Attachment 1 NBSFS PA System Performance Work Statement.docx

Performance Work Statement

For

Installation Notification and Warning System (INWS) Upgrade At New Boston Space Force Station, NH

Prepared By 38 ES/ENPC 4046 Hilltop Road Tinker AFB, OK 73145

20 June 2023

This Page - Intentionally Left Blank

1. SCOPE. This Performance Work Statement (PWS) defines the requirements for the contractor to Engineer, Design, Furnish, Install, and Test (EDFI&T) equipment upgrade of the Installation Notification & Warning System (INWS) required at New Boston SFS, NH. The equipment upgrade shall provide real- time, intelligible live voice, tone alert and pre-recorded audio alert messages as well as scalability and expandability. This project shall cover the following technical objectives:

1.1 The Contractor shall install and integrate new zoneable Indoor Control Units (ICUs) into the primary control station at the BDOC (Base Defense Operations Center) Building B100, at New Boston SFS, and reuse the existing communications copper and fiber infrastructure on base. See the bldg. layouts in the Appendix A and B (CUI) for proposed locations of installation.

1.2 The Contractor shall replace existing Valcom horns and speakers by providing and installing new tappable ones. See Appendix A, Table 1, New Boston SFS Building Equipment and the figures in Appendix B, Building Layout Drawings (CUI). Any existing media converters and speaker copper and fiber runs shall be reused as much as possible and replaced as necessary. Note that any media converters used now are a Valcom product.

1.3 The Contractor shall remove all obsolete Valcom speakers, horns, wiring, and any associated equipment and dispose, in accordance with (IAW) the base instructions. (Utilize NBSFS UFGS 01 GENERAL REQUIREMENTS.)

1.4 The Installation Notification & Warning System (INWS) upgrade shall provide real-time emergency messages, such as attack announcements, weather warnings, Force Protection, chemical spill warnings, active shooter, exercises, local accident, and other information affecting base operations.

1.5 The Contractor shall provide all personnel, equipment, installation, configuration management, labor, material, documentation, and services in support of this requirement. Services shall include project management and system engineering services in support of the design, system staging, site preparation and/or development, equipment installation and optimization, acceptance testing, and one (1) year warranty. The Contractor shall perform all necessary tasks in the completion of this project to receive system acceptance.

1.6 The Contractor shall follow AFCYBER TASKORD 2023-275-1, and IAW MPTO 00-33D-2001. Details of orders are the server baseline used by AtHoc IIM for Giant Voice integration reached end of life on 10 Oct 2023 per AFCYBER TASKORD 2023-275-1, Windows Server 2012 End of Life (EOL). Enforcement actions will take place on 20 March 2024 and devices running Windows Server 2012/2012 R2 will be quarantined. To prevent further mission impact with the Giant Voice text-to-speech function, the AF Emergency Mass Notification System (EMNS) Program Management Office (PMO) contracted with service provider American Systems Corporation (ASC) to replace the existing AtHoc IIM servers at each AF location with a new IIM operating on Windows Server 2022. The new IIM will follow a new standardized nomenclature IAW MPTO 00-33D-2001, AFNet Enterprise Services Naming Conventions.

1.7 The Contractor shall work with the EMNS PMO to ensure compliance. For general or programmatic questions or concerns, please contact: AF EMNS PMO: AFLCMC.EMNS_PMO@us.af.mil For technical questions please contact: MANNANOV, NICHOLAS D Capt USAF AFMC AFLCMC/HNIT nicholas.mannanov.1@us.af.mil IRWIN, CALVIN D CIV USAF AFMC AFLCMC/HNIT calvin.irwin@us.af.mil

1.8 The Contractor will work with AFIMSC Enterprise Planning to ensure requirements are aligned with Enterprise Objectives. Poc Vivians, Mark A GS-15 USAF AFMC AFIMSC/A54 mark.vivians.1@us.af.mil

2. BACKGROUND. The New Boston SFS currently uses Valcom Multipath Public Address System (PAS) for emergency alert notification messages and to perform system activation via Nortel Meridian phones and local pushbutton phones to dial into the Valcom system to activate and broadcast emergency alert messages. The Valcom system was installed in 2010 and is a PBX based system. Over the years degradation has occurred, causing ineffective and unintelligible voice communications at some areas of the base. This project will replace and upgrade the PA System and integrate AtHoc communications to provide a robust and efficient EMNS (Emergency Mass Notification System) for New Boston SFS, using the existing copper and fiber communications infrastructure. This project shall be compatible with PBX systems and then transferable to a VoIP based system. Once New Boston SFS converts to VoIP contractors will provide system integration.

