EXHIBIT C - Bid Instructions.pdf

Washington State RFP K13803 Page 1 of 2 Department of Corrections Exhibit C 25VVC

EXHIBIT C

BIDDER INSTRUCTIONS FOR

COMPLETING THE BID FORM

General

Bidders must provide a fixed fee price for each relevant item identified on the Bid Form (Exhibit D).

Certain items, as indicated on the Bid Form, are required and must receive a Bid or an explicit statement of “$0.” For those required items, a blank bid will be deemed as non-responsive. Bidders should not submit a fixed fee based on a fixed time period, as DOC will only accept pricing proposals based on a fixed fee for fixed scope basis. Fixed fee for fixed time bids and/or any other time-qualified proposal will be considered non-responsive.

The Bid must reflect the costs and fees to be paid by DOC to Bidder. All fees associated with the work must be incorporated into the Bid. Any portion of the work offered by the Bidder or any Subcontractor(s) that does not have a corresponding separate price will have no separate additional fee to DOC.

The Bid must include all administrative processing, overhead, and any other direct or indirect costs incurred by Bidder in the performance of the services. Bids are to be expressed exclusive of taxes. The provision of goods and services will be subject to taxes under Washington State law. DOC will pay the appropriate taxes due on goods and services, but not for any other taxes, such as the business occupation taxes, compensatory taxes or other taxes.

Expenses related to day-to-day performance of the work, including, but not limited to, travel, lodging, meals, materials, and incidentals, will not be reimbursed to the Bidder.

Provide any assumptions for the Bid on page 2 of the Bid Form (Exhibit D). Bidder's assumptions should not contradict the instructions set forth herein.

Bidders should not assume that DOC will accept pricing based on a Bidder's standard business terms or practices or any significantly reduced level of commitments or obligations Bidder believes it may negotiate

Bid Considerations

Cost Proposals should take into consideration the following items:

1. No fee increases are permitted during the project term.

2. