Thule_BMC_RFP_Q A_Matrix_9_Apr14_Posting_1.pdf

Doc Section # Relevant Text Comment / Questions Date Government Response

Section A-

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Section B

In accordance with Danish Labor Law Lov om lønmodtageres retsstilling ved virksomhedsoverdragelse (”The Act on Employees’ Rights Relating to Transfer of Undertakings/Businesses”) or Greenlandic law: Arbejdstageres retsstilling ved virksomhedsoverdragelse , the offeror must assume employment of all current contract employees upon contract start date. Both the Danish and Greenlandic TUPE regulation implies that all employees (employed at the time of take-over) must be taken over by the transferee of a business or part of business that falls within the scope of the TUPE-regulation.

Question: Will the Government confirm that the above labor laws apply to this solicitation?

The US Government has included language that potential offerors must adhere to Danish/Greenlandic labor law(s). If the stated laws/regulations are applicable to the successful offeror as a private company registered to do business in Denmark/Greenland then they would be relevant but the US Government will not confirm or deny they apply or enforce adherence. Offerors should seek legal advice on the subject.

Section B Question: Where should the offeror place severance and retention costs not related to the Termination CLIN in the Section B Price Worksheet?

The Government will not advise on the methodology to be utilized in the offeror's proposal preparation.

Section B

To adequately price retention and potential severance costs not related to the Termination CLIN, the offeror needs to know:

1. The labor category of each employee that is currently on the contract.

2. The current years of service for each employee.

3. Current monthly salary of each employee.

4. Age of each employee.

Question: Will the Government provide the offerors with the above information to allow them to adequately price severance and retention costs not related to the Termination CLIN?

The Government will provide employee information in accordance with PWS 3.31.3.5.

Section B

Attachment 2 Section B Price Worksheet 28Mar14

Question: Should the offeror put other direct costs specific to the CLIN in the non-labor line of the Section B pricing sheet?

The Government will not advise on the methodology to be utilized in the offeror's proposal preparation.

Section H-1 of the RFP gives instructions on the use of the "Labor and Social Benefits" as it relates to the Economic Price Adjustment (EPA).

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H H-1.(a)

This clause is developed in accordance with FAR 16.203 to establish the method by which cost indexes are used to adjust contract price. Use this clause with the labor amounts at contract Attachment 2, Section B Pricing Worksheet, to calculate the economic price adjustments in FY 17 through FY 23. There will be no EPA adjustment in FY 16. The amounts in Attachment 2 will be updated by the parties with each contract modification. Adjustments to any indirect cost (except Social Benefits) or profit are not permitted.

Throughout the RFP we find the competeing terms “fringe benefit” and “social benefit”. While the term “fringe benefit” is used in the FAR, the term “social benefit” is not and is ambiguous. How is the term “social benefit” to be defined as it is used in this RFP?

1-Apr-14

The term fringe benefits in Section H paragraph H-2 has been changed in RFP Amendment 1 to read social benefits. The USG has chosen to utilize the term social benefits as it fits into the common business practice in Denmark. Social benefits would be those benefits other than wages given to employees via applicable union/collective bargaining agreements or corporate policy covering all personnel.

H

H-6 Statutory Restrictions on Foreign Acquisitions

The requirements at PWS

3.1.16 to maximize and document contract related purchases and subcontracts for Danish and Greenlandic sources required by the 1962 International Agreement (Aide Memoire) between the US and Denmark take precedence in the performance of this contract.

Given the requirements set forth in the 1962 bilateral treaty between USA and DK, can the SBSS be used as the primary source of supply (material, parts, consumables, equipment) for the BMC?

7-Apr-14 No. The 1962 International Agreement drives the requirement in PWS 3.1.16.

Section H

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Section L C. Receipt of Proposals 1.

1. Volume I - Technical and Volume II – Price/Contract Documents. The offerors proposal, paper and electronic, must be received no later than 2:00 p.m. Central European Time (CET) on 28 Apr 2014 and shall be delivered to the Contracting Officer (CO) at:

Based on the following information, we feel that the proposal due date of 28 April 2014, restricts competition as offerors will not be able to develop and price a comprehensive proposal that would be technically acceptable in accordance with section L of the RFP.

In addition to the extensiveness of the requirements, the below factors will also contribute to the unreasonably short timeline:

1. All draft bid documents and prior discussion during site visits and USG communication to Industry created a 90-day expectation in which to produce a proposal this complex considering the length of the program and the complexity of the requirements. The only company that has a reasonable chance to develop a technically acceptable proposal is the incumbent. In our opinion this overly restricts competition for a new firm or team to reasonably expect to win a contract of this magnitude

2. The Thule AB BMC is an 8-year firm fixed price contract with a complex CLIN structure and significant price risk owing to the long duration of the contract. Risk to industry is significantly increased by requiring cost and technical solutions for a site this large, remote and austere; and which has such inherently challenging logistics issues. Our discussions with potential vendors and subcontractors has revealed that they will require more time to put together their offers such that the prime can incorporate their bids into the overall offer to the government.

1-Apr-14 See Below

Section L C. Receipt of Proposals 1.

1. Volume I - Technical and Volume II

– Price/Contract Documents. The offerors proposal, paper and electronic, must be received no later than 2:00 p.m. Central European Time (CET) on 28 Apr 2014 and shall be delivered to the Contracting Officer (CO) at:

3. The proposal preparation and due date crosses the Easter Holiday. All Danish companies are closed to celebrate this holiday from Thursday before Easter to the following Tuesday.

