EXHIBIT I - Scope of Work and Spec..pdf

Washington State Page 1 of 14 Department of Corrections Exhibit I

EXHIBIT I

McNeil #2 Drydock

SCOPE OF WORK & SPECIFICATIONS

SCOPE OVERVIEW

The Washington State Department of Corrections (DOC) is soliciting bids to complete, at a minimum, the following work:

- Dry-dock vessel to perform routine maintenance and complete USCG dry-dock inspection and internal structural exam for credit by June 30, 2025.

- Prepare and coat vessel deck, safety rails and mooring bits, lane striping, freeboard, and voids/bilges according to the specifications provided.

- Prepare and coat the underwater hull according to the specifications provided.

- Remove and replace zinc anodes (supplied by DOC.)

VESSEL CHARACTERISTICS

McNeil Island Barge #2 is a USCG inspected passenger-carrying deck barge used as a vehicle ferry to/from McNeil Island.

- Built: 1987 - Maltby Tank and Barge

- Length: 120’

- Width: 35’

- Depth: 7’6”

- Draft (estimated): 2’

- Displacement (lightship): 104 LT

- Six 10” x 75’ I-Beams on bottom

- Two 6” x 100’ pipe rail on deck with 6” vertical pipe stanchions

- Eight internal void spaces

- Five internal watertight compartments

- Twelve deck hatches - Freeman type 310-MS

The vessel holds a USCG Certificate of Inspection (COI). Contractor shall be responsible for ensuring that the vessel is returned to DOC with this COI in no way diminished or revoked as a result of work completed or undertaken by the Contractor. The vessel is not Load Line certified.

DELIVERY AND REDELIVERY

DOC or its designee will provide transport and retrieval of the vessel to/from the Contractor’s facility anywhere within the Puget Sound region.

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SHIP CHECK

The barge McNeil Island Barge #2 will be available for ship check / estimating purposes. Please contact the Point of Contact listed below to arrange a day to view the vessel.

MCNEIL ISLAND ACCESS INFORMATION

McNeil Island is accessed via DOC passenger ferry departing from Steilacoom, WA. The passenger ferry schedule during times when access is granted will be:

Depart Steilacoom: 0725 Depart McNeil Island: 0820 Depart Steilacoom: 0925 Depart McNeil Island: 10:20 Depart Steilacoom: 1125 Depart McNeil Island: 1220 Depart Steilacoom: 1325 Depart McNeil Island: 1420 Depart Steilacoom: 1525 Depart McNeil Island: 1620

A pay parking lot is available in Steilacoom adjacent to the DOC passenger terminal. See attached map.

Transportation on McNeil Island will be provided by DOC staff.

Point of contact for ship check access:

Drew Moore – Marine Operations Supervisor Washington State Dept. Of Corrections drew.moore@DOC1.WA.GOV 253-341-2485

DEFINITIONS

As used throughout these specifications, the following terms shall be interpreted to mean as described below:

Term Definition ABS American Bureau of Shipping

Contract The complete set contractual documents upon award, including reference documents and publications.

mailto:drew.moore@DOC1.WA.GOV

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Contractor The individual or organization awarded the Contract.

Contractor’s Facility The entirety of the location that the Contract work will be completed.

CFR

Condition Found Report or equivalent method of transmitting specific conditions or deficiencies not included in the original work specifications.

-OR-

Code of Federal Regulations

Delivery

The point at which DOC (or designee) secures vessel at Contractor’s facility prior to start of Contract work – responsibility for vessel is assumed by Contractor.

DOC Owner - Washington State Department of Corrections or its representatives or designees.

Naval Architect Any Naval Architect identified by DOC.

Redelivery

The point at which DOC retrieves the vessel from Contractor’s facility following completion of contract work – responsibility for the vessel is assumed by DOC.

USCG United States Coast Guard Vessel The deck barge McNeil Island Barge #2

The terms “as approved”, “to approve”, “approved”, “as required”, and “as selected”, refer to action by the Owner or their authorized representative, unless otherwise stated.

All other words in these Specifications shall be interpreted as defined in Webster’s Third New International Dictionary, Unabridged.

REFERENCES

1. American Bureau of Shipping (ABS), Rules for Building and Classing Steel Barges, 2017

2. American Bureau of Shipping, Guide for Shipbuilding and Repair Quality Standard for Hull Structures during Construction, 2007.

