02_-_Attachment_1_Thule_BMC_PWS_ _Appendices.pdf

Performance Work Statement (PWS) Thule Base Maintenance Contract (BMC)

3 April 2014

Table of Contents Vision Statement

1 Mission

1.1 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Government Multifunctional Team (MFT) Members

2.3 Standards and Publications

2.4 Third-Party Services

2.5 Documentation Rights

2.6 Business Relations

2.7 Contract Administration and Management

2.8 Contractor Personnel, Disciplines, and Specialties

2.9 Travel / Temporary Duty (TDY)

2.10 Government Reimbursements

3 Performance Requirements

3.1 General

3.2 Safety

3.3 Security

3.4 Supply

3.5 Airfield Management (AM)

3.6 Aerospace Ground Equipment (AGE)/Transient Alert (TA)

3.7 Air Traffic Control and Landing Systems (ATCALS)

3.8 Air Terminal

3.9 Personnel and Cargo Movement

3.10 Non-Secure Communications

3.11 Test, Measurement and Diagnostic Equipment

3.12 Civil Engineering - Engineering

3.13 Civil Engineering – Operations and Maintenance

Table 3.13.1: Electrical Generation Equipment Maintenance & Repair Requirements

Table 3.13.2: Refrigerant Leak Standards

Table 3.13.3: Custodial Levels of Service

3.14 Civil Engineering – Geobase

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3.15 Civil Engineering – Fire Emergency Services (FES)

Table 3.15.1: Firefighter Certifications

Table 3.15.2: Main Base On-Scene Emergency Response

Table 3.15.3: Off-Main Base On-Scene Emergency Response

3.16 Defense Logistics Agency-Energy (DLA-Energy) Fuels

3.17 Vehicle Operation and Maintenance

3.18 Environmental – Environmental Compliance (EC)

3.19 Environmental – Pollution Prevention

3.20 Medical and Dental Care

3.21 Public Health (PH)

3.22 Occupational and Environmental Health (OEH)

3.23 Food Services

Table 3.23.1: Meal Service

Table 3.23.2: Meal Prices

3.24 Services - General

3.25 Services – Bowling Center

3.26 Services – Fitness and Sports Center

3.27 Services – Community Center

3.28 Services – Lodging

3.29 Services – Laundry, Tailoring, Embroidering and Dry Cleaning

3.30 Det 1/POGO Services

3.31 Continuity of Services

4 Special Requirements

4.1 Security and Safety

4.2 Transition

4.3 Government-Furnished Property and Services

4.4 Environmental Requirements

4.5 Applicable Directives

5 Deliverables

Appendix 1 - Property & Services

Appendix 2 - Abbreviations and Acronyms

Appendix 3 - Definitions

Appendix 4 - Military Arctic Clothing

Table A4.1: Cold Weather Kit Contents:

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Appendix 5 - Air Traffic Control and Landing Systems (ATCALS) Availability Requirements

Table A5.1: Airfield Systems

Table A5.2: RADAR

Table A5.3: Air Traffic Control Radio and Associated Equipment

Appendix 6 - General-Purpose Vehicle Requirements

Appendix 7 - Telephone Switch Responsibility Diagram

Diagram A7.1: Telephone Switch Responsibility

Appendix 8 - Defense Logistics Agency (DLA)-Energy Owned Fuel Diagram

Diagram A8.1: DLA-Energy Owned Fuel

Appendix 9 - Lodging Room Standards

Appendix 10 - Government Federal Holidays

Table A10.1: Government Federal Holidays

Appendix 11 - Land Mobile Radio (LMR) System Components

Appendix 12 - Recreational Roads iii

Thule Base Maintenance Contract Vision Statement

Seamless and effective operations, maintenance and support (OM&S) of the Thule Defense Area in support of the Thule Air Base (AB) missions in Thule, Greenland.

1 Mission The Thule AB mission is to provide early warning and attack assessment of ballistic missile launches, provide space surveillance data and to provide tracking, telemetry and commanding (TT&C) of earth orbiting satellite vehicles. Thule AB is home to the 821st Air Base Group (ABG), host to both the Early Warning Radar (EWR) 12th Space Warning Squadron (SWS) and the Air Force Satellite Control Network (AFSCN) Detachment 1 (Det 1/ Polar Orbiting Geophysical Observatory (POGO)) 23rd Space Operations Squadron (23 SOPS). EWR is one of many worldwide sensors reporting missile warning and space surveillance information to the North American Aerospace Defense (NORAD) command center in Cheyenne Mountain Air Station. Det 1/POGO is one of the 50th Space Wing’s remote satellite stations.

1.1 Scope

The scope of this requirement is base operations and maintenance services consisting of supply/fuel, airfield/airport, transportation/seaport, civil engineering, environmental management, health services, food services, temporary lodging, recreation services, community services, and non-sensitive communication services. Individual operation and maintenance projects, which may be added later as the need arises, are within the scope of this contract, but are not part of the firm-fixed-price. The Air Force (AF) reserves the right to competitively award any project at any value at the Government’s discretion, see Section I, AFFARS 5352.209-9000 Alt. I. If the Base Maintenance Contractor (BMC) will be responsible for individual operation and maintenance projects, the projects will be separately negotiated and added by contract modification.

Military Construction (MILCON) projects are not within the scope of this contract. This contract does not include direct operation or maintenance of the 21st Space Wing (SW) missile warning system, the 50th SW satellite tracking system, operation and maintenance of secure communications and the AF local area network (LAN), and operation of the precision measurement equipment laboratory (PMEL). This contract, however, does provide all of the indirect base operations support for these activities.

2 General Requirements The requirements have been organized in a manner that facilitates clear and concise description. The grouping of requirements is not intended to imply a preferred BMC organizational structure. In addition, the requirements of one chapter may apply to some or all BMC operations. The BMC is expected to understand the interrelationship between the requirements and to perform accordingly.

