FTFA161016_Site visit_RFIs_062521.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- B1326 HVAC Design Build, Eglin AFB Federal contract opportunity
- Solicitation number
- FA282321R0020
About this file
This document contains a request for information (RFI) log and related federal contract opportunity. The RFI log details questions and answers regarding a solicitation to design-build a HVAC system for Building 1326 at Eglin Air Force Base in Florida. The work includes removing and replacing ductwork, air handling units, controls, and modifying or replacing the existing fire suppression and alarm systems. The North American Industry Classification System code is 238220 for plumbing, heating, and air conditioning contractors. The estimated value is between $1 million to $500 million. The performance period is 330 days after notice to proceed. The solicitation number is FA282321R0020 and was issued by the Department of the Air Force Materiel Command Test Center. The acquisition will use best value competitive procedures and be a 100% small business set-aside.
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RFI
| Question # | Date | Question | Reponse |
| 1 | 5/18/21 | In Block 10 of the SF 1442, the project title appears incorrect. Please check. | Project Title has been corrected |
| 2 | 5/18/21 | There is a note in Block 10 of the SF 1442 that says to “ensure pricing is good through 31 December 2021.” Should the pricing validity period shown in Block 13d be changed from 120 days to something closer to 200 days? | Updated in RFP |
| 3 | 5/18/21 | No bid bond is required, correct? | See updated Solicitation |
| 4 | 5/18/21 | Subsection 1.3.6 in Section L mentions designating one copy of each numbered volume as the official version and marking “official” on the cover sheet. These instructions no longer apply because we are submitting electronic files, correct? | Correct |
| 5 | 5/18/21 | The sixth paragraph in Subsection 1.3.7 in Section L says that “The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 97-2003 or 2010, MS Office Excel 97-2003 or 2010, MS Office Project 97-2003 or 2010, and MS Office Power Point 97-2003 or 2010, as applicable.” Would it be possible to add Adobe PDF to the list of acceptable formats? There are several parts of the RFP that were issued in PDF format that need to be modified and returned (e.g., the SF 1442, Section B, Section I, Section K, etc.). Most RFPs that require electronic submission of proposals for federal construction contracts instruct offerors to submit each volume as a combined PDF file. Pricing spreadsheets are usually submitted in Excel, and sometimes project schedules are provided in the native file format. But otherwise, most proposals are submitted in PDF. | Updated to include PDF. |
| 6 | 5/18/21 | Subsection 3.4.1 in Section L says that completed PPQs should be sent directly to Karen Wagner. Is this correct? Should completed PPQs instead be sent to Melissa Hoover and Zachary Schultz? | Updated to Zachary Schultz. |
| 7 | 5/18/21 | Subsection 4.2.2 in Section L says that Section B is to be submitted in Volume III (Contract Documentation). Should it also go in Volume I (Price)? | |
| 8 | 5/18/21 | Subsection 1.3.3 says that “The Offeror shall provide a solicitation cross reference matrix indicating, by Statement of Work (SOW) paragraph number, the corresponding proposal paragraph in that section that addresses the referenced item.” None of the sections in the SOW seem to correspond to the required proposal contents. Please provide more information regarding what offerors are meant to put in the cross-reference matrix. | |
| 9 | 5/18/21 | Would the USAF consider extending the deadline for solicitation questions until 28 May 2021 so that there is enough time for contractors to prepare and submit questions after the site visits? | Date for questions has been extended. |
| 10 | 5/18/21 | It appears as though only a PDF version of the 50 Division Cost Estimate Worksheet was provided with the solicitation files. Please provide an Excel version, as well. | Uploaded Excel Sheet. |
| 11 | 5/18/21 | Will phasing of the building be allowed to perform asbestos abatement or will the building be required to be fully unoccupied? | |
| 12 | 5/18/21 | The Table of Contents in the Scope of work dated 5/12/2020 indicates that there are “Eglin Specific Design Requirements (double click to open document)” on page 7. The hyperlink to this document does not appear to work. Is this a reference to RFP Attachment 6 (Fire Department Fire Suppression Design Requirements 1/28/2021) or RFP Attachment 7 (requirements for new fire alarm systems at Eglin AFB). If not, would you please provide the document ““Eglin Specific Design Requirements”? | The Eglin specific items are Attachments 6 and 7. |
| 13 | 5/18/21 | Are there any additional project specific requirement or project objectives detailing specific project minimum requirements such as equipment or product specifications? | Trane equipment has been specified in the Amendment to the SOW. |
| 14 | 5/19/21 | Amendment 0001 added the requirement for a bid bond. However, it appears that Clause 52.228-1 Bid Guarantee is not included. In order to request an appropriate bond, we are looking for 52.228-1(c), which reads as follows with blanks filled in: “(c) The amount of the bid guarantee shall be ______ percent of the bid price or $________, whichever is less.” Please provide the missing information regarding the bond value. | This clause has been added. |
| 15 | Are there any restriction for using rooftop units in lieu of reusing the indoor mechanical space? This would make project phasing much easier and cost effective. | No rooftop units | |
| 16 | 2. We would like to request a digital version of the following drawings. |
a. Current HVAC and Plumbing.
