR 1910.147 and 29 CFR 1926 Subpart K, National Electric Code (NEC)- The contractor’s LOTO procedures must comply with the above standards based on if work is accomplished as general industry requirements (repair or maintenance of electrical system) or in a construction environment (new construction). Authorized personnel shall ensure that all hazardous energy (active or stored) is controlled when servicing and maintaining equipment or machines. Power shall be disconnected and all energy isolating devices will be locked out and/or tagged out before starting work. The authorized person will verify the isolation and the de-energizing of the equipment.

Debris: The accumulation of debris inside a building will be kept to a minimum during construction. Piles of debris awaiting removal outside any facility will not be placed in fire lanes or within 25 feet of the facility. The burning of trash or waste materials is strictly prohibited on Eglin AFB.

Smoking: AFI 48-104, Tobacco Free Living Smoking is prohibited in all Eglin Air Force Base facilities. Smoking is permitted in designated and properly identified smoking areas IAW AFI 48-104. Designated areas will be signs posted as “Tobacco Use Area”.

Hazard Communication: 29 CFR 1926.59, Subpart D and 29 CFR 1910.1200 In any contract where hazardous materials are involved, the contractor must have a written hazard communication program that complies with 29 CFR 1910.1200, Hazard Communication.

Hazard Communication Program must be made available upon request. Contractors must provide Safety Data Sheets (SDSs) (16 section format) for each chemical used at least 5 working days prior to start date. This includes, but is not limited to, all solvents, paints, adhesives, sealants, coatings, primers, mastics, etc. SDSs must be the most current available from the manufacturer and be at the job site for readily access for personnel. SDSs are available for hazardous materials that contractor personnel may come in contact with while on Eglin AFB.

Contact your contract monitor or government point of contact for assistance.

Welding, Cutting and Brazing: Welding, cutting and brazing operations present hazardous situations if proper precautions are not taken. Contractor’s welding, cutting and brazing operations must comply with 29 CFR 1910 Subpart Q and NFPA 51B. Questions concerning welding operations contact the Eglin Fire Department, 882-3641.

Radiation, 29 CFR 1926, Subpart D Any operation which involves the use of industrial x-ray units, lasers or radioactive materials must first be coordinated with the Bioenvironmental Engineering Office at (850) 883-8607.

Bioenvironmental Engineering Industrial Hygiene concerns, such as asbestos, use of radioactive materials or respiratory protection, shall be directed to the Bioenvironmental Engineering Office (850) 883-8607.

Hand Tools/Electrical Tools: 29 CFR 1926 Subpart I.

All hand tools shall be kept in good repair and used only for the purpose intended. Defective tools shall be acceptably repaired or removed from service. Tools shall not be thrown from one level to another, and when used overhead, shall be secured or placed in holders when not in actual use. All electrical tools shall be of the approved double-insulated type or grounded. Hand and portable power tools and equipment shall be guarded IAW 29 CFR 1926.

Pneumatic Tools/Compressed Air: 29 CFR 1926, Subpart I.

Pneumatic tools and hoses shall be handled in strict compliance with OSHA. Hazards associated with compressed gases include oxygen displacement, fires, explosions and toxic gas exposures as well as the physical hazards associated with high pressure systems. Special storage, use and handling precautions are necessary in order to control the hazards. Compressed air used for cleaning purposes shall not exceed 30 psi when the nozzle end is obstructed or dead ended, and then only with personal protective equipment. Compressed air shall not be used to blow dirt from hands, face or clothing.

Portable Heaters, DAFMAN 91-203, chapter 6: Unrestricted use of space heaters is not permitted due to fire safety, and electrical circuit capacity concerns. All space heaters must comply with requirements listed in AFMAN 91-203. Space heaters will be plugged directly into the main facility power only and shall not be left unattended.

Appliances: DAFMAN 91-203, chapter 6: Appliances or devices that do not have the UL-label or other approved listing shall not be used. Soldering irons, hot plates, coffee makers, office machines, and other non-fixed electrical devices shall be turned off when not in use. The use of automatic timers to control power supplies is prohibited. Extension cords shall be of sufficient gauge for the applicable used (same rating or higher than the appliance being energized.) All appliances such as coffee pot, toaster, will be unplugged at the end of the workday.

Inclement Weather Plan: (US Army Corps of Engineer Safety and Health EM 385-1-1) Lightning occurs frequently in the Eglin AFB area; Florida has the highest number of lightning strikes and casualties in the country. Contractor will have an inclement weather notification plan to ensure the protection of all contractor employees. Plan must meet requirements of US Army http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10913 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10132

Corps of Engineers Safety and Health Manual, EM 385-1-1 to include notification procedures prior to starting any outside work. Notification procedures must be in writing and identified in contractor’s safety plan.

Foreign Object Damage Prevention Plan Program: (DAFI 21-101) Contractors working in, on, around or traveling through areas near aircraft, flightline, munitions, aerospace ground equipment, engines or components will comply with FOD prevention. Jewelry or loose items that may fall off without notice are not authorized on the flightline. If working on the flightline, the contractor shall establish and maintain an effective FOD prevention program that meets the requirements in AFI 21-101, chapter 11. The program is designed to eliminate the introduction of any foreign object that could damage an aircraft, aerospace component or aerospace support equipment operated at this installation. The FOD program must be integrated into the day-to-day operations to reduce/eliminate FOD incidents. Such program shall include covering waste dumpsters, barriers in place to stop migrating FOD from dirt and gravel piles, and end-of-shift or daily clean-up. The contractor must brief personnel at least weekly on any FOD requirements. All contractors/sub-contractors performing maintenance in a FOD-potential area will receive and have documented initial and refresher FOD Awareness and Prevention training.

Sub-contractors: DAFI 91-204, para 2.14) The prime contractor performing work on Eglin Air Force Base or property shall include a clause in all contracts requiring the subcontractors to comply with the safety provisions of this contract and provide a site specific safety plan.

Honoring the Reveille/Retreat:

This is to inform you that the Reveille and Retreat will be played over the giant voice speakers daily (one at 0730 and the other at 1700). During those times, most patriots will stop their cars to show respect for all the men and women of the Armed Forces. In the interest of safety on Eglin, drivers are not required to stop driving on Eglin Boulevard. However, stopping on all other Eglin streets is suggested within the limits of safety. All entry lanes at the gates will stop to avoid additional traffic build up; lanes exiting the base will remain open. Drivers must remain alert at all times and stop if the car/traffic ahead of them stops. Stop time is approximately 2.5 minutes.

Important Phone Numbers Emergency: 911 96 TW Safety: 882-2540 ext. 3 Bioenvironmental Engineering: 883-8607 Fire Department: 882-3229 Command Post: 883-4020 Security Forces: 882-2502

PRE-CONSTRUCTION SAFETY BRIEF

Project Title:

Contract #:

Company Name: ______________________________________________________

Name of Contractor Representative___________________________________________

Signature of Contractor Representative acknowledging receipt of the safety briefing package

Date of Preconstruction Briefing:

96 TW/SEG

Occupational Safety

882-2540 ext 3 Revised: 18 July 2023