Steam Trap QA 29 July.pdf

Steam Trap Maintenance HAFB

Notice ID – F2B3AQ5093AW01

1- Bid schedule- 0001 – “Exercise and grease valves” - please provide following information about the valves to grease – (location of each valves, size) to determine any equipment required for this line item Contractor to do due diligence and conduct a trap survey, map to be provided at award.

Bid schedule-0002 – “Replace F&T traps” - please provide following information about the F&T Traps to be replaced – (location of the F&T traps, Size of the F&T traps, make and model if possible) to determine the product cost and labor cost.

Contractor to do due diligence and conduct a trap survey, map to be provided at award.

2- Bid schedule-0002 – “Replace F&T traps” please confirm if any other associate parts/material will require to replace or just F&T traps.

Contractor to do due diligence and conduct a trap survey

3- Bid schedule-0003- “Maintain distribution traps at JB, Vaults” - please provide following information for this line item.

-location of traps, location of JB, Vault information, size of the traps and system.

-Please clarify which items in the trap system need to maintain or change?

-And provide more information about the trap system.

Contractor to do due diligence and conduct a trap/junction box/vault survey, map to be provided at award.

4- Bid schedule-0004- “Maintain distribution traps mechanical rooms” - please provide following information for this line item.

-Location of the mechanical rooms, -size of each trap, -is any other items in the system need to check or just the trap?

Contractor to do due diligence and conduct a trap survey, map to be provided at award. See PWS.

5- Bid schedule-0005 - Maintain distribution traps manholes - please provide following information for this line item.

-location of the manholes, -size of the manholes -please clarify if any other items in the trap system need to check or just the trap?

Map to be provided at award, standard manholes (Appx 30” in diameter), See PWS and bid schedule.

6- Bid schedule-0006- “Building steam traps” – please provide more information on building steam traps – is this different than mechanical room traps?

Steam traps are split by location, provided at time of award.

7- Bid schedule-0003,004,005- requires maintain traps – please advise what See PWS.

8- PWS-1.1 Scope: requires to provide pricing for test equipment, supplies, PPE, materials, parts etc. Please provide all existing equipment information in order to price out the parts and material.

Existing equipment information is proprietary to incumbent.

9- PWS-1.2 Requested service: how many linear feet of piping need to be inspected for leak.

Is that inspection will be visual or any leak detection equipment need to use?

Contractor to do due diligence and conduct piping survey. Inspection methods to be determined by contractor.

10- PWS-1.2 Requested service: please provide pump information which are to be inspected.

Contractor to do due diligence and conduct survey.

11- PWS-1.2 Requested service: is there any incumbent contract or information available to be inspected and or need to replace?

Contractor to do due diligence and conduct survey.

12- PWS-1.2.1- please confirm we do not have to carry any cost for trench covers (remove and install) and fencing.

No. There is a separate contractor who removes the cement covers to the vaults.

Steam trap contractor is not responsible for removing them.

13- Please provide size and required pressure for each F&T traps in order price out the material.

Contractor to do due diligence and conduct a trap survey.

14- Is there an Incumbent performing these services, if so, can you provide existing contract information?

The incumbent contract is FA283520C0018, awarded to American Plant Maintenance, LLC. for $745,627.22.

15- PWS 1.5- Work is to be performed in normal working days and hours. Please advise if any work required to completed during weekend/holidays. Will government consider premium labor time?

Work required to be performed outside of business hours shall only be done after approval from the Contracting Officer. This is a Firm-Fixed-Price effort.

16- Is there any form or existing document available to submit any test or maintenance report per PWS 1.2.6 for each location.

Contractor to utilize own format for reports.

17- PWS 1.2.7 requires 4 hours of hands on training- please advise if we consider 4 hours at each location? Or this should be included in installation labor hours?

Training accounts for both locations.

18- Section 1.2.4 of the PWS states “This work includes performing annual testing and maintenance of the steam traps to ensure that they are functioning properly. The number of traps is indicated in the bid schedule.”

Q: Are the quantities in the bid schedule the total number of traps or the number of traps that are anticipated to be faulty and require replacement or repair?

A: Yes, the quantities are in the bid schedule.

19- Q: If the quantities are the total number of traps, can you provide a percentage that we can assume will require replacement or repair for budgeting purposes?

No. Contractor to investigate which traps need repair/replacement and which do not.

20- Is there a list of traps, or past trap survey, that can be provided for additional detail on the steam trap types, sizes, applications, elevations, etc.?

No. Contractor to do due diligence and conduct a trap survey.

21- Section 1.2.4 of the PWS states “A Hanscom base map showing the locations of the manholes, junction boxes, mechanical rooms and other buildings will be provided at award.”

Q: This would be very helpful to have for bidding purposes. Can this be provided?

Provided at award

22- Junction boxes with concrete covers require additional time and equipment to access.

Q: Can you provide an estimated number of these covers that will need to be removed to facilitate steam trap inspection/maintenance and exercising/greasing of valves required by the PWS?

No. There is a separate contractor who removes the cement covers to the vaults.

Steam trap contractor is not removing them.

23- Section 1.2 of the PWS states “The contractor shall maintain all equipment at steam junction boxes, mechanical rooms and other buildings base-wide, per the manufacturer’s recommendations and industry standards. The contractor shall repair/replace the traps found to be malfunctioning. The contractor shall inspect pumps in the steam distribution system. The contractor shall inspect the runs of piping approaching the steam traps for steam or condensate leaks and document findings. The contractor shall also provide photo documentation of all of the equipment in each of the spaces.”

Q: Please confirm the following assumptions regarding this section:

a. The contractor is only required to repair or replace faulty steam traps.

A: Refer to SOW for guidance.

b. The contractor is only required to report other deficiencies such as steam or condensate leaks, faulty valves or strainers, faulty electric or steam motive pumps, etc.

A: Refer to SOW for guidance.

24- Are the traps above or below ground? Will a lift be needed, and if so, will that need to be included in project bid?

Traps are above and below ground. A lift will not be needed.

25- The RFQ is for 427 traps but information on the current APM contracts shows 500+ traps. How does the base want to handle extra traps we may find?

Base the contract on 500+ traps. The bid schedule totals to 670 traps.

26- Line 0002 of the pricing schedule refers to the replacement of 11 F&T traps, while 003- 006 refer to the repair or replacements of the failed traps from steam trap testing. Are the 11 traps to be above and beyond whatever is found failed on the Base, or included in the trap count?

11 F&T traps are above and beyond.

27- There is no reference to a schedule for the 243 steam valves that are to be exercised and grease. Will the base provide this schedule upon contract award, or does a new survey need to be taken?

New survey to be taken.

28- We understand from the posted Q&A that contractors are to determine locations and trap size from the conducted survey however, CLINs 0002, 0003, 0004, 0005 and 0006 all require this information prior to bid for contractors to correctly estimate costs. For fair bidding purposes, shall contractors assume all traps are 1” in size?

A: The majority of failed traps in the 2025 survey were 1” pipe size. Some were ¾” and some 1 ½”.

29- Will the vaults in CLIN 0003 require permit required confined space access?

A: Yes, see 1.2.8 of PWS.

30- Will the manholes in CLIN 0005 require permit required confined space access?

A: Yes, see 1.2.8 of PWS.