New Boston SFS Solicitation amended 27 July.docx

Combined Synopsis/Solicitation

Requirement Title: New Boston Space Force Station Public Announcement System Solicitation Number: FA255024Q0025 Solicitation Issue Date: Monday, 8 July 2024

Schriever SFB, Colorado 80921

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, Defense Federal Regulation Public Notice 2023-06-09, and Department of the Air Force Federal Acquisition Circular 2023-0707.

4. In accordance with FAR 19.502-2 this requirement is a service-disable veteran-owned small business set aside. The North American Industry Size Classification System (NAICS) code associated with this requirement is 238210 which is $19M size standard.

Requirement Information

Description:

New Boston SFS needs a PA system that can receive Common Alert Protocol (CAP) messages from BDOC computer (Windows 10) and our current version of BlackBerry AtHoc emergency notification (v7.2.1) which is a program used to notify personnel in case of emergency. The system must integrate with all current Valcom speakers and amplifiers. The system must be able to support analog and VoIP telephone paging. Must be able to store at a minimum 25 recorded messages and play those messages on demand and on a schedule from BDOC computer.

The current PA system is a Valcom Multipath system powered by a V-C6124P Valcom power supply. Valcom speakers are all self-amplified and they are in each building with PA capabilities and are powered by a VP-6124 in each building. All buildings receive audio from Valcom Multipath in building 100 Rm 140. An analog signal leaves the Valcom Multipath and enters a VIP-802 media converter in the same room which converts the signal to digital. Digital signal travels to distant end and is received by another VIP-802 which converts the signal back to analog and goes to the speaker. Speaker models include V-9022A, V-1030C, V-1920C, and V1038-B.

The system must meet the Space Forces' most current approved product standards to ensure compliance with all relevant regulations and guidelines. In addition, the source code for the system must be retained by the site, and a lifetime license to any commercial off-the-shelf (COTS) products used in the system should be obtained to minimize long-term costs and ensure future flexibility. The site should also receive warranties, support, and training to ensure that the system remains functional and efficient, with minimal downtime or issues.

The PA system must be capable of being activated, monitored, and controlled from the primary control station and should provide real-time monitoring status. Each ICU should have a battery backup system to ensure continued operation during power outages. All communications should use 256-bit AES encryption requirements to ensure the security of the system.

The upgraded PA system should provide pre-recorded voice alert messages, informational messages, action to be taken, playing of taps, retreat, reveille, and active shooter announcement messages to all personnel in the event of an emergency, terrorist threats, Force Protection contingencies, exercises, etc. The upgrade should also be capable of adding and/or modifying pre-recorded messages as needed. Operators should be able to activate the ICUs independently, in groups, or as an entire system, and the silent test diagnostic should be equipped to allow testing of all major components without producing an audible signal.

The system should have an Application Programming Interface (API) to remotely activate audible alerts and should conduct all interactions using XML messages conforming to the OASIS Common Alerting Protocols (CAP) Standard. The API should allow an external system to initiate specified pre-recorded audio alerts in the PA System and should have target activation of specific speakers and/or horns. The system should request reports on the status of delivery and activation of an alert already in progress, as well as reports on system health status, and should be able to reply with a detailed response. The PA system should also be able to terminate an alert already in progress and allow the activation of target speakers/horns via dry contacts and audio-in input. These features will ensure that the PA system provides reliable and effective communication in the event of an emergency or other contingency.

Place of Delivery:

New Boston Space Force Station 317 Chestnut Hill Rd.

New Boston, NH 03070

Period of Performance: 15 August 2024 – 14 August 2025

*See attachments below for the PWSInstructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein.

Quotes submitted in response to this solicitation shall be submitted via email no later than Tuesday, 13 August, 2024 no later than 1300 Mountain Time (MT). In order to be considered for award, quotes shall be submitted to SSgt Hughes and Sara Tolva at the emails listed above.

1. This is a Firm-Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment based on the contractor's cost experience in performing the contract. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award.

2. Vendor shall use and provide only Trade Agreement Act (TAA) compliant supplies in performance of the contract.

3. Vendor shall provide the following at the time of submitting a quote:

a. Commercial and Government Entity (CAGE) number

b. Unique Entity Identifier (UEI)

c. Point of contact information, including name, phone number, email, and company/vendor address

d. Estimated delivery date/lead time

e. Ensure the quote is valid for at least 30 days.

4. Questions/RFIs shall be submitted by email by email to the personnel noted above. All questions are due no later Tuesday, 30 July 2024, 1300, hours MT.

5. Late quotes shall be processed in accordance with FAR 52.212(f) – Late submissions, modifications, revisions, and withdrawals of offers.

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein.Evaluation Criteria

Basis for Contract Award:

The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

1. In accordance with FAR 13.106-2(b)(3), the Government will utilize comparative evaluations, and give preliminary consideration, to all offers received in response to this solicitation. The Government will identify from all evaluated quotes, readily discernible value indicators that fall within the parameters of price, and technical capability.

2. The Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision, whose price can be determined "fair and reasonable".

3. The Government intends to make an award without conducting exchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and to the Government in their initial quote. However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

Evaluation Factors:

The following factors shall be used to evaluate quotes:

1. Price

2. Technical Acceptability The evaluation method for this requirement will be lowest price deemed technically acceptable.

A written notice of award mailed or otherwise furnished to the successful vendor within the time for acceptance outlined in 52.212-1 shall result in a binding contract without further action by either party. Before the quotes specified expiration time, the Government may accept a quote (or part of a quote), whether there are exchanges after its receipt, unless a written notice of withdrawal is received before award. During the evaluation process the Contracting Officer will determine a "Total Evaluated Price" (TEP) for each responsive quote. The TEP is determined by totaling the amount of all line items identified in the price scheduled/PDF Document.Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial

Items applies to this acquisition; the following clauses are hereby included by reference:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13, System for Award Management Maintenance 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-27, Prohibition on a ByteDance Covered Application 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor-Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-50, Combating Trafficking in Persons 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.223-20, Aerosols 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer-System for Award Management 52.232-39, Unenforceability of Unauthorized Obligations 52.233-3, Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-5, Payments to Small Business Subcontractors 252.204-7003, Control of Government Personnel Work Product 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.225-7048, Export-Controlled Items 252.232-7010, Levies on Contract Payments

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

252.232-7006, Wide Area WorkFlow Payment Instructions 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.225-7055, Representation Regarding Business Operations with the Maduro Regime 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7017, Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and Consideration.

252.244-7000, Subcontracts for Commercial Items 52.204-7, System for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services-Representation 52.204-22, Alternative Line-Item Proposal 52.223-5, Pollution Prevention and Right-to-Know Information 52.232-40, Providing Accelerated Payments to Small Business Subcontractors.Attachments

Attachment 1: NBSFS PA System Performance Work Statement Attachment 2: NBSFS Security Requirements Attachment 3: SBSFS UFGS 01 General Requirements Supplement 20220805 Attachment 4: NBSFS PA System Questions and Answers