b. Current Fire sprinkler
c. Current electrical
d. Current Fire Alarm
e. Current architectural, including building sections.
f. Current structural drawings
| previously provided | ||||
| 17 | The scope calls for an asbestos report and the abatement to be included in this contract. We can include the survey but will need to know from owners what are the assumed materials and quantities to be included for bid day? | Include survey only | ||
| 18 | Is this project sales tax exempt? | |||
| 19 | Are all ceilings ACT except for bathrooms? Please confirm if the existing ceilings will be reinstalled after work above ceilings is completed. | ACT ceiling throughout | ||
| 20 | How much of the building they can give up for construction phasing on this project? | For bidding purposes assume three (3) phases for the construction. Phase 1 - secure area and conference room, 2 - areas served by AHU1 and 3 - areas served by AHU2 | ||
| 21 | Is there any need for more than plastic barriers as temporary construction barriers if we need to erect for dust control? | Plastic barriers are sufficient as long as dust control is maintained | ||
| 22 | Who is the current Fire Alarm servicer/ Manufacturer on site to tie into? | See mechanical room 1 photo | ||
| 23 | The modifications to alarms and sprinklers will only happen to the renovation area mentioned., or a complete analysis and renovation/ replacement in the entire bldg.? | The fire protection sys (suppression & alarm) shall be new for the entire building | ||
| 24 | Current DDC to tie into? | No current DDC connectivity; existing pneumatic controls to be replaced | ||
| 25 | Will there be any “swing space” so that portions of the staff can move temporarily while overhead work is ongoing. | No | ||
| 26 | Who moves their existing furnishings and materials out and back in? | Contractor if required | ||
| 27 | Are there any sensitive areas that will require escorts or Air Force observers while work occurs? | No | ||
| 28 | 1. Per 1.3.7 Electronic Copy / Submittal, it states that the electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 97-2003 or 2010, MS Office Excel 97-2003 or 2010, MS Office Project 97-2003 or 2010, and MS Office Power Point 97-2003 or 2010, as applicable. Will Adobe PDF files be acceptable? | Added language for PDFs | ||
| 29 | In Volume II: Past Performance, it indicates a 10 page limit. Are Teaming Agreements also included in this page limit? | No | ||
| 30 | Can the RFI due date be extended until after the site visit? | Date for questions has been extended. | ||
| 31 | Can the date for hold pricing be July 31st instead of December 31st? | No | ||
| 32 | 5/28/21 | The existing HVAC system currently treats ventilation (outside air) by passing it through the existing VAV air units. The UFC (3-410-01: July 2013 change 7, March 2021) now requires a DOAS to handle outside air for the building and requires ducting the outside air to each space. This requirement will add a significant cost to the project and will require more mechanical room space than what is currently available. Please confirm that the new HVAC system shall treat the ventilation air per the existing means of passing through the VAV air units. | System shall be designed per current UFC 3-410-01: July 2013 change 7, March 2021 | |
| 33 | Can the Government please clarify the hazardous material abatement requirement? We understand that a hazardous material survey needs to be accomplished and this will be included the proposal, however, the abatement scope of work, if any, is unknown until the survey is completed. Accordingly, this requirement will either need to be eliminated or a specific scope provided (quantities and locations) as a basis for pricing. | see response 17 | ||
| 34 | We understand from the RFP that the facility is currently intended to be occupied during construction. The extent of the work restrictions or phasing requirements will have a SIGNIFICANT impact on cost and schedule. Please provide a phasing plan with work areas for each phase or answer the following questions: |
a. Should the contractor assume that the facility will be fully occupied during all the construction and plan to work outside normal hours and move/protect furnishings and fully restore building functions and end of each shift? This will have the most cost and schedule impact, please provide available work hours for this option.
