1.0 RFP ISD-360852-RO.pdf

REQUEST FOR PROPOSAL (RFP) ISD-360852-RO

Contract for Electrical Services Firm Fixed Price and Time and Material

07/08/2025

TABLE OF CONTENTS

INVITATION TO SUBMIT PROPOSAL

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND

SMALL BUSINESS SUBCONTRACTING PLAN……………………………………………

PRE-PROPOSAL MEETING/SITE VISIT

EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

AMENDMENT OF SOLICITATION

PROPOSAL DUE DATE

SUBMISSION

OFFEROR'S MODIFICATION AND WITHDRAWAL OF PROPOSALS

DESCRIPTION OF WORK & CONSTRUCTION SCHEDULE

PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

EXCEPTIONS AND DEVIATIONS

BID GUARANTEE

DAVIS BACON ACT, CONSTRUCTION WAGES, AND CERTIFIED PAYROLL

ILLINOIS OCCUPATION AND USE TAXES

NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS

PAYMENT BOND

PERFORMANCE BOND

INSURANCE

SUBCONTRACT AWARD

SUBCONTRACTING

EXHIBITS

The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Forward Discovery Group, LLC (FFDG) in support of this specific requirement.

1. INVITATION TO SUBMIT PROPOSAL

You are invited to submit a proposal in response to this Request for Proposal (RFP) for the specified items, in accordance with the provisions set forth herein. The resulting subcontract is anticipated to be issued as an This Indefinite Delivery/Indefinite Quantity (IDIQ) agreement encompasses both Time & Materials (T&M) and Firm Fixed Price (FFP) task orders and shall be governed by the terms and conditions set forth in this solicitation. The required services will be acquired either through the proposed task order release process, competitive procedures, or other authorized procurement methods. The successful Subcontractor shall provide all labor, equipment, materials, supplies, transportation, qualified supervision, and all other incidentals necessary to perform general electrical and corrective services as outlined in – Exhibit A Scope of work.

This RFP is issued under Prime Contract No. 89243024CSC000002 between the United States Government (“Government”), represented by the Department of Energy (“DOE”), and Fermi Forward Discovery Group, LLC (“FFDG”) for the management and operation of the Fermi National Accelerator Laboratory (“FNAL” or “Fermilab”) and the performance of research and development work.

All questions concerning this RFP should be submitted in writing and directed to the Procurement Specialist listed below.

Procurement Specialist: Ryan O'Sullivan Phone: (630-840-2402) Email: ryanosul@fnal.gov

Fermi Forward Discovery Group, LLC

Procurement Department Kirk Road & Wilson Street Batavia, IL 60510-0500

2. SMALL BUSINESS SET-ASIDE & NORTH AMERICAN INDUSTRY

CLASSIFICATION SYSTEM (NAICS) CODE

This is a small business set-aside. The North American Industry Classification System (NAICS) code for this solicitation is 238210, Electrical Contractors and Other Wiring Installation Contractors. The small business size standard for this NAICS code is $19.0 Million.

A small business subcontracting plan will be required should the awardee not meet the definition of a small business as described in the paragraph above, and the subcontract exceed $750,000.00.

The Subcontracting Plan shall follow the Federal Acquisition Clause, 52.219-9, Small Business Subcontracting Plan (See Exhibit F). A draft plan must be submitted with your RFP response.

mailto:ryanosul@fnal.gov

3. PRE-PROPOSAL MEETING/SITE VISIT

A virtual pre-proposal conference is scheduled for October 14, 2025, at 10:00 am CENTRAL TIME to discuss the scope of services and FFDG subcontract requirements. The meeting provides an opportunity to discuss and clarify the RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Offerors are requested to submit questions relative to the RFP in advance of the meeting so the Procurement Specialist may prepare responses. If you are interested in attending the pre-proposal conference, please email Ryan O’Sullivan at ryanosul@fnal.gov to request login details. FFDG highly encourages all interested firms to attend the Pre-Proposal Conference.

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

The prospective Offeror should examine and review the solicitation with care. Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing by close of business O c t o b e r 2 8 , 2025. Oral explanations or instructions given before the award of a subcontract will not be binding. Any information given to a prospective Offeror concerning a solicitation will be furnished promptly to all other prospective Offerors as an amendment to the solicitation if that information is necessary for submitting proposals or if the lack of the information would be prejudicial to other prospective Offerors.