3. ASTM International, ASTM D 610-08, Standard Practice for Evaluating Degree of Rusting on Painted

Steel Surfaces, 2012.

4. ASTM International, ASTM F1074-87, Standard Specification for Cleats, Welded Horn Type.

5. ASTM International, ASTM F1321-14, Standard Guide for Conducting a Stability Test (Lightweight

Survey and Inclining Experiment) to Determine the Light Ship Displacement and Centers of Gravity of a Vessel.

6. US Code of Federal Regulations, 33 CFR (Marine Pollution).

7. US Code of Federal Regulations, 46 CFR. (Shipping)

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8. US Code of Federal Regulations, 29 CFR (Labor)

DRAWINGS

Whenever reference is made in these specifications by use of such terms as “as shown on the drawings,” and “as shown on the plans,” it refers to the contract drawings listed below.

The following contract drawings accompany and form a part of the specifications:

1. Portlock Engineering Services, Drawing Q105-01, General Arrangement, Rev. –

2. Portlock Engineering Services, Drawing Q105-02, Lines Plan, Rev. A

3. Portlock Engineering Services, Drawing Q105-03, Hydrostatic Curves, Rev. –

4. Portlock Engineering Services, Drawing Q105-04, Transverse Sections, Rev. B

5. Portlock Engineering Services, Drawing Q105-05, Longitudinal Sections, Rev. B

6. Portlock Engineering Services, Drawing Q105-06, Deck Plating & Framing, Rev. B

7. Portlock Engineering Services, Drawing Q105-08, Material List, Rev. C

8. Glosten, 21110.01-SK01, Bottom Beams, Rev. -

The specifications and drawings remain the exclusive property of DOC and Naval Architect. The specifications and drawings shall be used for no purpose other than completion of the work contained in the Contract without the express, written permission of the Owner and Naval Architect.

GENERAL REQUIREMENTS

Performance

The intent of the specifications and drawings contained in this RFP are to outline and illustrate the work DOC is requesting be completed. It is not the intent to include every detail of the work. The omission of any material, equipment or process in the included specifications or drawings that may adversely affect the seaworthiness, serviceability or regulatory compliance of the vessel, and the inclusion of which is in keeping with good shipbuilding practice, shall be provided by the Contractor at no additional charge to

DOC.

Existing vessel drawings are available to Contractors, both for bidding purposes and for use in the completion of the work contained in this contract. The accuracy and completeness of these drawings is not guaranteed. The Contractor’s reliance on these drawings will not constitute grounds for a change order or claim. Bidders are encouraged to conduct a thorough ship inspection prior to submitting bids to complete work.

Unless otherwise specified, Contractor shall provide all necessary labor, materials, supplies, services, tools, equipment and transportation to accomplish the work.

Contractor shall be familiar, and comply, with all Federal, State and local laws, ordinances, and regulations which might affect those engaged in the work contained in this contract.

In the performance of work outlined in this contract, the Contractor shall remove any and all interferences required to complete the work. Upon completion of work, the Contractor shall restore any interferences which have been removed to their original condition. The cost to remove and replace interferences shall be

Washington State Page 5 of 14 included in the overall cost quotation submitted for the work contained in this RFP and shall result in no additional charge to DOC.

The existence of any major deficiency affecting the safe navigation or the immediate efficient use of the vessel for its intended purpose will be sufficient cause to refuse redelivery, pending correction of the deficiency. Any resulting delay in redelivery shall be the Contractor’s responsibility. The existence of a number of minor uncorrected deficiencies will likewise be a cause for refusal of redelivery until their number has been reduced to a level acceptable to DOC. The Contractor shall then agree to the earliest practicable correction of any remaining deficiencies following redelivery and shall rectify these deficiencies without interference to the scheduled use of the vessel.

Additional conditions shall be in accordance with the terms of the Contract.

Schedule

This work and must be completed between the date the contract is executed between the parties and September 30, 2025. Contractor shall provide DOC with expected start and end dates of work as part of their bid submittal. Contractor is solely responsible for coordination and scheduling of all work as needed to maintain schedule. Any delays or extensions to the expected work completion date must be approved by DOC or their Representative. The costs of any changes or delays to the schedule, except those that are expressly requested by DOC, shall be the responsibility of the Contractor.

