FA282319RA004_QandA_01_Apr_19.pdf

SOLICITATION FA282319RA004

Modify Control Rooms BLDG 380

Questions and Answers # 6

01 April 2019

THESE QUESTIONS AND ANSWERS SUPERCEDE ALL PREVIOUS ANSWERS

Question 1: Please clarify Sec L 2.5.5 concerning submission of Financial Responsibility Questionnaire. Just to confirm, we are to submit the form (attachment E) with our proposal with only the top portion filled out (name of institution and address). We are not to have our financial institution complete the form and submit it directly to you or us so that we can submit it, correct?

Answer 1: Please submit the form to us with only the top portion completed.

Question 2: I would like to request clarification of the Bid Items that are included in this Solicitation.

In Section C it states the following:

Section C - Description/Specifications/Statement of Work

******Due to the location of this project, all contractors working in the locations must be US Citizens*******

This project will cover reconfiguration of the floor plan in Rooms 109, 280, and 290 in Bldg 380. In these rooms there will be removal of some interior walls along with construction of new, advanced security-rated walls and partitions. Some of the secure room doors will have to be relocated. Room 290 will be upgraded to accommodate and High-Performance Computing Environment. All rooms will be modified to relocated power feeds and distribution systems. Room 280 will be modified to add power and cooling.

The drawings show Bid Items A, B, & C. Based on the above paragraph, we would only be including Bid Items A & C; is that correct? Any demo or renovations noted on the drawings in Bid Item B are to be excluded, correct?

Answer 2: That is correct. No Bid Item B items are in the current scope of work

Question 3:

a. Paragraph 2 of Section L, Page 42 of 51 requires that the 50 Division Cost Estimate Worksheet be submitted as Subfactor 2 in Volume I.

Paragraph 2.5.6 of Section L, Page 44 of 51 requires that the 50 Division Cost Estimate Worksheet be submitted in Volume III. Is it necessary to submit the 50 Division Cost Estimate Worksheet in two different locations? The Worksheet will not be prepared until just before bid time and it appears to be double work.

b. Paragraph 2.1 of Section L, Page 40 of 51 indicates that proposal can be submitted electronically via the Army SAFE site. If this is the case the a hard copy is not required to be submitted. Is this correct?

c. Paragraph 2.1 of Section L, Page 40 of 51 indicates that all documents if submitted electronically must be submitted in .pdf format except the MS Excel Worksheets. So if the three volumes (three separate files) are submitted electronically, then the MS Excell Worksheets would be the fourth file. Is this correct?

Answer 3:

a. Please submit 1 50 Division Cost Estimate Worksheet with each CLIN’s price proposal.

b. Yes, only one proposal is required.

c. You may submit the excel sheets as a separate file.

Question 4: Will the project be pricing be by the A, B, C, bid items mentioned on the drawings? The solicitation Section B- Supplies or Services and Prices/Cost sheet does not have the A, B, C bid items listed. A clarification for this will be needed soon in order for us to know how to break out or pricing.

Answer 4: The project will be a firm fixed price. Please submit a 50 Fifty Division Cost Estimate for each CLIN.

Question 5: Do you have an Asbestos Report that can be shared? I did not see one with the Solicitation or in the Specifications.

Answer 5: Please see Attachments to Solicitation Amendment 1 for the Asbestos Report.

Question 6:

1) Is the raised floor to be new, or are we to re-install the existing raised floor?

2) Do you require the job of superintendent, SSHO, and QC manager to be assigned to separate individuals? Or, can one person be assigned two, or all three jobs?

3) The security boundary penetration detail on sheet M-501 calls for a sound masking speaker in the ductwork, and it says to coordinate with electrical. The electrical drawings, however, do not show any speakers at ductwork or power to speakers. Please clarify.