Any reference to “Government” within this Performance Work Statement (PWS) is intended to be reference to the Government of the United States of America unless otherwise specified.

2.1 Non-Personal Services

This is a non-personal services contract as defined in Federal Acquisition Regulation (FAR)

37.101. The Government shall neither supervise BMC employees nor control the method by which the BMC performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BMC employees. It shall be the responsibility of the BMC to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BMC believes that any actions constitute, or are perceived to constitute personal services, it is the BMC’s responsibility to notify the Procuring Contracting Officer (PCO) in writing immediately.

2.2 Government Multifunctional Team (MFT) Members

The Government MFT manages the contract, assesses performance and works to improve customer support. The MFT is comprised of Government representatives including the Program Manager (PM), Procuring Contracting Officer (PCO), Administrative Contracting Officer (ACO), Contracting Specialist (CS), Quality Assurance Manager (QAM), Financial Management Analyst (FMA), and the Senior COR (SCOR) or 821 SPTS PM. A BMC representative is a member of this team during the life of the contract.

Throughout this PWS, reference will be made to PM and Contracting Officer (CO). Unless otherwise specified, the BMC shall send communication or documentation required to be sent to the PM to both the 21st Space Wing Program Management Division (21 SW/PMD) PM and the 821st Support Squadron Program Manager (821 SPTS PM). Unless otherwise specified, the BMC shall send communication or documentation required to be sent to the CO to both the 21 CONS/Det 1 PCO in Denmark and the 21 CONS/LGCZB ACO at Peterson AF Base (AFB).

2.3 Standards and Publications

A complete list of directives is located in PWS paragraph 4.5. The BMC shall comply with all directives listed as referenced under PWS paragraph 3 and paragraph 5. If there is any conflict between the directive referenced in PWS paragraphs 3 or 5 and the reference listed in the table in paragraph 4.5, the reference in PWS paragraph 3 or 5 takes precedence. Directives listed as guidance can be used for informational purposes, and compliance is the BMC’s option. If a referenced directive requires compliance with one or more secondary directives, those secondary directives shall be used as guidance and are not mandatory unless specifically required within this PWS.

When directive chapters, paragraphs, appendices, attachments, etc are referenced as a standard (STD) in this PWS, the STD shall be inclusive of all subordinate paragraphs unless specifically excluded. For example, if the PWS STD lists paragraph 1.2 and paragraph 1.2 has subparagraphs 1.2.1, 1.2.1.1 and 1.2.1.2, those subparagraphs are directive.

The BMC shall stay up to date on all directive updates. All BMC operations shall comply with the current version of the directives. The BMC shall notify the 21 SW/PMD PM in writing within 30 days of directive revisions, changes, supplements and rescissions. If there is any cost impact resulting from such revisions, changes, supplements and rescissions the BMC shall provide the cost information with the notification. If proper notification is made to the 21 SW/PMD PM, directive revisions, changes, supplements and rescissions that increase price will not become effective until directed by the CO. If the 21 SW/PMD PM is not notified in writing within 30 days, the BMC shall perform in accordance with directive revisions, changes, supplements and rescissions at no increase to contract price.

In addition to directives listed within this PWS, BMC operations shall comply with all current Thule AB Instructions (TABI). If a TABI requires compliance with one or more secondary directives, those secondary directives are not mandatory unless specifically required within this

PWS. In PWS paragraph 3 or 5, if no standard is explicitly listed for a requirement and no TABI is applicable, BMC operations will comply with Danish industry or commercial standards.

Review all TABIs that affect BMC operations for content and contract impact prior to the Government’s initial publication and revision, and provide comments to the 821 SPTS PM.

BMC review coordination will be handled by the 821 SPTS PM and will be just prior to initial publication or revision (after all other organizations have reviewed/commented).

Notify the 21 SW/PMD PM and 821 SPTS PM in writing within 15 days of TABI review request (or within 15 days of TABI publication only if review was not coordinated with the BMC) if there is any contractual cost impact resulting from such revisions or rescissions. If proper notification is made to the 21 SW/PMD PM, TABI revisions or rescissions that increase contract cost will not become effective until directed by the CO. If the 21 SW/PMD PM is not notified, the BMC will perform in accordance with TABI revisions and rescissions at no increase to contract price.

Days referenced in this PWS shall be calendar days, unless otherwise noted. Holidays referenced in this PWS shall be the United States (US) Government Federal Holidays identified in Appendix 10.

Place orders for BMC Technical Order (TO) requirements with the Thule AB Technical Order Distribution Office (TODO). Maintain electronic and hard copies of Technical Orders up to date.

2.4 Third-Party Services

The BMC may provide services to third-parties at Thule AB under the following conditions: (a) the services are performed on a non-interference basis with the contractual services performed under this contract; (b) no Government property provided under this contract is used in performance of third-party services without specific authorization within this PWS or the written approval of the CO with the exception of the Canadian Resupply Missions of Canadian Forces Station (CFS) Alert and CFS Eureka (currently titled BOXTOP) and the Danish resupply of Station Nord (currently titled NORTHERN FALCON); and (c) the Government's rights under this contract are not adversely affected.

Government property is defined as all property owned or leased by the Government.

Government property can be subdivided into six classes: material (to include fuel), vehicles, equipment, real property, special tooling, and special test equipment. Submit all written requests to use Government property in the performance of third-party services to the CO detailing specific property and capacity to be used. Rental charges and/or contractual consideration may apply and will be detailed in the written response from the CO.

