EXHIBITDATAITEMDESCRIPTIONDIDDIADMN81249CMEETINGAGENDA.pdf
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- Solicitation number
- FA811926R0004
About this file
This document is a Data Item Description (DID) for a Meeting Agenda, numbered DI-ADMN-81249C and approved on 20210730 by the Air Force Life Cycle Management Center (AFLCMC/EZSC). The DID provides comprehensive guidance for creating meeting agendas for federal contract meetings and conferences, specifying detailed content requirements such as meeting purpose, location, date, duration, chronological topic listings, activities, subcommittees, chairpersons, and administrative details.
The document outlines 12 specific content elements that should be included in a meeting agenda, ranging from the meeting's objective and schedule to lists of documentation for review and pertinent information like security classifications. It supersedes the previous version (DI-ADMN-81249B) and relates to another document on Meeting Minutes (DI-ADMN-81250). The DID emphasizes flexibility in contractor formatting while providing a structured approach to documenting meeting preparations, ensuring consistent and comprehensive meeting documentation for government contract management.
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DATA ITEM DESCRIPTION
Title: MEETING AGENDA
Number: DI-ADMN-81249C Approval Date: 20210730
AMSC Number: F10263 Limitation: N/A
DTIC Applicable: No GIDEP Applicable: No
Preparing Activity: 11 (AFLCMC/EZSC) Project Number: ADMN-2021-001
Applicable Forms: N/A
Use/Relationship: The Meeting Agenda provides information concerning the purpose, location, and schedule of meetings and conferences required to manage systems equipment, related items, and services. For the purposes of this DID, a conference is considered to be a type of meeting.
a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.
b. This DID relates to DI-ADMN-81250, Meeting Minutes. (Copies of this document are available online at https://quicksearch.dla.mil.)
c. This DID supersedes DI-ADMN-81249B.
Requirements:
1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.
2. Format. Contractor format, compatible with government applications, is acceptable.
3. Content. The meeting agenda shall include the following, where applicable:
a. The purpose and objective of the meeting.
b. The meeting location (or virtual conferencing application, if applicable), meeting date, and meeting duration.
c. A daily chronological listing of each major topic and subtopic to be discussed and the amount of time to be devoted to each topic.
d. A list of activities to be accomplished during the meeting and identification of the corresponding office of primary responsibility (OPR) for each activity.
e. A list of subcommittees to be established during the meeting and the proposed goals, objectives, and activities for each subcommittee.
f. Meeting location(s), meeting schedule(s), and purpose or subject area to be covered by each subcommittee.
g. Names of the meeting chairperson, co-chair, and subcommittee chairpersons.
h. Reference to, and a brief description of, the results of relevant previous meetings, to include action items.
i. A brief description of progress on action items or problems identified at previous meetings.
j. Information on billeting, messing, transportation, and administrative services available to meeting attendees.
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https://quicksearch.dla.mil/
DI-ADMN-81249C
k. A complete list of documentation to be available for attendee review.
l. Other pertinent information, such as: forms to be used, identification of any deviations or waivers, security classification level, and security clearance requirements.
3.1 Distribution Statement. The applicable Distribution Statement, as necessary, in accordance with Department of Defense Instruction (DoDI) 5230.24, Distribution Statements on Technical Documents, Enclosure 4. (Copies of this document are available online at www.esd.whs.mil/DD.)
3.2 Classification Marking. The applicable classification marking, as necessary, in accordance with Department of Defense Manual (DoDM) 5200.01, Volume 2, DoD Information Security Program: Marking of Information, or Controlled Unclassified Information (CUI) markings (when applicable) in accordance with DoDI 5200.48, Controlled Unclassified Information (CUI).
(Copies of these documents are available online at www.esd.whs.mil/DD.)
End of DI-ADMN-81249C.
Source: http://assist.dla.mil -- Downloaded: 2025-04-16T19:44Z Check the source to verify that this is the current version before use.
http://www.esd.whs.mil/DD http://www.esd.whs.mil/DD
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