4) The TY drawings for Telecommunications/Security state that the scope of work is to provide rough-in for the security system. However, specification section 28 10 05 calls for a complete security system: IDS, ACS, CCTV, and communication. Please clarify whether or not furnishing and installing the security systems listed in 28 10 05 is part of this RFP.

5) Is the work required to be done in separate phases?

6) Is relocating/storing furniture/equipment in the Prime contractor’s scope of work?

7) Is commissioning required? Will it be part of Prime’s scope of work?

8) Are the contractor’s workers going to be escorted when inside the building?

9) Is the Government going to allow any means to get materials up to the 2nd floor? Or, is there a required route for bringing materials up to 2nd floor?

Answer 6:

1) New.

2) It’s not a requirement, but the government prefers that there be at least two individuals (e.g. one person acting as Superintendent, one person acting as Safety Officer/Quality Control). In other words, one person actively participating in the construction; one person observing, reporting & advising.

3) The Electrical General Notes 3 & 18 on Sheet E-001 cover situations such as this.

4) The security systems listed in Spec Section 28 10 05 are a part of the RFP. It was not the intention of the designer to have the drawings indicate rough-in only. Coordination with Advantor (IDS system) and/or Securadyne (ACS and/or CCTV systems), or another security vendor may be required to accomplish the work of the Contract Documents.

5) No. Though there may be instances where “phasing” of certain portions of the work make sense – e.g. during the electrical system upgrades/replacements.

6) No.

7) No - Testing, Adjusting & Balancing per Spec Section 23 05 93 is all that’s required.

8) Yes, at all times.

9) No, not “any” means … the definition of “any” would require further explanation to respond more definitively. There is not a required route to access the 2nd floor, though it’ll likely involve an interior and/or exterior stairway, and it’s at least partially dependent on the contractor’s means and methods.

Question 7:

Amendment no. 0001 has been issued and it appears that an additional CLIN was added. However, a new bid schedule was not provided to add this CLIN. Will a new bid schedule be provided?

Answer 7:

Please see conformed copy of solicitation attached to Amendment 2. Please use the amended form.

Question 8:

1. Would the Government consider allowing a 1-page past performance introduction before the reference projects in Volume II (a) --Past Performance Information and before the Past Performance Questionnaires that are NOT counted against the 1-page per past performance reference?

2. Section 2.5.1 states: “Submit the Standard Form 1442 and all pages originally included in the RFP”. Does the Government require all pages of the RFP to be included with the Standard Form 1442 or does this requirement refer to all pages of the Standard Form 1442?

3. Section 2.3.8 states: “If Teaming Agreements are contemplated, the teaming members must provide complete information as to relevant and recent past performance information on previous teaming agreements. If this is a first time teaming effort, each party to the teaming agreement must provide information on all relevant contracts as specified in paragraph 2.3.1.

The maximum number of past performance references for the entire team shall not exceed a total of 10”. Why is this section asking for 10 projects when the other section is saying a maximum of 5 projects for the team?

4. 52.228-1 -- Bid Guarantee. States “(b) The bidder shall furnish a bid guarantee…” however, Section L does not provide instructions as to which Volume the Bid Guarantee should be included. Does the Government want the Bid Guarantee included at the end of Volume III, Price Proposal?

Answer 8:

1. No

2. Please see Amendment 2 to the Solicitation changing the wording to “Submit the Standard Form 1442 as specified below”.

3. The 10 projects is only applicable to teaming agreements.

4. Please submit your bid guarantee with your proposal. It can be a separate file if you wish. Please refer to Section L, p. 2.1 for the hard copy requirement.

Question 9:

Can you please confirm the location for attendees to muster for the visit at 0900

Answer 9:

Please see Attachment G – Site Visit Map, attached to Solicitation under Amendment 1.

Question 10:

Please clarify whether the CLINS for Bid Item A and Bid Item C are stand-alone prices, meaning that the Government can award either only one of the CLINS or both of the CLINS

Answer 10:

Please see Amendment 2, removing the “bid” language. This is one project with no bid items.