Source: FAR 45.301 and FAR 52.245-1

Canadian Air Force (BOXTOP) and Danish Air Force (NORTHERN FALCON) resupply missions may require direct support from the following functional areas: airfield management, aerospace ground equipment/transient alert, fuels, and fire protection. These missions will involve personnel that may need contingency quarters. These missions will be considered third-party organizations. Services provided by the BMC will be separately negotiated and funded directly between the BMC and the third-party as long as the requirements above are met.

2.5 Documentation Rights

The BMC shall make all information and documentation generated or maintained (to include Government-furnished documents) by this contract available for Government review upon request for the duration of the contract. Generate and maintain all such documentation in an electronic format. Contractor-generated format is acceptable, unless otherwise noted by this PWS. If there is any conflict between this requirement and other requirements in this contract, this requirement takes precedence. Rights to all of this documentation are governed by Defense Federal Acquisition Regulation Supplement (DFARS) 252.227-7032, Rights in Technical Data and Computer Software.

Provide responses to requests for information. These requests are in addition to Deliverable submissions and other documentation that is available for review by request. Requests may cover the range of activities under this PWS.

Deliver documentation to the Government to facilitate re-competition and contract transition activities at the direction of the 21 SW/PMD PM or CO. The BMC shall provide a Deliverable (A001, Workload Data) that captures workload data throughout the contract. This Deliverable will be noted on various requirements throughout paragraph 3 with specific instructions on what data to capture. In addition to requirements noted in paragraph 3, the BMC shall provide workload data in A001 on the work orders completed to include description, date and price, third-party services provided to include the period of performance, functional areas, materials utilized and manning hours expended in performance of the service. Also in addition, the BMC shall provide workload data in A001 on the number of hours used to support and dates of the Canadian Air Force (BOXTOP) and Danish Air Force (NORTHERN FALCON) resupply missions.

2.6 Business Relations

The BMC shall integrate and coordinate all activity needed to execute the requirement. The BMC shall manage the timeliness, completeness and quality of problem identification and resolution. The BMC shall provide corrective action plans, proposal submittals, and timely identification of issues. The BMC shall seek to ensure customer satisfaction and professional and ethical behavior of all BMC personnel.

2.7 Contract Administration and Management

The following subsections specify requirements for contract, management and personnel administration.

2.7.1 Contract Management

The BMC shall maintain a corporate office in the Copenhagen area of Denmark. The BMC must maintain continuity between the support operations at Thule Air Base and the BMC’s corporate offices.

2.7.2 Contract Administration

The BMC shall respond to Government requests for contractual actions as defined by the CO.

The BMC shall have a single point of contact for contract administrative duties.

2.7.3 Personnel Administration

The BMC shall make necessary travel arrangements for employees. All personnel working for the BMC in the Thule Defense area must be Danish or US citizens. BMC must adhere to Danish Labor Law for all BMC personnel.

2.8 Contractor Personnel, Disciplines, and Specialties

The BMC shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

The BMC shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, certifications, training, and experience. The BMC shall maintain the currency of their employees by providing initial and refresher training as required to meet requirements in this PWS.

The Government will furnish the training identified in Appendix 1. Identify Government-furnished training requests in writing to the 21 SW/PMD PM, 821 SPTS PM, and appropriate Contracting Officer’s Representative (COR). If turnover of personnel creates the need for another Government-furnished training quota within 1 year of completion of the last training, the BMC is solely responsible for all costs of obtaining training and any failure in meeting contract requirements.

Personnel operating general-purpose motor vehicles and special-purpose vehicles/equipment will be licensed in accordance with US, Danish, or Greenlandic standards. Personnel operating Government-furnished special-purpose vehicles will be licensed in accordance with US, Danish, or Greenlandic standards and will be trained and/or certified in accordance with applicable vehicle TOs and manufacturers’ recommendations.

2.8.1 Language

BMC personnel shall speak, read and write English at the level necessary to perform the tasks in this PWS. All correspondence, communication and Deliverables between the BMC and the Government pertaining to this contract are in English.

All information and documentation required to be generated or maintained (to include Government-furnished documents) by this contract are in English.

2.8.2 Common Access Card (CAC)

BMC personnel requiring a CAC to complete tasks in this PWS will work with the 821 ABG Trusted Agent Security Manager (TASM), typically the 821 SPTS PM, to acquire a CAC. BMC personnel with a CAC will need to renew it each fiscal year.

The following systems require CAC access:

• All functions in Automated Civil Engineer System (ACES) to include, but not limited to, Real Property (ACES-RP) and Fire Department (ACES-FD)

• Advanced Distributed Learning Service (ADLS)

• Fuels Manager Defense (FMD) Database

• Enterprise Environmental, Safety & Occupational Health – Management Information

System (EESOH-MIS) (the current standardized AF automated HAZMAT and Hazardous Waste tracking system)

• Telecommunicator I and II Career Development Courses (CDC)

2.8.3 NIPRNET Access

BMC personnel requiring access to the Government computer network - Non-Secure Internet Protocol Router Network (NIPRNET) for the purposes of performing work in accordance with (IAW) this PWS will need to work with the 821st Communications Flight at phone extension 2535 to request a computer, line drop for the computer and a NIPRNET account.

2.9 Travel / Temporary Duty (TDY)

BMC personnel requiring duty status during travel must obtain a letter of identification (LOI) from the PCO or ACO. Government-directed travel, not covered in this PWS’ requirements, shall be pre-approved by the Government, and is on a cost-reimbursable basis. The BMC shall bill costs for travel IAW the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy & procedures).

2.10 Government Reimbursements

When a reimbursement to the Government is required by this PWS, the BMC shall bring cash or check in United States Dollars (USD) to the 821 ABG/FM office on base. 821 ABG/FM will process the payment and provide a voucher.

3 Performance Requirements The following section specifies the performance requirements for the contract. Deliverable information regarding due dates, distribution, format, and other details is included in PWS paragraph 5.