5. CONTACT WITH FFDG PERSONNEL/BLACKOUT PERIOD

All Offerors are prohibited from making any contact (including sales calls) with officials or employees of FFDG (collectively “FFDG personnel”) with regard to the request for proposals, other than in the manner and to the persons designated herein, until after an award has been made.

The Chief Procurement Officer or their designee reserves the right to disqualify any Offeror found to have contacted FFDG personnel in any manner regarding the proposal request.

6. AMENDMENT OF SOLICITATION

FFDG may, by amendment, modify any provision or part of this RFP at any time before the award of any resultant subcontract. All terms and conditions that are not modified remain unchanged.

An Offeror shall acknowledge receipt of any amendments to this RFP. Failure to acknowledge may result in the disqualification of an Offeror’s proposal. The acknowledgment shall be provided in one of the following ways:

1. Immediately upon receipt of the amendment via email to the FFDG Procurement Specialist or

2. Return the Amendment with a signature on the acknowledgment signature line or

3. In the Offeror’s Proposal Letter that accompanies an Offeror’s proposal.

7. PROPOSAL DUE DATE

The Offeror’s proposal is to be emailed to the Procurement Specialist no later than 4:00P.M. Central Time on November 18, 2025. Partial or incomplete proposals will not mailto:ryanosul@fnal.gov be considered.

FFDG requires a minimum acceptance of ninety (90) calendar days for acceptance of proposals. An Offeror allowing less than Fermilab’s minimum acceptance period may be rejected. FFDG reserves the right to cancel this Solicitation at any time without incurring any liability or damages associated with such cancellation.

8. LATE SUBMISSION

Proposals received by FFDG after the Submittal Date and Time indicated may not be considered.

The Respondent assumes the risk of the method of dispatch chosen.

9. OFFEROR'S MODIFICATION AND WITHDRAWAL OF PROPOSALS

The Offeror may submit modifications to its proposals at any time before the solicitation closing date and time and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

Proposals may be withdrawn at any time before the submission deadline. Withdrawals are effective upon receipt of notice by the Procurement Specialist.

10. DESCRIPTION OF WORK AND CONSTRUCTION SCHEDULE

The subcontractor shall provide all labor, materials, equipment, supervision, and incidentals necessary to perform electrical construction and corrective services in accordance with task order requirements. Work shall be executed across Fermilab’s 6,800-acre site, encompassing approximately 375 buildings and structures, and must support uninterrupted laboratory operations.

• Installation of electrical distribution systems (panels, conduits, raceways, outlets, switches, low-voltage cabling)

• Lighting system installation (interior, exterior, emergency)

• Maintenance of transformers, circuit breakers, and power distribution infrastructure

• Grounding and surge protection system implementation

• Electrical integration of HVAC and mechanical systems

• Fault diagnosis and corrective repairs

• Load balancing and system optimization

• Inspection and testing of electrical components

• Cable tray installation, grounding, and cable pulling (including use of power pullers for large-diameter or long-run cables)

• Connection and energization of electrical equipment in new facilities

• Interface and termination of equipment to busways and load/power cables

• Completion of Fermilab-specific training

• Development of work planning and control documentation, including hazard analyses

The subcontractor shall maintain a skilled labor force capable of executing tasks efficiently and within required timeframes to ensure continuity of operations at the laboratory.

• Milestones will be in accordance with each individual task order

11. MINIMUM AND MAXIMUM CONTRACT QUANTITIES

In accordance with the FAR 52.216-22, “Indefinite Quantity”, the minimum for this quantity contract shall be $1,000.

The maximum for this indefinite quantity-contract (including options) shall be any services equal to the Not to Exceed amount of the subcontract.

12. TYPE OF CONTRACT

This solicitation is for an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract under the authority of FAR Part 16.5. FFDG reserves the right to award one or multiple IDIQ subcontracts.

All awarded contractors will be eligible to receive Requests for Quotations (RFQs) for task order competition in accordance with FAR 16.505(b).

Task Orders issued under this IDIQ may be structured as either Time and Materials (T&M) or Firm Fixed Price (FFP), as defined by the Federal Acquisition Regulation.

For T&M task orders, labor costs will be reimbursed by multiplying the negotiated, fully-loaded labor rate for each labor category by the number of allowable, actual incurred hours. Material costs will be reimbursed based on allowable, actual incurred direct material and other direct costs, plus applicable indirect costs. In accordance with FAR 52.232-7(b)(7), no profit or fee shall be paid on the materials portion of T&M task orders.

