Questions and Answers RFP F41999-25-R-0005_AFSVC - OCP 21May2025.pdf

Questions and Answers

RFP F41999-25-R-0005

Oracle Consolidated Project

Number Section Section/Subsection Title Reference/

Page # OPR Question Answer

1 B Section 1 B-1 VP Does AFSFMS require Operations & Maintenance (O&M) support services during the base contract year?

O&M is not required for the existing EBS services. It will be required if the implementation of the new modules impact the current and existing system.

2 B Section 1 B-1 VP If O&M support services are required, how should they be priced from a Contract Line Item Number (CLIN) standpoint?

O&M is not required for the existing EBS services. It will be required if the implementation of the new modules impact the current and existing system.

3 B Section 1 B-1 VT Will the current team be involved in supporting the implementation phase?

Yes

4 B CLIN 4016 B-2 VT

Could you please clarify who will be responsible for network, infrastructure (servers, data center operations) during the support phase (4 optional years)?

Yes. The infrastructure team (VTOI) will support.

5 B CLIN 1016-4016 B-2 VT

Could you please indicate if, during the Support Option years, cyber security and application security (roles, user access provisioning, etc.)

will be in scope for the Systems Integrator?

Please clarify. We are focused on implementation.

6 B SECTION B - SUPPLIES,

SERVICE AND PRICES

RFP Section B, Page 2

VP Will the Government allow the Contractor to propose SLINS that further define and breakdown the CLINS pricing and delivery schedule?

Yes. The section B can be amended as needed.

7 C Section 1 4 VI Is the Oracle Core Human Resources module utilized to support AFSVCS's use of Oracle Payroll and Benefits?

Yes

8 C Section 1 4 VF What time capture system or method is currently being used?

Services' Employee Timekeeping System (SETS)

9 C Section 1.2 4 VT Could you please provide the version of EBS 12.2.13 is currently being used for AFSVC/VF 525: is it federal financials or commercial?

The financials currently residing on the AFSVC/VF 525 are not on the EBS platform.

10 C SOO 1.2. Background 4 VT

Is AFSVC open to bidders suggestions on tools that should be procured to support the effort now and into the future? Besides providing UAT resources and the Agile Product Owner, will AFSVC provide other support or services to support the efforts of the contractor?

Will support as needed.

11 C Section I - Background 5 VT

See also Pg 9, Section III- Deliverables 11, 17 and 18. Clarification Requested: What volume and historical range of data from AFSVC/VF 525 and IBPS is expected to be migrated to AFSFMS versus archived? Will the Government provide data retention policies and criteria for which data must be actively migrated as part of the pricing basis? Rationale:

The RFP mentions 4 billion transactions/year and over 4TB of production data. Without clear parameters for what must be converted vs. archived, Offerors cannot accurately scope or price the effort required for data cleansing, conversion tools, or archival support. Proposals will differ based on unvalidated assumptions unless the migration scope is defined.

The historical data to be converted varies depending on the subject matter. For example, project data may go back to inception of an active project (several years) where financial data may go back 7 years.

12 C Section 2 5 VI Could you provide documentation on your current General Ledger (GL) Line of Accounting (LOA) structure, including the size of each LOA segment?

Documentation will be provided during the discovery process to the awarded vendor.

13 C Section 1.3 5 VT Could you please provide the annual support ticket volume for each Oracle EBS module within AFSVC/VF 525?

Information is not needed for a proposal

14 C Section 1.3 5 VT What is the current size of the team supporting operations today, in terms of the number of Full-Time Equivalents (FTEs)?

Information is not needed for a proposal

15 C Section 1.2 5 VT Could you please clarify the Systems Integrator's responsibilities regarding disaster recovery, including planning, test execution, and frequency?

Contractor will be responsible for their own EBS environment that will be used to implement the new modules. The existing EBS environments will be managed by AFSV.

16 C

SOO 1.3. Scope; 2.0

PROBLEM STATEMENT;

2.1.4; 2.1.5; 3.1.6; 3.1.7;

4.2.1.4; 4.2.1.5

5 VP

Would AFSVC be willing to order or prioritize the implementation of the following modules that are the focus of the RFP: Treasury Management, Cash Management, Project Costing, iSupplier, Payables, Purchasing, CLM?

AFSVC is seeking industry advice on how to prioritize the implementation of the modules.

17 C Section I: Scope 6 VT

Clarification Requested: In order to prepare a firm fixed-price proposal, will the Government provide Offerors—prior to proposal submission—with access to detailed technical documentation, architecture diagrams, data dictionaries, reporting outputs, and knowledgeable SMEs for the legacy AFSVC/VF 525 and Internet Based Purchasing System (IBPS)? Rationale: Deliverables 7, 10, 11, 17, and 18 require full system replacement, migration, and archival of these legacy systems. As there is no publicly available documentation, Offerors are currently unable to assess data volume, complexity, interfaces, or functional gaps. Without this insight during the proposal phase, any pricing will be speculative, increasing the risk of post-award change orders or inconsistent cost realism evaluations.

See section J attachment 6 (RFI Q&A responses). Please review the responses from the RFI. This information is provided and still relevant.

18 C Section 2.1 6 VT

Could you please confirm the following statement means that your expectation is to have this all implemented but not tested in the base year? "2.2.1. At the end of the contract performance, AFSVC AFSFMS environments will have Objectives 2.1.2. thru 2.1.8 fully tested and operational in the Production environment."

Fully tested and operational during each implementation phases. All pre-production environments.

19 C Section 2.1.7 6 VT Could you please provide a list of requirements for the implementation of Contract Lifecycle Management (CLM)?

Need CLM to be fully functional as it is designed to function for any contracting office.