3. REQUIREMENTS

3.1 GENERAL REQUIREMENTS.

3.2 Safety. All work shall comply with EM385-1-1 Army Corps of Engineers Safety Manual, specifically Appendix A. Accident Prevention Plan (APP). Comply with all federal, DoD, Air Force, OSHA, state and local safety and health requirements.

3.2.1 Safety Coordination. The Contractor shall coordinate with the base safety office for review of the specific safety requirements prior to installation.

3.2.1.1 Compliance. The Contractor shall comply with all Federal, State, and Base security and safety laws, regulations, policies, and requirements. If at any time it is determined that equipment is unsafe and/or work is being performed in an unsafe manner, all work will be immediately suspended until the Contractor has corrected the problem to the satisfaction of the base.

3.2.1.2 Confined Space. The Contractors and Subcontractors entering spaces on New Boston SFS are responsible for the Safety of their personnel and for their own permit confined space program as outlined in OSHA 1910.146. All confined space operations must be coordinated with the base safety office prior to start of work. The primary Contractor is responsible for all sub- contractors’ confined space operations.

3.2.1.3 Fall Protection. Fall protection shall be provided whenever The Contractors and Subcontractors can fall four (4) feet or more. This four (4) foot rule applies to all walking and working surfaces and includes open-sided floors and platforms, wall openings and window wall openings at a stairway landing, floor, platform or balcony with a drop of four (4) feet or more. Refer to 29 CFR § 1910, Subpart D. The primary Contractor is responsible for all sub-contractors’ fall protection program.

3.2.1.4 Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or Government personnel to the base safety office unless otherwise stated in the PWS. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the base safety office. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

3.2.2 Management.

3.2.2.1 Project Management. The Contractor shall provide a Project Manager (PM) who is a US citizen responsible for contract performance and continuity. The PM shall physically be on-site for the duration of the project. The Contractor shall identify the PM’s range of authority to act for the Contractor relating to daily contract operation.

3.2.2.2 Site Point of Contact (POC). The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for individual projects in their Site Visit Request Letter. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters. The site POC and PM may be the same individual. (Utilize NBSFS SECURITY REQUIREMENT.)

3.2.2.3 Work Area(s). At day’s end, the Contractor shall remove all debris and surplus materials from the work place. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause a safety hazard. (Utilize NBSFS SECURITY REQUIREMENT.)

3.2.2.4 Environmental Management. The Contractor shall comply with the most stringent environmental federal, state, local laws and regulations; and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on New Boston SFS. The primary Contractor shall ensure their Sub-contractors, if any, comply with these requirements. All exterior speakers shall be volume adjustable to maintain current decibel levels. (Utilize NBSFS UFGS 01 GENERAL REQUIREMENTS.)

3.2.3 Security Requirements (Utilize NBSFS SECURITY REQUIREMENT.)

3.2.4 Coordination. The Contractor shall identify and coordinate with the base POC for all support needed to complete this project and avoid any unnecessary material, labor costs and delays. The Contractor shall coordinate with the base POC to ensure mission continuity. All allied support infrastructures shall be coordinated and approved by the base. The Contractor shall coordinate planned outages with the base POC at least 5 calendar days in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities)

3.2.5 Contractor Personnel.

3.2.5.1 Personnel Requirements. The Project Manager, Site POC, and respective alternate(s) shall be able to read, write, speak, and understand English.

3.2.5.2 System Award Management (SAM). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Installation via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://www.sam.gov. SAM replaces the previous ECMRA application that was hosted on https://www.ecmra.mil. See https://www.dmdc.osd.mil/ecmra_splash/

3.2.5.3 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs maybe reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the SAM help desk.

3.2.6 Warranty. The Contractor shall provide a one-year warranty or manufacturer’s standard commercial warranty, whichever is longer. This warranty shall include a one-year workmanship warranty. The warranty period shall start from the date of system and/or project acceptance. The Contractor shall provide written procedures and required information for warranty services at or prior to site acceptance.

3.2.7 Manuals and Practice. The Contractor shall provide the base with the latest version of operation, installation, and maintenance manuals and practices/users guide for each system installed as provided by the original manufacturer with all new equipment.

3.2.8 In-brief and Out-brief. The Contractor shall conduct a pre-in-brief and an in-brief with the base POC or designated representative prior to the implementation and an out-brief at the conclusion of the implementation. The in-brief shall inform the customer of implementation plans and necessary support. The out-brief shall inform the customer of implementation result and necessary maintenance, including warranties.