It should also be noted that if multiple contracts are awarded, they will collectively share the total program ceiling of $14 million. This shared ceiling ensures that all contractors are aware of the maximum cumulative value of task orders that may be issued under the program.

1.1 ISSUANCE OF A TASK ORDER and NOTICE TO PROCEED

(a) The Procurement Specialist, (PS) shall issue a written Task Order to the subcontractor providing the necessary funding and authorizing the subcontractor to begin work.

(b) FFDG shall not be obligated to pay the subcontractor any amount in excess of the stated total Task Order ceiling amount, and the subcontractor shall not be obligated to continue performance if to do so would exceed the total Task Order ceiling amount. The subcontractor must notify the PS when the Task Order has reached 75% of the ceiling amount.

1.2 ORDERING PROCEDURES

(a) Any supplies and services to be furnished under this subcontract shall be ordered by issuance of task orders by activities designated in the SOW.

(b) All task orders are subject to the terms and conditions of this RFP and Subcontract. In the event of conflict between a task order and the subcontract, the subcontract shall control.

(c) Time and Materials (T&M) Task Releases issued under this subcontract shall not exceed $150,000 per release. Based on historical data, the Laboratory anticipates issuing approximately fifteen T&M task releases annually, with a projected aggregate annual value ranging from $100,000 to $200,000. This projection is provided solely for planning purposes and does not constitute a guarantee or commitment by the Laboratory. The successful Offeror should note that no minimum dollar amount is assured under this subcontract.

(d) Firm Fixed Price (FFP) task orders and T&M Task Purchase Orders shall likewise not exceed $150,000 per order. Historically, FFDG has issued approximately three to five such purchase orders per year, with a potential aggregate annual value of up to $750,000. This estimate is intended for planning purposes only and does not represent a commitment by FFDG. As with T&M task releases, the successful Offeror is not guaranteed any minimum level of funding

13. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

This is a best-value trade-off source selection. This process permits tradeoffs between cost or price and non-cost factors. As a result, FFDG will accept an offer based on the totality of the proposal, not simply based on the lowest-priced proposal. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. An award shall be made to the Offeror who is deemed most responsive and responsible by FFDG, whose proposal conforms to the solicitation’s requirements and is judged to represent the best value to FFDG. FFDG intends to award without discussions. FFDG shall be the sole determiner of what is of the best value to FFDG.

FFDG reserves the right to cancel this solicitation at any time without incurring any liability or damages associated with such cancellation.

Under no circumstances shall FFDG be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs, or damages, of whatever nature, incurred as a result of an Offeror’s participation in this RFP process. The Offeror understands and agrees that it submits its proposal at its own risk and expense and releases FFDG from any claim for damages or other liability arising out of the RFP and award process.

FFDG shall not be liable for any errors in the Offeror’s proposal submission. Except during negotiations initiated by FFDG, no modifications to the proposal shall be accepted from the Offeror after the solicitation closing date. The Offeror is responsible for a careful review of their entire proposal to ensure that all information, including pricing, is correct and complete.

Offerors are liable for all errors or omissions contained in their proposals.

FFDG reserves the right to award a subcontract only to responsive and responsible proposers.

Responsive offers are defined as a proposal that meets all of the minimum requirements (e.g.

submits all required documents, meets minimum years requirement, etc.). Responsible proposers are defined as companies that demonstrate the financial ability, resources, skills, capability, willingness, and business integrity necessary to perform on the subcontract. FFDG shall be the sole determiner of whether an offer or Offeror is considered responsive and/or responsible.

The proposal shall be submitted in two (2) parts: Part I - Technical Proposal and Part II –

Business/Management Proposal. Under no circumstances shall Part I and Part II be bound together or presented in such manner as to make them not severable. The Technical Proposal shall not contain any reference to cost other than what is referenced in Current/Past Projects.

Any information of a proprietary nature shall be CLEARLY MARKED and identified in the Offeror’s submission.

Offerors shall explain, provide support, and address each of the Evaluation Criteria below, which will assist FFDG in the Source Selection process. All information shall be provided in a clear and organized manner. Additionally, Offerors may state any recommendations or areas of concern related to the scope of work requirements in their proposals.