20 C Section 2.1.7 6 VT Could you please provide a list of requirements for the implementation of iSupplier?

1. Analysis of existing interfaces and processes and recommendation on iSupplier implementation

2. Recommendations on how to best utilize and configure iSupplier, Supplier Self-Service Portal, Payables module, and other modules as discovered

3. Review of existing processes and reports in the Payables module to ensure full utilization to include but not limited to invoicing, receiving, and payment processes

4. Implementation and initial sustainment and training

21 C Section 2.1.4 6 VT Could you please provide a list of requirements for the implementation of Treasury Management?

Reference deliverable 6 (Section 3.1.6)

22 C Section 2.1.7 6 VT Does AFSFMS require an interface with FPDS-NG to support contract writing?

No, not the AFSFMS; however, the contracting/procurement modules could be an option to interface with FPDS-NG. We are seeking industry advice on how to implement the modules.

23 C Section 2.1.7 6 VP Does AFSFMS require an interface with SAM.gov?

No, not the AFSFMS; however, the contracting/procurement modules could be an option to interface with SAM.gov. We are seeking industry advice on how to implement the modules.

24 C Section II, 2.1., Objective(s). , 2.1.4

6 VT

Are there specific non-Oracle systems with which the Air Force Services Financial Management System (AFSFMS) must integrate, such as payroll, Human Resources (HR), or other financial systems used across the Department of Defense (DoD)?

There is no direct integrations outside of IBPS via Informatica PowerCenter. All data transfers with external sources are completed via flat files.

25 C Section II, 2.1., Objective(s). , 2.1.5

6 VT

Would the Government confirm whether the Statement of Objectives (SOO) requires full integration of the Air Force Services Center A(FSVC) VF 525 legacy system into the new Oracle E-Business Suite (EBS) platform? If so, would the government identify any legacy components expected to be retained?

AFSVC plans to sunset the VF 525 once the project is complete and the data is fully migrated from the legacy system to the existing EBS platform and the newly implemented modules.

26 C Section II, 2.1., Objective(s). , 2.1.8

6 VT

Should bidders propose an archiving strategy for the VF 525 system as part of Deliverable 18, or will the Government provide specific retention policies for legacy data?

Proposed recommendations will need to follow AFSV retention policies.

27 C Section III – Deliverable 5 7 VI/VF Will there be designated government POCs to review and collectively agree on LOA changes for all those impacted?

Yes, VF and VI will be available for support.

Oracle Consolidated Project

Number Section Section/Subsection Title Reference/

Page # OPR Question Answer

28 C Section 3.1 7 VT Could you please provide a listing or System View-1 (SV-1) diagram of the current integrations between your Oracle E-Business Suite (EBS) system and other applications/systems?

See section J attachment 6 (RFI Q&A responses) Reference question #75, 96

29 C

SOO 3.0 DELIVERABLES

AND ACCEPTANCE

CRITERIA; SECTION F

7 VT

Are there any critical path dependencies or mandated concurrent activities between deliverables that are not explicitly stated but are crucial for AFSVC's overall project sequencing? For example, how does the timeline for Deliverable 10 (Transition GL from AFSVC/VF 525) align or depend on Deliverable 7 (Transition AFSVC/VF 525 in-house banking)?

Contractor can provide recommendations of the most efficient strategy for implementation for AFSVC approval.

30 C 3.1.9 8 VT

Since this is supposed to be a new Oracle EBS implementation, how many new RICE objects customization are required broken down by Reports, Conversions, Interfaces & Extensions? How many legacy RICE objects need to be converted? Do we know how the various COTS EBS modules and functionality need to be extended, customized based on Business Needs?

No legacy RICE objects need to be converted.

31 C Section 3.1.9 8 VT Could you please provide a listing of RICEW objects (by type Report, Interface, Extension, Fast Formulas)

See section J attachment 6 (RFI Q&A responses) Reference question #75, 96, 137

32 C Section 3.1.9 8 VT Could you please provide a list of requirements for the implementation of Oracle Project Management?

AFSVC needs full module functionality implemented

33 C Section 3.1.9 8 VT Could you please provide the detail as to where data is currently stored?

There are numerous types of sources where project data is currently stored (Access, Excel spreadsheets, etc.). The awarded contractor will have access during discovery.

34 C Section 3.1.9 8 VT/VF Does AFSVC/VF 525 have existing documentation for all custom objects currently in AFSFMS?

No custom objects currently in the AFSVC/VF 525 exist in the AFSFMS. The awarded contractor will have access during discovery to documentation on processes and procedures currently in the

AFSVC/VF 525.

35 C Section 2.1.9 8 VT/VF Does AFSVC/VF 525 have existing test scripts and scenarios for functionality and integrations currently in AFSVC/VF 525 production?

The awarded contractor will have access during discovery to documentation on processes and procedures currently in the

AFSVC/VF 525.

36 C Section 3.1.11 8 VT Could you please provide estimated data volumes of the data that needs to be converted?

See section J attachment 6 (RFI Q&A responses) Reference question #75, 96, 137

37 C Section 3.1.11 8 VT Could you please confirm their responsibility for data extraction, cleansing, and final reconciliation?

Vendor will extract, transform, load, and reconcile data. AFSVC will validate data.

38 C SOO Legacy Cash

Management Capabilities (Ref: Deliverable 3.1.8.1)

8 VT/VF

To ensure all necessary capabilities from the legacy cash management system (AFSVC/VF 525) are addressed, will AFSVC provide detailed documentation, access to the system (if feasible), or dedicated Subject Matter Expert (SME) availability for its analysis?

Yes, access to the test AFSVC/VF 525 site. The awarded contractor will have access during discovery to documentation on processes and procedures currently in the AFSVC/VF 525. Yes, we will have SMEs available for analysis.

39 C General, 3.1.18 9 VT How much legacy data do we need to convert? Is this Financial data for the previous Fiscal Years? Does this data reside in an Oracle database or something else?

AFSVC is seeking contractor recommendation on an archiving plan.

40 C Section III - Deliverable 16 9 VT

Clarification Requested: Deliverable 16 outlines the requirement for post-implementation support; however, the Statement of Objectives (SOO) does not provide detailed objectives or specific expectations for this support phase. To accurately develop our proposal and pricing, could the Government clarify the intended scope of post-implementation support?

Specifically, we clarification of the SOO to understand which services should be provided; service levels, including response and resolution times; anticipated changes or enhancements during the support period, etc.

Rationale: The absence of detailed objectives for post-implementation support in the SOO presents challenges in accurately scoping and pricing this phase of the project. Clarification on the above points will enable us to develop a comprehensive and competitive proposal that aligns with the Government's expectations.

Support with issues that are a result of the implementation/integration of new modules.

41 C Section III - Deliverable 7 9 VT

Clarification Requested: Can the Government provide a detailed description of the functional requirements for the in-house custodian bank implementation, including accounting logic, reconciliation frequency, and inter-NAFI transaction processing expectations?

Rationale: This feature appears to be a custom configuration that impacts the general ledger and treasury workflows. Without clarity on business rules and compliance thresholds, Offerors cannot evaluate configuration versus development cost, or price related design and testing work.

Information will be proved to the awarded contractor during discovery.

42 C Section III - Deliverable 9 9 VT

Clarification Requested: Can the Government provide an estimate or baseline of the number and type of RICE (Reports, Interfaces, Conversions, Extensions) components to be developed or reconfigured as part of this effort, to support accurate proposal pricing? Rationale:

Deliverable 9 requires development of RICE objects and reporting functionality, but the scope is undefined. These tasks typically represent a significant portion of the technical labor estimate. Without baseline expectations, Offerors cannot responsibly price resources, timelines, or the complexity of required Oracle extensions.

See section J attachment 6 (RFI Q&A responses) Reference question #75, 96, 137

43 C Section III - Deliverables 6, 8, 9

9 VT

Clarification Requested: Will Offerors be granted access to sanitized versions of current Oracle EBS non-production environments (e.g., TEST or GOLD) prior to proposal submission, to inform technical assessments and pricing? Rationale: Several deliverables require evaluation of existing Oracle modules, but without access to configuration data or instance behavior, Offerors cannot assess reuse vs. reimplementation costs. This level of access, even if limited to key screenshots or demo walkthroughs, would enable more realistic pricing and reduce proposal risk.

No access will be granted prior to proposal and award

44 C Section III – Deliverables and Acceptance Criteria

9 VT

The SOO outlines the required deliverables for the AFSFMS Oracle Consolidation Project but does not specify detailed acceptance criteria for each deliverable. Given that payment is contingent upon the Government's acceptance of these deliverables, could the Government provide specific, objective, and measurable acceptance criteria for each deliverable? This information is essential to ensure that our proposal aligns with the Government's expectations and facilitates a clear understanding of the standards for successful completion.

3.2. Acceptance Criteria.

3.2.1. All deliverables, technical services, and products

must be functionally tested to ensure compatibility with the Air Force systems. They must be approved by the Contracting Officer’s Representative (COR) and designated representatives from AFSVC before acceptance and must be capable of obtaining a viable assessment and authorization.

45 C Section III, 3.2.3 9 VT

"Acceptance or rejection of named deliverables will occur within 14 business days after receipt by the COR." In the event that a deliverable is rejected, can the government clarify any policies regarding timeline for re-submission and/or acceptance?

3.2. Acceptance Criteria.

3.2.1. All deliverables, technical services, and products must be functionally tested to ensure compatibility with the Air Force systems. They must be approved by the Contracting Officer’s Representative (COR) and designated representatives from AFSVC before acceptance and must be capable of obtaining a viable assessment and authorization.

46 C Section 3.1.16 9 VT Does AFSVC intend to provide transition-in support for the existing AFSFMS environment?

Yes.

Oracle Consolidated Project

Number Section Section/Subsection Title Reference/

Page # OPR Question Answer

47 C Section 3.1.16 9 VT

Could you please confirm the module scope for Post Support and Sustainment to be provided during the optional years of service? To clarify, will the support be limited to the newly implemented modules, or will it also include support for already implemented modules within AFSFMS, along with Database Administration (DBA) and System Administration support?

Support will be needed for newly implemented modules and for existing modules that are affected by their implementation.

48 C Section 3.1.15 9 VT

Could you please confirm that training materials and training will be provided to trainers only (train-the-trainer) and that the training scope does not include end-user training? Could you please provide the estimated size of the training audience?

Yes, training materials and training will be provided to trainers only (train-the-trainer) and that the training scope does not include end-user training. Number will be finalized during discovery.

49 C SOO Post-Implementation

Support Scope (Ref:

Deliverable 3.1.16)

9 VT

For Deliverable 16 (Post-implementation support) and the subsequent five option years, can AFSVC provide a more detailed expected scope of support, desired service levels (SLAs), or an estimated level of effort (e.g., anticipated number of support FTEs or hours per period)?

Support will be needed for newly implemented modules and for existing modules that are affected by their implementation.

50 C SOO Definition of "Active Data" (Ref: Deliverable

3.1.17)

9 VT

For the migration from the current contracting system, could AFSVC provide a precise definition or criteria for what constitutes "active data" (e.g., contracts within a specific date range, only open contracts, contracts with ongoing financial transactions)?

