Exhibit S Summary of Required Solicitation Documents.pdf

SUMMARY OF REQUIRED SOLICITATION DOCUMENTS

PART 1: TECHNICAL PROPOSAL (RESPONSES TO TECHNICAL EVALUATION CRITERIA)

Offerors shall respond to the following technical criteria:

1) Offeror shall provide information that clearly demonstrates how each requirement (sub-criterion below) will be met and/or has the following capabilities.

A) Having at least five (5) years of asphalt work experience.

B) Access to equipment necessary for large scale asphalt projects, including the following:

• Self-propelled asphalt paver with 10 ft. screed

• 20 ft. leveling bar or electronic self-leveling devices

• Fleet of 6-wheel dump trucks

• Rollers commensurate with size of asphalt project

• Larger asphalt projects require 10-ton rollers with vibrastatic ability

• Self-propelled 8 ft. screed asphalt paver for bike path and smaller projects

C) Access to asphalt plant within ten (10) miles of the Fermilab site.

2) Current/Past Experience

FFDG will evaluate the extent to which the Offeror’s previous experience and past performance with projects of a similar size, scope, and complexity demonstrate its capability to successfully perform the requirements of this project. The Offeror shall provide at least three (3) projects completed within the past three (3) years of similar type, size, scope, and complexity as described in the solicitation documents. The information shall include the following:

a. Customer Name and Contact Information;

b. Project Name and Location;

c. Project Description;

d. Total Contract Amount; and

e. Project Start and Completion Date. If a current project, please provide the Percent (%)

Complete and the projected completion date.

3) Proposed Key Personnel

Offeror shall provide resumes for the Key Personnel listed below. Key Personnel will be evaluated to determine the degree of and relevance of experience the Key Personnel possess related to the subject requirements. Evaluation of experience will factor in the length and degree of experience in the relevant technical areas. Please note that, as a condition of subcontract award and performance, should the subcontractor wish to substitute proposed Key Personnel in their proposal (or during performance, if after award), the replacement staff must possess education and/or experience equivalent to or exceeding that of the individual(s) being replaced, subject to the approval of the FFDG, prior to performance.

Key Personnel must have, as a minimum, the following experience:

A) Project Manager: Five (5) years of construction industry experience, completed three (3) projects of similar size/scope, and completed the 30-hour OSHA Training Course.

B) Project Superintendent: Ten (10) years of construction industry experience, completed five

(5) projects of similar size/scope, and completed the 30-hour OSHA Training Course.

4) Schedule

Subcontractor must have the ability to complete the entire project by November 28, 2025. Please provide confirmation that you can meet this schedule.

PART 2 – BUSINESS PROPOSAL

1) Price Proposal Form

The proposed pricing shall be a firm fixed price for the work. The Price Proposal Form is required to be completed and signed.

2) Bid Guarantee/Bond

The offeror shall provide a bid guarantee in the amount of not less than 20 percent (not to exceed $3 million) of the proposal price. Failure to furnish a bid guarantee in the proper form and amount, by the time set for the due date of the offers, may be cause for rejection of the offer. The bid guarantee shall be in the form of a firm commitment, such as a bond, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds, or notes of the United States.

3) Subcontractor Annual Representations & Certifications (SARC), Form SARC

The successful Offeror’s submittal of this completed form will be incorporated in the resultant subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form.

4) Proposal Certifications, Form PUR-466

All appropriate sections are required to be completed and signed by a company official.

5) Other Documents

The following documents are required to be submitted with the proposal:

• Fermilab Subcontractor Injury & Illness Data Questionnaire (completed and signed).

• Construction Environmental, Safety & Health Certification (CESHC), which can be found in

Exhibit C – 013100 on pg. 36-38 of the pdf (completed and signed).

• The National Council on Compensation Insurance (NCCI) Workers Compensation

Experience Rating form for the past three years.

• Occupational and Safety Health Administration (OSHA) 300 A Form logs for the past three years.

• Corporate Safety and Health Plan (if your company’s plan has not already been accepted by

FFDG).

• Corporate Quality Assurance Plan. Refer to Section 014100 – Quality Requirements for guidance.

• Sample Certificate of Insurance.

6) Organizational Conflict of Interest

All appropriate sections of the FL-11 Organizational Conflict of Interest form are required to be completed and signed by a company official.