3.3 SPECIFIC REQUIREMENTS. The contractor shall provide all equipment, hardware, software, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to EDFI&T the requirements as stated in this PWS. All equipment, materials, supplies, hardware, and/or software shall be new and not refurbished. Additionally, the contractor shall ensure the provision of all licenses essential for the full operation of the system throughout its lifespan, inclusive of all required permissions without necessitating subsequent purchases for license extensions or renewals. This includes the provision of software updates and upgrades necessary to maintain the system's optimal functionality and security. It is explicitly understood that this contract serves as the sole mechanism for procuring the lifetime license, encompassing all software updates and upgrades, thereby eliminating the need for any future additional purchases or acquisitions of licensing extensions. Furthermore, all equipment, materials, supplies, hardware, and/or software provided shall be of the most current make, model, and version available.

3.3.1 Documentation. The Contractor shall verify the accuracy of all provided government documents and drawings.

3.3.2 Preparation Requirements.

3.3.2.1 Base Civil Engineering (CE) Preparation. The base CES shall be responsible for identifying, providing and reserving 120 VAC circuits for each proposed location of ICU installation as indicated in Appendix A, Table 1, New Boston SFS Building Equipment.

3.3.2.2 Contractor Preparation. The Contractor shall be responsible for all necessary site preparations and ensure all preparation support required from the government responsibilities are provided, prior to performing installation.

3.3.3 Outside Plant. The Contractor shall reuse the existing communications copper and fiber infrastructure on base for equipment upgrade of the PAS/EMNS unless deemed compromised, damaged and/or failed during testing.

3.3.4 Installation Requirements.

3.3.4.1 Grounding. The Contractor shall properly ground the equipment upgrade and electrical power installs IAW base, local, state, and federal codes, laws, and National Electric Code’s most recent edition and in paragraph 5.1. Technical Order (TO) 31-10-24 “Installation Practices – Communication Systems Grounding, Bonding, and Shielding” must also be adhered to.

3.3.4.2 Bonding. Shield bonding connectors, bond bars, braids, ribbons, clamps, etc., shall be provided to maintain cable shield continuity at splices and at ground connections. Bonding connectors shall be provided IAW the Rural Utilities Service (RUS) Bulletin 1753F-803 (PE- 33). Shields shall be grounded and continuous throughout the cable distribution system.

3.3.4.3 Power Sources. The Contractor shall use the power sources from the existing PA boxes and/or base CE power preparations to install power feeders for the ICUs as indicated in the Appendix, Table 1. The Contractor shall coordinate with CE Electrical Shop on power removal, modification, installation, and/or energization. Installations shall comply with the most current version National Electrical Code, NFPA 70, and UFC 3-520-01 low voltage requirements at the date of installation.

3.3.4.4 Zoneable ICUs. The Contractor shall install and integrate new zoneable Indoor Control Units (ICUs) in the equipment room of each designated building at New Boston SFS, reusing the existing communications copper and fiber infrastructure on base. See the figures in the Appendix for terminations and locations. The ICU shall be NEMA-4 rated enclosure and consist of an IP enabled digital message board, mains power supply, zone selectable Class-D 400W audio amplifier, integrated 12 VDC battery backups, and a temperature compensated battery charger. The battery backups shall be able to operate horns and speakers continuously for over 30 minutes in tone and voice IAW UFC 04-021-01.

3.3.4.5 Speakers and Horns. The Contractor shall EDIF&T new (tappable) horns and ceiling/tile speakers to replace the existing Valcom devices. See Appendix A, Table 1, New Boston SFS Building Equipment and the figures in the Building Layout Drawings (Appendix B).

3.2.4.5.1 Contractor shall install 1watt, 2x2 lay-in ceiling tile speakers in the following buildings: 100, 120, and 133. Volume control shall be provided in CC areas and specified conference rooms of building 100 (Contractor shall coordinate and confirm with 23 SOPS).

3.2.4.5.2 Contractor shall not use the Table and Figures in Appendix A & B (CUI) for ordering materials, but only as a guide; Contractor shall propose an INWS/EMNS design that delivers the required sound propagation, alert tones, and emergency messages to satisfy the requirements of the PWS in providing a turnkey INWS/EMNS while adhering to all applicable standards.

3.3.4.6 Wiring. The Contractor shall replace and install new wiring for entire installation of new horns and speakers. Any existing media converters and speaker fiber runs shall be reused as much as possible and replaced as necessary. Contractor shall install plenum-rated Cat 6 cabling from the building communications (equipment) room to speakers/horns, allowing sufficient slack for installation and cable management in false ceilings (or where feasible) in plenum spaces. If wiring is not in conduit in false ceilings or in plenum spaces it shall be securely run through rafters and not laid on ceiling tiles.

3.3.4.7 Conduits. The Contractor shall install 1 ¼ - inch EMT conduits, where required, for new horn and speaker wiring runs. The conduit installation will include couplings, straps, tape, sealants, weatherproof, liquid tight devices, and/or securing and support hardware.