3.1 General

3.1.1 Adhere to Danish Police Inspector (DPI) regulations and those TABIs governing the activities of all personnel.

In cases of conflict between the requirements of a TABI and the requirements of this PWS, PWS requirements will take precedence.

The 821 ABG/CC may direct the BMC in writing to remove any employee or dependent from the base when retention of such employee or dependent endangers life, property, or security, or where such employee or dependent violates reasonable and necessary regulations or lawful order of the 821 ABG/CC. Categories of violations or misconduct, which may cause employees or dependents to be removed from the base include, but are not limited to:

• Security violations.

• Negligence, willful damage to, or destruction of property.

• Injuries inflicted upon other personnel.

• Alcohol or drug abuse.

• Smoking in bed.

• Engagement in unauthorized private business transactions.

3.1.2 Make notifications of any cost impact resulting from declared crises and states of emergencies.

Written notification to 821 ABG/CC, PM, and CO.

Performance Standards

a) STD: Immediately upon occurrence

3.1.3 Participate in six major exercises per year to ensure BMC contingency operations are adequate.

Exercises may include all response elements covered by the scope of this PWS. Exercises requiring BMC participation will usually take place within BMC-established working hours;

however, the 821 ABG/CC may issue and separately fund a special project or a work order for exercises outside of normal BMC operating hours. BMC Site Manager or designee participates in the planning of exercises.

3.1.4 Cooperate and participate in internal and external inspections as requested.

If problem areas within BMC responsibility are identified, coordinate with inspection teams as necessary to resolve the issue.

Deliverables A001, Workload Data; regarding the dates, purpose, and size of each inspection team

3.1.5 Travel in support of mission requirements.

All labor, travel, and per diem associated with training, seminar, and conference attendance required by this PWS (to include the training in Appendix 1) and any determined necessary by the BMC to meet contract service outcomes are included in the fixed-price line items. Medical escort travel for non-BMC personnel will be separately reimbursed. BMC travel requested by the Government in excess of the requirements identified in this PWS will be at the direction of the CO and separately reimbursed.

3.1.5.1 Maintain passports for travel requirements.

3.1.6 Protect all information regarding performance of this PWS to prevent unauthorized disclosure.

Information includes records, photographs, films, public announcements, Internet transmissions, or the denial or confirmation of any of these items.

3.1.6.1 Report all requests for information regarding the Thule Defense Area to the 821 ABG/CC prior to developing a response.

Gain approval from 821 ABG/CC on any response, prior to release.

3.1.7 Provide familiarization tours and BMC operations briefings to all permanently assigned non-BMC personnel.

Advertise scheduled tours to all non-BMC personnel.

Performance Standards

a) STD: Monthly at 30-day intervals

3.1.7.1 Provide tours, site orientations and operations briefings for visiting officials.

Rules of engagement regarding answering questions from visitors are cleared through

821 ABG/CC.

Deliverables A001, Workload Data; regarding the dates and type of tours, site orientations, and BMC operations briefings provided

3.1.8 Accommodate special-needs official visitors.

Performance Standards

a) STD: Up to four times per year

3.1.9 Notify the CO in writing of all labor negotiations and agreements.

Deliverables A002, Labor Agreements

3.1.10 Report problems affecting functional area mission accomplishment.

Performance Standards

a) STD: To 821 ABG/CC immediately upon occurrence

b) STD: To the PM and the CO within 24 hours of occurrence

3.1.11 Participate in monthly teleconference Program Management Reviews

(PMR).

Performance Standards

a) STD: Monthly via telecon

b) STD: On the first PMR of the quarter provide a briefing to include at a minimum: contract performance, any conditions affecting BMC’s ability to meet contract requirements, expenditures and predicted expenditures on any cost-reimbursable CLINs, schedule, contract issues, Government-furnished training requirements, and Government-furnished supplies, equipment, vehicles and services requirements

3.1.12 Participate in key personnel meetings as established by 821 ABG/CC.

Meetings will cover near- and long-term tasks, schedules, operational status and issues.

Performance Standards

a) STD: Up to three times per week, approximately 1 hour per meeting

3.1.13 Update and electronically distribute organizational charts.

Deliverables A003, Organizational Charts

3.1.13.1 Provide a list of alternate points of contact (POC) for BMC Site Manager, Program Manager and Base Civil Engineer when these personnel are off-station.

To the 821 ABG/CC, PM, and CO.

Performance Standards

a) STD: Within 3 days as changes occur

3.1.14 Establish, document, implement and maintain a Quality Program in a Quality Program Plan (QPP).

Deliverables

A004, QPP

3.1.14.1 Report performance data in a Quality Status Report (QSR).

Deliverables

A005, QSR

3.1.14.2 Correct BMC-controlled performance deficiencies.

Identify the root cause, corrective actions, timelines for corrective actions, and preventive actions to prevent recurrence.

3.1.14.3 Document all procedures used to meet the requirements of this contract.

3.1.14.4 Determine and document reasonable impacts of conditions outside of BMC control that affect the BMC’s ability to meet contract requirements.

The following identify some, but not all, possible conditions impacting BMC performance:

• Acts of God.

• Declared crises, states of emergency, or work stoppages.

• Storm and other extreme weather conditions.

• Real-world security conditions.

• Lack of, or changes to, Government-furnished supplies, property or services.

3.1.15 Document how contract resources will be used.

Document the use of Government funding, and provide customers with insight into financial status.

Deliverable A006, Funds Utilization Report (FUR)

3.1.15.1 Purchase only vehicles capable of running on JP-8 for use at Thule AB.

Non-diesel powered vehicle purchase requests shall be submitted to the CO with justification and approved prior to purchase.

