L-05_EWOCS_Past_Performance_Questionnaire.docx

For Official Use Only When completed, this document is Source Selection Information IAW FAR 2.101 and 3.104.

Section L Attachment L-05 Past Performance Questionnaire - EWOCS The 30 and 45 Space Wings of the Air Force Space Command is in the process of competitively selecting a source for the Eastern Western Operational Communications Services (EWOCS) program. The nation’s largest launch and test range capability resides with the 45th Space Wing (45 SW) based at Patrick Air Force Base (AFB), FL and Cape Canaveral Air Force Station (CCAFS), FL and with the 30th Space Wing (30 SW) based at Vandenberg AFB, CA. These wings comprise the Eastern Range and Western Ranges, (ER and WR, respectively). These ranges provide capabilities for customers to safely launch, track and recover spacelift systems as well as perform operational test missions in support of ballistic missile deployment and aircraft flight tests. This PWS contains the requirements necessary to provide voice, data, and video capabilities to fulfill the missions of the ER and WR, tenants and mission partners. While some communications services performed for various units associated with the ER and WR remain on other contracts or are performed by government employees, EWOCS is intended to consolidate as much as reasonably possible and legally allowable. Describe in general terms the nature of the effort.

One of the considerations in proposal evaluation is the verification of the offeror’s past performance on contracts or other work efforts which reflect the offeror's ability to perform on the proposed effort. We depend on information received from organizations such as yours, which have had first-hand experience with the offeror, for the evaluation of the offeror's performance on those contracts or work efforts.

Our areas of interest regarding the offeror are summarized in the enclosed questionnaire. In order to meet the acquisition milestones, we request your written response no later than 10 calendar days after your receipt of this letter. This schedule will allow us sufficient time to analyze the data prior to the start of negotiations.

To assist you in preparing your response and expediting your reply, the questionnaire may be filled out electronically and e-mailed to kenyatta.harper@us.af.mil and rudy.mehu@us.af.mil or by hand and faxed to (321) 494-0557 (Attention: 45 CONS/PKDC - Ms. Kenyatta Harper). Please call Kenyatta Harper at (321) 494-5165 or Rudy Mehu at (321) 494-5166 prior to fax transmission or if you have any questions. Your completed questionnaire will become a part of the official Source Selection records.

Your assistance is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

Procuring Contracting Officer

1 Attachment Past Performance Questionnaire

Section 1: Contract Identification

A. Contractor (Company/Division):

B. Contractor Cage Code:

C. Contract Number:

D. Contract Type (e.g., FFP, FPIF, CPIF, CPFF, etc.):

E. Program Title:

F. Brief Program Description:

G. Program Phase (e.g., Engineering & Manufacturing Development (EMD)):

H. Period of Performance

1. Original Schedule (assuming all options exercised):

Beginning Date _________ through ____________

2. Current Schedule (assuming all options exercised):

Beginning Date _________ through ____________

3. Reason for difference (if applicable):

I. Contract Dollar Value

1. Original maximum contract dollar value (assuming all options exercised): $

2. Current maximum contract dollar value (assuming all options exercised): $

3. Reasons for difference between original and current contract dollar value (if applicable):

J. Description of work performed:

K. Was this a competitively awarded contract? ☐ Yes ☐ No

L. Contractor’s Role: ☐ Prime Contractor ☐ Subcontractor ☐ Key Personnel

Section 2: Customer or Agency Identification

A. Customer or agency name:

B. Customer or agency description (if applicable):

C. Geographic description of services under this contract (i.e., local, nationwide, worldwide, other Commands):

Section 3: Respondent Identification

A. Respondent’s name:

B. Respondent’s title:

C. Respondent’s phone number / fax number / e-mail address:

D. Respondent’s position (e.g., Program Manager, PCO/ACO, etc.):

E. Length of time (number of years/months) respondent worked on subject contract and description of responsibility/position/role:

F. Other suggested points of contact:

Section 4: Performance Information

In the tables below, indicate your rating for the contractor’s performance by placing an “X” in the appropriate block to the right of each question. Provide supporting information for each response in the space provided. Attach additional pages if more space is needed. The performance rating scale is defined as follows:

Code Performance Rating

E EXCEPTIONAL – Performance meets contractual requirements and exceeds many requirements to the Government’s benefit. The contractual performance being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

V VERY GOOD – Performance meets contractual requirements and exceeds some requirements to the Government’s benefit. The contractual performance being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY – Performance meets contractual requirements. The contractual performance being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE – Unable to provide a rating. Contract did not include performance for this aspect, performance was not observed, or information was not available. Do not know.