This also may include the entire week before for a Spring Holiday. Again, this creates a situation where firms cannot respond with a reasonable responsive proposal based on extensive proposal requirements in section L and the evaluation criteria in section M. Additionally, the requirement for of a variety of plans requires far more time to develop and review for thoroughness prior to proposal submission. Based on the above rationale, request the proposal due date be extended to 30 May.

1. Throughout the pre-solicitation process, the Government has always provided a range the Government would allow for proposal preparation. A review of the site visit meeting minutes reveal, "The USG requested feedback from participants on the amount of time necessary for proposal preparation. General consensus was 6 (six) weeks, however, this was predicated on the need for MFA criteria so that teaming arrangements could be negotiated and finalized. Interested Parties requested 4-6 weeks after MFA criteria is posted prior to RFP release. While the US Government cannot guarantee that timeline, it is understood why this is". There were 16 weeks between release of criteria and RFP. The Government does not concur with the statement that a 90-day proposal preparation period was created. 2. The Government recognizes the effort involved in preparing a proposal of this magnitude, the Government posted Draft RFPs on 12 Jun 2013, 05 Dec 2013, and 07 Mar 2014. The RFP posted on 28 Mar 2014 has very minimal changes to the Draft RFPs. 3. The Government recognizes the Easter holiday period falls within the proposal preparation timeline. The Government will take the request for an extension based on the Easter Holiday under advisement.

Section L L-6.B.2.a.

1) Binding: Each volume of the proposal will be separately bound in a standard loose-leaf, three-ring binder.

The standard ring binder format in Denmark is either 2 (two) or 4 (four) rings, so will this be acceptable, i.e. 4-ring binders instead of 3-ring binder?

8-Apr-14 Concur, this language has been amended in RFP Amendment 0001.

Section L

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Section L L-6.D.1.a

Staffing Plan: Utilize the staffing matrix format provided (Attachment 10);

add and delete rows as needed. Include labor category descriptions containing general resume-like information, such as education, professional qualifications, licenses, and years of experience (do not include names of personnel).

Acknowledging the Government's previous answer to the question regarding Attachment 10 and its current inclusion in the total pagecount for subfactor 1. Using an estimate of 400 FTEs, with the inclusion of multiple combinations of Labor Category, Seniority, PWS, and CLIN combinations, the number of lines possible, even accounting for using only actual unique combinations, could easily rise to 200 individual line items or more. Using the formatting guidelines in the RFP and as currently formatted in the government provided attachment 10, these 200 lines will take approximately 20 pages to print. This is a significant portion of the allotted 50 pages for subfactor 1.

Additionally, each bidders solution will vary with different staffing solutions, allowing one bidder to have a significant advantage in page count relative to the other bidders. Will the government reconsider making Attachment 10 separate from the 50 page limit?

8-Apr-14

Subfactor 1 is inclusive of an organizational structure and a staffing plan. A significant portion of the staffing plan requires bidders to utilize the staffing matrix format provided (Attachment 10). The US Government believes the 50 page limit to be adequate for the entire subfactor. However, the US Government reserves the right to address this issue in the future if necessary.

Section L Q&A Matrix

L-6.D.1.

20-Feb-14 Q&A

Government Response: Yes, the USG will entertain proposals with efficiencies in non-labor categories. After further evaluation, the language in Section L-6 paragraph D.1.f will be amended in the RFP. It is not the intention of the USG to limit offerors ability in proposing efficiencies.

Efficiencies may be proposed in any category or combination of categories permitted under the RFP. The RFP language for this subfactor will be amended to require downward pricing in the overall total annual amount. The USG will post updated version of the draft RFP to FBO.

Government 20 Feb 14 Q&A response stated "After further evaluation, the language in Section L-6 paragraph D.1.f will be amended in the RFP. Final RFP language was not amended.

Question: Will the Government amend RFP section L-6 paragraph D.1.f to allow for efficiencies in non-labor categories?

The language in question was modified in Draft RFP #3 dated 5 March 2014.

From: Utilize Attachment 2, Section B Price Worksheet to show at a minimum: option years 2-6 show a reduction from the previous option year amount in total amount proposed for labor.

To: Utilize Attachment 2, Section B Price Worksheet to show at a minimum: option years 2-6 show a reduction from the previous option year amount in total annual amount proposed. All CLINs containing Government-established amounts cannot be adjusted to achieve downward pricing. Furthermore, termination costs will not be included in the total annual amount proposed, so downward pricing cannot be achieved by a reduction in termination costs. This allows the offeror to propose efficiencies in labor and/or non-labor.

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Section L L-6.D.2.a.3)

3) Identify on the termination CLINs the cost to terminate performance for each performance period identified in the CLINs IAW 252.232- 7007, Limitation of Government’s Obligation, should the Government incrementally fund the Firm- Fixed-Price CLINs and additional funds for continued performance do not become available. The termination costs for all periods will not be included in the total evaluated price.

Question: Is the offeror to include in the termination CLIN, the cost for severance of all employees on the contract in the event the Government terminates the contract?

Yes

Section L

L-6 Section B. 2.

a.Proposal Volumes and Binding

1)Binding: Each volume of the proposal will be separately bound in a standard loose-leaf, three-ring binder.

The paper size required is European A-4 paper size. Loose leaf binders for A-4 size paper is more commonly a 4-ring binder. As this 4-ring loose-leaf format is more readily available for A-4 paper, will USG amend this requirement to include 4-ring loose leaf binders as an acceptable method for submission?

3-Apr-14 Yes. The RFP will be amended in Amendment 0001

Section L L-6 D 1.d.