13.1 Proposal/Evaluation Criteria

1. Factor 1 – Technical

(a) Qualifications and Experience

(b) Management Control Plan & Quality

Assurance Measures

(c) Organization Structure and Key

Personnel

(d) Approach/Work Plan

2. Factor 2 – Past Performance

3. Factor 3 – Work History with FFDG and other DOE Laboratories

4. Factor 4 – Price

A. Part I - Technical Proposal/Evaluation Criteria Offerors shall provide information for the following technical criteria to enable FFDG to evaluate technical capability:

1. Qualifications and Experience

To establish their qualifications for general low-voltage electrical services and corrective maintenance, the Offeror shall submit documentation demonstrating expertise in electrical installation, troubleshooting, system optimization, and regulatory compliance. This submission must highlight operational capabilities, adherence to industry standards, and a commitment to delivering high- quality, reliable service.

The documentation should specifically address critical experience relevant to the Statement of Work (SOW), including:

• Demonstrated proficiency in installing panels, conduits, wireways, ducts, outlets, switches, and low- voltage communications systems.

• Experience in transformer installation, circuit breaker servicing, grounding systems, and surge protection.

• Expertise in installing interior, exterior, and emergency lighting, as well as connecting HVAC and mechanical systems to electrical infrastructure.

• Capability in troubleshooting electrical issues, conducting inspections, and performing timely repairs to maintain uninterrupted operations.

• Skills in cable pulling, tray installation, termination of power and load cables, and system optimization.

• Experience connecting new electrical equipment, ensuring proper integration, and interfacing with busway systems.

• Outline procedures for inspection and commissioning of electrical components prior to energization.

1.1 Personnel Qualifications

All subcontractor personnel assigned to perform work under this subcontract shall possess the requisite qualifications, certifications, and experience necessary to safely and effectively carry out electrical construction and maintenance services as described in the Scope of Work. At minimum, the following roles and qualifications shall apply:

o Electrical Superintendent / Project Manager/General Foreman

• Minimum of 5 years of progressive experience in commercial and institutional electrical construction and maintenance.

• Demonstrated expertise in project oversight, coordination of complex repairs, schedule management, and resolution of field-level operational and safety concerns.

• Experience conducting electrical code inspections and testing in compliance with applicable NFPA, NEC, and Fermilab standards.

• Minimum of 10 years of continuous experience in inspection of commercial/institutional electrical systems and equipment.

o Journeyman Electrician / Certified Technician

• Minimum of 3 years of hands-on experience as a certified journeyman electrician, technician, or equivalent role in electrical construction and service environments.

• Must be proficient in electrical system installation, troubleshooting, diagnostics, and repair.

• Certification through recognized trade organizations (e.g., IBEW, IEC, or state licensing boards) is required.

o Electrical Apprentice / Helper

• Minimum of 2 years of work experience supporting licensed electricians, with current enrollment in an accredited electrical apprenticeship or vocational training program.

• Must demonstrate basic proficiency in electrical safety, tools, and equipment usage.

• Shall perform work under the direct supervision of a qualified journeyman or supervisor.

2. Management Control Plan & Quality Assurance Measures

The Offeror must provide a quality control management plan that includes:

• Inspection, testing, and validation of electrical installations against contract specifications.

• Documentation of compliance with industry safety and performance standards.

• Examples of corrective actions taken in response to past non-conformities.

• Work planning and control, including development of job-specific hazard analyses as required by task orders.

• Fermilab-specific training certifications for personnel performing electrical work.

• Complete quality control plan, covering installation, maintenance, and testing activities.

3. Organization Structure and Key Personnel

The Offeror must provide an organization/structure chart that shows its key technical and sub-tier personnel, including but not limited to: Superintendent, Project Manager(s), Scheduler(s), Accounting staff, Laborer(s), and Tradesmen who will be assigned to FFDG projects. Key Personnel shall not be replaced without the prior written approval of FFDG. The Offeror must provide resumes for each Key Personnel and provide at least the following information

a. Offeror’s Proposal shall include the following:

i. Name of Firm

ii. Names of the Firms Principal(s)

iii. Size of enterprise

iv. All of the firm’s current registration/license number(s) in Illinois

v. Length of time the firm has worked in it’s area of expertise

vi. Length of time the firm has worked in Illinois

vii. General brochure of work (optional)

viii. Resumes detailing each individual’s education, technical training and work experience, including those primary team members working in a subcontracting capacity. List which team member will have primary responsibility for the FFDG account

ix. Correlation of team members to the tasks each will be performing

x. Describe previous, related experiences and projects

xi. Office locations of proposed team members

b. If an Offeror is planning to joint venture or subcontract with other companies, incorporate the relationship on the organization chart and provide letters of interest from those firms. Include the names and credentials of their principals and key personnel and include their resumes along with evidence of any required licenses. The Offeror should describe the roles and responsibilities of their subcontractors, including the key personnel as they relate to the Scope of Services for the RFP

