Exhibit T Business Visitor Registration Instructions and Directions.pdf
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About this file
This document is a Business Visitor Registration Instructions & Directions for a Pre-Proposal Meeting and Site Visit at Fermilab in Batavia, Illinois, scheduled for Thursday, August 28, 2025, at 8:00 A.M. The document provides detailed instructions for accessing the Aspen East facility, with specific directions for both West Gate (Pine Street) and East Gate (Batavia Street) entrances. Attendees must complete an online Access Request form by August 21, 2025, with a preference for U.S. Citizens. Non-U.S. citizens will require additional verification through the Foreign National Access Program (FNAP) and Export Control.
The registration process involves submitting an online form with details such as purpose of visit (in this case, a Procurement Meeting/Pre-Proposal Meeting), point of contact (Chris Bushman from Finance), and specific site access information. Visitors must bring a valid REAL ID, will receive an informal letter with a QR Code for security gate entry, and non-U.S. visitors will also receive a formal invitation letter potentially useful for visa processes. Once approved, visitors will proceed to the Fermilab Welcome and Access Center to obtain their business visitor badge/sticker.
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BUSINESS VISITOR REGISTRATION INSTRUCTIONS & DIRECTIONS
As indicated in Section 3, Pre-Proposal Meeting/Site Visit in the Request for Proposal (RFP) Instruction to Offerors document, the Pre-Proposal Meeting and Site Visit will be held on Thursday, August 28, 2025 at 8:00 A.M. at Aspen East (for badging). We will stay just outside of Aspen East to discuss the project/view the site.
Directions (See Site Map) to Aspen East (Badging and Pre-Proposal Meeting)
West Gate – Pine Street Entrance
1. Go East on Pine Street
2. Take Pine Street to Batavia Road to the Aspen East Welcome & Access Center. See Site Map, circled in red, on North Side of Batavia Road.
East Gate – Batavia Street Entrance
1. Go West on Batavia Road
2. Aspen East Welcome and Access Center. See Site Map, circled in red, on North Side of
Batavia Road.
Completing Business Visitor Form
Except those already having a badge, anyone attending the Pre-Proposal Meeting and Site Visit is required to fill out an Access Request form (see link below) no later than Thursday, August 21, 2025 and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited.
https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961
General Information
1. Fill out the Site Access and Badging form.
• Once submitted, the access request will need to be approved by the POC.
• In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access
Program (FNAP) office and Export Control for verification and approval.
• If you have questions about the status of your request, contact access@fnal.gov.
2. Once access is approved:
• Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.
• Onsite visitors will receive an informal letter with a QR Code, which must be presented at the security gate upon arrival.
• Business visitors are also required to show a valid REAL ID at the security gate https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975
• Once through the gate, BVs will proceed to the Fermilab Welcome and Access Center to get their BV badge/sticker.
• In addition to the informal letter, onsite non-U.S. visitors will receive a formal invitation letter that can be used, if needed, in the visa process
Helpful Information for Completing the Form
Access Request
Reason for Access Request
Previous Account
Yes or No
Access
What Fermilab Affiliation will you be visiting?
Point of Contact Purpose of Visit Description Request for Onsite Access From To Fermilab Business Site What Building
Business Visitor
Finance Chris Bushman Procurement Meeting Pre-Proposal Meeting & Site Visit Onsite August 28, 2025 August 28, 2025 Batavia, Illinois Aspen E
Personal Information
Self-Explanatory County of Citizenship County of Birth Region of Birth
Primary Contact Information
Primary email address Confirm primary email address Primary Phone Device Primary country phone code
Primary Home Institution
Company/Home Institution Country State Address City Postal Code
Community Standard Agreement Check Box I Agree
Include YOUR company's country, state, address, city, and postal code
INCLUDE THE COMPANY YOU ARE REPRESENTING!
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