As soon as practicable following contract award and prior to delivery of the vessel to Contractor’s Facility, a master construction schedule shall be conveyed in writing to DOC providing dates for principal construction activities, testing and inspections, launching, and delivery.

Upon award of the contract and prior to the delivery of the vessel to Contractor’s facility, an initial meeting shall be conducted to establish contact information, discuss the contract specifications, the Contractor’s work plan, the anticipated schedule of tests and inspections, and any other pertinent items. The day, time and format of the initial meeting shall be determined by mutual agreement between DOC and Contractor.

Contractor shall participate in weekly progress meetings with DOC at the Contractor’s facility. The days and times of the meetings will be established between Contractor and DOC at the initial project meeting.

Meetings shall cover, at a minimum, percentage completion of work items, adherence to schedule, condition found reports, material lead times, and any other issues which may impact schedule or cost of work. Conducting weekly progress meetings does not preclude more frequent communication if needed to maintain workflow.

Changes to Specifications

The Contract shall be carried out in accordance with these specifications, using the included drawings for guidance. Deviations from these specifications shall be kept to a minimum. It is recognized that exact adherence to details, arrangements, machinery layout, etc., is not always possible in progressing from contract drawings and contract design to construction or working drawings and final design. DOC shall

Washington State Page 6 of 14 be notified of all changes to the contract technical specifications and drawings. Approval of changes to the specifications contained in this contract may only be made by DOC or their representative.

In the case of any proposed departures from the specifications or contract plans, or in the case of developments during construction which affect the light ship weight, center of gravity, location of subdivision bulkheads or volumes of space whether proposed by the Contractor or DOC, the Contractor shall consult with the Naval Architect before work on the change is started.

Contractor shall use a Condition Found Report (CFR) or equivalent format to communicate to DOC all conditions found, discrepancies noted and other information requiring formal documentation. CFRs shall include, at a minimum, a description of the condition or issue, the Contractor’s recommendation for corrective action, and the estimated impact to cost and schedule of implementing the corrective action.

DOC will review and respond to the submitted report. Additional work will be tasked if determined necessary by DOC. Submission of a CFR does not authorize the Contractor to perform additional work not covered by this contract or authorized by DOC.

The terms of any additional new work requested by DOC shall be negotiated with the Contractor prior to the start of work. Contractor shall provide an estimate of cost and time required to complete any proposed additional work prior to DOC approval to begin work.

Cleaning/Vessel Condition

Contractor is responsible for returning the vessel to “as-was” condition prior to returning the vessel to DOC. This includes final clean-up of the vessel to make all surfaces free of paint chips, grinding dust, welding slag, and other debris generated by work carried out under this contract.

Measures shall be taken to prevent corrosion and deterioration of the vessel during the period of work performance. These measures shall include protecting or covering areas not involved in work to prevent damage and prevention of accumulation of water in the hull or structure during work performance.

Removal and disposal of any materials, debris, and water from vessel shall be the responsibility of the Contractor with no additional charge to DOC

Following work outlined in this contract, vessel voids shall be clean, dry and pass inspection by DOC prior to closure.

Gas - Freeing

Contractor shall provide Certified Marine Chemist, Certified Industrial Hygienist and Shipyard Competent Person services as required by 29 CFR 1915.

Contractor shall clean, ventilate and provide a NFPA certificated Marine Chemist to certify spaces “Safe For Workers” and “Safe For Hot Work” for all spaces as required to complete the scope of work in this contract.

Gas-free certificates shall be posted, updated and maintained at each access entry to the area certified.

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Contractor shall maintain the certificates for the duration of the time work is being carried out and access is required by employees, subcontractors, regulatory inspectors or the owner.

The cost to gas-free spaces and maintain gas-free certificates shall be included in the overall cost quotation submitted for the work contained in this contract and shall result in no additional charge to DOC.

Access

DOC staff, contract personnel, regulatory agency inspectors, surveyors, vendors and suppliers shall be granted unrestricted access to the vessel throughout the duration of the work performed under this contract.

Contractor shall provide safe access to vessel whether moored alongside or in dry-dock using gangways, ladders, scaffolding, or other means which comply with the requirements of 29 CFR 1915.

