Thule_BMC_RFP_Q A_Matrix_15_Apr_2014_Posting_2.pdf

Doc Section # Relevant Text Comment / Questions Date Government Response

Section A-M, PWS, etc.

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PWS

Paragraph 3.13.4, page 44 and Appendix 3, paragraph 1.6, Government will furnish depot level maintenace.

Despite the responses to previous questions on 11 Feb 2014 and 1 April 2014 we find the BMC resposibilities for M-Plant generators and related equipment ambiguous. The Government's response on 11 Feb 2014 indicated that CEMIRT would conduct 20,000 and 40,000 hour "inspections" yet the PWS states that the Government will furnish "depot level maintenance". Please clarify what exactly it is that the Government will provide. If CEMIRT will in fact be providing 20,000 and 40,000 hour depot level maintenace will they be providing all parts and repairs necessary to return the generators and related equipment to manufacturer's specification? If CEMIRT is providing a 20,000 and 40,000 hour "inspection" please clarify what that entails, neither the manufacturer's manuals nor the PWS provide detail for such inspections, nor how the BMC would interface with an inspection. For example, at 20,000 hours the manufacturer's manual requires among other things, that the govenor to be removed and replaced with a new or rebuilt govenor. Will CEMIRT remove and replace the govenor and who will provide the new or rebuilt govenor? At 40,000 hours the manufacturer's manual states the engine may require a major overhaul, if the engine does require a major overhaul, who conducts the overhaul and who provides the parts to do so?

15-Apr-14

The US Government will furnish "Depot Level Maintenance" of the electrical generation equipment in M- Plant. Depot Level Maintenance for M-Plant encompasses 20,000 and 40,0000 hour maintenance. 20,000 and 40,000 hour maintenance includes both "inspections," "checks," and "maintenance" activities as described in document 03.7 M-Plant Generator Maintenance Manual posted in TBL Change 003 on FBO.

The US Government intends to use CEMIRT, or another sub-contractor if CEMIRT is unavailable, for 20,000 and 40,000 hour maintenance. All parts and labor for 20,000 and 40,000 hour maintenance will be provided at US Government cost, and includes the 20,000 hour new/rebuilt governor (labor and parts) and the 40,000 major overhaul (labor and parts) if required.

PWS

Paragraph 3.14.1, page 61 of 178

3.14.1 Maintain spatial data

base maps.Performance Standards ……………………………..c) STD:

AFI 13-204V3, paragraph 20.3.1.1

AFI 13-204V3, paragraph 20.3 deals with Flight Planning Rooms and paragraph 20.3.1.1 reads as follows: "Well lighted areas with suitable tables and chairs". We assume the reference to AFI 13- 204V3, 20.3.1.1 in this part of the PWS is an error - please clarify?

12-Apr-14 Confirmed. The reference should be AFI 13-204V3, paragraph 20.3.1.4.1. The PWS has been amended in Amendment 0003.

PWS 3.10.6

Maintain transmission media, to include fiber and copper cables.

Question: Will the Government provide how many maintenance actions by priority related to fiber and copper cabling?

PENDING ANSWER FROM Q&A POSTING 1: No, the US Government does not have this data.

PWS 3.10.6

Maintain transmission media, to include fiber and copper cables.

Question: Are cable runs entrenched in the ground or tunneled?

PENDING ANSWER FROM Q&A POSTING 1: All cables are above ground with very few exceptions to cross lightly used roads off main base for electrical and communication cables. Roads average less than 25 and 30 feet wide.

PWS 3.10.6.1

New cable installations will not exceed 10 percent of existing cable runs per building annually unless separately negotiated

Question: Will the Government provide the quantity of existing cable runs per building and by cable specifications? Will the Government provide the number of new cable installations expected each year?

PENDING ANSWER FROM Q&A POSTING 1: Copper and fiber optic cable are installed in 50 buildings and vary based on services required. No estimate of new cable runs will be provided. The new cable installations will not exceed 10 percent of existing cable runs per building annually unless separately negotiated.

PWS 3.10.6.3

Respond to routine and priority transmission media requests.

Question: Will the Government provide the number of transmission media requests that are approved and completed each year by type of cable?

PENDING ANSWER FROM Q&A POSTING 1: No, the US Government does not have this data.

PWS

PWS Pending Questions Post 1

PWS, etc.

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PWS 3.10.6.4

Update, maintain, and backup the Computer-Oriented Record Keeping System (CORKS) database

Questions: Will the Government provide the number of records are in the CORKS database and how often do updates occur each year?

PENDING ANSWER FROM Q&A POSTING 1: The Corks database contains over 15,000 records and is updated when changes to the wiring occur.

PWS 3.10.7

Maintain Government office equipment

Question: Will the Government provide historical workload data by equipment type and date of requests?