| b. If the building will be done in sections or phases that the end user moves out of and turns over to the contractor, please advise what percentage of the building will be turned over and how many phases there will be. | see response 20 | ||||
| 35 | Please advise if the contractor will be able to work in the building outside of normal hours (extended hours or weekends) if desired or what work restrictions will be in place. | No. Any work done outside of normal working hours shall be requested at leat 14 calendar days in advance | |||
| 36 | Will the Contractor be required to protect any existing FF & E in place during construction? | Yes | |||
| 37 | Will the Contractor be required to relocate, store, and protect, and re-install any FF & E during construction? | Protect yes; relocate no | |||
| 38 | Access to exterior mechanical rooms was not possible during the site visit. Please access both mechanical rooms, video / photograph all mechanical equipment as well as any visible characteristics, performance data and sizing of all contained equipment. | previously provided | |||
| 39 | Please provide dimensions (LxWxH) of each mechanical room | see drawings provided | |||
| 40 | Please provide pictures of the fire suppression riser with nameplate/flow data and riser pipe sizing. | see drawings provided | |||
| 41 | Please provide fire suppression as built drawings if available. | see drawings provided | |||
| 42 | Please advise if the contractor can assume that the water service/supply for the existing fire suppression will be sufficient for the new project. If not, please advise what water utilities upgrade or fire pumps/storage tanks should be assumed so that all bidders can propose the same scope. | Assume the water service/supply is sufficient for bidding purposes | |||
| 43 | Please provide pictures and model names/numbers of the existing fire alarm/mass notification system. | previously provided | |||
| 44 | Please advise if the intent is to modify the existing fire alarm system or remove and replace it with a new system. Noted that depending on the age of the system, it may NOT be able to be upgraded to meet current base standards. | Completely new fire protection system to be installed | |||
| 45 | Electrical Design Scope – please if the contractor will be responsible for an electrical design discipline in the design or if it will be mechanical and fire alarm only. | Yes | |||
| 46 | Electrical Construction Scope – for the purpose of bidding, please advise if the contractor should assume that existing electrical service will be adequate for the new system since it is largely replacement in kind, or if new electrical circuits will need to be installed for new equipment, or if any building electrical panels or building electrical service needs to be upgraded. | For bidding purposes it should be assumed that a new electical will be needed to support new equipment load | |||
| 47 | Can the current RFI due date of 28 May 2021 be extended by at least 3 business days following the beta.sam posting of the mechanical room components as identified above? | RFI Due Date will be adjusted as more is known. | |||
| 48 | Can the cost proposal due date be extended by a minimum of 10 business days following the beta.sam posting of all responses to RFI’s? | Proposal Due Date will be adjusted as more is known. | |||
| 49 | The project solicitation states in section H6 and H12 that in addition to standard FAR required GL insurance, $1M environmental insurance and $2M for occupant property protection, these will have significant additional cost, please confirm they are required. | ||||
| 50 | The project solicitation H23 states that only US citizens will be allowed to work in the facility which limits the potential work pool, please confirm this is correct. | ||||
| 51 | 6/2/21 | Mechanical rooms photos? | previously provided | ||
| 52 | Photos above ceiling Showing Structure and as much of the MEPs as possible? | Not available | |||
| 53 | Any Kitchenettes or oven exhaust? | No | |||
| 54 | Please give a few options on Phasing on the secured room. At night? Quick few 24/7 days turnaround? | see response 20 | |||
| 55 | Will GC need to provide temporary working stations like trailers for airmen? | No | |||
| 56 | Please confirm that all the mech/ A/C equipment above ceiling, in Mechanical rooms and building walls (Split airs) to be removed? | All existing HVAC equipment, components and controls, including mini split systems shall be removed and replaced with new | |||