All awards that are to be kept for 6 years after final payment, per policy, to current active awards. Awards where final payment has been made, and the award is closed, will need to be stored for six years.

51 C SOO Archiving Plan

Guidance (Ref: Deliverable 3.1.18)

9 VT

Regarding the archiving plan for IBPS and AFSVC VF 525 data, does AFSVC have existing enterprise archiving strategies, preferred technologies, or specific regulatory retention schedules that the contractor's plan must adhere to or consider?

AFSVC is seeking contractor recommendation on an archiving plan.

52 C SOO 4.2.2.1 & 4.2.2. 9 VT

Please provide a list of APEX developed applications, purpose and functionality, how they have been integrated with eBS, and other pertinent information. Please provide a list of all applications and indicate which are on-premise, and which will require cloud migration by the awardee.4.2.2.1. Must have Oracle Cloud development and Oracle APEX experience.

Information will be provided upon award

53 C Section IV, 4.2.1, Contractor Qualifications

10 JA

The solicitation states that “bidders should be members of the ‘Oracle Certified Partner Network’” to qualify for bidding. Would the Government confirm whether this is a requirement to qualify for bidding and if it applies exclusively to the prime contractor, or if it is acceptable for a subcontractor to fulfill this certification requirement on behalf of the prime contractor?

Yes, the prime and subcontractors are required to be members of the Oracle Certified Partner Network.

54 C Section IV - Stakeholders

(Collaborating Offices)

11 VT

Clarification Requested: Will the Government designate a central authority or governance body empowered to resolve configuration disputes and approve deliverables across all participating AFSVC offices, to support accurate proposal assumptions about decision timelines and workflow? Rationale: Proposal schedules and program risk assumptions rely on timely configuration signoff and scope decisions. The large number of stakeholder offices and the Government’s own identification of this as a risk make it necessary to clarify how authority is centralized and exercised.

Yes

55 C Section 5.2 11 VP Could you please specify if our pricing should include Transition-In costs? There is no incumbent; therefore, there is no transition in cost.

56 C

SOO Stakeholder Availability (Ref: RFP

Section 4.3, Deliverable 3.1.2)

11 VT

Given the number of collaborating AFSVC organizations, what is the expected level of engagement, and what are the anticipated turnaround times for AFSVC stakeholders/SMEs to provide input, participate in workshops, conduct reviews, and perform User Acceptance Testing?

AFSVC will support as needed.

57 C Section 6.2 14 VT Could you please clarify the on-site and/or remote work expectations during the base and support option years.

Work will be conducted at 3515 N. General McMullen Bldg. 1.

Remote work is authorized as recommended by the contractor or offeror in coordination with the COR.

58 C Section 6.7 14 VT Could you provide details on the citizenship, clearance, or on-shore requirements for this effort?

Please reference Section 6.7.

Clearances for contractors take about 20 days to submit and about 2 months for a T1 to be opened/ finalized. For a T3 clearance it will take about 4-6 months depending if they’ve had a previous clearance. We don’t do citizenships for contractors, only military.

59 C Section 6.2 14 VT Could you please confirm the Levels (1, 2, and 3) of post-production support that should be included for this effort?

Support on all levels

60 C Section 6.2 14 VT Could you provide the expected SLAs for the new system over the 5 option year support phase?

This is not a new system but addition of modules to the existing EBS system.

61 C SOO GFE Laptop Pick-up (Ref: RFP Section 6.4)

14 VT

For the initial travel to San Antonio for the kick-off meeting and GFE laptop pick-up, how many contractor personnel are anticipated or recommended by AFSVC to attend?

All. GFE will need to be assigned with a hand receipt.

62 C SOO Security Clearance

Processing Time (Ref: RFP Section 6.7)

15 VT/CSS

Considering the requirement to submit investigation documentation within 10 business days of award, what is AFSVC's typical or average processing timeline for Tier 1/Tier 3 investigations and the subsequent DISS Favorable adjudication necessary for system access?

Please reference Section 6.7.

Clearances for contractors take about 20 days to submit and about 2 months for a T1 to be opened/ finalized. For a T3 clearance it will take about 4-6 months depending if they’ve had a previous clearance. We don’t do citizenships for contractors, only military.

63 C Section VI, 6.9., Cyber Security

16 VT

Would the Government confirm there will be no Government data related to the contract on the contractor’s information technology (IT) network?

Confirm, there will be no Government data related to the contract on the contractor’s information technology (IT) network.

64 C Section IV - Section

4.2.2.1, Section VII, 7.1

18 VT

RFP only speaks to APEX and OAS development tools for GUI forms, extensions and reports. What tool/language is expected for Conversions, Interfaces? Are there any workflows that need to be enhanced, customized as part of the EBS modules and functionality?

Tools: TOAD, PL/SQL, SQL developer, data loader.

Workflow TBD by implementation

65 C Section VII, 7.1 18 VT

"AFSFMS environments. AFSFMS has fourteen environments: (10) Oracle

EBS

Environments and four (4) Oracle APEX environments." Can the Government provide a list of these environments?

DEV, Test, UAT, Prod, Training

66 C Section VII, 7.1 18 VT Is any organization other than the contractor using any of the14 environments? If yes, what are they using them for?

Yes. Used for testing and development

Oracle Consolidated Project

Number Section Section/Subsection Title Reference/

Page # OPR Question Answer

67 C Section III 6-7 VP

"Contractors must provide the below for each of the deliverables for the bid process:

• Experience on implementation of each deliverable with Points of Contact (POC)

• Number, type and amount of time for FTE to implement each deliverable

• Labor Rates of each person assigned to each deliverable

• Implementation timeline for each deliverable, if concurrent with another deliverable, please annotate

• Full implementation timeline of all deliverables combined w/ Total cost of project"

For the five bullets above. We understand that bullet 1 (experience and POC) is requesting past performance information. Can the Government clarify if bullets 2 through 5 are requesting past performance information, or information relating to our proposal for this RFP?