T1. How well did the contractor meet the technical requirements of the specification?

SUPPORTING INFORMATION:

T2. How was the quality of technical system operations & maintenance testing and certification efforts?

T3. How was the quality/integrity of technical data/report preparation efforts?

T4. How adequate/effective was the contractor’s design and implementation of communication systems?

T5. How well did the contractor implement current quality processes, standard practices for computer hardware design, operation, maintenance, upgrades and configuration control?

T6. How well did the contractor implement COMSEC, Information Assurance, OPSEC current standard practices for network operation, maintenance, upgrades and configuration control?

T7. How well did the contractor perform operating a large communications network to include overall size and duties required?

P1. How effective was overall contract management (including ability to effectively lead, manage, control and deliver on-time)?

P2. How reasonable and cooperative was the contractor when dealing with program staff (including the ability to successfully resolve disagreements/disputes)?

P3. How timely and effectively did the contractor resolve contract problems without extensive customer guidance?

P4. How successfully did the contractor respond to emergency and/or surge situations?

P5. How well did the contractor manage quality/effectiveness of subcontracted efforts?

P6. How effective was the contractor’s material management (including Government Furnished Property or Material)?

TP1. How smoothly did the contractor transition resources and personnel?

TP2. How effective was the contractor in maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts?

E1. How effectively was the contractor able to hire/apply a qualified workforce to this effort?

E2. How effectively was the contractor able to retain a qualified workforce on this effort?

E3. How effective was employee compensation towards quality of work?

C1. How accurately did the contractor forecast contract costs?

C2. How well did the contractor meet forecasted costs and perform within contract costs?

C3. How successfully did the contractor alert the Government of unforeseen costs before they occurred?

C4. How sufficient and timely was the contractor’s cost reporting?

Government Contracts Only: Was this contract partially or completely terminated for default or convenience, or are there any pending terminations?

☐ Yes ☐ Default ☐ Convenience ☐ Pending Terminations ☐ No

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules).

SECTION 5: GENERAL COMMENT

Given what I know today about the contractor’s ability to execute what he promised in his proposal, I [ click and select an item ] award to him today given that I had a choice.

REMARKS:

Please provide any additional comments concerning this contractor’s performance, as desired.

[click and pick the date]

Respondent’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

Mailing Address:

1201 Edward White Avenue Bldg. 423, Room C-249 Patrick AFB, FL 32925

E-Mail to: kenyatta.harper@us.af.mil and rudy.mehu@us.af.mil

FAX to: (321) 494-0557 (Attention: 45 CONS/PKDC - Ms. Kenyatta Harper)

RFP FA2521-19-R-A018

Client Authorization Letter NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services. Therefore, to assist the Government’s Past Performance Team in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume. Should you propose to use major subcontractors and/or joint venture members, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and to those of your major subcontractors and/or joint venture members and include a copy in your past performance volume.

FOR OFFICIAL USE ONLY

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear (Client):

We are currently responding to the Department of the Air Force (AF), 45th Space Wing (45 SW), Request for Proposal (RFP) FA2521-19-R-A018 for the procurement of the Eastern Western Operational Communications Services (EWOCS).