Question 11:

1) Area “A” Sheet A202 shows doors 24 & 25. Sheet A601 Door Schedule does not show Door #25. Please clarify.

2) Please provide a Specification for the White Noise System as shown on M-501 SECURITY BOUNDRY PENETRATION DETAIL. It appears that only the speakers are required, since there are no specifications or items shown on the electrical drawings.

3) Amendment 1 – Please provide a new “Section B” of the solicitation to be included with the proposal since there are now two Clin’s.

Sheet E-203 title states that the work shown is a part of Bid Item “A”, while sheet G001 states that the work on Sheet E-203 is to be included in Bid Item “C”. Please clarify.

Answer 11:

1) Door 25 was inadvertently left off the Door Schedule. An updated Schedule will be provided.

2) A Specification Section will be provided.

3) Please see conformed Solicitation attached to Amendment 2. Sheet E-203 generally describes work required to bring upgraded electrical service to Rooms 280 & 290 on the second floor of the facility, which is correctly identified as Item ‘A’ work on Sheet G-001. The demolition described on Sheet G-001 is likely where the confusion is coming from. Consider the demolition work on the basement level of the facility to be part of Item ‘C’ work even though portions of the demolition are being performed in order to provide the Item ‘A’ work to Rooms 280 & 290. Isolate demolition work on the 2nd floor of the facility necessary to accomplish the work in Rooms 280 & 290 to Item ‘A’ work.

Question 12:

We require clarification in regards to this statement in Amendment 1:

“In addition to the minimum insurance requirements specified above this contract requires additional property liability coverage in the amount of $2,000,000.00 to cover any damage to electronic equipment or furnishings caused by the Contractor. The policy shall be submitted to the Contracting Officer before the start of any work.”

Answer 12:

The selected contractor must have property damage liability insurance in a minimum amount of $2,000,000 and provide proof of that insurance to the contracting officer prior to the start of work.

Question 13:

1) Section 2.3, Volume II (a) – Past Performance Information states the Offeror shall submit a maximum of five (5) total projects. It is unclear if there is a minimum number of projects required in order to be determined acceptable. Please advise.

2) Section 3.2.A.(2)a states that projects will be evaluated for relevancy, which includes “costs within or exceeding project magnitude”. The evaluation criteria currently states Very Relevant to be same scope and magnitude and Relevant states similar scope and magnitude. Do all projects need to be over $5M?

Will offerors who submit projects under $5M with relevant scope be considered unacceptable, or will projects over $5M be considered more relevant?

Answer 13:

1) Past performance is not evaluated on an acceptable or unacceptable basis. Past Performance will be assigned an adjectival rating as specified in paragraph 3.2 (4) of Section M. In order for the Air Force to evaluate Past Performance the Air Force will need to have at least one past performance reference to review. If a contractor does not submit any past performance references, that does not mean that the Air Force cannot assign a rating as the Air Force can search government databases such as the Past Performance Information Retrieval System or even contact other agencies to obtain references on a particular contractor.

2) In order for a project to be determined Relevant it must be a project involving the type of construction, demolition and room modification and work elements described in the attached SOW:

Modify Control Room BLDG. 380 AND have a cost within or exceeding project magnitude, as specified in Block 10 of the SF 1442 (RFP). Offerors may submit project references for less than $5M but they will not receive a Relevant assessment and the highest assessment the reference will receive is Somewhat Relevant. Offerors should note that Relevancy assessments are only one component of their overall Past Performance Confidence rating.

Question 14:

1) During the site visit, the Gov’t mentioned there may be some design changes (e.g. structural supports at ceilings). Are these design changes still expected? If so, will the bid date be extended?

2) Will the Contracting Officer release the site visit attendees list?

Answer 14:

1) These design changes are still expected. The bid date will be extended.

2) Please see attachment titled “Site Visit Sign-in Sheet”.