3.1.15.2 Provide an inventory of Contract Property to include maintenance data.

Deliverables A007, Contract Property Inventory

3.1.15.2.1 Turn over all Contract Property to the successor Contractor free-of-charge.

The value (based on original purchase price) of the supply and subsistence warehouse stock of usable, expendable items turned over to the successor Contractor must be at least the value of the stock in the Contractor-operated supply system and food warehouse as of 30 Sep 15.

Performance Standards

a) STD: All Contract Property necessary and used for BMC operations within 2 years of contract completion

b) STD: Turnover shall be complete to the successor Contractor on the last day of performance of this contract

3.1.16 Maximize and document contract-related purchases and subcontracts from Danish and Greenlandic sources.

Required by the 1962 Agreement (Aide Memoire) between the Government of the US and the Government of the Kingdom of Denmark. Document and justify any exceptions.

Performance Standards

a) STD: Compliance with clause H-6, Statutory Restrictions on Foreign Acquisition

b) STD: Purchases made from the US will comply with FAR 52.223-2 Deliverables A008, Danish and US Buy Report

3.1.17 Provide a central point of contact at the Consolidated Communications Center for emergency and non-emergency customer services.

3.1.18 Host and document a pre-construction conference with any Subcontractors or technical experts working for the BMC.

Tailor conference to work being performed. Conference will include, but is not limited to, technical requirements, appropriate materials, acceptable construction practices, environmental and HAZMAT regulations and practices, schedule, inspection, acceptance, schedule of required outages, coordination of digging/fire permits, and safety. As needed, include the Fire Inspector, Safety Representative, Environmental, Occupational and Environmental Health (OEH), and United States Air Force (USAF) CORs during this formal conference.

Performance Standards

a) STD: Hold conference before any work begins on site Deliverables A009, Pre-Construction Conference Minutes

3.1.19 Report Contractor direct labor hours and dollars (to include Subcontractor hours and dollars) required for performance of services provided under this contract.

Fill in all required data fields. Information provided is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars.

Performance Standards

a) STD: Annually; NLT end of fiscal year (EOFY) + 30 days

b) STD: Using Electronic Contractor Manpower Reporting Application (eCMRA) at https://afcmra.hgda.pentagon.mil/

3.2 Safety

3.2.1 Implement a safety program.

Program will include procedures to ensure that BMC personnel are not under the influence of drugs and/or alcohol when performing the operations of this contract.

3.2.2 Report BMC mishaps that involve non-BMC personnel or property.

Performance Standards

a) STD: 821 ABG/CC verbally within 1 hour of the BMC becoming aware of mishap occurrence

b) STD: CO and 21 SW/PMD PM in writing; within 1 day of the BMC becoming aware of mishap occurrence

3.2.2.1 Comply with requests for toxicology testing of BMC personnel associated with a mishap.

Performance Standards

a) STD: Within 1 hour of request.

3.2.3 Cooperate fully with all Government-led mishap investigations.

Provide the Safety COR with all mishap-related records. Safety COR will retain all records.

3.3 Security

3.3.1 Secure BMC-controlled buildings and equipment.

Performance Standards

a) STD: Prevent unauthorized access

3.3.1.1 Provide the appropriate level of security (owner/user).

Only required in the event that the alarm of a BMC-controlled facility becomes inoperable.

Performance Standards

a) STD: Air Force Instruction (AFI) 31-101, paragraph 2.5.2 (Document For Official Use Only

(FOUO))

b) STD: Until the alarm can be repaired

3.3.2 Comply with all real-world security conditions.

Performance Standards

a) STD: Notify 821 ABG/CC, 21 SW/PMD PM and CO in writing immediately of any cost impact resulting from implementation of security measures Deliverables A001, Workload Data; regarding the number and extent that security conditions affect BMC operations

3.3.3 Post Force Protection Conditions (FPCON) at the entrance of all BMC-operated or occupied facilities.

Performance Standards

a) STD: Immediately update upon notification of a change

3.3.4 Participate as an advisor on the Integrated Defense Council.

Performance Standards

a) STD: Semi-Annually

3.3.5 Comply with the Integrated Defense Plan, the Antiterrorism (AT) Plan, the Operations Security (OPSEC) Plan and Thule AB security instructions and policies Utilize AFI 10-701 as guidance.

3.3.5.1 Provide comments for updates of the Integrated Defense Plan, the OPSEC Plan and the AT Plan.

Performance Standards

a) STD: Annually, as requested by 821 SFS

3.3.6 Provide a structural engineer and infrastructure engineer on-site to participate as advisors in the annual Vulnerability Assessment at Thule.

Performance Standards

a) STD: After 45 days of notice given by 821 ABG

3.3.7 Complete initial and refresher Government-provided OPSEC training.

Required for BMC positions that have access to mission-critical information in the following offices: Airfield Management Office, Airfield Management Air Terminal Operations, Airfield Management Base Operations, Program Management, Non-Secure Communications Support, Supply, Logistics (at Joint Base McGuire-Dix-Lakehurst AFB (WRI)), CE Operations and Maintenance, Utilities and Facilities Maintenance. Training will be Government-provided via Power-Point slides.

Source: AFI 10-701, paragraph 5.1 Performance Standards

a) STD: Within 30 days of personnel assignment to one of the aforementioned positions, send notification to 821 ABG OPSEC training manager

b) STD: Report training completion to the 821 ABG OPSEC training manager

c) STD: Refresher training can be up to four occurrences annually

3.3.8 Provide proof of NATO Medium and Final security screenings to Danish Liaison Officer (DLO).

Performance Standards

a) STD: Medium security screening required for all Danish and Greenlandic nationals prior to arrival at Thule AB

b) STD: Final security screening required prior to issuance of restricted area badges

3.3.9 Maintain intrusion security alarms and document maintenance actions.

Perform organizational and intermediate levels of maintenance. If depot-level maintenance is required, notify the Security Forces COR in writing and comply with disposition instructions.

