2025 PWS Steam Traps Maintenance.pdf

PERFORMANCE WORK STATEMENT

FOR

STEAM TRAP MAINTENANCE

DURING

SEMI ANNUAL STEAM OUTAGE

AND

STEAM TRAP MAINTENANCE IN

MECHANICAL ROOMS AND

BUILDINGS

PREPARED BY:

66 CES/CEOES

20 June 2025

SECTION 1 DESCRIPTION OF SERVICES

1.1. Scope: The contractor shall provide all management, labor, tools, equipment, test equipment, supplies, Personal Protective Equipment, materials, parts, transportation and other incidentals necessary to travel to Hanscom AFB, MA, to repair and perform annual maintenance to the steam trap equipment within the steam junction boxes, mechanical rooms, and other buildings base-wide. The contractor shall be responsible for ensuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work

Statement (PWS).

1.2. Requested Service: The contractor shall maintain all equipment at steam junction boxes, mechanical rooms and other buildings base-wide, per the manufacturer’s recommendations and industry standards. The contractor shall repair/replace the traps found to be malfunctioning.

The contractor shall inspect pumps in the steam distribution system. The contractor shall inspect the runs of piping approaching the steam traps for steam or condensate leaks and document findings. The contractor shall also provide photo documentation of all of the equipment in each of the spaces.

1.2.1. The contractor shall be responsible for all coordination required to access this equipment.

This includes coordination with HAFB for keys and building access, and with the contractor responsible for the removal of trench concrete covers, installation of temporary fencing, reinstallation of covers, replacement of broken concrete slabs if broken during the course of the work, and installation of stainless steel plugs (to match existing) for lifting points.

1.2.2. The contractor will be responsible for performing all work without disrupting service. In order to meet this requirement, the exercising and greasing of the steam valves will need to occur during the semi-annual steam outage. It should be noted that the fall outage is tentatively scheduled for an early October weekend. The spring outage will be tentatively scheduled for an early May weekend. The intent is to complete the items in the bid schedule annually.

1.2.3. The contractor shall repair/replace all malfunctioning traps, per manufacturers, U.S. Air

Force, industry and related standards.

1.2.4. This work includes performing annual testing and maintenance of the steam traps to ensure that they are functioning properly. The number of traps is indicated in the bid schedule.

A Hanscom base map showing the locations of the manholes, junction boxes, mechanical rooms and other buildings will be provided at award. Maintenance should be per manufacturer’s recommended procedures and industry standards. Before performing maintenance, the contractor shall submit a test procedure for each type of trap for government approval. All repairs shall be made before testing occurs to ensure repaired traps are functioning.

1.2.5. The contractor shall Inspect Pumps in Steam Distribution System

There are steam-driven trap pumps, and hot steam driven and electric sump pumps in various

Manholes (MH), Junction Boxes (JB) and trenches in the steam distribution system

For sump pumps:

1. Clean out the sump pit and surroundings

2. Make sure float operates freely

3. Check that pump discharge is connected to pipe leaving the trench, JB, MH

4. Check that electric pump works when float is lifted. If not, is there electricity, or has the pump failed?

1.2.6. The contractor shall submit a report outlining what equipment was maintained, what maintenance was performed, the location of the equipment and any deficiencies discovered.

Provide photo documentation of all of the equipment in each of the spaces. Report to be submitted in both electronic and hard copy format no later than thirty (30) days after actual field work performed. Ensure reports are provided from the last two maintenance shutdowns to use as guides for the typical report format.

1.2.7. The contractor shall perform four (4) hours of hands-on training with operators on trap testing. Training shall include testing techniques for all types of traps using both thermal and ultrasonic methods.

1.2.8. Confined Space: Contractor shall be required to enter confined space areas as part of this contract. Technicians shall be compliant with the requirements set forth by 1910.146

Permit-required confided spaces. Contractor shall provide their own all confined space entry equipment. Contractor shall provide copies of all Confined Space Entry Permit Recording atmospheric testing readings.

Permit required confined space areas will require, IAW AFI 91-203, The U.S. Air Force

Mishap Prevention Program, and DAFFARS Clause 5352.223-9001, Health and Safety on

Government Installations, a pre-brief Prior to the start of any confined space entry service which includes the Contractor will provide a list of all confined spaces that will be entered to the Safety Office., COR, The Safety Office will provide the contractor with all known hazards/information about the confined spaces being entered. The Fire Department must coordinate on ALL confined space entries and approves or disapproves the entry, as determined by their ability to provide a rescue team at the time of the request. Hanscom Fire

Departments Phone Number (781-225-3330). It is the Contractor’s sole responsibility for compliance with Occupational Safety and Health Act (OSHA) (Public Law 91-956. The pre-brief will inform the contractor of any known hazards and the contents of the space.

Additionally, the Contractor will be briefed on precautions and procedures implemented by

66 ABG/CE to protect Air Force workers. The Fire Chief will coordinate the confined space entry contract and either approves or disapproves use of the rescue team supplied by the installation Fire and Emergency Services (FES) Flight.

At the conclusion of the contract, an after-action brief shall be required where the

Contractor will provide information regarding hazards encountered or created in the space(s). The COR will contact the CO and ABG/CE immediately if an unsafe act or procedure is performed by the Contractor. For the Air Force, a minimum of three (3) personnel must be present for manhole or vault entry (UFC 3-560-01 Change 1-February

21, 2018).

1.3. Quality Assurance: According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. The COR is a representative of the

Contracting Officer (CO) and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the contractor will be subject to review by the CO or COR. The contractor shall provide an answer to a submitted Corrective Action

Report (CAR) and Customer Complaint Form from the COR within one (1) working day from receipt. The contractor shall provide written response addressing the root cause, corrective action and preventive actions (s).

1.4. Continuation of Essential Services during Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS Clause 252.237-7023, Continuation of Essential of Contractor Services.

1.5. Hours of Operation: The contractor shall perform work Monday thru Friday, under this contract during the following hours: 07:30 a.m. until 4:00 p.m., excluding Federal Holidays.

Work required to be performed outside of these hours shall only be done after approval from the contracting officer.

1.5.1. HOLIDAYS. Hanscom AFB recognizes the following holidays:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Juneteenth- 19 June

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

1.6. Contractor Personnel: The contractor shall designate in writing the name of the Contract

Manager (CM) and any alternate(s) who shall act for the contractor when the manager is absent and their telephone numbers where they may be contacted any time to the CO and the COR within five (5) calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all matters relating to operation of this contract at Hanscom AFB.

The CM or alternate shall be available to meet on the installation with government personnel designated by the CO to discuss problem areas.

1.6.1. Listing of Contractor Employees: The contractor shall provide a CM who can read, write, speak, and understand English fluently. The contractor shall provide an initial listing of contractor employees’ names and position titles to CO and COR prior to contract start date.

The contractor shall also provide an updated listing of personnel to the CO and COR within ten (10) work days when employees affecting the work of this contract have a status or position change.

1.6.2. The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general wellbeing or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Contractor Labor Relations Activities. The contractor shall be prohibited from employing off-duty COR’s who are serving any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Hanscom AFB regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

1.7. Environmental Protection and Safety: The Contractor shall be knowledgeable of, and comply with, all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws or regulation changes during the term of this contract. The Contractor shall follow manufacturers’ guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

1.7.1. The Contractor is solely responsible for compliance with the Occupational Safety and

Health Act of 1974 (OSHA) , which includes and the protection of their employees and all sub-contractor employees. Due to the inherent dangers pertaining to this contract, the Contractor shall submit a written contractor safety plan (see US Army Corps of Engineer Safety and Health

Requirements Manual EM 385-1-1) prior to performing work. The safety plan shall include and identify the details of the Contractor's safety organization, responsibilities, method of program implementation, and how corrective action is to be done. In performing work under this contract on a Government installation, the Contractor shall report any accidents involving Air Force personnel injuries, illnesses, or property/equipment damage, or Contractor personnel injuries occurring on the job or an accident resulting in death, injury, occupational disease, or adverse environmental impact to the Contracting Officer within five days of each incident. All provisions in DAFFARS Clause 5352.223-9001, Health and Safety on Government

Installations apply to this contract.

1.8. Hazardous Material (HAZMAT): The contractor shall not store chemicals/HAZMAT on Hanscom AFB. All chemicals/HAZMAT shall be approved prior to being transported on base for use by any contractor. The contractor shall prepare and submit to the COR, fifteen

(15) calendar days after contract award date, one (1) each, Chemical/Hazardous Material

Request Authorization Form (Air Force Form 3952) and Safety Data Sheets (SDS) for each chemical, material and substance proposed to be used in performance of this PWS. The

Quality Assurance and Enhancement (QAE) representative will forward the completed AF

Form 3952(s) and SDS to 66 ABG/CEIE for approval. The contractor shall not transport or use any chemical, material or substance on Hanscom AFB before written approval is provided by 66 ABG/CEIE. Contractor shall maintain copies of SDS(s) for all chemicals. The SDS(s) shall correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and MSDS shall match. NOTE: SDS refers to manufacturer SDS. Once material is approved for use, contractor shall contact base Environmental Management (EM) (66 ABG/CEIE) and provide a list of all material. 66 ABG/CEIE shall determine any additional material requirements based on the hazard code of the material.

1.8.1. If the contractor finds any pre 1987 steam traps that look like they could contain asbestos in the gaskets or packing materials, the contractor shall stop all work and notify the

COR immediately.

1.9. Hazardous Waste: Contractor shall be responsible for disposal of contractor generated waste and not dispose of any waste in the shop/area where the work is being performed.

1.10. Discharges: Contractor to contact (CEIE) with any discharge issues and follow the updated Hanscom Environmental Guide.

1.12. Spills: Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident.

When possible, the contractor shall use a base telephone to receive help from Hanscom AFB

911. If using a cell phone, request Hanscom AFB 911. The contractor shall report all environmental violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the CO, two copies to the COR, a copy for

Civil Engineering Environmental (CEIE), and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and the rate of discharge

6.) Any damages or injuries involved

7.) Extent of the area impacted

8.) Potential hazards

9.) Action taken

10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g., human error, equipment) and whether 911 was called and which agencies responded.

1.13. Environmental and Safety Training: The contractor personnel shall have Resource

Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be IAW the following regulations: Resource

Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal

Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste

Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous

Waste Operations and Emergency Reponses”, Hazardous Waste Management Instruction, Section 13, and Air Force Instruction (AFI) 32-7042, “Environmental Compliance and

Pollution Prevention”, The contractor shall provide the environmental and safety training certificate for all employees to the CO and COR, after contract award date.

1.14. Forms and Publications, TO, AFI and AFMCI: The contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil In the event that a form or publication is not available online, the

COR will provide the form, instruction, or publication to the contractor upon written request

(e-mail is acceptable) by the contractor. In the event that laws, regulations, TO’s, AFI, AFMCI’s change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations AFI 33-322 dated 2020, Air

Force Manual (AFMAN) 33-363 dated 2019, and AFI 37-138 (in their entirety).

1.15. Housekeeping: The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

1.16. Tool Control and Accountability: While performing contract services in or around

Maintenance Production Shops including Ramp areas, the contractor shall comply with AFI

21-101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The contractor or contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (i.e. tool or job box or tool bag).

The COR will report to appropriate government personnel of any missing contractor’s tool(s) not located within one hour after notification of lost or missing tools.

1.17. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Hanscom AFB per AFI 31-204 (in its entirety dated 2017), Motor Vehicle Traffic supervision.

1.18. Visitor Pass: Visitor Pass: The Contractor shall comply with requirement and procedures IAW DAFFARS 5353.242-9000, Contractor Access to Department of the Air

Force Installations. Prior to coming to Hanscom AFB to perform any work, Contractor shall contact the Civil Engineering Government Representative to coordinate access to the base as well as to the building (s) where the work shall be performed. A list of the names of the workers shall be required to gain access, and passes shall be distributed at the visitor’s building at Vandenberg Gate. Workers shall have a REAL ID-compliant driver’s license, REAL ID-compliant state identification card or valid passport. If bringing a vehicle on base, the Contractor will need proof of registration and insurance of that vehicle. Contractor employees must have identification that readily identifies them as contractors. During the contract, certain areas/sites may be restricted or closed to Contractor personnel. The

Contractor shall comply with all requirements for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

1.19. Foreign National(s): The contractor shall notify the COR before sending a Foreign

National representative to perform services. Special rules apply for foreign national(s) visiting a U.S. Government facility.

1.20. Health and Safety on Government Installations: In performing work under this contract on a government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract. The contractor shall notify the COR of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR of damage to government property or equipment during the execution of the contract.

1.21. Emergency Procedures: Contractor employees shall follow the direction of government employees in regards to emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills and at no additional cost to the government.

1.22. Partnering Agreement: The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor.

This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

SECTION 2 PERFORMANCE ASSESSMENT

The contractor shall be aware that in the absence of any contract requirement from the Service

Summary, it does not detract from its enforceability nor limit the rights or remedies of the government, under any other provision of the contract. The contractor shall ensure the following Service Summary requirements are accomplished.

2.1. SERVICE SUMMARY

SS PERFORMANCE OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

SS 1. Perform annual testing, maintenance and repairs of the steam trap equipment within the steam junction boxes, mechanical rooms, and other buildings base-wide. All repairs shall be made before testing occurs to ensure repaired traps are functioning properly.

1.1, 1.2 99% Compliance

SS2. Repair/replace all malfunctioning traps, per manufacturers, U.S. Air Force, industry and related standards. Inspect pumps and runs of piping.

1.2, 1.2.3, 1.2.4, 1.2.5

95% Compliance

SS 3. Submit a report outlining equipment maintained, maintenance performed, location of the equipment and any deficiencies discovered.

Provide photo documentation of all of the equipment in each of the spaces. Report to be submitted in both electronic and hard copy format no later than thirty (30) days after actual field work performed.

1.2, 1.2.6 100% Compliance

SS 4. Confined Space Entry:

All contractor operations shall comply with confined space entry requirements as applicable.

1.2.8 100% Compliance

SECTION 3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Property (GFP): Government Furnished Property is not applicable to the in the performance of this contract.

3.2. Reserved.

3.3. Government Furnished Services: Government Furnished Services are applicable during the performance of this contract.

3.3.1. Security Police: The government will provide general on base Security Forces service.

The Security Forces’ telephone number is 911 for emergencies, for crime in progress 781-

2255613 and 781-225-5613 for non-emergency calls.

3.3.2. Fire and Emergency Services (FES): The government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the Hanscom AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters and/or calls to dispatch, call 781-225-3330.

3.3.3. Emergency Medical Service: The government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for contractor personnel who are injured or become seriously ill while on Hanscom AFB. The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on base help.

3.3.4. Utilities: The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide.

Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.5. Refuse Collection: The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for government provided facilities. The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dumpsters for collection of construction debris.

3.3.6. Workspace: The government will provide adequate workspace around the equipment area.