Subfactor 4 - Vehicle/Equipment Replacement Plan: Offeror shall provide a detailed replacement plan for all vehicles and equipment found on Attachment 9. This replacement plan should encompass vehicle/equipment life expectancy. This plan shall also include the proposed approach to accommodating accidents and out-of-cycle vehicle/equipment failures to ensure uninterrupted performance of all PWS requirements.

1. What will br the cut-off of the incumbent's responsibility to replace vehicles and equipment found in Attachment 9? 2. Does this apply to Attachment 8, too?

3-Apr-14 It is up to the contractor to establish a replacement plan. There is no "cut-off date" requirement.

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Section M

M-2.C.1.a

Subfactor 4- Vehicle/Equipment Replacement Plan: The proposal is technically acceptable when the offeror demonstrates an acceptable detailed Vehicle/Equipment Replacement plan for all vehicles and equipment found on Attachment 9.

Can Government confirm that this subfactor 4 should also include replacement of vehicles and equipment on Attachment 8 "Government furnished/Contractor replaced vehicles & equipment"?

8-Apr-14 Subfactor 4 should include only vehicles/equipment on Attachment 9.

Section M

M-2.C.1.a Subfactor 4- Vehicle/Equipment Replacement Plan.

Will the Government make available information on the incumbent’s equipment replacement plan to the extent that any equipment listed in Attachments 4, 5, 7, 8, and 9 is replaced in FY- 15?

8-Apr-14 The incumbent has no plans to replace any equipment on attachments 4,5,7, 8 or 9 in FY15. However, if equipment/vehicles were to fail and that equipment/vehicle is necessary for the incumbent to meet contract requirements of the current BMC, then it must be replaced.

Section M

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PWS 2.8.2

Common Access Card (CAC).

The following systems require CAC access:

• All functions in Automated Civil Engineer System (ACES) to include, but not limited to, Real Property (ACES-RP) and Fire Department (ACES-

FD)

• Advanced Distributed Learning Service (ADLS)

• Fuels Manager Defense (FMD) Database

• Enterprise Environmental, Safety & Occupational Health – Management Information System (EESOH- MIS) (the current standardized AF automated HAZMAT and Hazardous Waste tracking system)

• Telecommunicator I and II Career Development Courses (CDC)

The requirement for a CAC is a complete NACi. In order to be processed for a NACi you must have lived in the US for 3 out of the last 5 years. Question: In lieu of CAC cards, are bidders authorized to allow Foreign Nationals access to the listed systems if they possess a smart card or PKI card?

The requirement for a CAC is an FBI background check, not a full NACi. The Danish Government performs an equivalent on all BMC employees working at Thule, and this investigation is utilized in the CAC issuance process at Thule.

PWS Paragraph 3.20.5

3.20.5 Provide laboratory

services.

All inpatient and outpatient laboratory services are to be provided by a certified laboratory technician. Record patient test lab results in patient records. Document inspections, calibrations and tests of equipment.

Performance Standards

a) STD: Danish standards

According to the PWS laboratory services are to be performed by a certified laboratory technician. Will the USG accept that the laboratory services are performed by certified nurses and medical doctors trained to operate and read the modern laboratory analysis equipment presently available at TAB? This procedure is commonly used in Denmark and not least on cruise ships.

1-Apr-14

This US Government has reviewed this suggestion and has determined it is acceptable to have certified nurses/doctors conducting laboratory test in lieu of a certified lab tech if this practice is within normal Danish medical standards. The PWS has been updated in Amendment 0001.

PWS

L-6, C. Receipt of Proposals

….The offerors proposal, paper and electronics, must be received no later than 2:00 p.m. Central European Time (CET) on 28 April 2014 and shall be delivered to the Contracting officer (CO) at……..

We find the 30 days provided to accomplish the proposals too short of a time period to provide a quality document. We kindly request that the Government considers providing an extension of the proposal delivery date until 2 May 2014?

3-Apr-14 The Government recognizes the effort involved in preparing a proposal of this magnitude, the Government posted Draft RFPs on 12 Jun 2013, 05 Dec 2013, and 07 Mar 2014. There were 16 weeks between release of criteria and RFP. The RFP posted on 28 Mar 2014 has very minimal changes to the Draft RFPs.

PWS

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PWS Paragraph 3.13.4

3.13.4 Operate, maintain and

repair electrical generation equipment in “M” plant (Building 1391) and “J” plant (Building 4016).

Electrical generation equipment includes all components of the generator set (i.e. diesel engine, alternators, crankshaft, flywheel).

We have reviewed the PWS requirements for depot level repair of the “M” and “J” plant electrical generation equipment and the definition for the same and still find the requirement ambiguous . Should the need arise, would the BMC be responsible to replace irreparable major components such as an engine block, head assembly, or crankshaft; or is the requirement limited to equipment repairable on-site? If repair includes replacement of major components would the government consider establishing an annual monetary limit on BMC liability?

1-Apr-14

Depot Level repair includes all repair short of "catastrophic failure". Catastrophic failure is the failure of the entire assembly (machine) that makes it impossible to repair. Specifically called out in the question is the engine block, head assembly, or crankshaft. Of these items, the only one that cannot be repaired is the engine block. If the engine block was cracked, the Government would consider this to be a catastrophic failure. Head assemblies and crankshafts can be repaired/replaced and would be considered depot level repair to do so.