Performance Standards

a) STD: BMC-controlled operational availability is 99.9% calculated on a monthly basis

b) STD: Maintenance is performed IAW manufacturer’s technical manuals and warranties

c) STD: Maintenance activities are coordinated with 821 Security Forces prior to activity

3.3.9.1 Security alarm technicians are certified.

Performance Standards

a) STD: Alarm system manufacturer’s requirements

3.3.9.2 Dispatch maintenance personnel for alarm issues.

Performance Standards

a) STD: Within 60 minutes of 821 Security Forces’ request Deliverables A001, Workload Data; regarding dates and times of requested maintenance support

3.3.9.3 Participate in alarm testing under the direction of the Security Forces

COR.

Test activities are coordinated with the Security Forces COR prior to activity.

Deliverables A001, Workload Data; regarding the number and extent of alarm testing

3.3.9.4 Redline physical and functional drawings for alarm systems.

Any modification to the alarm system must have prior Government approval. Provide drawings of proposed modifications to Security Forces COR.

Performance Standards

a) STD: 30 days prior to modification of alarm systems

3.3.9.4.1 Finalize physical and functional drawings for alarm systems.

Provide revised/updated drawings to the Security Forces COR.

a) STD: Within 15 days of completion of modification of alarm systems

3.3.9.5 Participate in the alarm working group.

Necessary when a facility modification project impacts or requires an intrusion detection system or when alarm system upgrades are required by the manufacturer.

Performance Standards

a) STD: When notified by 821 SFS (typically no more than four times per year, approximately 1 hour per meeting)

3.4 Supply

3.4.1 Order and deliver Standard Base Supply System/Enterprise Solutions- Supply (SBSS/ES-S) direct mission support supplies and equipment.

SBSS/ES-S equipment and Depot Level Repair (DLR) (i.e. XD2) repair supplies are Government-furnished. Thule AB is a customer to Peterson AFB base supply. Place orders through the 21 LRS/LGRM Performance Standards

a) STD: Air Force Manual (AFMAN) 23-122, paragraph 5.2.1.2

3.4.1.1 Reimburse the Government for all BMC-ordered expendable supplies ordered via SBSS.

Items coded XB3 and XF3 Provide consumption data via email to 21 SW/PMD PM and PCO on end of quarter (EOQ) + 1 day.

Performance Standards

a) STD: Quarterly, EOQ + 5 days

b) STD: Reimburse in USD

3.4.1.2 Perform an inventory of the Custody Authorization/Custody Receipt Listing (CA/CRL).

Deliverables A010, CA/CRL Inventory

3.4.1.3 Account for SBSS/ES-S Supply Point spares maintained in the work centers.

Utilize the SBSS/ES-S Q-13 as the inventory document. Maintain documentation.

Performance Standards

a) STD: AFMAN 23-122, paragraph 5.3.7.8

b) STD: Semi-annual

3.4.2 Operate a Contractor-Operated Supply Store (COSS).

Stock frequently ordered items and publicize standardized stock details. Purchase, ship and deliver supplies for 821 ABG organizations and third-party tenants. Third-party organizations and third-party contractors may shop from existing COSS materials in stock. This is for non- SBSS/ESS, in-direct mission support items. Funding will be provided via the cost-reimbursement supply line items of the contract. Maintain documentation of the customer shipping request.

Performance Standards

a) STD: USAF transportation IAW Defense Travel Regulation (DTR), part II

b) STD: USAF transportation IAW AFI 24-203, paragraphs 2.1 and 2.1.1

c) STD: Ship items in a manner consistent with the mission needs of the customer

d) STD: Deliver supplies transported via airlift within an average of 50 days from date ordered by the customer

e) STD: Deliver supplies transported via sealift within 14 days after arrival of the next ship

f) STD: Individual items purchased from the US in excess of $3,000 require a minimum of three quotations and purchase from the lowest priced bidder AQL: If less than three vendors exist, provide written documentation and request guidance from the CO

g) STD: Individual items in excess of $150,000 require advanced approval from the CO Deliverables

A001, Workload Data; regarding the airlift items and cost of supplies ordered

3.4.2.1 Maintain financial documentation of COSS orders.

Document order to show customer, item description and prices in original denomination (USD or Danish Kroner (DKK)); exchange rate used to convert USD orders to DKK for invoicing purposes will be the daily rate from The Danish National Bank (www.nationalbanken.dk) on the first business day of the month.

3.4.3 Issue, clean, maintain and replace arctic clothing.

Sponsors for visiting or newly arriving permanently assigned personnel may sign for and pick up the cold weather kit.

Performance Standards

a) STD: One cold weather kit (contents listed in Appendix 4) for permanently assigned and transient personnel

b) STD: Clothing is appropriate for the Thule Arctic conditions, cleaned/maintained in serviceable condition, and replaced as necessary

3.4.4 Purchase environmentally preferable products from US sources for Contractor-furnished and Government-furnished supply purchases.

Maintain documentation. Justify and document exceptions. This requirement does not apply to non-appropriated fund purchases that, if any, will be separately identified.

Performance Standards

a) STD: AFI 32-7001, paragraph 6.4

b) STD: Waste minimization as addressed in the Thule Solid Waste Management Plan

3.4.5 Recycle and dispose of excess Government and BMC property from Thule

AB.

Includes collection and transport upon request of Government personnel, EWR and Det 1/POGO Contractors.

Performance Standards

a) STD: Advertise serviceable items to promote reuse by Thule AB organizations; recycle to maximum extent practicable

b) STD: Ship out of Thule AB on the next available Government-furnished ship bound for the US

c) STD: AF and Defense Logistics Agency Disposition Services (DLADS) rules at http://www.dispositionservices.dla.mil

3.4.5.1 Report changes to Appendices 10 and 11 resulting from property disposal.

Performance Standards

a) STD: Notify the 21 SW/PMD PM in writing within 30 days of when property is sent to DLADS yard

3.4.6 Provide a transportation focal point at Joint Base McGuire-Dix-Lakehurst AFB (airport code WRI).

Act as an advisor for non-BMC purchased items. Identify airlift and sealift cargo issues, courses of action to remedy frustrated cargo and initiate actions to move assets as swiftly as possible through the port based on shipper’s priority.

