Exhibit T - Summary of Required RFP Submittal Documents.pdf

SUMMARY OF REQUIRED SOLICATION DOCUMENTS

A. Part I - Technical Proposal/Evaluation Criteria Offerors shall provide information for the following technical criteria to enable FFDG to evaluate technical capability:

1. Qualifications and Experience

To establish their qualifications for general low-voltage electrical services and corrective maintenance, the offeror shall submit documentation demonstrating expertise in electrical installation, troubleshooting, system optimization, and regulatory compliance. This submission must highlight operational capabilities, adherence to industry standards, and a commitment to delivering high-quality, reliable service.

The documentation should specifically address critical experience relevant to the Statement of Work (SOW), including:

•Proven proficiency in installing panels, conduits, wireways, ducts, outlets, switches, and low-voltage communications systems.

•Experience in transformer installation, circuit breaker servicing, grounding systems, and surge protection.

•Expertise in installing interior, exterior, and emergency lighting, as well as connecting HVAC and mechanical systems to electrical infrastructure. • Capability in troubleshooting electrical issues, conducting inspections, and performing timely repairs to maintain uninterrupted operations.

• Skills in cable pulling, tray installation, termination of power and load cables, and system optimization.

• Experience connecting new electrical equipment, ensuring proper integration, and interfacing with busway systems. • Outline procedures for inspection and commissioning of electrical components prior to energization.

2. Management Control Plan & Quality Assurance Measures

The offeror must provide a quality management plan that includes:

• Inspection, testing, and validation of electrical installations against contract specifications.

• Documentation of compliance with industry safety and performance standards.

• Examples of corrective actions taken in response to past non-conformities.

• Work planning and control, including development of job-specific hazard analyses as required by task orders.

• Fermilab-specific training certifications for personnel performing electrical work.

• Complete quality control plan, covering installation, maintenance, and testing activities.

3. Organization Structure and Key Personnel

a. Offeror’s Proposal shall include the following:

i. Name of Firm

ii. Names of the Firms Principal(s)

iii. Size of enterprise

iv. All of the firm’s current registration/license number(s) in Illinois

v. Length of time the firm has worked in it’s area of expertise

vi. Length of time the firm has worked in Illinois

vii. General brochure of work (optional)

b. The Offeror must provide an organization/structure chart that shows its key technical and sub-tier personnel, including but not limited to: Superintendent, Project Manager(s), Scheduler(s), Accounting staff, Laborer(s), and Tradesmen who will be assigned to FFDG projects. Key Personnel shall not be replaced without the prior written approval of FFDG.

The Offeror must provide resumes for each Key Personnel and provide at least the following information

i. Resumes detailing each individual’s education, technical training and work experience, including those primary team members working in a subcontracting capacity. List which team member will have primary responsibility for the FFDG account

ii. Correlation of team members to the tasks each will be performing

iii. Describe previous, related experiences and projects

iv. Office locations of proposed team members

c. If an Offeror is planning to joint venture or subcontract with other companies, incorporate the relationship on the organization chart and provide letters of interest from those firms. Include the names and credentials of their principals and key personnel and include their resumes along with evidence of any required licenses. The Offeror should describe the roles and responsibilities of their subcontractors, including the key personnel as they relate to the Scope of Services for the RFP

4. Approach/Work Plan

a. The Offeror must provide a narrative Work Plan describing its approach to the Scope of Services. In the Work Plan, the Offeror shall

i. Clearly articulate how it will provide the required services as outlined in the Statement of Work. Joint ventures shall clearly identify in the work plan the roles and responsibilities of each party to the joint venture

ii. Demonstrate that it understands the Scope of Services and all tasks required to perform the Scope of Services

iii. Demonstrate its plan to integrate FFDG staff into its overall strategy to perform the Scope of Services

iv. Describe the project management systems that will be utilized for projects

v. Describe plans for effective communications including reporting tools

vi. Identify specific approaches to technical problems that may lead to cost savings for FFDG

vii. Describe its approach to safety and quality management with FFDG’s established health and safety and quality assurance and quality control policies, which are aligned to implement the requirements of 10 CFR 851, Worker Safety and Health

viii. Clearly outline how it will provide construction project controls and provide scope and schedule management; clearly outline the procedures for implementing construction sequencing

b. Work History with FFDG and other DOE Laboratories

i. Offeror must list and briefly describe any past work history with FFDG and other DOE Laboratories. The project descriptions shall include, at a minimum, the scope of work performed, the location, dollar value, and list the Offeror’s key personnel on the project. For each project listed, the Offeror shall provide the client’s name, the contact person and their title, address, and phone number.

Indicate N/A if Offeror does not have any work history with FFDG or other DOE Laboratories

5. Past Performance

a. The Offeror must provide a minimum of three (3) and a maximum of five (5) recent projects that best demonstrate the Offeror’s ability to perform the work outlined in the Scope of Services, including work performed for FFDG as one of the projects identified.

The projects should be comparable in scope and complexity to the range of projects included in this RFP. The Offeror shall include a maximum one-page narrative for each project description to address, at a minimum, the following

i. Scope of work performed

ii. Location of work

iii. Month and year of performance

iv. Dollar Value

v. Key Personnel on the project

vi. Client’s name, including contact person and their title, address, phone number, and email address

vii. Schedule adherence

B. Part II - Business Management & Price Proposal

The Business Management proposal shall contain the following documents/items:

1) Price Proposal Form

The proposed pricing shall be a firm fixed price for the work. The Price Proposal Form is required to be completed and signed.

2) Bid Guarantee/Bond

The offeror shall provide a bid guarantee in the amount of not less than 20 percent (not to exceed $3 million) of the proposal price. Failure to furnish a bid guarantee in the proper form and amount, by the time set for the due date of the offers, may be cause for rejection of the offer. The bid guarantee shall be in the form of a firm commitment, such as a bond, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds, or notes of the United States.

3) Subcontractor Annual Representations & Certifications (SARC), Form SARC

The successful Offeror’s submittal of this completed form will be incorporated in the resultant subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form.

4) Proposal Certifications, Form PUR-466

All appropriate sections are required to be completed and signed by a company official.

5) Safety and Quality Documents

The following documents are required to be submitted with the proposal:

• Fermilab Subcontractor Injury & Illness Data Questionnaire (completed and signed).

• Construction Environmental, Safety & Health Certification (CESHC) (completed and signed).

• The National Council on Compensation Insurance (NCCI) Workers Compensation Experience Rating form for the past three years.

• Occupational and Safety Health Administration (OSHA) 300 A Form logs for the past three years.

• Corporate Safety and Health and Quality Plan (if your company’s plan has not already been accepted by FFDG).

• Sample Certificate of Insurance.