Bullets have been removed. See updated Section C (SOO).

68 C Timeline (Contractor proposed)

4.1 (Page 9) Period of performance not to exceed 6 years. You have stated Base Period + 5 option years. Does the POP include 5 option years?

See Amendment A001 - Section H has been updated. Base Period is now 2 years with 5 one-year options for support.

69 C

SOO Environment Provisioning & Access

(Ref: Objective 2.1.9, RFP Section 6.3.1)

5, 6, 14 VT

Will AFSVC provide the Oracle EBS instances (DEV, TEST, GOLD, TRAIN) pre-configured to a baseline standard for the new modules, or will the contractor be responsible for the initial build and configuration of these instances? What level of system administration access will contractor personnel be granted in these environments?

AFSVC will provide a baseline of the existing EBS system. The contractor personnel will have full admin permissions to their own environment (Dev and Test)

70 C

SOO Full Functionality" Definition (Ref: Objectives 2.1.4; Deliverables 3.1.6, 3.1.8, 3.1.9):

6, 7, 8 VT

Could AFSVC provide a more detailed breakdown, prioritized list of essential features, or specific business processes that must be covered to meet the "full functionality" requirement for Oracle Treasury Management, Cash Management, and Project Management modules?

3.2. Acceptance Criteria.

3.2.1. All deliverables, technical services, and products must be functionally tested to ensure compatibility with the Air Force systems. They must be approved by the Contracting Officer’s Representative (COR) and designated representatives from AFSVC before acceptance and must be capable of obtaining a viable assessment and authorization.

71 C

SOO Legacy Data Migration Details (Ref:

Objectives 2.1.6;

Deliverables 3.1.11, 3.1.17)

6, 8, 9 VT/VF

For the data migration from AFSVC/VF 525, the current contracting system, and other legacy systems that will be migration, could AFSVC provide further details on:* Approximate data volumes for each system (beyond the overall 4TB database tier)?* The current database technologies/platforms of these legacy systems?* Any known data quality issues or data cleansing expectations?* Specific data retention policies that apply to the migrated data within AFSFMS? * Availability of data dictionaries, schemas, or existing data mappings?

AFSVC plans to sunset the VF 525 once the project is complete and the data is fully migrated from the legacy system to the existing EBS platform and the newly implemented modules.

72 C Documentation General How well are your current legacy systems documented with respect to process execution, underlying technology, and current organization supporting the legacy modules.

Documentation exist. The successful offeror will have access during discovery.

73 C Deliverable 16 N/A What new/updated deliverables are required for post implementation support during the five (5) option years?

Sustainment and training

74 C Government Furnished

Equipment (GFE) & Personnel

Page 14. 6.0 Please provide details of Project Management, Communication support tools that will be installed on the computer to enable the team to effectively manage the program.

This information will be provided to the successful offeror.

75 C DEFINITIONS &

ABBREVIATIONS

Page 18. 7.0

AFSFMS environments. AFSFMS has fourteen environments: (10) Oracle EBS Environments and four (4) Oracle APEX environments. Please provide details of all the 10 environments and 4 APEX environments in terms of usage, development standards, support for the program. Will AFSVC provide all the necessary support required to provision the necessary environments for the program. On page 20 we see 4 EBS environments - Development, Test, Gold, and Production.

Yes

76 C Volumetrics Page 4, Section

1.2.2

AFSVC has provided the number of reports as 150+ OAS and 10,000+ Oracle 6i reports. Can you please provide the reporting strategy, architecture diagram on how you are executing the reports today. What instances are being used for reporting?

Information will be provided to the successful offeror.

77 C Volumetrics Page 4, Section

1.2.2

We understand you have Benefits and Payroll implemented. Can you please describe which activities you are currently performing within Oracle for HR, Payroll, Benefits and which activities are outside Oracle.

Can you please provide information pertaining to how you are managing employees Time & Expense reporting related to project work?

All timekeeping and attendance is done in SETS HR uses DCPDS

78 C Objectives Page 6.

2.1.5 & 2.1.6

Please provide volume of transactions (by type - GL Journals, AP Invoices) to be transitioned from AFSVC/VF 525 legacy system. This will impact sizing of data conversion.

Information will be provided to the successful offeror.

79 C Objectives: Final Outcome Page 6.

2.2.2 Please clarify if AFSVC is requesting support of all new modules or all new modules + current modules.

Yes, all new modules + impacted current modules.

80 C Objectives: Final Outcome Page 6.

2.2.2 How is AFSVC supporting current modules (Operations & Maintenance)? AFSVC personnel is supporting current modules

81 C DELIVERABLES AND

ACCEPTANCE CRITERIA

Page 6. 3.0 Please provide estimated program start date? ASAP

82 C Deliverable 10 Page 6.

3.1.10

Please provide details of financial statements to be transitioned from

VF525.

Information will be provided to the successful offeror.

83 C Deliverable 11 Page 6.

3.1.11

Migrate all legacy data from AFSVC/VF 525 database into AFSFMS.

Please provide details of "All legacy data" - volume, number of years.

Information will be provided to the successful offeror.

84 C Deliverable 17 Page 6.

3.1.17

Migrate all active data from current contracting system database..

Please provide details of "All active data" - volume, number of years.

See section J attachment 6 (RFI Q&A responses) Reference question #21

85 C Deliverable 18 Page 6.

3.1.18

Develop an archiving plan for auditable data from IBPS and AFSVC VF 525 systems. Please provide details on IBPS and VF 525 application, system, database architecture. Also provide volume of auditable data in consideration for archiving.