PENDING ANSWER FROM Q&A POSTING 1: Between April 2013 - March 2014, 123 work orders were opened taking a total of 15.86 workdays to complete.

PWS 3.10.7.3

Set up, test and tear down portable audio/visual systems

Questions: Will the Government provide number of portable audio/visual systems actions per year and locations?

PENDING ANSWER FROM Q&A POSTING 1: Locations include but are not limited to building 580, building 608, and building 236. There are approximately 12 events yearly, most occurring from May thru July.

PWS 3.10.9

Maintain television service:

Perform organizational and intermediate levels of maintenance

Question: Will the Government provide the number of maintenance actions by priority and date per year?

PENDING ANSWER FROM Q&A POSTING 1: No, the US Government does not have this data.

PWS 3.10.11.1

Respond to DORMNET hardware/software repair requests: Repair or replace failed components/equipment as needed. Equipment and software are BMC-furnished.

Question: Will the Government provide historical workload for the maintenance of DORMNET and its components?

PENDING ANSWER FROM Q&A POSTING 1: Between April 2013 - March 2014, 22 work orders were opened taking 2.37 work days to complete.

PWS

3.4 Supply/3.4.6

Provide a transportation focal point at Joint Base McGuire-Dix- Lakehurst AFB (airport code

WRI)./3.4.6.1

Ship all items to Thule AB in the most economical method possible.

Give the rotation schedule of PACER GOOSE vessels, what are the container (SEAVAN) demurrage rules for these containers?

7-Apr-14

PENDING ANSWER FROM Q&A POSTING 1:Leasing (demurrage) costs for the sea containers out of Norfolk, Virginia utilized for the performance of the BMC contract is US Government furnished.

All containers must be emptied and returned on the departing ship.

PWS

3.29.4 Provide

linen exchange services for the TOW Club at no cost.

To include napkins and table cloths. Pickup and delivery services included.

How many napkins and table cloths are picked up and dropped off each time?

8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: The US Government estimates these numbers as 50 tablecloths, 75 napkins, 150 kitchen towels, 10 chef uniforms, and 20 aprons.

PWS

3.24.7.1 Provide

support for the First Light and

4th of July Festivals.

Includes a band, food and non-alcoholic beverages and buffet serving line.

Coordinate sales of alcoholic beverages through the Director of Services.

What is the aveage number of personnel attending each event? 8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: The US Government estimates First Light at 300 people and 4th of July at 75 people.

PWS, etc.

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PWS

3.24.7.1 Provide

support for the First Light and

4th of July Festivals.

Includes a band, food and non-alcoholic beverages and buffet serving line.

Coordinate sales of alcoholic beverages through the Director of Services.

How long does each event last? 8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: The US Government estimates First Light at approximately 8 hours and 4th of July at approximately 2 hours.

PWS

3.26.7.1 Maintain and clean endless

pool.

Maintain and clean endless pool.

Will the USG provide a detailed list of all equipment that the BMC must maintain for the pool?

8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: The equipment includes the endless pool itself and any associated pumps/plumbing. No model numbers are available.

PWS

3.26.8 Maintain

fitness equipment in other

Government facilities.

Maintain fitness equipment in other Government facilities.

Will the USG provide a detailed list of all equipment that the BMC must maintain in other facilties?

8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: No lists are available. The bulk of equipment is located at Det 1/POGO and EWR sites.

PWS

3.26.9 Maintain

outdoor softball/soccer field.

Maintain outdoor softball/soccer field.

How many fields doe the BMC maintain and mark? 8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: One.

PWS

3.26.10 Maintain and

mark the running/jogging trail.

Maintain and mark the running/jogging trail.

How many running / jogging trails and how long are each? 8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: One, 4.5 kilometers.

PWS

3.27.3.1 Maintain the

movie projection equipment.

Maintain the movie projection equipment.

Will the USG provide a detailed list of all equipment that the BMC must maintain ?

8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: Includes VCR, DVD/Blu-ray players, and an overhead projector.

No model numbers are available.

PWS

3.27.5.1 Notify

patrons of overdue library materials.

Notify patrons of overdue library materials.

How many patrons are notified on a monthly or yearly basis? 8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: The US Government does not have historical data on this item.

PWS

3.27.7 Provide

engraving services.

Provide engraving services.

What is the aveage number of engraving request per month or per year?

8-Apr-14

PENDING ANSWER FROM Q&A POSTING 1: This is a new requirement in the PWS, and thus no historical data exists.

PWS

3.27.8 Operate

Café Cool on a not-for-profit basis.

Operate Café Cool on a not-for-profit basis.

What are the average number of guest to the Café Cool only on a monthly or yearly basis?