Repair of major components will be the responsibility of the BMC with limitation of "on-site" and no monetary limit. Historical maintenance data on these engines (available in the Technical Bidder's Library) proves them to be very reliable when maintained properly. There have only been a couple of instances where "depot level" repair was necessary. The Government completed a power generation study in 2007.

Synopsized in that study the independent engineer stated "with proper periodic inspection and testing, these generators are likely capable of several decades of continued operation." The report also stated "expected failure modes for this generator are overheating by dust/dirt fouling or internal metal pieces coming loose during operation, both of which are preventable by periodic inspection." The US Air Force has these machines deployed at several locations and has never experienced major issues as long as timely required maintenance was performed.

PWS 3.9.8.6

Maintain the Polynya system.

Performance Standards, a) STD: Manufacturer's recommendations

Question: Will the Government provide the manufacturer name and model number of the Polynya system?

System configuration: There are two containers that enclose two each air compressors supplying air to an absorption dryer that delivers air at -40 degree dew point.

Air Compressor Manufacturer: Hydrovane (4 each, 2 per container); Model: HV37; PSIG: 150; Tank Size:

1000L/264 Gal (2 each)

PWS 3.10.1.2

Coordinate movement of Government-furnished computer systems with the Computer Systems COR

Question: Will the Government provide an estimated number of computer moves per month and distance between moves?

This action is BMC driven, not by US Government request. If the BMC determines a BMC employee utilizing a Government-furnished computer system needs to move, the BMC needs to coordinate that move with the COR first.

PWS 3.10.4

Operate a telephone switchboard

Question: Will the Government provide an estimated number of telephone subscribers and/or average calls per year data?

In FY13 there were 156,405 calls.

PWS 3.10.5.2

Respond to routine and priority telephone service requests

Question: Will the Government provide historical or expected annual quantity of telephone service requests?

Please see documents 01.1 FY12 - Workload Data Details and 01.2 FY13 - Workload Data Details on the TBL DVD for this data. All offerors are encouraged to review all TBL data.

PWS 3.10.5.3

In the event of an unscheduled outage, restore mission critical and non-mission critical telephone service.

Question: Will the Government provide historical averages or estimates by type of unscheduled outages?

In FY13 there were 180 Non-Mission Critical and 10 Mission Critical.

PWS 3.10.6.1

New cable installations will not exceed 10 percent of existing cable runs per building annually unless separately negotiated

Question: Will the Government provide the number of new cable installations that are expected as a sub-project to the building renovations?

No. The new cable installations will not exceed 10 percent of existing cable runs per building annually unless separately negotiated.

PWS 3.10.8

Provide an Ultra High Frequency (UHF) Land Mobile Radio (LMR) system.

Question: Will the Government clarify what the actual requirements are for this task? Does the Government expect the offered to procure, install, operate, and maintain the UHF LMR Systems and telephone gateway?

The PWS requires the BMC to provide the entire LMR system to include telephone gateway. The entire LMR system is in operation today at Thule and will be transferred as part of Contract Property.

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PWS 3.10.8.4

Provide a GPS monitoring terminal for the Base Defense Operations Center (BDOC).

Question: Does this include vehicle mounted GPS tracking modules? If so , please provide quantities and specifications.

All radios are required to be GPS capable. Vehicle LMR requirements are included in Appendix 11 and quantities of vehicles are included in Appendix 6. All offerors are encouraged to review all PWS Appendices.

PWS 3.12.3.3

Complete work orders as directed by 821 SPTS/CC.

Question: Will the Government provide the annual number of work orders directed b? 821 SPTS/CC?

No, this data is not available. However, this requirement in the PWS has an annual limitation of DKK 5,500,000.

PWS 3.13.2.1

Repair floor coverings in non- BMC occupied and public use facilities. 3.13.2.2 Deliver and install floor coverings.

Remove existing and install new like floor coverings in non-BMC occupied and public use facilities when new floor coverings are purchased by Government to replace existing floor coverings.

Question: Will the Government provide FY2013 historical workload, on the installation of floor coverings in non-BMC facilities?

In the past 12 months 3,500 square feet of floor coverings were replaced. However, this singular event was due to a flood in a dorm. There is no recurring amount replaced on an annual basis.

PWS 3.13.16

Respond to emergency repair requests.

Question: Will the Government provide the annual number of emergency job orders?

Please see documents 01.1 FY12 - Workload Data Details and 01.2 FY13 - Workload Data Details on the TBL DVD for this data. All offerors are encouraged to review all TBL data.

PWS 3.13.17

Respond to routine repair requests.

Question: Will the Government provide the annual number of routine job orders?

Please see documents 01.1 FY12 - Workload Data Details and 01.2 FY13 - Workload Data Details on the TBL DVD for this data. All offerors are encouraged to review all TBL data.

PWS

3.27.8 Operate

Café Cool on a not-for-profit basis.

Sell different types of specialty coffee and snacks.

Can the USG provide workload data for Café Cool? What items are sold at the Café Cool? Does the BMC procure the items for sale?

3-Apr-14 No workload data on Café Cool is available. The PWS requires different types of specialty coffee and snacks.

What types are at the discretion of the BMC. The BMC procures all items for sale.

PWS 3.4 Supply N/A What are the hours of operations for the contractor? Do any areas required a 2nd or 3rd shift or weekend coverage?

3-Apr-14 No specific hours of operation are driven by the PWS.

PWS

3.4.1 Order and

deliver Standard Base Supply System/Enterpris e Solutions- Supply (SBSS/ES- S) direct mission support supplies and equipment.

Place orders through the 21

LRS/LGRM

How many orders are place Monthy or Yearly? 3-Apr-14 0-5 monthly.