3.3.4.8 Labelling. All equipment and wiring shall be labeled appropriately IAW the base. The labelling shall be completed via permanent method. Handwritten labelling shall not be authorized. Current labeling is (Current location)-(End location).

3.3.5 Features and Capabilities.

3.3.5.1 The equipment upgrade shall provide adequate and intelligible live voice, tone alert, and pre-recorded audio alert messages. See the figures in Appendix for the building horn and speaker layout drawings.

3.3.5.2 The horns and speakers shall deliver alert, warning, and information messages of what to do before, during, and after an emergency, exercises, or disaster by operators at the primary control station (BDOC) at New Boston SFS. The primary controller shall have an operating console with noise-canceling microphone to make live PA (voice) announcements and activate emergency tones and pre-recorded messages.

3.3.5.3 Primary Control Station. The primary control station (BDOC) is located in Bldg. 100, Rm 164. It shall be able to transmit emergency announcements as live voice messages to alert and warn base personnel through horns and speakers via microphone to any individual zone, group of zones, or all zones’ speakers/horns.

3.3.5.4 The ICU shall be capable of being activated, monitored, and controlled from the primary control station and providing real-time monitoring status. Each ICU shall have a battery backup system.

3.3.5.5 All communications shall use 256-bit AES encryption requirements.

3.3.5.6 The upgrade shall provide pre-recorded voice alert messages, informational messages, action to be taken, playing of taps, retreat, reveille, and active shooter announcement messages to all personnel in the event of an emergency, terrorist threats, Force Protection contingencies, exercises, etc. The upgrade shall also be capable of adding and/or modify pre-recorded messages.

3.3.5.7 The upgrade shall allow operators to activate the ICUs independently, in groups or as an entire system. The silent test diagnostic shall be equipped to allow testing of all major components without producing an audible signal.

3.3.5.8 The ICUs shall allow for multiple activation sequences to be programmed from the primary control station or locally at the site.

3.3.5.9 Performing automatic testing of all speakers daily/weekly, or monthly activations and/or tests; daily, weekly, or monthly quiet testing, growl testing, or full system testing; and other regularly scheduled events and routine reports shall be programmed via the central control station(s).

3.3.6 System Interface. The upgrade shall provide the following interface features:

a. Application Programming Interface (API) to remotely activate audible alerts

b. Standard TCP/IP network protocols, RS 232, RS-485, and audio-in input.

c. The API shall conduct all interactions using XML messages conforming to the OASIS (Organization for the Advancement of Structured Information Standard) Common Alerting Protocols (CAP) Standard.

d. The API shall allow an external system to initiate specified pre-recorded audio alerts in the PA System.

e. Target activation of specific speakers and/or horns.

f. Request reports on the status of delivery and activation of an alert already in progress; specifically, if the alert was delivered to all targeted speakers and these speakers are sounding the alert.

g. Terminate an alert already in progress.

h. Request reports on system health status, replying with a detailed response.

i. The PA system shall allow the activation of target speakers/horns via dry contacts and audio-in input.

3.3.7 Pre-programming. The upgrade shall be pre-programmed with the following general list of messages. The specific message announcements for New Boston SFS shall be provided upon the walk-through. Pre-programmed messages should be distinguished as real world or exercise.

a. Broadcasting Messages:

· Westminster Chime

· Attack Warning

· Disaster Warning

· FPCON Alpha

· FPCON Bravo

· FPCON Charlie

· FPCON Delta

· Lightning Announcement

· All Clear

· Hazardous Material

· Severe Weather

· Recall Message

· Active Shooter Announcement

· Heat Advisory Start/End

· Weather Warning

· To The Colors

· Retreat, Bugle

· Reveille

· Bugle Taps

· The National Anthems

· Retreat/Anthem

· Lock down

· End Message Indicator

b. Broadcasting Tones:

· Alt Steady

· Alt Wail

· Pulse Steady

· Pulse Wail

c. Broadcasting Voice:

· Public Address

· Audio level (line-level) input

3.3.8 Zone Selectable. The upgrades PAS shall provide a speaker zone selective capability. All zones are linked to provide simultaneous activations and selective zone ability to activate each individual zone or group of zones or all zones. The required zone pre-configuration are shown in Appendix A, Table 1 New Boston SFS Building Equipment.

3.3.9 Override Capability. The override capability for the installation mass notification system provides crucial flexibility and adaptability. It shall allow authorized personnel to deliver immediate critical messages and instructions in emergency situations, ensuring coordinated responses and addressing unforeseen circumstances effectively.

3.3.10 Audible Signal. When broadcasting tone alerts for different warnings and when used as a vocal EMNS for command-and-control instructions, the speaker system shall be able to produce audible pre-recorded messages and intelligible voice messages to any personnel located in the populated areas.