Inspections and tests

All work under this contract will be subject to inspection and approval of DOC and the USCG. DOC and USCG inspectors shall be provided access to the vessel and associated work areas for the duration of the work period for the purposes of inspecting materials and work in progress.

Contractor shall be responsible for providing adequate notice to DOC and the USCG that completed work is ready for inspection and for properly presenting all completed work for acceptance inspections.

Contractor shall provide copies of test and inspection results to DOC upon completion of each test and inspection.

The scheduling and attendance of USCG inspectors to ensure that work meets applicable standards and satisfies the requirements of the regulatory organization shall be the responsibility of the Contractor.

Acceptance of work by USCG inspectors is mandatory but final acceptance of completed work may only be determined by DOC.

DOC shall be provided no less than 24 hours’ notice of any scheduled USCG inspections. Any additional costs resulting from a delayed inspection or test due to lack of 24-hour prior notice shall assumed by the Contractor

Contractor shall be responsible for providing all test instruments, equipment and personnel to conduct required inspections and tests. Resources required to satisfactorily complete testing and inspections shall be included in the overall cost quotation submitted for the work contained in this contract and shall result in no additional charge to DOC.

DOC shall have the authority to reject workmanship or material whenever found defective or not in accordance with the requirements of the plans and specifications. In the event that these decisions are questioned by the Contractor, DOC shall be promptly notified in writing, stating the dollar amount involved in the dispute. Should DOC maintain that the requirements of the specifications have not been met, their instructions shall be carried out by the Contractor. Responsibility for costs, if any, will then be

Washington State Page 8 of 14 settled as a matter separate and distinct from the original contract requirements and delivery of the vessel shall not be delayed pending such settlement.

Materials and Workmanship

All materials furnished by the Contractor shall be approved by DOC, in accordance with the rules and requirements of the USCG, and shall be of commercial marine quality, in full compliance with the specifications and suitable for the intended use. Unless explicitly stated otherwise, all materials shall be new and unused. Paint shall be of current manufacture and shall not exceed the manufacturer’s allowable shelf life.

The Contractor shall provide sufficient care to prevent deterioration or damage to materials or components during storage, handling and installation. Materials and components subject to damage or deterioration from exposure to weather or excessive heat, cold, or humidity shall be placed in suitable storage facilities.

Names of manufacturers, suppliers, or trade designations are intended to be definitive with no substitutions permitted without specific approval by DOC. If a material designation is followed by “or equal,” “or equivalent,” or similar wording, the designations used are intended to define the general characteristics of design, quality, and construction of the items. Where equivalents are used, they shall not be inferior in any respect to the designated items contained in the specifications and the judgment of DOC in this regard shall be conclusive. Interference or design changes that result from such substitutions shall be resolved by the Contractor at no additional expense to DOC.

Defects appearing at any stage of work through the return of the vessel to DOC and any subsequent warranty period shall be cause for rejection of material or work and shall be corrected by the Contractor with no additional charge to DOC. A warranty period of 30 days after receipt will be provided for DOC to ensure no defects exist in workmanship or materials.

Contractor expressly warrants against any latent defects not discovered by reasonable customary observation at initial inspection. All work will be warrantied for at least 30 days after DOC takes back possession of the vessel. Any defects in paint application or workmanship will be corrected by the contractor at no additional cost.

All parts of the vessel shall be maintained in good condition throughout the construction period. Any damage to the vessel occurring as a result of work carried out by the Contractor shall be repaired by the Contractor with materials and processes to the satisfaction of DOC and at no additional cost to DOC.

Scrap material (including steel) removed from the vessel during the completion of work outlined in this contract shall become the property of the Contractor. The cost to dispose of, or value of, such material, shall be taken into consideration by the Contractor when preparing their bid.

New plate and structural shapes shall be ASTM A36 certified by supplier to meet ABS Grade A or B. A Mill Certificate shall be provided to DOC but ABS Certification is not required.

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Welding requirements

Personnel welding qualifications, procedures, inspections, and documentation shall be in accordance with USCG requirements and American Bureau of Shipping (ABS) rules for building and classing steel barges (Reference 1).

Contractor shall use only welders and welding operators pre-qualified by tests to the satisfaction of the USCG, and at no expense to DOC, for the type of materials and welding processes being used.