| 57 | Extension request? | ||||
| 58 | What are the 3 fire alarms allowed? | See attache Eglin Specific Fire Alarm Requirements | |||
| 59 | Occupancy loads for the big conference rooms? Sizes, and layouts? | ||||
| 60 | 6/10/21 | The SOW calls for temp cooling. Can the user provide an estimate of how much and where? There are substantial cost savings if the work can be phased to utilize existing systems for temporary cooling. For example, can the contractor assume that users can move into areas conditioned by AHU-1 while AHU-2 is replaced and vice versa? Or shall the contractor assume that 100% of all spaces must be temporarily conditioned for the entire project? | |||
| 61 | Please provide clarification on whether the Fire Sprinkler and/ or the Fire Alarm systems will need to be repaired or replaced. We can also provide a proposal to survey the existing conditions and add the additional work as a mod based on the survey findings. |
Please advise.
| See response 44 | ||||
| 62 | Please confirm that if HVAC loads cause the electrical service to increase, that the contractor is responsible to install the new service and that the Government will cover the cost of the new service, either by the current contract or by a mod to the contract. | See response 46 | ||
| 63 | 6/11/21 | Is there a specific type of system preferred? (Constant Air, VAV, VFR, DX Splits or RTU) | Constant Air or VAV | |
| 64 | Any redundancy required for the system? | No | ||
| 65 | Does the work have to be accomplished at nights or weekends so work “causes the least impact on the building operations”? | see response 20 | ||
| 66 | Are drawings M-1 and M-3 available for reference? | previously provided | ||
| 67 | Are there any architectural drawings available for reference? If not, can the owner classify the insulation for the building envelope? | previously provided | ||
| 68 | Will the contractor be required to generate as-built architectural floor plans and new reflected ceiling plans to reflect the work as part of the design package or will the mechanical plans be sufficient? | Yes | ||
| 69 | Will as-built drawings of the new work be required at the end of the project? | Yes | ||
| 70 | Are any of the Electrical drawings available for reference? | previously provided | ||
| 71 | Are any plumbing drawings available for reference? | previously provided | ||
| 72 | Any size limitations or noise limitations for outdoor equipment around the exterior of the building? | per UFC 3--410-01 | ||
| 73 | Are there any specific indoor temperature set points during the summer and winter season the HVAC system should be designed for? By room as applicable. | per UFC 3-410-01 | ||
| 74 | Will the project require new ceiling grid and replacement/upgrade or simply replace tiles where required to accommodate air, fire alarm, and sprinkler device relocations? | Completely new ACT throughout | ||
| 75 | Are any CAD files available with up-to-date floor plans? | No. PDF's previously provided | ||
| 76 | Does the shelter-in-place space have any special HVAC requirement (i.e. Fresh air supply, filtration, isolation when in use, etc.), or is it only a location for shelter during extreme weather events? | No | ||
| 77 | In addition to Eglin AFB Specific Criteria, please confirm new construction/installation is to conform to applicable UFG Specifications. | UFC not UFG | ||
| 78 | During the walk through it was said the existing hydronic water boiler would be replaced as part of the project. Please confirm. If so, is there a preferred manufacturer? | Replaced. Non condensing boiler. Raypak | ||
| 79 | Does the owner expect the existing hydronic hot water piping to be completely demolished and replaced, or salvaged where practical and reused? | Replaced and salvaged where practical and reused | ||
| 80 | Does the owner expect the existing chilled water piping to be completely demolished and replaced, or salvaged where practical and reused? | Completely demoed and replaced with new | ||
| 81 | During the site visit it was mentioned that over the years rooms/spaces within the building had been reconfigured but the fire suppression system had not; reconfiguration of the suppression system would be part of the project. Paragraph 4.1 in the Statement work of work mentions “modification or replacement” of the existing fire suppression system. Should the contractors’ proposals include cost for a complete replacement of the fire suppression system? If not, can the owner categorize the extent of the fire suppression system modification/replacement which should be budgeted? | see response 44 | ||
