Pre-Solicitation_Conference_Slides_26_Jul_19.PPTX

Eastern Western Operational Communications Services

45th and 30th Space Wings Pre-Solicitation Conference 30-31 July 2019

Pre-solicitation Conference

Welcome

45 SW/PMD

Overview Purpose Agenda/Administrative Introduction Scope of Work Communication Matrix Government Property Key Contractual Requirements Questions and Answers

Purpose The purpose of this pre-solicitation conference is to provide prospective EWOCS offerors with an overview of the scope of responsibility for communications systems and services and discuss specific aspect of the Draft RFP

No remark shall QUALIFY the terms of this Draft RFP The final RFP takes precedence over anything said in this briefing or in answers to questions After release of the solicitation, it will remain unchanged unless the solicitation is amended in writing Offerors participating in this acquisition are NOT to have contact with any 45th or 30th Space Wing members (except the Contracting Officer) until award is announced

Agenda/Administrative Tuesday, 30 July 0830 - 0855 Arrive/in-process 0900 - 1130 Briefings, Open Forum Questions & Answers

Wednesday, 31 July 0800 - 1600 One-on-One Discussions

Administrative Restrooms Fire exits

Introduction

ERIC UHLE

Program Manager

KENYATTA HARPER

Procuring Contracting Officer

Core Functions Voice, Data and Video Support Traditional Communications Services Dynamic Communications Services MDA Communications Services Cybersecurity and COMSEC Engineering Services for Communications & IT Systems Public Address and Aural Warning Communications Focal Point Communications System Inventory Management Visual Imagery & Intrusion Detection Systems (30 SW)

Traditional comm includes: Voice (secure and unsecure telephones, personal wireless comm system, phone switches, VOIP, Time Division Multi-plexing, Digital Voice System), LAN, transport, limited traditional VTC Dynamic comm includes: Launch Operations and Mission Assurance Communications Services (from CLOIS for 45 SW only) for voice, data and video, Developmental Communications Services (formerly EPIC and SURF) Public address also includes Giant Voice and AtHoc

45th Space Wing Voice, Video, Data infrastructure systems & services Various Comm services at Patrick AFB, CCAFS & GSUs Launch and Payload operations support at CCAFS & KSC Public Address & Aural Warning at PAFB & CCAFS

45 SW Communications Services 45 SW Communications Services Operations and maintenance to 45 SW communications systems Communications links for non-secure video, digital voice, data, circuits Secure Internet Protocols system VOIP, DSN, VTC, PA/AW, IT and tech services Services at PAFB, CCAFS, JDMTA and Malabar Cybersecurity, COMSEC 45 SW Communications Services (cont’d) Engineering & technical services for communication system planning, design and execution.

Provide communication system planning, engineering, project management and configuration management.

Design, develop, upgrade, integrate, install, configure, test, and maintain voice, data and video communication systems Picture Picture

45 SW Launch Ops Communications Services (cont’d) – Mission Control Operations (MCO) Operate and maintain the configuration & infrastructure of a launch control communications system (e.g. network) in support of operations Mission support documentation Mission/Wet dress rehearsals & working groups Integrated crew exercises On-console support and training 45 SW Launch Operations Services Operate and maintain launch operations communications systems Communications links for non-secure video, digital voice, data, timing and fax circuits Provide real-time O&M communications, engineering, and technical support for launch operational activities Provide innovative improvements to launch communications systems

CCAFS HQ Shark Tank VTC & MVLSC

CCAFS

Launch EOC

Mission Control Operations – (MCO) provides mission communication nets, scripts, seating charts, launch handbooks, etc.

30th Space Wing Voice, Video, Data infrastructure systems and services Launch operations support for Missile Defense Agency at VAFB Various administrative and operational comm services at Pillar Point, Pt Hueneme/Pt Mugu, & Santa Ynez Peak

Santa Ynez Peak and Pt Hueneme are included in the security access control para 3.15.10.