See section J attachment 6 (RFI Q&A responses) Reference question #139. Additional information will be provided to the successful offeror.

86 C Deliverable 7 Page 6.

3.1.7 Please provide additional requirements for in-house banking feature to enable effective design of Treasury and Cash Management modules.

Cash Management and Treasury modules will be implemented to provide full functionality.

87 C Section C - Oracle

Consolidated Project Final

SOO

Pg. 6 & 8 of

VT/VF How many Cash Management reports does the Government expect to transition from AFSVC/VF 525 to Cash Management?

Refer to AFSFMS Rice Inventory List v3 Updated 02132024 file to include any reports needed to achieve full functionality.

88 C Section C - Oracle

Consolidated Project Final

SOO

Pg. 6 of 23 VT/VF What is the expected volume of cash management records the Government is expected to convert?

Information will be provided to the successful offeror.

89 C Section C - Oracle

Consolidated Project Final

SOO

Pg. 6 of 23 VT/VP What is the expected volume of procurement management records the Government is expected to convert?

Information will be provided to the successful offeror.

Oracle Consolidated Project

Number Section Section/Subsection Title Reference/

Page # OPR Question Answer

90 C Section C - Oracle

Consolidated Project Final

SOO

Pg. 6 of 23 VT/VI/VP

The SOO specifies the offeror will "Develop, configure, integrate and implement Contracting LifeCycle Management (CLM), Procurement and, iSupplier (or other system as recommended by the contractor)." Can the Government confirm that it intends for offerors' solution for procurement functionality to be iSupplier as opposed to an alternative system? The benefit to the Government is improved ability to evaluate offeror's approach for this functionality and reduced cost and delivery risk. If the Government desires a 3rd party tool instead of iSupplier, can the Government confirm that offerors shall also price in license cost as part of their FFP CLIN, which will subsequently be evaluated as part of the total evaluated price?

iSupplier or better solution. iSupplier is a module that was recommended in the past, but we are not certain if it meets our needs today or if there is an alternate solution.

91 C Section C - Oracle

Consolidated Project Final

SOO

Pg. 6 of 23 VT Does the Government expect the ledger migration to occur in a new PROD instance or deploy into the current PROD instance?

Into existing PROD environment

92 C Data Migration RFP Sec 3.1.11, 3.1.17, p. 9

What is the data volume, structure, and format of legacy Treasury/Cash Management data from AFSVC/VF 525 to be migrated?

Information will be provided to the successful offeror.

93 C Bank Interfaces

RFP Sec

3.1.6 &

3.1.8.2, p. 7-

How many banks and bank file formats (BAI2, MT940, ISO20022) are currently supported or planned for integration?

BAI2 format and 50+ bank accounts with BAI2 format.

94 C Treasury Reporting RFP Sec

3.1.6, 3.1.8,

p. 7-8

Are there specific audit reports, dashboards, or reconciliation formats expected for Treasury and Cash Management?

See section J attachment 6 (RFI Q&A responses) Reference question #3, 10, 28, 51, 65.

95 C Current Treasury Setup RFP Sec

3.1.6, p. 7 What are the limitations and issues with the current Oracle Treasury Management configuration in AFSFMS?

See section J attachment 6 (RFI Q&A responses) Reference question #3,10,28,51,65.

96 C Audit & Compliance RFP Sec 3.1.7, 3.1.10, p. 8

What are the specific audit requirements for subsidiary bank balances and cash-to-GL reconciliation?

AFSVC requires full functionality of the Cash Managment and Treasury modules. Must be fully tested and operational in the Production environment.

97 C In-House Bank Processing RFP Sec

3.1.7, p. 8 Will payment processing (e.g., payroll, vendor) be centralized through the custodian bank or routed via external disbursement centers?

AFSVC requires full functionality of the Cash Managment and Treasury modules. Must be fully tested and operational in the Production environment.

98 C Legacy System Features RFP Sec

3.1.8.1, p. 8

Please share the list of capabilities currently available in CMIP (Cash Management and Investment Program) / AFSFMS that must be replicated or improved in Oracle Cash Management.

AFSVC requires full functionality of the Cash Managment and Treasury modules. Must be fully tested and operational in the Production environment.

99 C Cash Flow Forecasting RFP Sec

3.1.8.2, p. 8 Are there cash forecasting or liquidity planning requirements integrated with Treasury and GL?

AFSVC requires full functionality of the Cash Managment and Treasury modules. Must be fully tested and operational in the Production environment.

100 C Interfaces & Accounting RFP Sec

3.1.8.2, p. 8

What are the inbound/outbound interfaces to/from AP, Payroll, Revenue, Merchant Processing, and other internal processes for cash inflow/outflow?

See section J attachment 6 (RFI Q&A responses) Reference question #4, 33, 52, 74, 96, 117

101 C TQM Framework RFP Section

3.2

Please provide additional details about the AFSVC program's existing TQM Framework and how AFSVC would expect the team to integrate into that framework.

This requirement will be addressed with successful offeror

102 C Background Section I.

1.2.2 When did (year) AFSVC deploy current modules? Was it a technical upgrade or new implementation of current modules.

Information will be provided to the successful offeror.

103 C Background Section I.

1.2.2

Please provide number of OAS and 6i reports that will be impacted due to reconfiguration of LOA. Was the mention of 10,000+ Oracle 6i reports referring to monthly executions of reports vs. distinct custom report objects?

Information will be provided to the successful offeror.

104 C Problem Statement Section II.

2.0 Please provide details of current LOA - Segments, usage. number of accounts.

Information will be provided to the successful offeror.