Performance Standards

a) STD: Facilitate uninterrupted transportation channels when changing from commercial to Government-owned air and sea transportation methods http://www.nationalbanken.dk/ http://www.dispositionservices.dla.mil/

3.4.6.1 Ship all items to Thule AB in the most economical method possible.

Utilize air transportation only when necessary.

Performance Standards

a) STD: Consolidate BMC-airlifted shipments when appropriate to maximize use of bulk cargo shipping rates Acceptable Quality Level (AQL): Consolidation can only be completed on non-advanced cargo items AQL: Consolidated items must utilize a single Transportation Account Code

3.4.6.2 Assist customers with locating assets at WRI.

Includes assets that require green sheet actions or missing assets.

3.4.6.3 Attend the US Vessel (Pacer Goose) conference.

Virtual attendance (i.e., teleconference) is acceptable.

Performance Standards

a) STD: Annually; typically 1 day in March

3.4.7 Track all hazardous material (HAZMAT) received at Thule AB.

Third-parties at Thule AB are required by TABI to notify the BMC when bringing HAZMAT on Thule AB. This requirement applies only when notification from the third-party has been made to the BMC. Training for the standardized AF automated HAZMAT tracking system will be Government-furnished.

Performance Standards

a) STD: Within 3 business days of arrival to Thule AB

b) STD: Utilizing the standardized AF automated HAZMAT tracking system

c) STD: AFI 32-7086 paragraphs 2.3, 2.4, 2.5, 2.10.4 and 2.10.7 Deliverables A001, Workload Data; regarding quantity of non-BMC hazardous material tracked

3.4.7.1 Maintain Material Safety Data Sheets (MSDS) for all hazardous materials.

a) STD: Final Governing Standards (FGS) for Environmental Protection by US Forces in Greenland, paragraphs C5.3.5, C5.3.6

3.4.7.2 Store HAZMAT in a safe and secure area to limit access and prevent inadvertent release.

Performance Standards

a) STD: 29 Code of Federal Regulations (CFR), 1910.101 - 1910.106

b) STD: 29 CFR, 1910.110

c) STD: 29 CFR, 1910.119

d) STD: FGS, paragraph C5.3

3.4.7.3 Dispose of HAZMAT.

Source: AFI 32-7042, paragraph 2.7.2.

Performance Standards

a) STD: Utilize the standardized AF automated Hazardous Waste tracking system

a) STD: FGS, paragraphs C6.3.1.4.2 and C6.3.10

3.5 Airfield Management (AM)

3.5.1 Operate the airfield in support of Air Traffic Control (ATC).

Unscheduled aircraft must be coordinated for approval with the Airfield COR.

Performance Standards

a) STD: 0800-1600 local time Monday-Friday (closed Saturday, Sunday and holidays)

b) STD: Capability to handle more than one aircraft at a time AQL: Utilizing separate airfield operations functions (not simultaneous capability within the same function such as fuels servicing or cargo loading/unloading) Deliverables A001, Workload Data; regarding the date, time, and type of scheduled and unscheduled aircraft

3.5.1.1 Provide airfield operations outside of published airfield operating hours.

This does not include third-parties requiring airfield operations outside of published airfield hours. BMC will separately invoice third-parties for these services.

Performance Standards

a) STD: For 30 arrivals or departures per Government fiscal year

b) STD: As approved by the Airfield COR Deliverables A001, Workload Data; regarding the number of times the airfield was open after hours.

3.5.2 Provide an Airfield Manager (AFM) and one Assistant Airfield Manager

(AAFM).

To serve as the AM operations focal point for overall management of services provided.

Performance Standards

a) STD: AFM and the AAFM have at least 3 years AM (military or civilian) supervisory and/or management level training and experience planning, organizing and executing AM duties outlined in AFI 13-204V1, chapter 7 and AFI 13-204V3, chapter 15 (excluding paragraphs 15.1.1.3.3, 15.1.1.3.12, 15.1.1.3.13, 15.1.1.3.15, 15.1.1.3.20, 15.1.1.3.23, 15.1.1.3.26, 15.1.1.3.27, 15.1.1.3.41.6, 15.1.1.3.41.7, 15.1.1.3.41.9, 15.1.5) at a military or civil airport

b) STD: AFM must possess a USAF Airfield Manger Position Certification or Federal Aviation Administration (FAA) equivalent training at start of contract performance or at time of assignment

c) STD: AFM must annually complete the Airfield Criteria, Standards and Facilities Computer- Based Training (CBT) course developed by Headquarters (HQ) Air Force Civil Engineering Support Agency (AFCESA)/CES, the Airfield Manager Position Certification Guide (PCG), the Airfield Inspection CBT, Flight-Line Drivers Training CBT and the Wildlife Hazard Management

CBT

3.5.3 Provide Airfield Operations Assistants

3.5.4 Develop and implement a local qualification training program for AFM, AAFM, and Airfield Operations Assistants The AFM and AAFM must be trained prior to performing airfield inspections.

Performance Standards

a) STD: AFI 13-204V3, chapter 19

b) STD: Completed within 6 months of assuming the position

3.5.4.1 Maintain training records for all AM personnel.

Records will include local qualification training, recurring/proficiency training and documentation of actual training completed.

Performance Standards

a) STD: The local qualification training program

3.5.4.2 Train and maintain proficiency in use of bird aircraft strike hazard (BASH) program.

Utilize AFPAM 91-212 as guidance.