3.3.11 Music and Voice. The upgrade shall be capable of broadcasting standard military music selections and recorded voice.

3.3.12 AtHoc Net-Centric Network Alerting System (NAS) Interface Capability. The INWS upgrade shall provide and ensure interoperability and interface capability for AtHoc Net-Centric Network Alerting System (NAS) integration in the future, via the government-furnished IP Integration Modules (IIM64).

3.3.13 Equipment Removal. The Contractor shall remove all existing (legacy) Valcom speakers, horns, wiring, and any associated equipment and dispose of them in accordance with (IAW) the base Point of Contact (POC) and disposal instructions. Contractor shall not “abandon-in-place” any cabling associated with this requirement. (Utilize NBSFS UFGS 01 GENERAL REQUIREMENTS.)

3.3.14 Restoration. The Contractor shall restore all disturbed area/base property to the “as found” condition or better after installation. Any wall penetrations shall be restored to meet NFPA 1, NFPA 70 and NFPA 72 standards.

3.3.15 Project Residue. The Contractor shall dispose of all residues from this project off base and IAW Federal, local, and base environmental laws and regulations. All excess Automatic Data Processing Equipment (ADPE) shall remain U.S. government property and shall be removed and retained as spares or shall be disposed of on base, IAW NBSFS.

3.3.16 Contractor Furnished Materials. The Contractor shall furnish all materials for this project, except the equipment and/or hardware which is currently owned or leased by the government. Material and/or equipment specified by the Contractor must interface properly with existing government equipment that has already been determined to be reutilized. Unless otherwise specified, the Contractor shall provide copies of COTS technical or equipment manuals and warranty documentation and procedures for Contractor-furnished end-items, system equipment, and maintenance. The Contractor shall transfer warranties to the Government at project acceptance.

3.3.17 Identification/Marking. The Contractor shall clearly mark all Contractor-Furnished Property and Equipment (CFP/CFE) with their company's name. The Contractor shall place an easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name and both the Contractor and Site POC's names and local telephone numbers. The contractor shall label all equipment and cables they install in accordance with ANSI/TIA/EIA-606-A-2002.

3.3.18 Quality Assurance. The Contractor shall provide a Quality Control Plan for the life of the project. The Contractor’s quality assurance evaluator shall assist the Government representative in performing random spot checks and system acceptance tests. The Contractor shall be responsible for identifying system and outside plant deficiencies and/or discrepancies throughout the life of the project. A weekly report (soft copy) shall be submitted indicating progress/status and listing any deficiencies/discrepancies found and actions to correct them. Government personnel reserve the right to perform inspections of the Contractor’s work during any and all phases of the installation.

3.3.19 Installation Schedules. The Contractor shall provide a complete milestone schedule that denotes project activities to include time-phased start and completion dates for the project and sub-projects associated with the installation of the components and system. The Contractor shall establish a preliminary project schedule/plan and submit with the technical proposal.

3.3.20 Integrated Product Team (IPT). The Contractor shall chair a weekly IPT meeting that includes Contractor representatives, the Government Contracting Officer (CO), the CSI-B, the System Engineer(s), the 38 ES Project Manager, the base Project Manager, and other base personnel as required. The Contractor shall provide an agenda and a worldwide “Meet Me” teleconference capability for the duration of the project. The purpose of the IPT meeting is to discuss project progress, problems being encountered, and other information necessary/beneficial to ensure success and timely completion of contract requirements. The Contractor shall record meeting minutes and distribute.

3.3.21 Weekly Status Reports. The Contractor shall prepare a Weekly Status Report and distribute. The purpose of the report is to inform IPT members of project progress, problems being encountered, and other topics necessary/beneficial to ensure success and timely completion of the contract requirements. The Status Report and meeting agenda may be combined as long as the resulting report contains all the required elements and contains sufficient detail to serve as project record.

3.3.22 Onsite Training. Upon completion of the installation process, the Contractor shall provide "one-time" User Training to the designated Site Staff in accordance with the customer requirements. User training shall include step-by-step instructions on the utilization of all features of the new system as well as basic system troubleshooting. The Contractor shall provide operational training to the users and system training to the Operators/Maintainers as needed. Instructional sessions including training slides/guidance/documentation shall be permitted to be videotaped for future training purposes. The Government shall retain the right to duplicate and distribute the training material for future training purposes. This training shall include setup, configuration, operations, and user diagnostic, repair, and replacement. The Contractor shall conduct a classroom instruction on the system to include the operational and maintenance requirements of the system for up to ten (10) students utilizing a Government approved training plan.