PWS

3.4.1.1 Reimburse the Government for all BMC-ordered expendable supplies ordered via SBSS.

Items coded XB3 and XF3 Provide consumption data via email to 21 SW/PMD PM and PCO on end of quarter (EOQ) + 1 day.

How many line items of XB3 and XF3 are consumed on yearly basis

3-Apr-14 Less than 50 yearly.

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PWS

3.4.1.2 Perform

an inventory of the Custody Authorization/Cu stody Receipt Listing (CA/CRL).

3.4.1.2 Perform an inventory

of the Custody Authorization/Custody Receipt Listing (CA/CRL).

How many CA/ CRLs are there that must be inventoried? How many line items must be inventoried?

3-Apr-14 Please see RFP Attachment 7 GFP (CA CRL). All offerors are encouraged to read all Attachments of the RFP.

PWS

3.4.1.3 Account

for SBSS/ES-S Supply Point spares maintained in the work centers.

Utilize the SBSS/ES-S Q-13 as the inventory document.

Maintain documentation.

How many Supply Points / Q13's are there that must be inventoried? How many line items must be inventoried?

3-Apr-14 There are 4 Supply Points and a total of 203 line items combined.

PWS

3.4.2 Operate a

Contractor- Operated Supply Store (COSS).

Purchase, ship and deliver supplies for 821 ABG organizations and third-party tenants

How many items are shipped yearly? How many items are delivered yearly?

3-Apr-14 Please see documents 01.1 FY12 - Workload Data Details and 01.2 FY13 - Workload Data Details on the Technical Bidder's Library (TBL) DVD for this data. All offerors are encouraged to review all TBL data.

PWS

3.4.2 Operate a

Contractor- Operated Supply Store (COSS).

Third-party organizations and third-party contractors may shop from existing COSS materials in stock

How many line items are stocked? How many units are stocked?

What kind of items are stocked?

3-Apr-14 The PWS does not require a particular number of line items or units to be stocked. For item types please see document 02.12 Contract Property - Sample Supply Inventory on the TBL Change 001 on FBO. All offerors are encouraged to review all TBL data.

PWS

3.4.3 Issue, clean, maintain and replace arctic clothing.

Sponsors for visiting or newly arriving permanently assigned personnel may sign for and pick up the cold weather kit.

How many cold weather kits are issued yearly? How many cold weather kits are retuned yearly? Are the cold weather kits issued to the BMC Contractor?

3-Apr-14

The US Government estimates that approximately 200 are issued to military and DoD civilians. This estimate includes permanently stationed personnel and military, DoD civilians and dependents on TDY. All kits are returned, with the exception of gear that touches the skin (e.g. gloves, facemasks, hats, socks, etc.). BMC Contractor determines what is issued to BMC employees.

PWS

3.4.3 Issue, clean, maintain and replace arctic clothing.

b) STD: Clothing is appropriate for the Thule Arctic conditions, cleaned/maintained in serviceable condition, and replaced as necessary

How many cold weathes kits are stocked and maintained on the shelf ready for issue?

3-Apr-14 The US Government estimates that 100-150 kits are stocked and ready for use.

PWS

3.4.4 Purchase

environmentally preferable products from US sources for Contractor-furnished and Government-furnished supply purchases.

Maintain documentation.

Justify and document exceptions.

How many items are purchased yearly? How many items must be accounted for yearly to maintain the documentation correctly?

3-Apr-14

It is up to the BMC contractor where it will purchase contractor-furnished supplies. If bought in the US, then environmentally preferable products shall be purchased. If directed by US Government to purchase supplies that are US Government furnished from US sources then environmentally preferable products shall be purchased.

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PWS

3.4.5 Recycle

and dispose of excess Government and BMC property from Thule AB.

Includes collection and transport upon request of Government personnel, EWR and Det 1/POGO Contractors.

How often are items collected and transported yearly? 3-Apr-14 Items are transported off island every year during PACER GOOSE. The collection schedule is at the discretion of the BMC as long as requirements in the PWS are met.

PWS

3.4.5 Recycle

and dispose of excess Government and BMC property from Thule AB.

a) STD: Advertise serviceable items to promote reuse by Thule AB organizations;

recycle to maximum extent practicable

How many items are advertise? How often are they advertised? 3-Apr-14 Very few items are advertised as the majority of items collected are unserviceable. No advertisements are published for distribution to the base, the items are simply stored in a separate location with the DRMO office.

PWS

3.4.5.1 Report

changes to Appendices 10 and 11 resulting from property disposal.

3.4.5.1 Report changes to

Appendices 10 and 11 resulting from property disposal.

How many changes are reported annually? 3-Apr-14 This is an administrative mistake, and should say Attachment 8. In FY14 two items were reported, and in FY13 six items were reported.

PWS

3.4.6 Provide a

transportation focal point at Joint Base McGuire-Dix- Lakehurst AFB (airport code

WRI).

Act as an advisor for non-BMC purchased items. Identify airlift and sealift cargo issues, courses of action to remedy frustrated cargo and initiate actions to move assets as swiftly as possible through the port based on shipper’s priority.

Is this a full time position? How many request are there daily, weekly or monthy?

3-Apr-14 There is no manning requirement in the PWS that dictates full or part time labor.

PWS

3.4.6.1 Ship all

items to Thule AB in the most economical method possible.

a) STD: Consolidate BMC-airlifted shipments when appropriate to maximize use of bulk cargo shipping rates

How many shipments are accomplished monthly or yearly? 3-Apr-14 Please see document number 01.15 Aircraft Support 2014 (FOUO) in the TBL Change 001 on FBO for weekly aircraft schedule. All offerors are encouraged to review all TBL data.