30 SW Communications Services 30 SW Communications Services Maintains communications network infrastructure Communications links for secure/non-secure video, digital voice, data, circuits Visual Imagery and Intrusion Detection systems Access Control and Alarm Systems Non-secure & Secure Internet Protocols system VOIP, DSN, VTC, PA/AW, IT and tech services Services at Pillar Point, Pt Hueneme, Pt Mugu, Oak Mountain, and Santa Ynez Peak

30 SW Communication Services, cont’d Cybersecurity, COMSEC, NIPRNet, SIPRNet Engineering and technical communications systems services Assessments, surveys, design, installation, replacement, test, maintain Virtual and physical hardware and software network devices and infrastructure

Missile Defense Agency X1414

Missile Defense Evolving Threat Environment

SRBM

MRBM

IRBM

ICBM

5500 km Note: Range rings from Pentagon to show scale 3000 km 1000 km Range Speed

Subsonic: < Mach 1 (< 770 mph)

High Hypersonic: Mach 10-25 (7,700-19,200 mph) Adversaries are fielding diverse and expansive ranges of modern offensive missile systems Developing new missiles & improving existing systems Precision strike Penetration aids (e.g. decoys, jamming devices) Capable of maneuvering in midcourse or terminal phase Maneuvering Reentry Vehicle (MaRV) Multiple Independent Reentry Vehicle (MIRV) Hypersonic glide vehicles and cruise missiles North Korea Hwasong-15 ICBM Iran Emad-1 MRBM with MaRV

Russia Concept Hypersonic Glide Vehicle

China Dong Feng (DF-26) IRBM

Ref: 2019 Missile Defense Review

Missile Defense Agency Mission

To develop and deploy a layered Missile Defense System to defend the United States, its deployed forces, allies, and friends from hypersonic and ballistic missile attacks of all ranges and in all phases of flight

Missile Defense Capability Globally Deployed

Missile Defense Agency Lines of Effort In Support Of The National Defense Strategy

Build Warfighter confidence through focus on readiness and sustainment Increase speed of delivery of new capability to address the evolving threat Increase engagement capability and capacity to outpace emerging threats

Today’s Missile Defense System Meets Today’s Threat but Requires Additional Capacity and Advanced Capability to Outpace the Evolving Threat

Today’s Layered Missile Defense System

MDA

Launch operations and Test operations support for Missile Defense Agency at VAFB Full spectrum communications and cyberspace operations Access Control services at MDA sites Voice, Video, Data infrastructure systems and services

MDA Communications Services Operations Cybersecurity RMF framework artifact development Assessment & Authorization of ITS Information Assurance Configuration Baseline Mgmt Engineering and technical communications systems services Assessments, surveys, design, installation, replacement, test, maintain

Operational Launch Mission Communication Supports Missile Defense Agency and others with 30 SW Launch Communications requirements Maintains the configuration of a mission communications network for:

Launch operations Communications links for non-secure video, digital voice, data circuits

COMMUNICATION MATRIX

Purpose: The “Comm Matrix” is a depiction of the systems with locations and services expected to be handled by the EWOCS contractor beginning Day One (1 Oct 20) of the contract

Details: The Comm Matrix spreadsheet has Tabs respective of the installation where systems are located and where services are to be performed. The Performance Work Statement (PWS) contains the scope of all the possible services that Task Orders could be written to be performed

See Appendix C, Communications Systems and Services Matrix

TASK ORDER PROCEDURES

The task orders for Fiscal Year 2020 will follow the below general timeline.

15 Jul: Task Order Packages submitted to Contractor for proposal 15 Aug: Task Order estimates submitted from Contractor to Government 15 Aug - 15 Sep: Negotiations, Finalize Task Orders

Task Order Request for Proposal (TORP) from Contracting Officer to the Contractor:

Contracting Officer's Cover Letter (including applicable deadlines) Contract number and Order number Requirement Statement (Range, SOO, POP, CLIN #'s, Appendices, etc.)

Proposal due date Any other pertinent supporting documentation Points of Contact (including COR) Accounting, Appropriations, and WAWF data

TASK ORDER PROCEDURES

After receipt of a formal task order request from the contracting officer, the contractor may request a task order preproposal meeting. The contractor must submit the task order proposal within the timeframes listed in the PWS.

Each customer will receive its own Task Order with work on the CLINs specified in the TORP. Task Orders will be issued by sales code; so a customer may have more than (1) one task order. Any Task Order utilizing a Cost Type CLIN or a separately negotiated FFP CLIN will be a negotiated bilateral agreement.

For negotiation purposes, the contractor's estimate (line items and quantities), are the items to be negotiated. Negotiations shall be conducted to discuss and reconcile line items with significant quantity/cost differences between the Contractor's and Government's final estimates.

There are approximately 11 customers on the Eastern Range +/- 2. There are approximately 5 customers on the Western Range +/- 2. These estimates do not include Projects issued from the Communications Project Support CLINs.