3.3.23 As-Built Drawings. The Contractor shall submit drawings showing the “as built” configuration in Visio/AutoCAD and PDF formats.

3.3.24 Service Outages. The Contractor shall be responsible for preventing any unscheduled (i.e., cutting or disabling any in-service cables or equipment), Contractor-caused interruptions of service. The Contractor shall coordinate planned outages with the base POC at least 5 workdays in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

3.3.25 Installation Test Plan. The Contractor shall provide a test plan as to how the upgraded PAS shall be tested and ensured in compliance with Unified Facilities Criteria (UFC) 4-021-01. The Contractor shall also submit instructions to system operators for conducting periodic system tests. The upgrade shall be tested to demonstrate to the Government that it is fully operational and meets or exceeds the specified requirements and that it is fully ready to be placed into service. The Contractor shall test the upgrade to demonstrate its proper performance to the Government quality assurance representative. These tests shall be accomplished prior to being placed into service. The Contractor shall provide all test equipment and personnel to conduct all testing for the test plan.

3.3.26 Cutover Plan. The Contractor shall provide a cutover plan as to how the transition shall be implemented. The Contractor shall minimize interruption of network services to the base customers as much as possible during installation and cutover. The Contractor shall coordinate and obtain approval for all planned cutover/outages with base personnel. Test results shall be provided to the base before cutover.

3.3.27 Acceptance/Installation Test Report. The Contractor shall provide an installation test report of the results of the testing accomplished under the installation test plan.

3.3.28 Final Acceptance. The Contractor shall schedule a final project walk-through with the base POC. This should be scheduled at least 5 workdays prior to the acceptance. If any test fails to meet the requirements, the government acceptance shall be withheld until such time as the cause of the failure is corrected to the government’s satisfaction.

4. GENERAL INFORMATION

4.1 Period of Performance. The period of performance is the proposed project duration including installation, testing, and acceptance. The period of performance for the project shall be determined based on the proposed schedule and actual contract award date.

4.2 Place of Performance. The place of performance is New Boston SFS, New Hampshire.

4.3 Hours of Operation. The Contractor shall routinely work during normal duty hours of the site. At New Boston SFS, normal duty hours are 0700 – 1600 EST. However, mission requirements may necessitate work outside normal hours (nights and/or weekends), especially if existing service must be interrupted. Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the Contracting Officer and base POC at least five (5) workdays in advance.

4.4 Holidays/Down Days. The Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the Contracting Officer and coordinated with the base POC.

4.5 Labor Compliance. The Contractor shall be responsible for complying with all Federal labor laws and with applicable regulations governing installation access.

4.6 Base Support. The Contractor shall identify any base support requirements (for example, laydown and storage areas) necessary to complete this project in their proposal. The contractor shall return all government furnished lay-down and storage areas to their original condition upon completion of the project. The Contractor shall be responsible for equipment inventory. The Contractor shall collaborate with the 21st CS/SCX to develop a plan to deliver all materials to the work site. The plan will be approved by NBSFS supply manager.

4.7 Deliverables. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this PWS. All deliverables shall be produced using recommended software tools/versions as accepted by the Government.

4.7.1.1 Equipment Catalog Data. Provide catalog literature and data sheets of the communication equipment and enclosures. Include complete manufacturer’s part and model numbers.

4.7.1.2 Shop Drawings. Provide drawings detailing project design. (Soft Copies in Visio/AutoCAD and PDF format).

4.7.1.3 Face Equipment Drawings.

4.7.1.4 Installation Instructions/Test Procedures. Submit complete assembly drawings.

4.7.2 Closeout.

4.7.2.1 Test Results. Contractor shall provide documentation of performance tests and verification of test results.

4.7.2.2 Project Record Documents. Submit as-built drawings. All soft copies of drawings shall be submitted in Visio/AutoCAD and PDF formats.

4.7.2.3 Current System Notes. Facilities with known discrepancies: Building 135 has no communication run to the facility. Speakers are still to be installed but are not required to be connected to the communication portion of the system. Building 141 has no network switch, speakers are to be installed but are not required to be connected to the system network. Building 142/143 facility maybe demolished before the work execution. Building 104 speakers are not listed correctly in mapping. The 5:00 and 11:00 positioned on the exterior map are missing. Speaker inside Bldg. 157 should not be at or near the roof hatch ladder for safety reasons. Bldg. 120 is under construction and the supplied building maps room layout may not reflect accurately at the time of installation.

4.7.2.4 Site System PA and ADHoc information. Proposal for an integrated PA system designed to cater to an ad-hoc installation of 120 people, ensuring effective communication via various channels: Effective communication is crucial for the smooth functioning and safety of any group, especially in scenarios where quick dissemination of information is necessary. In an ad-hoc installation where individuals might be dispersed or engaged in different activities, a robust PA system becomes indispensable. It ensures that important messages reach most of the group promptly, enhancing coordination, productivity, and safety.

