Thule_BMC_RFP_Q A_Matrix_25_Apr_2014_Posting_3.pdf

Doc Section # Relevant Text Comment / Questions Date Government Response

Section A-M, PWS, etc.

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Section B

To adequately price retention and potential severance costs not related to the Termination CLIN, the offeror needs to know:

1. The labor category of each employee that is currently on the contract.

2. The current years of service for each employee.

3. Current monthly salary of each employee.

4. Age of each employee.

The Government Q&As released on 09 Apr 2014 stated "The Government will provide employee information in accordance with PWS 3.31.3.5." As of 21 Apr 2014 employee information has not been provided. Question: When will the Government provide employee information? When the employee information is provided will the Government adjust the proposal due date to allow offerors sufficient time to incorporate this information into their proposal response?

The US Government does not have this information, please read the standard of PWS 3.31.3.5. This information is proprietary and will not be provided prior to proposal due date. The proposal due date will not be adjusted.

RFP L and M

Q&A, dated 24 - 26 June and posted 9 December 2013: Q:

CBA will be renegotiated in Spring 2014, so what rates should be included in the proposal? A: The US Government will include language in the RFP addressing rate changes after initial proposal.

Please clarify where in the RFP language has been added addressing rate changes after initial proposals? If no language is added please confirm that the proposal should be based on the current labor union agreements and the bidder has to evaluate and include any escalation from the day of the bid and until 2017 (the year of the first escalation in accordance with indexes).

23-Apr-14 All bidders should use current labor union agreement rates and should not escalate rates. Should the US Government become aware of a new labor union agreement with rate changes after initial proposals, offers will be permitted to revise those labor categories affected by the labor union agreement.

RFP Attachment 8 Scheduled Government Furnished Property

We understand that the GF property listed on attachment 8 to the RFP is to be replaced as deemed necessary by the contractor.

Please explain if this attachment should be included in the Vehicle/Equipment Replacement Plan?

23-Apr-14 Section L-6; paragraph D; subparagraph d. Subfactor 4- Vehicle/Equipment Replacement Plan does NOT require inclusion of GF property listed on Attachment 8.

PWS 3.13

3.13.27 Provide and maintain

signs

Are there any tritium exit signs installed or in stock at Thule? and if so, who is responsible for determining remaining service life of tritium exit signs, replacing tritium exit signs, retrograding tritium signs, and funding the disposal of tritium exit signs?

16-Apr-14 The US Government accomplished a survey in 2009 for tritium signs, and none were reported. To the Government's knowledge, no tritium signs have been added at Thule and none are in stock.

PWS 3.13

3.13.27 Provide and maintain

signs

If there are tritium signs at Thule, who is responsible for determining remaining service life of tritium exit signs, replacing tritium exit signs, retrograding tritium signs, and funding the disposal of tritium exit signs?

16-Apr-14 To the US Government's knowledge, no tritium signs exist at Thule and none are in stock.

Section B

RFP

PWS

PWS, etc.

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General N/A N/A Will the government consider amending the contract to include a provision to share the currency risk associated with this Fixed Price contract? While the vast majority of costs will be in DKK, there are some specialty items that will need to be purchased in the U.S. Under the existing Cost-Reimbursable contract, the government assumes all of that currency risk. With a Fixed Price contract that has a 7 year period of performance, it is impossible for companies to predict the risk that far into the future, therefore, companies will price in additional costs to mitigate the unknown risks and the government may be paying higher than necessary in the out-years. By developing an equitable adjustment for fluctuations in value of foreign currency clause, both industry and government can share the risk and get a better value for the government in the long run. We have included recommended contractual language that is from a similar U.S. Air Force Base Maintenance Contract in Turkey & Spain. H-7.

EQUITABLE ADJUSTMENT FOR FLUCTUATIONS IN VALUE OF

FOREIGN CURRENCY (a) The contract price and the standard of payment will be in Euro. The contractor will, however, incur expenditures in EUROs, Turkish Lira (TL) and US Dollars. (b) In the event that any change in the rate of exchange between the Euro and any other currency to be expended by the contractor or any subcontractor in the performance of this contract (i.e., TL or USD) causes an

22-Apr-14

The US Government took into consideration before release of RFP currency risk. The amount of US Dollar purchases is minor thus it was decided not to include any currency Economic Price Adjustment language.

Historical data on consumer price indices are readily available and quite stable. The "additional costs to mitigate risk" is believed to be offset on the labor saved to administer such a clause.

General

PWS, etc.

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Referenced Clause continued (cell space would not support the additional text.)

increase or decrease in performance cost, an equitable adjustment may be made. Such foreign currency adjustment may be made only in the case of a total net change (overall increase or decrease) per performance period in access of EURO 50,000.

Adjustment shall only be made to all Fixed-Price (FP) CLINs/with Equitable Price Adjustment (EPA).

(c) Either contract party may request a foreign currency fluctuation adjustment after completion of the basic contract period and any performance period thereafter. The US Government however reserves the right for an additional or interim adjustment during the performance period, if funds are due to the Government and deobligation at an earlier stage is deemed to be in the best interest of the Government.

(d) Within 30 days from the end of each monthly performance period, the contractor shall report to the Contracting Officer all currency gains/losses. As a minimum the report shall reflect the daily and average monthly foreign currency conversion rates, address the monthly expenditures (cost incurred in other than Euro currency) by CLIN and show the monthly net change (Increase/Decrease) per FP/EPA CLIN.

(e) The offered foreign currency conversion rates in the contractor’s price proposal shall constitute the rate basis for calculation of the adjustment. The adjustment shall be based on the monthly cost incurred by the contractor in other than Euro currency multiplied with the proposed conversion rate in the contract, in comparison to the amount multiplied with the monthly average conversion rate reported by the contractor. This

22-Apr-14

Draft RFP Comments