Performance Standards

a) STD: Training is annual

3.5.5 Perform AM duties.

Performance Standards

a) STD: AFI 13-204V3, chapter 15, excluding paragraphs 15.1.1.3.3, 15.1.1.3.12, 15.1.1.3.13, 15.1.1.3.15, 15.1.1.3.20, 15.1.1.3.23, 15.1.1.3.26, 15.1.1.3.27, 15.1.1.3.41.6, 15.1.1.3.41.7, 15.1.1.3.41.9, 15.1.5

b) STD: Thule Airfield Operating Instruction

3.5.5.1 Maintain a master reference index of publications, charts and forms necessary to support AM Operations.

Performance Standards

a) STD: AFI 13-204V3, paragraph 19.2.11

3.5.5.2 Maintain and submit a daily airfield events log.

Performance Standards

a) STD: AFI 13-204V3, paragraphs 15.1.3.3.10.3 and 15.1.3.3.10.5 Deliverables A011, Daily Airfield Events Log

3.5.5.3 Measure and report Runway Surface Conditions (RSC) and Runway Condition Readings (RCR) Performance Standards

a) STD: Prior to each aircraft landing and departure

b) STD: AFI 13-204V3, chapter 18

c) STD: TO 33-1-23

3.5.5.4 Clear airfield of foreign objects (FO), including ice masses, which can cause damage to aircraft.

Clear runways, taxiways, ramps, engine run-up pads, runway overruns, airfield access roads and helicopter landing areas.

Performance Standards

a) STD: During airfield operating hours

3.5.5.5 Manage and publish Notices to Airmen (NOTAMs).

Performance Standards

a) STD: AFI 11-208(IP) Department of Defense Notice To Airmen (NOTAM) System

b) STD: AFI 13-204V3, paragraph 15.1.3.3.2

3.5.5.6 Maintain an airfield lighting chart depicting the number of lights associated with each lighting system and publish Notice to Airman for lighting outages as appropriate.

Performance Standards

a) STD: Use criteria in AFI13-204V3, attachment 11, to determine if any identified outages within a particular lighting system render that system unusable

3.5.5.7 Prominently display airfield status.

To include active runways, bird watch condition, runway, taxiway and ramp surface condition/condition reading, NOTAM data, construction status, and revised taxi routes if applicable. Source: AFI 13-204V3, paragraph 20.4.

3.5.5.8 Receive and disseminate weather warnings to appropriate agencies as required and log required information.

3.5.5.9 Process flight advisory message upon notification or detection of possible hazardous condition that may affect the safe operation of aircraft.

Communicate to either the point of origin, appropriate air traffic control or flight service facility, or aircraft in flight. Monitor for reply and ascertain pilot's intentions. Verbally notify appropriate agencies of pilot's intention, and make appropriate log entries. Flight advisories involving safety of flight issues for airborne aircraft take priority over all other tasks except in-flight emergencies.

3.5.5.10 Collect, prepare and maintain data to brief aircrew on facility conditions that may affect airfield operations or information appropriate to the mission.

3.5.5.11 Implement operational airfield restrictions and closures.

Performance Standards

a) STD: AFI 13-204V3, paragraphs 21.1-21.2

3.5.5.12 Provide an AM emergency response vehicle.

Performance Standards

a) STD: AFI 13-204V3, paragraph 20.6

3.5.5.13 Provide reports of aircrew airfield restriction violations.

Performance Standards

a) STD: Verbally within 24 hours to on-site Airfield COR

3.5.6 Develop, maintain, implement and review Quick Reaction Checklists (QRC).

Performance Standards

a) STD: Review annually

b) STD: AFI 13-204V3, paragraph 15.1.3.3.8 Deliverables

A012, QRC

3.5.7 Implement and review the Base Airfield Operating Instruction.

Performance Standards

a) STD: AFI 13-204V3, paragraph 4.1.2.2 and attachment 2

b) STD: Review is annual upon request of the Airfield COR

3.5.8 Develop, review and manage an Airfield Driving Instruction.

a) STD: AFI 13-213, chapter 3, paragraphs 4.3-4.5, and attachment 5 Deliverables A013, Airfield Driving Instruction

3.5.9 Maintain schedule of flights and coordinate with ATC and the Airfield COR.

3.5.9.1 Verbally notify ATC of any changes to the flight schedule.

Performance Standards

a) STD: Immediately upon notification

3.5.9.2 Coordinate with aircrews, Security Forces and local ATC agencies to secure aircraft and prevent unauthorized flights.

Performance Standards

a) STD: Thule Integrated Defense Plan

b) STD: AFI 13-207 (Preventing and Resisting Aircraft Piracy (Hijacking) FOUO)

3.5.9.3 Process information on impending arrival of unauthorized or unscheduled landing (military or civilian).

Upon receipt, verbally notify Airfield Operations Flight Commander (AOF/CC) of landing intention and arrival time, log known information, verify departure point from aircrew, transmit No Flight Plan (FPNO) arrival message to departure base or appropriate air traffic control or flight service facility and monitor for reply. Secure information as needed to assist in preparing a report of any unauthorized landings, emergency landings, and intentional unauthorized landings.

3.5.9.4 Receive, review, and process flight plans and flight progress reports.

3.5.9.5 Process Prior Permission Required (PPR) requests and give approval number when appropriate.

Process PPR requests only if the agency possesses an approved landing permit, otherwise contact the Airfield COR.

3.5.9.6 Monitor and record data on inbound and outbound aircraft transporting hazardous cargo and inform support agencies as required.

3.5.9.7 Identify overdue aircraft and initiate appropriate action.

Performance Standards.

a) STD: AFI 13-202, chapter 2

3.5.10 Implement a Flight Information Publications (FLIP) program.