New welds shall be inspected as necessary to satisfy USCG inspectors and DOC. The type of weld inspection(s) required during work or to accept work will be determined by USCG inspectors and/or DOC and may include visual, radiographic, ultrasonic, hydrostatic, air, die penetrant or magnetic tests, separately or in combination.

USCG approved third party weld inspectors may be used to satisfy inspection requirements. The cost of any third-party inspections shall be included in Contractor’s original bid and should result in no additional cost to DOC.

Welds requiring inspection shall not be coated until after all inspections and testing are complete and weld or connection is accepted by the USCG and DOC.

Any welding deficiencies or other defects found to be unsatisfactory by the USCG or DOC shall be corrected by the Contractor and re-inspected at no additional cost to DOC.

Welding shall be carried out in such sequences as to compensate for shrinkage as the work progresses, to prevent locked-in stresses, and to hold distortion to an acceptable minimum.

Lifting eyes and staging clips that are welded completely around may be left in place or cut off beyond the weld, provided they will not be unsafe, will not interfere with the intended function of the vessel, will not create stress concentrations, and will not interfere with the ability to hold the required coating of paint.

Contractor shall smooth and recoat areas following the removal of all temporary fitting structures used to complete the outlined work.

All welding on exterior exposed areas shall be continuous. All internal watertight bulkhead welding shall conform to ABS rules for deep tanks.

Welding of frames and other structure to shell plating in areas supporting deck fittings, foundations, and spuds shall be double continuous.

Any welding power source used on the vessel shall not be used for any other vessel or structure.

Ground (return) cables attached to the vessel shall not be grounded to any other vessel or structure.

All welding cables, electrodes and grounds shall be completely insulated and rigged in such a manner as to preclude any contact with water.

Grounding lugs shall be tightly secured to grounding plates and contact surfaces shall be thoroughly cleaned to base metal.

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Insurance

Responsibility of the parties and insurance shall be in accordance with the terms of the contract.

Warranty

Warranty shall be in accordance with the terms of the contract. A warranty period of 30 days after receipt will be provided for DOC to ensure no defects exist in workmanship or materials.

Costs

Contractor shall utilize the attached forms to provide the following cost estimates as part of their bid submission:

Lump sum costs:

- Drydocking and launch vessel

- Berthing

- Temporary services

- Anode renewal

- USCG inspections

- High pressure wash underwater hull

- Fresh water wash above the water line to meet the requirements of the attached coating specifications or as recommended by the coating manufacturer.

- Inspection of existing coatings to identify areas that require spot repair prior to application of new coatings

- Surface preparation and coating of main deck including any renewal work and any impacted areas

(inside and out)

- Surface preparation and coating of deck rails and mooring bits

- Surface preparation and coating of vessel hull exterior – waterline to deck edge (to include draft marks)

- Surface preparation and coating of underwater hull (to include draft marks)

Unit costs:

- Cost per day in dry-dock

- Cost per day alongside pier

- Contractor labor rates for time and materials work:

Painting Welding Estimation/Project Management General Labor

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- Cost per CWT, ABS Grade A or B Steel (ABS Certification is not required):

5/16” Plate 3/8” Plate

Any unit cost that is left blank shall be interpreted as no charge for that bid item. DOC is requesting unit costs for labor and materials outside this initial Scope of Work to assess potential cost of additional work that may be required after haulout and inspection.

DOC reserves the right to award any one task, or combination of tasks, or none of the tasks included in these specifications. DOC shall notify the Contractor in writing of the tasks selected for completion under the contract.

Washington State sales or use taxes shall not be included in any bid prices. DOC will provide an available Exemption Certificate to the successful bidder, upon request.

Prevailing wage shall be used for estimating purposes.

TECHNICAL SPECIFICATIONS

Dry-dock vessel

DOC shall provide qualified crew to deliver vessel to Contractor’s facility. Contractor shall provide any additional crew related to the specific requirements of the site. Bids shall include all costs to dock and undock the vessel including any tugs, divers, line handlers or other supporting employees or subcontractors required.

Contractor shall be responsible for blocking the vessel, specifically for the work described in these specifications and, if necessary, adjusting the blocking plan to accomplish the work at no additional cost to

DOC.

Contractor shall notify DOC a minimum of 24 hours prior to actual docking, shifting or undocking vessel.