4.8 Components and Features.

4.8.1.1 Loudspeaker System. A network of strategically placed loudspeakers covering key areas of the installation ensures that announcements are audible to most individuals. Speakers should be weatherproof for outdoor installations. New Boston currently has a tower that can be utilized that is in proximity to building #120. Loudspeaker would just need to be installed and integrated with the either new or upgraded PA system. One tower with speakers would suffice the need; any more would cause disturbance to the surrounding civilians living in the adjacent neighborhoods. Decibels should range between 110 and 120.

4.8.1.2 Text and Email Integration. A centralized control system capable of sending mass text and email alerts to all members of the installation. This system can be programmed to disseminate important information quickly and efficiently.

4.8.1.3 Computer Alerts. Integration with the installation's computer network allows for pop-up alerts on computers within the network. This ensures that individuals working on computers are notified immediately of any important announcements or alerts.

4.8.1.4 Phone Integration. Integration with the phone system allows for automated voice messages to be sent to all registered phone numbers within the installation. This ensures that even individuals without immediate access to other communication channels receive important alerts.

4.8.1.5 Centralized Control Interface. A user-friendly control interface accessible by authorized personnel allows for easy management of the entire PA system. This interface should provide options for sending different types of alerts through various channels, scheduling announcements, and monitoring system status.

4.9 Technical Specifications.

4.9.1.1 Loudspeaker System.

· High-quality, weatherproof loudspeakers with wide coverage and clear sound output.

· Power output: Sufficient to cover the designated area with adequate volume.

· Frequency response: Balanced frequency range for clear speech reproduction.

4.9.1.2 Text and Email Integration.

· Integration with an existing email server and SMS gateway for reliable delivery of messages.

· Compatibility with common email and messaging platforms.

· Capacity to send messages to all registered email addresses and phone numbers simultaneously.

4.9.1.3 Computer Alerts.

· Software application capable of sending pop-up alerts to all computers within the installation's network.

· Compatibility with various operating systems and network configurations.

· Minimal impact on computer performance and network bandwidth.

4.9.1.4 Phone Integration.

· Integration with the installation's phone system or a dedicated voice messaging service.

· Capacity to send pre-recorded voice messages to all registered phone numbers.

· Support for multiple phone number formats and carriers for broad coverage.

4.9.1.5 Centralized Control Interface.

· Web-based or software-based interface accessible from authorized devices within the installation.

· Intuitive user interface with options for creating and sending alerts, scheduling announcements, and monitoring system status.

· Role-based access control to ensure only authorized personnel can access and control the system.

· By integrating these components and features, the proposed PA system ensures effective communication to 80% of the installation's occupants through loudspeakers, text, email, computer alerts, and phone, thereby enhancing coordination, safety, and productivity in the ad-hoc environment.

4.10 Current Enterprise System.

4.10.1.1 Valcom

· Enterprise-Wide Paging | Valcom

· We may just need an upgrade from our current system rather than a whole new system altogether.

· However, choosing or upgrading to system that has Ad Hoc integration capability is the key to corresponding to the installation through multiple channels.

5. APPLICABLE DOCUMENTS AND STANDARDS.

5.1 The Contractor shall comply with all military and commercial standards where applicable. Other commercial standards may apply to individual projects and will be stated in individual task orders. In the event of a conflict between a commercial document and a Federal or Military Standard, the Federal or Military Standard shall take precedence. It is the Contractor's responsibility to identify and obtain applicable standards proposed for the project in the PWS.

The following list does not include all standards. The contractor shall obtain and comply with any other applicable manuals not identified in this list that would be required to meet industry standards.

· UFC 4-021-01; 9 Apr 2008, change 1, Jan 2010 - Design and O &M: Mass Notification Systems.

· UFC 4-010-01/02 - Minimum Antiterrorism Standard for Buildings.

· AFI 10-2501 - AF Emergency Management Program Planning and Operations.

· Executive Order 13407, 28 Jun 2006 - National Public Alert and Warning System.

· Secretary of Defense Memorandum: Final Recommendations of the Ft Hood Follow- On Review, 18 Aug 2010.

· DoDI 6055-17, 13 Jan 2009 - DoD Installation Emergency Management (IEM) program incorporating change 1, Feb 13, 2017.

· Secretary of Defense Memorandum: Force Protection Recommendations Following the Chattanooga Shooting, 29 Jul 2015.

· Air Force Emergency Mass Notification System (EMNS) Concept of Operations (CONOPS).