4. Approach/Work Plan

a. The Offeror must provide a narrative Work Plan describing its approach to the

Scope of Services. In the Work Plan, the Offeror shall

i. Clearly articulate how it will provide the required services as outlined in the Statement of Work. Joint ventures shall clearly identify in the work plan the roles and responsibilities of each party to the joint venture

ii. Demonstrate that it understands the Scope of Services and all tasks required to perform the Scope of Services

iii. Demonstrate its plan to integrate FFDG staff into its overall strategy to perform the Scope of Services

iv. Describe the project management systems that will be utilized for projects

v. Describe plans for effective communications including reporting tools

vi. Identify specific approaches to technical problems that may lead to cost savings for FFDG

vii. Describe its approach to safety and quality management with FFDG’s established health and safety and quality assurance and quality control policies, which are aligned to implement the requirements of 10 CFR 851, Worker Safety and Health

viii. Clearly outline how it will provide construction project controls and provide scope and schedule management; clearly outline the procedures for implementing construction sequencing

5. Work History with FFDG and other DOE Laboratories

a. Offeror must list and briefly describe any past work history with FFDG and other DOE Laboratories. The project descriptions shall include, at a minimum, the scope of work performed, the location, dollar value, and list the Offeror’s key personnel on the project. For each project listed, the Offeror shall provide the client’s name, the contact person and their title, address, and phone number. Indicate N/A if Offeror does not have any work history with FFDG or other DOE Laboratories

6. Past Performance

a. The Offeror must provide a minimum of three (3) and a maximum of five (5) recent projects that best demonstrate the Offeror’s ability to perform the work outlined in the Scope of Services, including work performed for FFDG as one of the projects identified. The projects should be comparable in scope and complexity to the range of projects included in this RFP. The Offeror shall include a maximum one-page narrative for each project description to address, at a minimum, the following

i. Scope of work performed

ii. Location of work

iii. Month and year of performance

iv. Dollar Value

v. Key Personnel on the project

vi. Client’s name, including contact person and their title, address, phone number, and email address

vii. Schedule adherence

B. Part II - Business Management & Price Proposal The Business Management proposal shall contain the following documents/items:

1. Price Proposal Form

The proposed pricing shall be firm fixed price . The Price Proposal Form is required to be completed and signed. Provide your best price for each line item and enter the total price for the maximum quantity for each line item. Enter all pricing for the base and option years. Do not price parts CLINs. We will use a predetermined amount as a place holder for systems purposes once the contract is awarded. The vendor will be paid for actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services supported by a copy attached to the invoice.

For the time portion of a time-and-materials task order, payment for each labor category will be made by multiplying the negotiated fixed fully loaded labor rate by the number of allowable actual incurred hours.

For the materials portion of a time-and-materials task order, payment will be made by adding the allowable actual incurred direct material costs/other direct costs to applicable indirect costs.

Payment of profit/fee under the materials portion is prohibited.

• Bid Guarantee/Bond The Offeror shall provide a bid guarantee in the amount of not less than 20 percent (not to exceed $3 million) of the proposal price. Failure to furnish a bid guarantee in the proper form and amount, by the time set for the due date of the offers, may be cause for rejection of the offer. The bid guarantee shall be in the form of a firm commitment, such as a bond, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds, or notes of the United States.

2. Subcontractor Annual Representations & Certifications (SARC), Form SARC

The successful Offeror’s submittal of this completed form will be incorporated in the resultant subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form.

3. Proposal Certifications, Form PUR-466

4. All appropriate sections are required to be completed and signed by a company official.

5. Safety and Quality Documents

The following documents are required to be submitted with the proposal:

• Fermilab Subcontractor Injury & Illness Data Questionnaire (completed and signed).

• Construction Environmental, Safety & Health Certification (CESHC) (completed and signed).

• The National Council on Compensation Insurance (NCCI) Workers Compensation Experience Rating form for the past three years.

