Exhibit F - Small Business Subcontracting Plan.pdf

1 | P a g e

Document Number

Revision

FIN-COMP-001

Title Small Business Plan Reviewer Approver Checklist Date 02/02/2021

Kirk Road & Pine Street PO Box 500 Batavia, IL 60510 Batavia IL 60510-5011

Review Completed by:

Phone:

SMALL BUSINESS SUBCONTRACTING PLAN REVIEW

Status: APPROVED REJECTED

Status Date:

Procurement Agent:

Title:

Procurement Org:

Office Phone:

E-Mail:

Project/Experiment Name:

PO Number:

Part Number:

Prime Contract Number:

Total Dollars:

A Brief Description of the Buy:

Supplier Name:

City/State:

Supplier Contact (include name and email address):

2 | P a g e

Total $

(PO $)

Subcontracted

$ = (SB$+ LB$)

LB $

SB $

SDB $

WOSB

HUBZ

VOSB

SDVOSB

LB %

SB %

SDB%

WOSB%

HUBZ %

VOSB

SDVOSB

Data Element Supported in Plan

GOALS

(Dollars and Percentages) Yes No

Element: (d) (1) Goals, expressed in terms of percentages of total planned subcontracting dollars, for the use of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns as subcontractors. The offeror shall include all sub-contracts that contribute to contract performance, and may include a proportionate share of products and services that are normally allocated as indirect costs.

Element: (d) (2) A statement of—

(i) Total dollars planned to be subcontracted for an individual contract plan; or the offeror’s total projected sales, expressed in dollars, and the total value of projected subcontracts to support the sales for a commercial plan;

(ii) Total dollars planned to be subcontracted to small business concerns (including ANC and Indian tribes);

(iii) Total dollars planned to be subcontracted to veteran-owned small business concerns;

(iv) Total dollars planned to be subcontracted to service-disabled veteran-owned small business;

(v) Total dollars planned to be subcontracted to HUBZone small business concerns;

(vi) Total dollars planned to be subcontracted to small disadvantaged business concerns (including ANCs and Indian tribes); and

(vii) Total dollars planned to be subcontracted to women-owned small business concerns.

Comments:

FAR 52.219-9 Small Business Subcontracting Plan Required Elements

3 | P a g e

PRODUCTS AND/OR SERVICES TO BE SUBCONTRACTED

Yes No

Element: (d) (3) A description of the principal types of supplies and services to be subcontracted, and an identification of the types planned for subcontracting to—

(i) Small business concerns;

(ii) Veteran-owned small business concerns;

(iii) Service-disabled veteran-owned small business concerns;

(iv) HUBZone small business concerns;

(v) Small disadvantaged business concerns; and

(vi) Women-owned small business concerns.

Comments:

Data Element Supported in Plan

DESCRIPTION OF METHOD USED TO DEVELOP SUBCONTRACTING GOALS

Yes No

Element: (d) (4) A description of the method used to develop the subcontracting goals in paragraph (d)(1) of this clause.

4 | P a g e

DESCRIPTION OF METHOD USED TO IDENTIFY POTENTIAL SOURCES

Yes No

Element: (d) (5) A description of the method used to identify potential sources for solicitation purposes (e.g., existing company source lists, the System for Award Management (SAM), veterans service organizations, the National Minority Purchasing Council Vendor Information Service, the Research and Information Division of the Minority Business Development Agency in the Department of Commerce, or small, HUBZone, small disadvantaged, and women-owned small business trade associations). A firm may rely on the information contained in SAM as an accurate representation of a concern’s size and ownership characteristics for the purposes of maintaining a small, veteran-owned small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, and women-owned small business source list. Use of SAM as its source list does not relieve a firm of its responsibilities (e.g., outreach, assistance, counseling, or publicizing subcontracting opportunities) in this clause.

Comments:

Data Element Supported in Plan

STATEMENT OF INDIRECT & OVERHEAD COSTS

Yes No

Element: (d) (6) A statement as to whether or not the offeror included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with—

(i) Small business concerns (including ANC and Indian tribes);

(ii) Veteran-owned small business concerns;

(iii) Service-disabled veteran-owned small business concerns;

(iv) HUBZone small business concerns;

(v) Small disadvantaged business concerns (including ANC and Indian tribes); and

(vi) Women-owned small business concerns.