105 C Problem Statement Section II.

2.0 Please provide list of customizations within legacy CMIP system. Information will be provided to the successful offeror.

106 C Problem Statement Section II.

2.0 Please provide list of customizations within legacy IBPS system. Information will be provided to the successful offeror.

107 C Problem Statement Section II.

2.0 How many current users of legacy CMIP system. Information will be provided to the successful offeror.

108 C Problem Statement Section II.

2.0 How many current users of legacy IBPS system. Information will be provided to the successful offeror.

109 C Problem Statement Section II.

2.0 What are current sources of Projects? Please provide volume of projects to be converted.

Information will be provided to the successful offeror.

110 F Section F F-1 VT

We understand that the Government is requesting that contractors propose the delivery schedule, and that the proposed dates will apply to the CLINs in Section 1.1. Does the Government have any current business priorities that would impact the timing of the proposed schedule? Is there a preferred or expected time frame for implementing Deliverables 1 through 15?

Contractor can recommend the most efficient strategy for implementation.

111 G Section G - Contract Admin

Data

G-1 VP

Is the Government able to provide other forms of payment instead of NAF Purchase Card (VISA)? Based on industry standards - and the ability of many industry partners to accept NAF Purchase Cards, we would recommend that the Government consider updating this section to the following: "Air Force Services Center’s method of payment is via NAF Purchase Card (Visa) or EFT.". This would be in line with other programs supported today by Contractors.

Yes, offeror can propose other method of payment, however if NAF purchase card is not accepted, the NAFI will expect some tpe of payment discount of at least 2%.

112 G Section G - Contract Admin

Data

G-1 VP

Can the Government please confirm if the Contractor will invoice per CLIN (e.g., CLIN 0001-CLIN 0015) as those deliverables are complete or if the Government would like for offerors to invoice at defined milestones per CLIN up to the 75% amount of the total for CLIN 0001-CLIN 0015?

Contractor can invoice monthly. Refer to Section G

4. CONTRACT PAYMENT SCHEDULE

Air Force Services Center’s contract payment schedule is 75% of contract amount (not including travel) will be divided over the base period of the contract. 25% will be held back until the final delivery is received & accepted.

113 J Section J. List of

Documents, Exhibits, and Other Attachments

J-1 VT

The Draft SOO package from the RFI contained several attachments (e.g., Modules, RICE Inventory, Active Records, etc.). Does the Government intend to provide updated attachments to offerors as a Bidder's library?

See Amendment A001 - Updated Section J

114 J Section J. List of

Documents, Exhibits, and Other Attachments

J-1 VP

Does the Government intend for offerors to bid (and subsequently does the Government intend to evaluate solutions) based on the documents provided during the RFI (1_IBPS+Active+Records_dated_7Feb24.pdf;

2_AFSFMS+RICE+Inventory+List_dated_7Feb24.xlsx;

3_AFSVC_EBS_Modules_dated_7Feb24.pdf; 4_CLM- Process_dated_7Feb24.pdf;

5_AFSVC+Basic+Line+of+Accounting+Structure_dated_7Feb24.pdf;

AFSVC+RFI_QA_Responses_1-141_5April24.xlsx)? The benefit to the Government by providing this direction is that the Government will be able to evaluate consistent offers based on documentation, which reduces risk to the Government in delivery, provides stability in the outyears, and reduces change requests. If so, does the Government intend to modify the solicitation to incorporate these provided documents?

All proposals should be submitted based on this Request for Proposal (RFP) and not on the Request for Information (RFI)

Oracle Consolidated Project

Number Section Section/Subsection Title Reference/

Page # OPR Question Answer

115 L Section L - Notice to Offerors

L10 of L17 VP

Section 7.6.1 states that "Each file will contain a list of all tables and figures within that file" on page L4 of L17. However, this does not appear to be a requirement in File Four - Past Performance. For compliance purposes, would the Government add a sub bullet under 11.1 to include "11.1.X. List of Tables and Figures for File IV"?

No, we do not need table of figures for past performance.

116 L Section 11.3., Past

Performance Information

(PPI) , 11.3.1.

L11 VP

This section states that bidders are to “refer to Attachment 1 as a guide.”

Would the Government confirm that bidders may modify the font/formatting of Attachment 1 so long as it complies with Request for Proposal (RFP) Section 7.10., Page Format Restrictions and Limitations ?

Yes, offerors may modify the font/formatting of Attachment 1 so long as it complies with Request for Proposal (RFP) Section 7.10., Page Format Restrictions and Limitations.

117 L Section L - Notice to Offerors

L11-L12 of L17

VP/JA

Section 11.3.5 states that "If the contractor submits past performance information for a subcontractor’s effort, three (3) similar requirements will be submitted for the Prime Contractor and three (3) for the subcontractor." Does the Government intend for offerors to submit past performances for any and all subcontractors they are proposing as part of their team (e.g., if a prime partners with 3 subcontractors, they should submit 3 prime references and 9 subcontractor references, for a total of 12 references NTE 72 pages total)? Recognizing there are no subcontracting requirements, we would recommend that submission of subcontractor past performance only be required if a prime is using a major subcontractor (defined as subcontractor supporting more than 10% of the total contract value).

Refer to paragraph 11.3.5. of Section L

11.3.5. If the contractor submits past performance information for a subcontractor’s effort, three (3) similar requirements will be submitted for the Prime Contractor and three (3) for the subcontractor.

118 L Section L, 11.3.6 L12 VP

"The NAFI will send Past Performance Questionnaires to the references identified on the PPI for both the Prime & the subcontractor/teaming partner. Please ensure all information is included in PPI to allow for questionnaires to be sent." Can you provide an estimated timeline for when after submission that PPQs will be sent so that contractors can make their customers aware?