8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: No historical data exists for Café Cool separately. Please see documents 01.1 FY12 - Workload Data Details and 01.2 FY13 - Workload Data Details on the TBL DVD for hourly usage counts for the entire Community Center facility.

PWS

3.27.9 Provide

outdoor recreation equipment at no cost to the user.

For example: tents, sleeping bags, skis, snow shoes, ice skates, snow boards, kayaks, or bicycles.

How many items of each are in the invenotry? 8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: This is an updated/new requirement in the PWS, and thus no historical data exists.

PWS, etc.

Section number

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PWS

3.27.11.1 Maintain the pavilion and recreational

cabins.

Maintain the pavilion and recreational cabins.

On daily or montly average how many cabins, rooms or pavailions are used that must be atteneded too?

8-Apr-14 PENDING ANSWER FROM Q&A POSTING 1: One pavilion, six cabins (one upgraded to allow winter usage). No historical usage data is available.

PWS, etc.

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RFP, Section H and PWS

RFP H-3 and H-4 and PWS paragraph 3.16.4

AQL: No spills result in an enduring environmental impact, loss of life, or damage to Government property (absent gross negligence) exceeding the liability and insurance requirements identified at clauses H-3 and H-4.

At RFP H-3 A. 1. General Liability Insurance (Bodily Injury) H-4 (Government Furnished Property) we do not find a BMC liability limitation for a fuel spill in North Star Bay. Please confirm that a spill in the bay is subject to the limitations of the RFP H-3 and H-4 and as thus the bay is considered "Government Property" in this rspect.

11-Apr-14 In PWS paragraph 3.16.4, H-3 and H-4 are referenced for liability limitation amount purposes. A H-3 reference signifies a DKK 5,000,000 liability limitation. A H-4 reference signifies a $1,000,000 liability limitation.

RFP, Section H and PWS

RFP H-3 and H-4 and PWS paragraph 3.18.5

…………………..that is a result of BMC operations that exceeds the BMC's financial liability identified in clause H-3.

H-3 is dealing with General Liability Insurance (Bodily Injury) -please explain if H-4 should also be included

11-Apr-14 In PWS paragraph 3.18.5, H-3 is referenced for liability limitation amount purposes. A H-3 reference signifies a DKK 5,000,000 liability limitation. The reference to H-4 will be added, it will signify a $1,000,000 liability limitation. Amendment 0003 has been issued to correct the ommision of the H-4 reference.

RFP, Section H and PWS

RFP H-3 and H-4 and PWS paragraph 3.18.5.1

………..or work that is a result of BMC operations that exceeds the BMC's financial identified at clause H-3.

H-3 is dealing with General Liability Insurance (Bodily Injury) -please explain if H-4 should also be included

11-Apr-14 In PWS paragraph 3.18.5, H-3 is referenced for liability limitation amount purposes. A H-3 reference signifies a DKK 5,000,000 liability limitation. The reference to H-4 will be added, it will signify a $1,000,000 liability limitation. Amendment 0003 has been issued to correct the ommision of the H-4 reference.

Section I I-1.B Defense Federal Acquisition Regulation Supplement Contract Clauses

Section does not include the standard Ground and Flight Risk (GFR) clause DFARS 252.228-7001. Will the Government add the cited DFARS clause to this Section?

14-Apr-14 This DFARS clause does not pertain to the Thule BMC. This contract is not for acquisition, development, production, modification, maintenance, repair, flight or overhaul of aircraft as per FAR 228.370(b)(1).

Liability coverage would fall under Clause H-4.

Section L

L-6, D., 2.

Price/Contract Documents (Factor 2) b.

Contract Documents

General

The proposal instructions do not include where Section K, Reprsentions, Certificiations and Other Statements of Offerors, should be located in the proposal. Should the contractors include section K in The Price/Contract Documents volume?

10-Apr-14 Offerors are to submit the entire RFP to include a completed section K. As per A-1(c), sections K,L and M will be physically removed from any resultant award but will be deemed incorporated by reference in that award.

Collective Bargaining Agreements

(CBA)

NA

It is our understanding that the Collective Bargaining Agreements have recently been renegotiated. Will the Government provide copies of the most recent collective bargaining agreements applicable to the employees working at Thule Air Base as it is critical in developing accurate pricing?

10-Apr-14 Non-concur. The documents that are located in the TBL Part 04 Publications sub-part 4.3 Union Agreements are current.

Amedment

C. Summary of Changes

General

On the summary of changes, there are references to changes made to the SF33, H-2, I, J, and L. A revised SF 33 and Section of the RFP where not provided with Amendment 0001. Will the government provide documents with these revisions?

10-Apr-14 Included in Amendment 0002 dated 9 April 14.

Amendment 0001

CBA Question

Section H

Section I

Section L

RFP Comments