Government Property

Personnel

Property Team PCO Kenyatta Harper CO Rudy Mehu

Government Property

Government property (GP) means all property owned or leased by the Government. GP includes:

Government Furnished Property (GFP) Contractor Acquired Property (CAP) purchased through the Materials CLINs (XX03) Property obtained through the Standard Base Supply System Government Furnished Property Property in the possession of, or directly acquired by the Gov’t and subsequently furnished to the Contractor for performance of a contract

Contractor Acquired Property Property procured, acquired, fabricated, or otherwise provided by the Contractor for performing the contract, and to which the Gov’t has title Government Property Clauses in Contract FAR 52.245-1, Government Property FAR 52.245-9, Use and Charges Contractor shall utilize, consume, move and store GP only as authorized under this contract and its applicable FAR Clause(s)

Contractor is responsible and accountable for ALL GP provided or acquired under the contract, including property in the hands of their subcontractor Contractor shall have a system to manage, control, use, preserve, protect, repair and maintain GP in its possession Contractor shall establish and maintain a Property Management System Effectively controls all GP from acquisition through disposition Adequately satisfies requirements of FAR 52.245-1

Contractor shall establish and maintain a Property Management System Effectively controls all GP from acquisition through disposition Adequately satisfies requirements of FAR 52.245-1 Phase-In Considerations Contractor will be required to participate in a joint walk down of all inventory. Gov’t representative to participate in walk down.

Suggest at this time, retagging of Gov’t property to indicate new contractor. This will assist in establishment of new Gov’t property records.

Key Contractual Requirements

Acquisition Strategy and Solicitation Overview

Overview Key Contractual Aspects Small Business Aspects Period of Performance CLIN Structure Source Selection Methodology Source Selection Steps Schedule Points of Contact One-on-One Information

Key Contractual Aspects Solicitation Number: FA2521-19-R-A018

Contract Type: Anticipate a Hybrid Single Award Indefinite Delivery Indefinite Quantity (IDIQ) Task orders by the customer or sales code

Draft PWS and Other Draft Documents posted to FedBizOpps PWS written in performance-based terms Industry review & feedback is encouraged

EWOCS will be a hybrid contract, meaning there will be fixed price line items as well as cost reimbursable items. This is a Single Award Indefinite Delivery Indefinite Quantity contract. Single award means all CLINs will be awarded to one offeror only. This is not an IDIQ contract where offerors have an opportunity to bid on each task order over the period of the contract. Once award is made, all task orders are issued to the single awardee.

The single total award made as a result of this acquisition will be made to a small business firm.

Draft PWS documents are on FBO now. We plan to use a 30 day proposal time once the final RFP is issued. You’ll see later when we get to the schedule that we’re on a tight timeline so any questions which you can ask now, that we can resolve before the final versions are issued will help us out greatly. We’d like to move from final RFP to receipt of proposal without the need for amendments.

Small Business Aspects Small Business Set Aside Determination 100% Small Business Set Aside

North American Industry Classification System (NAICS) Code: 517311 – Wired Telecommunications

Size Standard: 1,500 Employees

Teaming Arrangements Teaming Prime/Sub Relationship Joint Ventures (JV’s) All Small Mentor Protégé Program (ASMPP)

Limitations on Subcontracting for Small Business DoD Class Deviation 2019-O0003

This is a 100% Small Business Set Aside. The single total award made as a result of this acquisition will be made to a small business firm.

The NAICS code is 517311 which corresponds with a 1,500 employees size standard under the most recently released SBA size standard changes. This is the NAICS code which will determine if you are a small business for the purposes of proposing on this acquisition. Even if you are small under another code, you must meet the 1,500 employees standard established by 517311 to be considered a small business for EWOCS.

Expanded Small Business Opportunity through use of teaming arrangements such as Prime/Sub Teaming, Joint Ventures and All Small Mentor Protégé Relationships.

The DOD has issued a class deviation OUSD(A&S)/DPC Memo, 3 Dec 18 which will, effectively temporarily conform the DoD’s use of the FAR to the SBA’s regulation while the FAR Council works on a final rule.

https://www.federalregister.gov/documents/2018/12/04/2018-25506/federal-acquisition-regulation-revision-of-limitations-on-subcontracting

Contact your SBA opportunity specialist for specifics on this program general web site: www SBA.gov

Period of Performance

Projected Contract Length (Ordering Period) 7 years 6 months (5-year base with one (1) 2-year option and a possible 6 month extension)

CLIN Structure

Offerors shall propose the Fixed Fee

CLIN Structure

Source Selection Methodology Tradeoff The relative importance of each factor and subfactor is as follows:

Technical, Past Performance, and Cost/Price are listed in descending order of importance with Factor 1 (Technical) being most important, Factor 2 (Past Performance) next in importance and Factor 3 (Cost/Price) is last in importance. In accordance with FAR 15.304(e), all evaluation factors other than Cost/Price, when combined, are significantly more important than cost or price.