Per section M, no past performance questionnaires will be sent out to any references unles the offerors technical solution is rated acceptable or above.

119 L Section L/ File Four Past

Performance (11.3.5)

L12 VP/JA

Will the government accept 3 past performance references from the Prime Contractor and 3 past performance references combined from our Subcontractor(s)/Teammate(s) who are performing major or critical aspects of the requirement, for a total of six PPIs?

No, reference Section L, 11.3.5. and Table L-2

120 L Section L/ Formatting

(7.5.1)

L4 VP

Will the Government please clarify whether the intent of Table of Contents instruction "to delineate to the paragraph and subparagraphs" requires the offeror to provide numerical headings and subheadings for all paragraphs and subparagraphs or numerical and text headings and subheadings for all paragraphs and subparagraphs?

Either is acceptable

121 L Section L, 7.10., Page

Format Restrictions and Limitations , 7.10.1.1.

L5 VP In addition to charts, tables, and diagrams, would the Government allow offerors to use 10pt font for headers/footers and graphics?

Yes

122 L Section L, 7.10., Page

Format Restrictions and Limitations , 7.10.1.6.

L6 VP

Would the Government confirm that information excluded from the page count (e.g., Table of Contents and List of Exhibits) may be designated by different page numbering (i.e., Roman Numerals) to indicate that they are excluded from page count?

The government has no preference.

123 L Section L, 9., File 2 – Pricing , 9.1.3.1

L9 VT

Would the Government permit the use of Other Direct Costs (ODC) for the acquisition of software licenses, subscriptions, and maintenance agreements required to support the Oracle EBS R12.2.X implementation, including cloud migration and ongoing sustainment costs?

No software licenses, subscriptions, or maintenance agreements will be purchased through this contract.

124 L Section L - Notice to

Offerors L9 of L17 VP

In Section L, Instructions for File Three, instructions state:

10.2.1 - "The Contractor will/must provide a CSOW. The CSOW defines/explains how the contractor will meet the tasks required to fulfill the requirements of the Section C: STATEMENT OF OBJECTIVES (SOO)."

and 10.2.1.1. - "Do not include past performance or pricing information as part of the CSOW.".

However, in Section III of the SOO (pgs 6-23 of the SOO), the Government states that "Contractors must provide the below for each of the deliverables for the bid process: • Experience on implementation of each deliverable with Points of Contact (POC); • Number, type and amount of time for FTE to implement each deliverable; • Labor Rates of each person assigned to each deliverable;• Implementation timeline for each deliverable, if concurrent with another deliverable, please annotate; • Full implementation timeline of all deliverables combined w/ Total cost of project".

Could the Government clarify whether - and where - offerors should address deliverable-specific information as written in Section III of the SOO? As currently written, this conflicts with the guidance in 10.2.1.1.

Amendment A001 - Bullets have been removed. See updated Section C (SOO).

125 L Section L Requirements/

TABLE L-2 – PROPOSAL

ORGANIZATION

p. L12-L13 VP May the Offeror include a Table of Contents, List of Tables and Figures, and Glossary of Abbreviations and Acronyms in each File I-IV?

Yes

126 L

Section L Requirements/

7.0 Formatting &

Document Organizations,

7.5 Table of Contents, 7.6

Lists of Tables and Figures,

7.7. Glossary of

Abbreviations and Acronyms, 7.11.2 Pages

NOT Counted in Page Limitation & TABLE L-2 –

PROPOSAL

ORGANIZATION

p.L4 & L12-

VP

7.11.2 and Table L-2 Proposal Organization are in conflict with one another. 7.11.2 states that 7.5 Table of Contents, 7.6 Lists of Tables and Figures, 7.7.Glossary of Abbreviations and Acronyms, are not included in Page Limitations, however Table L-2 allocates a specific page limit to each of these sections. Please confirm that 7.11.2 is correct and that there is no page limitations for 7.5 Table of Contents, 7.6 Lists of Tables and Figures, 7.7.Glossary of Abbreviations and Acronyms in Files I-IV.

See updated Section L paragraph 7.11.2. and Table L-2

127 L Section L, 7.6.1; 11.1 VP

7.6.1 of Section L states that "each file will contain a list of all tables and figures within that file;" however, in the instructions for File IV - Past Performance, this is not listed in the File Organization (11.1). Please confirm whether File IV must also contain a List of Tables and Figures.

See update Section L paragraph 7.6.1

128 L Section L, 7.7.1; 9.1 VP

7.7.1 of Section L states, "Each file will contain a glossary of all abbreviations and acronyms used, with an explanation of each;"

however, in the instructions for File II - Pricing, this is not listed in the File Organization (9.1). Please confirm whether File II must also contain a glossary of all abbreviations and acronyms used.

See update Section L paragraph 7.7.1. No glossary is necessary for File II

129 L Section L, 7.7.1 VP

7.7.1 of Section L calls for a glossary of all abbreviations and acronyms used, with an explanation for each. Would you like us to spell out the acronym as well as provide a definition for each?

Yes, spell out the acronym and provide a definition

130 L Section L, 8.2; 9.1 VP Please confirm that the Executive Summary is not required for File II - Pricing.

It is not required

Oracle Consolidated Project

Number Section Section/Subsection Title Reference/

Page # OPR Question Answer

131 L Section L, 8.3; Table L-2 VP

8.3 of Section L states that all Files require a Master Table of Contents "include in each File;" however, Section 8 only lists the Master of Table of Contents for File I - Contract Documentation. Moreover, Table L-2 does not list a Master Table of Contents for any File besides File I.