PWS

3.4.6.2 Assist

customers with locating assets at

WRI.

Includes assets that require green sheet actions or missing assets

How many requests are accomplished monthly or yearly? 3-Apr-14 There is no actual workload data available, but the estimate is 0-1 per month.

PWS

3.7 Air Traffic

Control and Landing Systems

(ATCALS).

N/A What are the hours of operations for the contractor? Do any areas required a 2nd or 3rd shift or weekend coverage?

3-Apr-14 PWS paragraph 3.5.1 requires the airfield to be operated 0800-1600 local time Monday-Friday. No specific hours of operation are required in the PWS for ATCALS.

PWS

3.7.1 Maintain

ATCALS

equipment.

Perform organizational and intermediate levels of maintenance.

Does the USG want or require personell to be assigned full time to this function?

3-Apr-14 There is no manning requirement in the PWS that dictates full or part time labor.

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PWS

3.7.1.1 Maintain

ATCALS

maintenance and outage data.

Utilize AFTO Form 349 and AFTO Form 350 IAW TO 00-20- 2 tables 3-3 to 3-10 as guidance.

How many forms are tracked that have had maintenance or outage monthly or yearly?

3-Apr-14 This estimated number of forms is 45 349s per month and 5 350s per month. The number of 350s is dependent upon failures.

PWS

3.7.4 Verbally

notify air traffic control prior to

ATCALS

equipment changes.

Includes the removal of any ATCALS equipment from operation/return to service, any condition that degrades or changes ATCALS performance, or any switch over to generator power

On the average year, How often does equipment changes happen or switched over to generator power happen?

3-Apr-14

Generator checks are completed monthly at each equipment site. Change of equipment status happens for preventive maintenance inspections (not including visual inspections) or maintenance. Each job entails at least 2 notifications, when the equipment is taken down and when it is brought back up. Total for equipment changes and generator checks is estimated at 52 notifications per month.

PWS

3.7.5 Respond

on-scene to equipment outages.

3.7.5 Respond on-scene to

equipment outages.

On the avearge, how often are there equipment outages either on yearly or monthly basis?

3-Apr-14 Major equipment outages are estimated at 1-2 per month.

PWS

3.7.5.1 Report

equipment outages.

3.7.5.1 Report equipment

outages.

On the avearge, how often are there equipment outages either on yearly or monthly basis?

3-Apr-14 Major equipment outages are estimated at 1-2 per month.

PWS

3.7.7 Maintain

ATCALS facility Reference Data Collection records and

ATCALS TCTO

history.

Include begin, end and down time history on each piece of equipment as a result of the

TCTO

How many pieces are usually affected on yearly basis? 3-Apr-14 TCTOs come out sporadically, but this is estimated at 1 per month.

PWS

3.11 Test, Measurement and Diagnostic Equipment

N/A What are the hours of operations for the contractor? Do any areas required a 2nd or 3rd shift or weekend coverage?

3-Apr-14 No specific hours of operation are required in the PWS for TMDE.

PWS

3.11.1 Maintain

an identification list of all BMC-utilized test, measurement and diagnostic equipment

(TMDE).

The PMEL operated under the SSPARS contract generates the master identification list for all of Thule AB

Please confirm that the PMEL Lab is not part of the BMC 3-Apr-14 Confirmed.

PWS

3.11.2 Schedule

and deliver TMDE for calibration.

Keep certification forms with equipment. Do not use TMDE outside of calibration requirements for performance on this contract.

How many item must be tracked yearly? How many are scheduled monthly? How many are delivered yearly to PMEL?

How many are picked up yearly from PMEL?

3-Apr-14 1017 total pieces of equipment are tracked. Specific information on schedule, delivery, or calibration frequency is unknown by the US Government.

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3.16 Defense

Logistics Agency- Energy (DLA- Energy) Fuels

N/A What are the hours of operations for the contractor? Do any areas required a 2nd or 3rd shift or weekend coverage?

3-Apr-14 No specific hours of operation are required in the PWS for the fuels operation.

PWS

3.16.5 Provide a

lead laboratory technician for the fuels laboratory.

3.16.5 Provide a lead

laboratory technician for the fuels laboratory.

What are the hours of operattion for the Fuel Laboatory? 3-Apr-14 No specific hours of operation are required in the PWS for the fuels laboratory

PWS

3.16.5.1 Provide

trained laboratory technicians for the fuels laboratory.

3.16.5.1 Provide trained

laboratory technicians for the fuels laboratory.

Does the Fuels Labatory have to be manned M-F daily? 3-Apr-14 There is no manning requirement in the PWS that dictates full or part time labor.

PWS

3.16.5.2 Test

fuels.

3.16.5.2 Test fuels. How many fuels tests are acomplished daily, monthly or yearly? 3-Apr-14 2013, 565 Samples were pulled, the monthly average was 47.

PWS

3.16.5.3 Report

fuel sample failures for aircraft refueling equipment, hydrant-cluster tanks, and aircraft refueling unit fill stand tanks.

3.16.5.3 Report fuel sample

failures for aircraft refueling equipment, hydrant-cluster tanks, and aircraft refueling unit fill stand tanks.

On the average, how many failures have been reported montly or yearly?

3-Apr-14 None in the past 12 months.

PWS

3.16.5.4 Report

all other fuel sample failures to the Fuels COR.

3.16.5.4 Report all other fuel

sample failures to the Fuels

COR.