5 | P a g e

PROGRAM ADMINSTRATOR

Yes No

Element: (d) (7) The name of the individual employed by the offeror who will administer the offeror’s subcontracting program, and a description of the duties of the individual.

Comments:

Data Element Supported in Plan

EQUITABLE OPPORTUNITY

Yes No

Element: (d) (8) A description of the efforts the offeror will make to assure that small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns have an equitable opportunity to compete for subcontracts.

Comments:

Data Element Supported in Plan

CLAUSE INCLUSION AND FLOW DOWN ($700k) Yes No

Element: (d) (9) Assurances that the offeror will include the clause of this contract entitled “Utilization of Small Business Concerns” in all subcontracts that offer further subcontracting opportunities, and that the offeror will require all subcontractors (except small business concerns) that receive subcontracts in excess of $750,000 ($1,500,000 for construction of any public facility) with further subcontracting possibilities to adopt a subcontracting plan that complies with the requirements of this clause. (Updated JUN 2020)

6 | P a g e

REPORTING AND COOPERATION (eSRS) Yes No

Element: (d) (10) Assurances that the offeror will—

(i) Cooperate in any studies or surveys as may be required;

Comments:

Element: (ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan;

Comments:

Element: (iii) After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies;

Comments:

Element: (iv) Submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report (SSR), in accordance with paragraph (l) of this clause using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov. The reports shall provide information on subcontract awards to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, women-owned small business concerns, and Historically Black Colleges and Universities and Minority Institutions. Reporting shall be in accordance with this clause, or as provided in agency regulations;

http://www.esrs.gov/

7 | P a g e

Element: (v) Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS;

Element: (vi) Provide its prime contract number, its DUNS number, and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their reports; and

Element: (vii) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to its subcontractors with subcontracting plans.

8 | P a g e

RECORD KEEPING

Element: (d) (11) A description of the types of records that will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror’s efforts to locate small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns and award subcontracts to them. The records shall include at least the following (on a plant-wide or company-wide basis, unless otherwise indicated):

Element: (i) Source lists (e.g., SAM), guides, and other data that identify small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.

Element: (ii) Organizations contacted in an attempt to locate sources that are small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, or women-owned small business concerns.

9 | P a g e

Element: (iii) Records on each subcontract solicitation resulting in an award of more than $150,000, indicating—

(A) Whether small business concerns were solicited and, if not, why not;

(B) Whether veteran-owned small business concerns were solicited and, if not, why not;

(C) Whether service-disabled veteran-owned small business concerns were solicited and, if not, why not;

(D) Whether HUBZone small business concerns were solicited and, if not, why not;

(E) Whether small disadvantaged business concerns were solicited and, if not, why not;

(F) Whether women-owned small business concerns were solicited and, if not, why not; and

(G) If applicable, the reason award was not made to a small business concern.

Comments:

Element: (iv) Records of any outreach efforts to contact—

(A) Trade associations;

(B) Business development organizations;

(C) Conferences and trade fairs to locate small, HUBZone small, small disadvantaged, and women-owned small business sources; and

(D) Veterans service organizations.

Comments:

Element: (v) Records of internal guidance and encouragement provided to buyers through—

(A) Workshops, seminars, training, etc.; and

(B) Monitoring performance to evaluate compliance with the program’s requirements.

Comments:

Element: (vi) On a contract-by-contract basis, records to support award data submitted by the offeror to the Government, including the name, address, and business size of each subcontractor. Contractors having commercial plans need not comply with this requirement.

10 | P a g e

Supported in Plan

ASSURANCES

Element: (d) (12) Assurances that the Offeror will make a good faith effort to acquire all supplies/services in the same or greater scope, amount, and quality from the Small Business concerns that it used in preparing the proposal. Reference: FAR 19.704(a)(12).

Element: (d) (13) Assurances that the Contractor will provide the Contracting Officer with a written explanation if the Contractor fails to acquire all supplies/services as described in FAR 52.219-9(d)(12) of this clause. Reference: FAR 19.704(a)(13).

Element: (d) (14) Assurances that the Contractor will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to the payment to or utilization of a subcontractor. Reference: FAR 19.704(a)(14).

Element: (d) (15) Assurances that the Offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and notify the contracting officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor (see FAR 52.242-5). Reference: FAR 19.704(a)(15).

Supported in Plan

Signature Block

Signature of individual authorized to submit plan for approval.