| 82 | During the site visit the mechanical rooms could not be viewed. The COR mentioned the possibility of pictures and perhaps video of the mechanical rooms being posted in an amendment. Please confirm the status of this amendment. | previously provided | ||
| 83 | In light of access to the mechanical rooms and to aid in the development of an economical approach, can a follow-up site visit of Building 1326 be arranged to include applicable subcontractors? | previously provided | ||
| 84 | Please confirm all hydronic piping and piping insulation to be replaced. | see response 79 | ||
| 85 | Please confirm all ductwork, diffusers, & VAV’s to be replaced. | see response 56 | ||
| 86 | Are electrical upgrades required or is it “disconnect-reconnect”? | see response 46 | ||
| 87 | Will the project require a Commissioning Agent and Test & Balance? | yes | ||
| 88 | During the site visit it was mentioned that the bid due date would probably be extended. Please confirm the status of the extension. | |||
| 89 | During the site visit some building personnel reported routinely elevated temperatures and humidity; has the building experienced any issues with mold? | |||
| 90 | 6/17/21 | An asbestos survey is mentioned in the documentation, has this been performed or will it be part of the contractor’s scope for this design-build project? | see response 17 | |
| 91 | Can you provide something showing/outlining zones for temporary HVAC? | previously provided | ||
| 92 | Will there be any other architectural work other than new ceiling tile? | no | ||
| 93 | Will there be any controls requirements other than the barebones DDC controls required for the new HVAC equipment? | see attache Eglin Specific CCD Requirements | ||
| 94 | Will there be any networking or cyber security requirements? | |||
| 95 | Will there be any additional electrical requirements other that installing the necessary equipment for the new HVAC system? | see response 17 | ||
| 96 | Are there any additional HVAC requirements for Electrical, Communication, Network rooms? | no | ||
| 97 | 6/18/21 | Will any of the mini-split systems or split-system be re-used for the current building or salvaged for use at different location on base? | No. New split system for secure area only. New system design shall eliminate need for mini splits | |
| 98 | Should Controls be replaced-in-kind or upgraded to new digital controls? | see response 93 | ||
| 99 | Should the relief ventilators be re-used or replaced-in-kind? | per UFC 3-410-01 | ||
| 100 | Should the AHU have a VFD installed with the Unit to increase efficiency and control capability? | per UFC 3-410-01 | ||
| 101 | Any limitation for temporary air equipment location around the building, noise limit or ductwork down hallways or through windows? | no equipment on eastside of building (Nomad way); noise levels per UFC | ||
| 102 | Does the asbestos survey and report have to be completed by an Environmental Consultant? | yes | ||
| 103 | Does the asbestos survey have to be completed by an Asbestos License Professional? | no | ||
| 104 | Flow test required for the sprinkler system? | yes | ||
| 105 | Are any inspection reports for fire protection available for reference? | no | ||
| 106 | Will the contractor be required to replace all the existing sprinkler heads with new quick response heads to meet new code requirements? | see response 44 | ||
| 107 | Existing AHUs are constant volume with inoperable fresh air dampers. For the new installation, does the owner prefer a constant volume system or variable speed AHU? | |||
| 108 | Will the contractor have the ability to work night shifts and weekends to help achieve the goals of the project for the building to remain occupied? | see response 35 | ||
| 109 | Will the owner consider temporary portable office space to free-up building space for renovation work? | no | ||
| 110 | If office furniture must be moved/relocated temporarily, who will be responsible for this work – Owner or Contractor? | see response 26 | ||
| 111 | What are the owner’s expectations regarding the existing suspended ceiling tiles and grid – complete replacement or reuse everything and only replace where damaged during work? | see response 19 | ||