On the average, how many failures have been reported montly or yearly?

3-Apr-14 None in the past 12 months.

PWS

3.16.6 Bring out-

of-specification DLA-Energy fuel back into specification.

3.16.6 Bring out-of-

specification DLA-Energy fuel back into specification.

Yearly or monthly, how many out of spec have been brought back into spec?

3-Apr-14 Please see documents 01.1 FY12 - Workload Data Details and 01.2 FY13 - Workload Data Details on the TBL DVD for this data. All offerors are encouraged to review all TBL data.

PWS

3.16.6.1 Dispose

of DLA-Energy fuel that cannot be brought into specification.

3.16.6.1 Dispose of DLA-

Energy fuel that cannot be brought into specification.

Yearly or monthly, how much fuel has been disposed of? How many different times did this happen?

3-Apr-14 None in FY12 or FY13.

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3.16.7 Inspect

and maintain fixed fuel distribution, storage systems, equipment, and installed fire protection systems.

Perform organizational and intermediate levels of maintenance. Document maintenance actions. If depot-level maintenance is required, notify the Fuels COR in writing and comply with disposition instructions. Pressurize and inspect sea hose prior to use for fuel offload. Does not include tank 98.

Wil the USG provide a list of all items to be inspected and maintained?

3-Apr-14 Please see RFP Attachment 3. All offerors are encouraged to read all Attachments of the RFP.

PWS

3.16.8 Perform

operator inspections on all mobile fuels dispensing systems and equipment.

3.16.8 Perform operator

inspections on all mobile fuels dispensing systems and equipment.

Wil the USG provide a list of all itme to be inspected and maintained?

3-Apr-14 Please see RFP Attachment 4, which includes mobile fuels dispensing equipment. All offerors are encouraged to read all Attachments of the RFP.

PWS

3.16.9 Encode

Vehicle Identification Links (VIL) for vehicles and equipment.

3.16.9 Encode Vehicle

Identification Links (VIL) for vehicles and equipment.

How many VIL keys are encoded yearly? 3-Apr-14 The US Government does not have this data, however, VIL keys are encoded per vehicle or piece of equipment utilizing fuel. Offerors are encouraged to review RFP Attachments 4, 7, 8, and 9 for numbers.

PWS

3.16.10 Operate

and maintain the Automated Fuel Service Station

(AFSS).

Perform organizational and intermediate levels of maintenance. Document maintenance actions on system and equipment logs.

If depot-level maintenance is required, notify the Fuels COR in writing and comply with disposition instructions

Wil the USG provide a list of all items to be inspected and maintained?

3-Apr-14 The Real Property Inventory Detail List - SAF/MII(AR)7115 Report will be included in TBL Change 003.

PWS

3.16.10.1 Provide manual fuel dispensing service.

Only required if automated dispensing equipment is out-of-service

On the average, how many failures of the AFSS have been reported montly or yearly?

3-Apr-14 Please see documents 01.1 FY12 - Workload Data Details and 01.2 FY13 - Workload Data Details on the Technical Bidder's Library (TBL) DVD for this data. All offerors are encouraged to review all TBL data.

PWS

3.16.11 Issue

DLA-Energy fuel to authorized customers.

Fill organizational tanks and other equipment

How many tanks are filled montly and how many gallons on the average? How many piece of equipement are filled montly and how many gallons on the average fill?

3-Apr-14 The number of tanks filled monthly is unknown. Total number of tanks on base can be found in document

02.7 Fuel Tank & Equip Inventory on the TBL DVD. Data on other equipment is not known.

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3.16.11.1 Provide fueling/defueling service for aircraft.

3.16.11.1 Provide

fueling/defueling service for aircraft.

How many and what type of aircraft are filled monthly? What is the average number of gallons issued for fill?

3-Apr-14

The weekly refuels include the 757 (7-8K gal) and C130 (4.5K gal). The Air Greenland airbus (5K gal) comes every 4 weeks, the Dash8 (500 gal) every two weeks and a helicopter that is based out of Thule (max 100 gal).

Operation Boxtop is supported twice annually (average of 200K).

PWS

3.16.11.1 Provide fueling/defueling service for aircraft.

3.16.11.1 Provide

fueling/defueling service for aircraft.

How many and what type of aircraft are defilled monthly? What is the average number of gallons defueled?

3-Apr-14 This is a very rare occurrence. In 2013 no defuels were performed.

PWS

3.16.12 Develop

and implement an organizational fuel tank inspection program.

3.16.12 Develop and

implement an organizational fuel tank inspection program.

How any organizational tanks are there on base? 3-Apr-14 Please see document 02.7 Fuel Tank & Equip Inventory on the TBL DVD for this data. All offerors are encouraged to review all TBL data.

PWS

3.16.13 Develop

and provide organizational fuel tank custodian training.

3.16.13 Develop and provide

organizational fuel tank custodian training.

How many personnel are trained monthly or yearly? 3-Apr-14 Fuel tank custodians are all part of the BMC, and it is up to BMC discretion on how many individuals will be serving in that capacity.

PWS

3.16.14 Manage

the FMD database.

3.16.14 Manage the FMD

database.

How many inputs are made daily? 3-Apr-14 This is highly dependent upon the aircraft activity, so can range from 5-100 per day.

PWS

3.16.14.1 Track

all fuel transactions.

3.16.14.1 Track all fuel

transactions.

How many fuel transactions are tracked daily? 3-Apr-14 This is highly dependent upon the aircraft activity, so can range from 5-100 per day.