Immediately after docking, Contractor shall complete a visual inspection of the underwater hull to inspect the fit of the blocks and shim any as needed to maintain 100 percent contact and identify any areas showing signs of cracks, excessive pitting, damage, or distortion that may be detrimental to the structural or watertight integrity of the vessel. The results of the visual inspection shall be transmitted to DOC in writing.

If, at any time prior to redelivery of the vessel, DOC has reason to believe that the vessel has been strained, grounded, or in any manner damaged, DOC may require the vessel to be dry-docked and necessary repairs made at the Contractor’s expense.

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Berthing

Contractor shall provide any pier-side moorage following delivery of the vessel and prior to retrieval of the vessel by DOC.

Contractor shall provide adequate fendering and mooring lines to prevent damage to the vessel during temporary berthing and while work is being completed at Contractor’s facility.

Any berthing costs shall be included in the overall cost quotation submitted for the work contained in this contract and shall result in no additional charge to DOC.

Contractor shall provide for temporary berthing of vessel between delivery by DOC, before scheduled work begins and following completion of scheduled work, prior to DOC retrieval of vessel. Assume three days or less of temporary berthing before and after scheduled work (six days total).

DOC shall not be liable for any additional berthing charges related to change order work if the work is related to the original scope of work (not new work) and the Contractor is able to perform the work within the work period originally specified by the Contractor.

Temporary Services

Contractor shall provide adequate safety and security systems to protect the vessel from the hazards of fire, flooding, theft or other accidental or intentional damage from the time of delivery at the Contractors facility and continuing until a DOC representative accepts return of the vessel.

Contractor shall provide and maintain effective fire prevention, fire detection and firefighting systems sufficient to ensure the safety and integrity of the vessel.

Contractor shall provide fire watches as required to ensure that fires that may be started by grinding, welding, spontaneous combustion or other heat or spark producing activities are detected, reported, and extinguished.

Contractor shall provide lighting and ventilation in interior void spaces as necessary to ensure safe access of DOC and USCG inspectors.

No dedicated shore power is required.

No dedicated client office space or equipment are required.

Washing

The underwater hull shall be high pressure (min. 3,000 PSI) washed as soon as practicable and while dirt, slime, marine growth and fouling can be removed by washing.

Prior to surface preparation or coating, the Contractor shall wash all areas to meet the requirements set forth in coating specifications or as recommended by the coating manufacturer.

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Anode renewal

Contractor shall remove existing zinc anodes.

Contractor shall be responsible for proper disposal of removed zinc anodes.

Contractor shall install (26) new zinc anodes provided by DOC.

Installation of new anodes shall follow any manufacturer’s recommendations.

USCG dry-dock and internal structural inspection for credit

Contractor shall contact the USCG to arrange and coordinate the Dry-Dock Inspection and Internal Structural Exam.

Contractor shall communicate with DOC to ensure availability of a DOC representative at all inspections.

Contractor shall provide the services of a Marine Chemist to certify spaces “Safe for Workers to Enter” prior to scheduled USCG or DOC inspections and maintain this certification for the duration of the contract period.

Contractor shall comply with all requirements contained under General Provisions and Requirements section of these specifications.

Steel Repairs

DOC recognizes that underwater hull inspections, and USCG drydock inspection, may reveal the need for repair to vessel shell and/or structure. Prior to any steel removal, Contractor shall submit a plan and quote to DOC for approval.

Contractor shall contact the USCG to arrange and coordinate all inspections necessary for completion of steel replacement work and COI requirements.

Contractor shall comply with all requirements contained under the General Requirements section of these specifications.

Hatches

All 12 hatches shall be removed to allow for Coast Guard internal structure inspection.

Contractor shall clean out/chase manhole securing threaded sockets and counter-sinks prior to re-installing all hatch covers.

Hatch cover fasteners shall be installed with liberal amounts of Anti-Seize.

Contractor shall secure hatch covers using pattern and torque to prevent warping or damage that would prevent watertight seals.

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Hatch rings and hatches are matched pairs. Each hatch must be indexed with its ring prior to removal to ensure proper orientation and fit upon reinstallation. Hatches must be installed with vents under bull rails.

Preservation

Contractor shall prepare and coat vessel in accordance with attached coating specifications and coating manufacturers recommendations.

Attachments

- Example Condition Found Report

- Bid Form

- Parking map

- Barge drawings

- Paint specifications