• Occupational and Safety Health Administration (OSHA) 300 A Form logs for the past three years.

• Corporate Safety and Health and Quality Plan (if your company’s plan has not already been accepted by FFDG).

• Sample Certificate of Insurance.

14. EXCEPTIONS AND DEVIATIONS

Offerors taking exceptions, deviations, or conditional assumptions must identify and explain each exception/deviation, or conditional assumption taken with sufficient amplification and justification to permit evaluations. Such exceptions, deviations, or conditional assumptions will not themselves automatically cause a proposal to be deemed unacceptable to FFDG. However, a large number of exceptions or one or more significant exceptions not providing benefit to FFDG may result in the rejection of the Offeror’s proposal as unacceptable.

Exceptions, deviations, or conditional assumptions must be identified on company letterhead with your proposal submission. Exceptions to FFDG’s Terms and Conditions MUST be clearly and completely indicated on a company letterhead.

NOTE TO OFFERORS: Please be advised that any exceptions to the specifications or to FFDG’s terms and conditions may cause your proposal to be disqualified.

15. ORDER OF PRECEDENCE

In the event of any inconsistency or conflict among the documents comprising this subcontract, the following order of precedence shall apply:

1. Federal Acquisition Regulation (FAR) clauses incorporated by reference or full text

2. FFDG’s Subcontract Terms and Conditions

3. FFDG’s Statement of Work or Scope of Work

4. FFDG’s drawings and specifications (if applicable)

5. The Request for Proposal (RFP), including any attachments or exhibits

6. The Contractor’s proposal or quotation

16. BID GUARANTEE/BOND

If the successful Offeror, upon acceptance of its offer by FFDG within the period specified for acceptance, fails to execute all contractual documents, or give a bond as required by the solicitation within the time specified, FFDG may execute upon the bid guarantee, or terminate for default the subcontract, if the subcontract has been executed.

In the event, that the bid guarantee is exercised, or the subcontract is terminated for default, the Offeror is liable for any cost of acquiring the work that exceeds the amount of its offer and the guarantee may be used to offset the difference.

17. DAVIS-BACON ACT, CONSTRUCTION WAGES, AND CERTIFIED PAYROLL

The awarded Subcontract is subject to the wage and labor standards under the Davis-Bacon Act and the related labor standards FFDG provisions that are incorporated by reference into FFDG’s General Terms and Conditions for Construction.

The wage rates set forth are the minimum rates that may be paid to the classification of laborers and mechanics designated therein according to the Davis-Bacon Act, as amended (40 U.S.C.

276 et seq.). FFDG does not represent that said minimum rates do now, nor that they will at any time in the future, prevail in the locality of the work for such laborers or mechanics; nor that such laborers or mechanics are or will be obtainable at said rates for work under this subcontract; nor those said rates represent the most recent wage determination by the Secretary of Labor concerning such classifications of laborers or mechanics in the locality of work.

The Subcontractor and its Subcontractors are required to submit certified payrolls and labor compliance documentation weekly as required by Federal law.

FFDG currently holds a licensing agreement with LCPTracker for weekly electronic payroll submittals by the Subcontractor and its Subcontractors. LCPTracker is a web-based system, accessed using a web browser. The Subcontractor will be given a Log-on identification (i.e., User ID) and password to access the LCPTracker system. This requirement shall flow down to every lower-tier Subcontractor. The use of this system is free.

18. NOTICE OF BUY AMERICAN REQUIREMENT-CONSTRUCTION MATERIALS

Definitions. “Commercially available off-the-shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American-Construction Materials” (Federal Acquisition Regulation (FFDG) clause 52.225-9).

Requests for determinations of inapplicability. An Offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Procurement Specialist in time to allow a determination before the submission of offers. The Offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FFDG 52.225-9 in the request. If an Offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer or has not received a response to a previous request, the Offeror shall include the information and supporting data in the offer.

18.1 Evaluation of offers.

FFDG will evaluate an offer requesting an exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FFDG 52.225-9. If evaluation results in a tie between an Offeror that requested the substitution of foreign construction material based on unreasonable cost and an Offeror that did not request an exception, FFDG will award to the Offeror that did not request an exception based on unreasonable cost. Alternate offers. When an offer includes foreign construction material not listed by FFDG in this solicitation in paragraph (b)

(2) of the clause at FFDG 52.225-9, the Offeror also may submit an alternate offer based on the use of equivalent domestic construction material.