As you know past performance has become an element of increased emphasis in the AF’s acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the EWOCS Program be contacted, and that their participation in the validation process be requested. Then, either include these sentences: We, therefore, respectfully request and hereby authorize you to complete the attached Questionnaire with regards to work we have performed for you, and submit it either electronically, by fax or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Email to: kenyatta.harper@us.af.mil and rudy.mehu@us.af.mil If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaire should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Mail directly to:

AFSPC 45 CONS/PKDC

ATTN: Kenyatta Harper and Rudy Mehu 1201 Edward White Avenue Bldg. 423, Room N-204 Patrick AFB, FL 32925 Reference: RFP: FA2521-19-R-A018

If faxing, the fax number is (321) 494-0557. The POCs must call Kenyatta Harper at (321) 494-5165 or Rudy Mehu at (321) 494-5166 before faxing the completed questionnaire(s).

We, therefore, respectfully request and hereby authorize you to verbally discuss the attached Questionnaire when contacted via telephone by the Government with regards to work we have performed for you.

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to: [NAME, PHONE NUMBER, FAX NUMBER FOR THE OFFEROR’S POINT OF CONTACT]

Sincerely, [OFFEROR'S POINT OF CONTACT]

FOR OFFICIAL USE ONLY

Transmittal Letter

Transmittal Letter for Government Sources to Accompany Present/Past Performance Questionnaire

[TO BE COMPLETED BY OFFEROR]

FOR OFFICIAL USE ONLY

MEMORANDUM FOR: [OFFEROR’S/JOINT VENTURE MEMBERS’S OR MAJOR SUBCONTRACTOR’S POC]

FROM: [OFFEROR’S ADDRESS AND POINT OF CONTACT]

SUBJECT: Present/Past Performance Questionnaire for Contract(s) .

1. We are currently responding to the Department of the Air Force (AF), 45th Space Wing (45 SW), Request for Proposal (RFP) FA2521-19-R-A018, for the procurement of the Eastern Western Operational Communications Services (EWOCS). This RFP is being conducted as a Tradeoff Source Selection and specifically requires that we, as an offeror, do the following:

The offeror shall send out the Present/Past Performance Questionnaire to each of the offeror’s, major subcontractors’, teaming contractors, and/or joint venture members’ Points of Contact (POCs). The responsibility to send out the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any subcontractors and/or joint venture partners. The completed Present/Past Performance Questionnaire shall be submitted directly to the Government not later than [Offeror to fill-in closing date]. Each of the offeror’s POCs may submit its completed Present/Past Performance Questionnaire either electronically, by fax or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Email to: kenyatta.harper@us.af.mil and rudy.mehu@us.af.mil

If mailing, mail directly to:

AFSPC 45 CONS/PKDC

ATTN: Kenyatta Harper and Rudy Mehu 1201 Edward White Avenue Bldg. 423, Room N-204 Patrick AFB, FL 32925 Reference: RFP: FA2521-19-R-A018

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

If faxing, the fax number is (321) 494-0557. The POCs must call Kenyatta Harper at (321) 494-5165 or Rudy Mehu at (321) 494-5166 before faxing the completed questionnaire(s).

2. We have identified subject contract(s) as relevant to this acquisition and you as our POC. As such, please take a few moments of your time to fill out the attached questionnaire and send it directly back to the contracting officer. The information contained in the completed Present/Past Performance Questionnaires is considered sensitive and cannot be released to us, the offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the Government’s points of contact identified above. Thank you for your timely assistance.

1 [2?] ATCH

Present/Past Performance Questionnaire [Client Authorization Letter(s), if applicable]

FOR OFFICIAL USE ONLY

Consent Form

NOTE TO OFFERORS: Past performance information concerning major subcontractors, teaming contractors, and/or joint venture members cannot be disclosed to a private party without the major subcontractor's or joint venture member’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing major subcontractor/joint venture partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Team in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the joint venture members/major subcontractors/teaming contractors identified in your proposal. The completed consent forms shall be submitted as part of your Past Performance Volume.

FOR OFFICIAL USE ONLY

JOINT VENTURE/MAJOR SUBCONTRACTOR/TEAMING CONTRACTOR CONSENT FORM FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Dear (Contracting Officer)

We are currently participating as a (major subcontractor/joint venture partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, name of installation, Request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

For Official Use Only Page 13 of 13