PWS

3.16.14.2 Conduct and document a complete fuel inventory.

3.16.14.2 Conduct and

document a complete fuel inventory.

How many fuel tanks are located on base and what is the capasity of each tank? How may are above ground and below ground?

3-Apr-14 Please see document 02.7 Fuel Tank & Equip Inventory on the TBL DVD for this data. All offerors are encouraged to review all TBL data.

PWS

3.16.14.3 Enter

status of fuel distribution vehicles and equipment.

3.16.14.3 Enter status of fuel

distribution vehicles and equipment.

Will the government provide a complete list of Fuel vehicles and equipment that must be tracked daily?

3-Apr-14 Please see RFP Attachment 4, which includes fuels distribution vehicles/equipment. All offerors are encouraged to read all Attachments of the RFP.

PWS

3.16.15 Make

notifications of DLA-Energy-owned fuel spills.

3.16.15 Make notifications of

DLA-Energy-owned fuel spills.

What is the historical workload on spills? How big or small were they if they occurred?

3-Apr-14 In FY13 and all of FY14 thus far, there have been no reportable fuel spills.

PWS

3.16.16 Manage

recoverable fuel.

3.16.16 Manage recoverable

fuel.

How much recoverable fuel is managed monthly? 3-Apr-14 In FY14 there has been 2600 gallons total.

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3.16.18 Obtain

fuel and oil samples from crashed aircraft.

3.16.18 Obtain fuel and oil

samples from crashed aircraft.

What has been historical workload on crashed aircraft? Have there been any in the past 8 years?

3-Apr-14 No historical workload data is available for fuel/oil samples from crashed aircraft. There have been no crashed aircraft in the last eight years.

PWS

3.17 Vehicle

Operation and Maintenance

N/A What are the hours of operations for the contractor? Do any areas required a 2nd or 3rd shift or weekend coverage?

3-Apr-14 No specific hours of operation are required in the PWS for vehicle maintenance

PWS

3.17.1 Provide

individualized license plates for all vehicles.

3.17.1 Provide individualized

license plates for all vehicles.

How many license plates are issued annually? 3-Apr-14

On Government-furnished vehicles, AF approved license plates are purchased from UNICOR and do not need to be replaced unless the plate is missing, stolen or expired. No plates have been issued in the past several years. Contractor Property must have license plates produced by the BMC (no national vehicle registration is required, thus these do not expire). Contract Property is replaced at the discretion of the BMC and if replaced would necessitate the need for a new license plate.

PWS

3.17.5 Provide

taxi service for the Thule main base area.

3.17.5 Provide taxi service for

the Thule main base area.

What is the current Taxi Schedule for the Base? 3-Apr-14 There is no taxi schedule.

PWS

3.17.6 Provide

bus service for Thule main base, EWR, and Det

1/POGO.

3.17.6 Provide bus service for

Thule main base, EWR, and Det 1/POGO.

What is the current bus schedule for the Base? What are the established routes?

3-Apr-14 The bus routes run from main base to both Det 1/POGO and EWR. The schedule is BMC driven in coordination with the Vehicle Management COR to accommodate shift change needs.

PWS

3.17.7 Provide

transportation for transient aircrews, official special projects, visiting teams, Distinguished Visitors (DVs), and equipment for entertainment groups.

3.17.7 Provide transportation

for transient aircrews, official special projects, visiting teams, Distinguished Visitors (DVs), and equipment for entertainment groups.

What are the number of transportatoin support provided on 2nd and 3rd shift monthly? How many runs occur on the weekend?

3-Apr-14 Please see documents 01.1 FY12 - Workload Data Details and 01.2 FY13 - Workload Data Details on the TBL DVD for this data. See data referencing para 3.1.7.1. All offerors are encouraged to review all TBL data.

PWS

3.17.9 Maintain

self-serve automated vehicle washing equipment in Building 580.

3.17.9 Maintain self-serve

automated vehicle washing equipment in Building 580.

Does the USG require or want a person there 7 days a week for hours a day?

3-Apr-14 There is no manning requirement in the PWS that dictates labor.

PWS

3.17.9.1 Maintain a self-serve vehicle washing outdoor location on the pier.

3.17.9.1 Maintain a self-serve

vehicle washing outdoor location on the pier.

Does the USG require or want a person there 24 hours a day, 7 days a week during summer months (16 May - 14 September) ?

3-Apr-14 There is no manning requirement in the PWS that dictates labor.

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3.17.10 Operate

and maintain the pusher boat, Boston Whaler, and associated equipment.

Perform organizational and intermediate levels of maintenance. Document maintenance actions. If depot-level maintenance is required, notify the Transportation COR in writing and comply with disposition instructions.

Remove vessels and equipment from the ocean and store after port season is complete.

What is the ocean going season at Thule? 3-Apr-14 Please see folder 01.1 Port Data on the TBL DVD for this data. All offerors are encouraged to review all TBL data.

PWS

3.17.10 Operate

and maintain the pusher boat, Boston Whaler, and associated equipment.

Perform organizational and intermediate levels of maintenance. Document maintenance actions. If depot-level maintenance is required, notify the Transportation COR in writing and comply with disposition instructions.

Remove vessels and equipment from the ocean and store after port season is complete.

When are the boats and equipment removed and put back int the water?

3-Apr-14 Please see folder 01.1 Port Data on the TBL DVD for this data. All offerors are encouraged to review all TBL data.

PWS

3.27.8 Operate

Café Cool on a not-for-profit basis.

Sell different types of specialty coffee and snacks.

Can the USG provide workload…