18.2 Alternate offers.

If an alternate offer is submitted, the Offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FFDG 52.225-9 for the offer that is based on the use of any foreign construction material for which FFDG has not yet determined an exception applies.

If FFDG determines that a particular exception requested in accordance with paragraph (c) of the clause at FFDG 52.225-9 does not apply, FFDG will evaluate only those offers based on the use of the equivalent domestic construction material, and the Offeror shall be required to furnish such domestic construction material. An offer based on the use of the foreign construction material for which an exception was requested—

• Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

• May be accepted if revised during negotiations.

19. PAYMENT BOND

If the subcontract exceeds $35,000.00, the successful Offeror is required to furnish FFDG with a Payment Bond in the amount of 100 percent of the original subcontract price within (10) calendar days after the effective date of the subcontract using Exhibit J, Payment Bond, FL-42 (Rev. 07-07-2025) SF25A (Rev 10/2023).

20. PERFORMANCE BOND

If the subcontract exceeds $150,000.00, the successful Offeror is required to furnish FFDG with a Performance Bond in the amount of 100 percent of the original subcontract price using Exhibit K, Performance Bond, FL-40 (Rev. 1/07/2025) SF25 (Rev 10/2023).

21. INSURANCE

Certificates of insurance of the types and the amounts in accordance with Clause 15 in FFDG General Terms and Conditions and Insurance Requirements for Construction Subcontracts will be required of the successful Offeror before physical work at the site commences. All policies, except for Worker’s Compensation and Professional Liability, shall provide by appropriate language that Fermi Forward Discovery Group, LLC, the University of Chicago, Universities Research Association, Inc., and the United States Government are additional insureds. The certificates shall state that waiver of subrogation is granted in favor of the Certificate Holder as required by written contract, that the insurance afforded by such policies is primary insurance, and that all rights of the insurer for contribution from other insurers of Fermi Forward Discovery Group, LLC, University of Chicago, Universities Research Association, and the United States Government are waived.

22. SUBCONTRACT AWARD

Issuance of the RFP does not compel FFDG to make an award. FFDG reserves the right to accept or reject all proposals if that is determined to be in its best interest. A decision may be made without discussion; hence, an Offeror’s proposal should be submitted initially on the most favorable terms. The proposed award is based on a continuing program requirement and the issuance of obligation authority from the Procurement Department of the Laboratory. Any subsequent award issued by FFDG shall be constituted in writing by authorized representatives of the Procurement Department.

No individual other than the designated official within FFDG’s Procurement Department is authorized to issue contracts, enter into agreements, or otherwise bind FFDG to any form of commitment. Only this authorized representative may legally obligate FFDG to the expenditure of funds related to this proposed procurement.

23. EXHIBITS

A. Scope of Work entitled “Electrical Services SOW”.

B. Section 010010 – General Requirements (January 2025) C. Section 013100 – Environment, Safety, and Health Requirements (January 2025)

D. Section 013300 – Submittals (November 2019) E. Section 014100 Quality Requirements (January 2024) F. Small Business Subcontracting Plan G. Fermi Forward Discovery Group, LLC General Terms and Conditions for Time and Material or Labor Hours, (08/2025).

H. Insurance Requirements for Construction Subcontracts (01/2025).

I. Bid Bond, FL-41 (Rev. 12-12-2022) SF24 (Rev 1/2025).

J. Payment Bond, FL-42 (Rev. 12-12-2022) SF25A (Rev 1/2025).

K. Performance Bond, FL-40 (Rev. 12/12/2022) SF25 (Rev 1/2025).

L. Statement and Acknowledgment (Standard Form 1413).

M. Fermilab Subcontractor Injury & Illness Data Questionnaire (7010-F1-1, Rev 07/2018).

N. Construction Environmental, Safety & Health Certification (CESHC). Proposal

Certifications, Form PUR-466, Rev. 1 (10/14/2021).

O. Subcontractor Annual Representations & Certifications (SARC), Form SARC

(Rev. 3) (04/08/2022).

P. Proposal Certifications Form PUR-466, Rev. 1 (1/2025) Q. Davis Bacon Wage Rates, General Decision, IL2025XXXX, R. Sample Firm-Fixed-Price Subcontract.

S. Site Map T. Summary of Required Documents U. Pricing Table for Electrical Services V. Equipment Pricing Table for Electrical Services W. Proposal Form ISD-360852-RO General Electrical Services