· AFI 10-206, Operational Reporting Chapter 8 Emergency Mass Notification System (EMNS), dated21 July 2016.

· AFI 17-210_AFGM2018-01 Attachment 1, paragraph 1.4.3. AF Guidance Memorandum to AFI 17-210, Radio Management.

· OSHA CFR 29 Part 1910-268 - (2013) Telecommunications.

· REA TE&CM 701/PC-5A - Rural Electrification Administration (REA).

· REA TE&CM 643 Form 515C - Rural Electrification Administration (REA).

· NEMA TC 2-2013 - Electrical Polyvinyl Chloride (PVC) Tubing and Conduit.

· ANSI/TIA/EIA-568-D - (2001) Commercial Building Telecommunications (568B-1, 568B-2, 568B-3) Cabling Standard.

· ANSI/TIA/EIA-569-D - (1998) Commercial Building Standard for Telecommunications Pathways and Spaces.

· ANSI/TIA/EIA-606-B - (2011) Administration Standard for the Telecommunications Infrastructure of Commercial Buildings.

· ANSI/TIA/EIA-607-C - (1994) Commercial Building Grounding and Bonding Regulation for Telecommunications.

· ANSI/EIA-310-D - Cabinets, Racks, Panels, and Associated Equipment.

· BICSI TDM Manual - (1998) Building Industries Consulting Services International Telecommunications Distribution Methods (TDM) Manual.

· RUS Bulletin 1751F-640 - Design of Buried Plant-Physical Consideration.

· RUS Bulletin 1751F-641 - Construction of Buried Plant.

· RUS Bulletin 1751F-643 - Underground Plant Design.

· RUS Bulletin 1751F-644 - Underground Plant Construction Telecommunications Engineering Shield.

· Continuity and Construction Manual (TE&CM) 451.2

· RUS Bulletin 345-65 (PE-33) - RUS Specification for Shield Bonding Connectors

· RUS Bulletin 345-54 (PE-52) - RUS Specification for Telephone Cable Splicing Connectors

· RUS Bulletin 345-72 (PE-74) - RUS Specification for Filled Splice Closures

· RUS Bulletin 345-150 (515a) - Specifications and Drawings for Construction of Direct Buried Plant

· RUS Bulletin 345-152 (515d) - Specifications and Drawings for Underground Cable Installation

· Electronics Industry Alliance EIA-310-D - Cabinets, Racks, Panels, and Associated Equipment

· ANSI/TIA/EIA-758B - Outside Plant Telecommunication Cabling Regulation.

· ANSI/TIA/EIA-606B - Administration Regulation for Commercial Telecommunication Regulation Standard (PVC) Tubing and Conduit.

· NFPA 70 - (2017) National Electric Code.

· NFPA 72 - (2016) National Fire Alarm Code.

· AFI 33-203 - Emission Security.

· DAFMAN 91-203 AIR FORCE OCCUPATIONAL SAFETY FIRE, AND HEALTH STANDARDS

· EM385-1-1 Army Corps of Engineers Safety Manual

· Unified Facilities Code (UFC) 3-520-01 (2015), Interior Electrical Systems; Engineering Technical Letter.

· (ETL) 11-29 (2011), Use of Light-Emitting Diode (LED) Fixtures in Airfield.

· Lighting Systems on Air Force Installations and Enduring/Contingency Location.

· UFC 3-560-01 (2017), Electrical Safety, O&M; UFC 3-535-01 (2017).

· Visual Air navigation Facilities.

· NFPA 70E, Standard for Electrical Safety in the workplace.

· New Boston SFS Electrical Standards.

· UFC 3-520-01 Interior Electrical Systems.

· DAFI 32-7001 Environmental Management

· DoD FAR 52.223-5

· DoD FAR 52.223-19

· NBSFS SECURITY REQUIREMENT

· NBSFS UFGS 01 GENERAL REQUIREMENTS

· NBSFS UFGS 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS SUPPLEMENT

· NBSFS SECTION 01 78 00 CLOSE OUT REQUIREMENTS

· NBSFS SUPPLEMENT

· -UFGS 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

· -UFGS 01 57 19.01 20 SUPPLEMENTAL TEMPORARY ENVIRONMENTAL CONTROLS

· -UFGS 01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

APPENDIX A: BUILDING EQUIPMENT TABLES

Table 1. New Boston SFS Building Equipment

Building Indoor Control Units (ICU)

Power Source

Speaker Group/Zone

New 1W Ceiling/Tile(Tappable)

Total

1 in Equipment Rm

Use existing in bldg

Interior & Exterior

108/109

BCE to reserve 120V AC circuit

PWS – PA Upgrade for New Boston SFS A-10

BCE to reserve 120V AC

142/143

BCE to reserve 120V AC

Totals: