Additional QA FY25.pdf
PDF 84 KB Posted
- Attached to
- Steam Trap Maintenance HAFB - AMENDED
- Solicitation number
- F2B3AQ5093AW01
About this file
This document is a Request for Information (RFI) for Steam Trap Maintenance at Hanscom Air Force Base (HAFB), solicitation number F2B3AQ5093AW01. The RFI contains 16 detailed questions seeking clarification on various aspects of the contract, including valve and trap maintenance, inspection requirements, and service expectations. Key details include a request for comprehensive information about trap locations, sizes, and potential replacement needs across multiple bid schedules, with contractors expected to conduct due diligence and trap surveys.
The RFI reveals that the incumbent contract is FA283520C0018, awarded to American Plant Maintenance, LLC for $745,627.22. The contract is a Firm-Fixed-Price effort requiring maintenance of steam traps in junction boxes, mechanical rooms, manholes, and buildings base-wide. Contractors must provide their own equipment, PPE, and reporting formats, with work primarily performed during normal business hours and requiring Contracting Officer approval for work outside standard times. The solicitation emphasizes contractor responsibility for comprehensive trap system inspection, maintenance, and potential replacement, with detailed maps and specifics to be provided at contract award.
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Text version
RFI’s for F2B3AQ5093AW01-Steam Trap Maintenance HAFB
1- Bid schedule- 0001 – “Exercise and grease valves” - please provide following information about the valves to be grease
– (location of each valves, size) to determine any equipment required for this line item Contractor to do due diligence and conduct a trap survey, map to be provided at award.
Bid schedule-0002 – “Replace F&T traps” - please provide following information about the F&T Traps to be replaced
– (location of the F&T traps, Size of the F&T traps, make and model if possible) to determine the product cost and labor cost.
Contractor to do due diligence and conduct a trap survey, map to be provided at award.
2- Bid schedule-0002 – “Replace F&T traps” please confirm if any other associate parts/material will require to replace or just F&T traps.
Contractor to do due diligence and conduct a trap survey.
3- Bid schedule-0003- “Maintain distribution traps at JB, Vaults” - please provide following information for this line item.
-location of traps, location of JB, Vault information, size of the traps and system.
-Please clarify which items in the trap system need to maintain or change?
-And provide more information about the trap system.
Contractor to do due diligence and conduct a trap/junction box/vault survey, map to be provided at award.
4- Bid schedule-0004- “Maintain distribution traps mechanical rooms” - please provide following information for this line item.
-Location of the mechanical rooms, -size of each trap, -is any other items in the system need to check or just the trap?
Contractor to do due diligence and conduct a trap survey, map to be provided at award. See PWS.
5- Bid schedule-0005 - Maintain distribution traps manholes - please provide following information for this line item.
-location of the manholes, -size of the manholes -please clarify if any other items in the trap system need to check or just the trap?
Map to be provided at award, standard manholes, See PWS and bid schedule.
6- Bid schedule-0006- “Building steam traps” – please provide more information on building steam traps – is this different than mechanical room traps?
Steam traps are split by location, provided at time of award.
7- Bid schedule-0003,004,005- requires maintain traps – please advise what See PWS.
8- PWS-1.1 Scope: requires to provide pricing for test equipment, supplies, PPE, materials, parts etc. Please provide all existing equipment information in order to price out the parts and material.
Existing equipment information is proprietary to incumbent.
9- PWS-1.2 Requested service: how many LF of piping need to be inspected for leak. Is that inspection will be visual or any leak detection equipment need to use?
Contractor to do due diligence and conduct piping survey. Inspection methods to be determined by contractor.
10- PWS-1.2 Requested service: please provide pump information which are to be inspected.
Contractor to do due diligence and conduct survey.
11- PWS-1.2 Requested service: is there any incumbent contract or information available to be inspected and or need to replace?
Contractor to do due diligence and conduct survey.
12- PWS-1.2.1- please confirm we do not have to carry any cost for trench covers (remove and install) and fencing.
No. There is a separate contractor who removes the cement covers to the vaults.
Steam trap contractor is not responsible for removing them.
Please provide size and required pressure for each F&T traps in order price out the material.
Contractor to do due diligence and conduct a trap survey.
13- Is there an Incumbent performing these services, if so, can you provide existing contract information?
The incumbent contract is FA283520C0018, awarded to American Plant Maintenance, LLC. for $745,627.22.
14- PWS 1.5- Work is to be performed in normal working days and hours. Please advise if any work required to completed during weekend/holidays. Will government consider premium labor time?
Work required to be performed outside of business hours shall only be done after approval from the Contracting Officer. This is a Firm-Fixed-Price effort.
15- Is there any form or existing document available to submit any test or maintenance report per PWS 1.2.6 for each location.
Contractor to utilize own format for reports.
16- PWS 1.2.7 requires 4 hours of hands on training- please advise if we consider 4 hours at each location? Or this should be included in installation labor hours?
Training accounts for both locations.
File details come from the government source that posted it. Updated .