| 112 | The hydronic and chilled water pumps will be replaced, please confirm. | confirmed; both to be replaced with new | ||
| 113 | Per the site visit, the hydronic hot water piping will not be replaced, only modified as need for the new installation, please confirm. | see response 79 | ||
| 114 | Per the site visit, the chiller water piping will be completely replaced, please confirm. | see response 80 | ||
| 115 | The existing raypak hydronic hot water boiler will be replaced, please confirm. | see response 78 | ||
| 116 | The existing air compressor is to remain, please confirm. | confirmed; air compressor to remain | ||
| 117 | The existing instrument air piping which will no longer be required will be demolished, please confirm. | instrument air piping to be demoed and removed completely | ||
| 118 | The contractor will be only be able to access the MAQ area for work only when the operations are suspended – please confirm. | confirmed; access available when operations are suspended | ||
| 119 | The two mini-split systems, located at the northeast and northwest corners of the building will be demolished; the areas served by these systems will be served solely by the new building hvac system – please confirm. | see response 99 | ||
| 120 | The 5 ton condensing unit located on the north end of the building equipment yard, will be replaced, but the AHU, ducting, and the area it serves will all remain in place – please confirm. | no. complete 5 ton system to be removed and replaced with new. New system sized to meet required HVAC load. | ||
| 121 | The existing genset located in the equipment yard will remain in place and will not require any system modifications – please confirm. | no work associated with generator | ||
| 122 | The new building chiller will be sized to meet current fresh air requirements as required by Code – please confirm. | confirm. New system design shall be IAW current UFC 3-410-01 requirements | ||
| 123 | Will a contractor be required to submit a Project Specific Safety Plan? | yes | ||
| 124 | Will the contractor be required to submit a QA/QC plan and/or provide any QA/QC reports? | yes | ||
| 125 | Will a contractor be required to provide a full-time on site superintendent? | yes | ||
| 126 | Will a designated safety person be required on site while work is being performed? | yes | ||
| 127 | If each is required, can the superintendent and designated safety person be the same individual? | yes | ||
| 128 | If a safety person is required, is OSHA 30 certification required or will OSHA 10 be sufficient? Will the safety person also need CPR certification? | |||
| 129 | Will the contractor be required to provide a schedule for the project, including weekly updates based on progress? | yes | ||
| 130 | Will a contractor be required to provide portable toilet facilities or are there facilities on site available to workers? | yes | ||
| 131 | Will the contractor be require to provide weekly progress reporting? | yes | ||
| 132 | Does the owner expect any operator training for the new installation or will providing Installation, Operation, and Maintenance Manuals, including Recommended Spare Parts List, be sufficient? | Yes. See Eglin Specific Design Requirements for training requirements | ||
| 133 | If applicable, is the contractor expected to purchase and provide any recommended spare parts for the project? | yes | ||
| 134 | Are any fire protection drawings available for reference? | previously provided | ||
| 135 | Are any mechanical drawings available for reference? | previously provided | ||
| 136 | Please confirm all Control Valves, Re-heat Coils & VAV boxes to be replaced. If not being replaced please confirm Control Valve, Re-heat Coils and VAV boxes are BACnet capable. | see response 56 |
RSVP and Passes
| Site Visit RSVP | Company | Pass Needed | Pass Input | |
| 1 | Joe McDonald | EMK&T Enterprises, LLC | N | |
| 2 | Greg Peterson | EMK&T Enterprises, LLC | N | |
| 3 | Philip Hayes | GM Hill | Y | Y |
| 4 | Russel Brock | Engineered Cooling | Y | Y |
| 5 | Jason Benson | Engineered Cooling | Y | Y |
| 6 | Carlos Giron | MCA | Y | Y |
| 7 | Chris Schade | MCA | Y | Y |
| 8 | Chris Finely | CCI Mechanical | Y | Y |
| 9 | Gary Whittam | CCI Mechanical | Y | Y |
| 10 | Steve Geurin | Star Service | Y | Y |
| 11 | ||||
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| 24 |
File details come from the government source that posted it. Updated .