Within Factor 1, subfactor 1 is acceptable/unacceptable, and subfactors 2, 3, and 4 are equal in importance.

Evaluation criteria includes a combined technical capability/risk assessment, past performance, and cost/price.

Technical Capability/Risk: A risk assessment will be accomplished in conjunction with the technical evaluation of the following type of subfactors. Subfactor 1 is Acceptable/Unacceptable. Subfactors 2, 3, and 4 are equal in importance.

Subfactor 1: ER/WR Communications Services (Acceptable/Unacceptable) Subfactor 2: Program Management Subfactor 3: ER Dynamic Communications Services Subfactor 4: MDA Communications Services Past Performance Cost/Price

Technical Acceptable/Unacceptable Rating Possible ratings are as follows:

Combined Technical/Risk Capability Process Possible ratings are as follows:

Possible Risk Descriptions are as follows:

Past Performance Confidence Descriptions are as follows:

Past Performance Relevancy Rating Descriptions are as follows:

The contractor shall submit citations to address each technical subfactor area: Eastern and Western Communications Services, Program Management, Dynamic Communications Services, and MDA Communication Services (minimum of 1 citation and a maximum of 3 citations per subfactor area).

Source Selection Methodology Past Performance Relevancy Rating Descriptions are as follows:

Past Performance Relevancy Rating Descriptions are as follows:

Cost/Price Process The cost/price proposals will be evaluated IAW the techniques and procedures described under FAR 15.404-1(b) Price Analysis, FAR 15.404-1(c) Cost Analysis and FAR 15.404-1(d) Cost Realism Complete all applicable Section L attachments Offerors are cautioned to follow ALL Instructions in Section L Non-conformance with the instructions provided may result in an unfavorable proposal evaluation Complete all applicable proposal documentation Sections A – B (SF 33), C – I (as applicable), K – Reps & Certs Acknowledge all amendments Address any exceptions or deviations

Clauses incorporated by reference have the same force and effect as if they were given in full text.

It is important to read all clauses and complete all fill-ins. Ensure any clauses requiring fill-in are provided in the administrative volume.

Important to read and complete all certifications. Some affect eligibility for award.

Source Selection Steps

INITIAL

EVALUATION

Read and evaluate Offerors’ proposals

Document eval findings Reach Consensus Finalize ENs

Establish initial ratings Competitive Range or Award w/o Discussions

** IEB **

Award w/o Discussions or Release ENs

INTERIM

EVALUATION

Evaluate EN responses

Document eval findings Prepare follow-up ENs, if required

Adjust ratings/ Competitive Range based on EN responses

** Pre-FPR Brief** Issue Request for FPRs

FINAL

EVALUATION

Receive & evaluate FPRs from offerors

Document FPR Findings Formulate award recommendation

Establish final ratings Finalize documentation Award recommendation

Receive Clearance

** SSDB**

SSA makes Award decision

EN – Evaluation Notice IEB – Initial Evaluation Brief FPR- Final Proposal Revision SSDB – Source Selection Decision Briefing

Current Schedule

Points of Contact Contracting, 45 CONS/PKDC PCO, Ms. Kenyatta Harper, 321-494-5165 CO, Mr. Rudy Mehu, 321-494-5166 All questions or comments regarding this acquisition must be submitted in writing to the following:

PCO, Ms. Kenyatta Harper @ kenyatta.harper@us.af.mil Contracting Officer, Mr. Rudy Mehu @ rudy.mehu.1@us.af.mil

Internet Links www.FBO.gov or www.FedBizOpps.gov FA2521-19-R-A018 Eastern Western Operation Communications Services http://farsite.hill.af.mil (Federal Acquisition Regulation)

One-on-One Sessions Date: 31 July 2019 Location: Vandenberg AFB WROCC Theatre, Bldg 7025 Questions/recommendations from Industry are highly encouraged Verbal dialog between Government and Industry, both during today’s open forum & one-on-one appointments, is unofficial Official responses to questions requires Industry submittal of questions to the Government on the form provided The Government will post official responses to all questions on FedBizOpps; however, the names of the Industry representatives and their companies will not be published

Questions and Answers Government answers to industry questions:

Responses as a result of this briefing or one-on-ones are preliminary / interim The Government will provide official responses in writing via posting(s) to FedBizOpps Contractors must submit any questions for which they desire an official answer to the Contracting Officer in writing Questions received in writing during pre-solicitation conference will be included in official response

Questions?

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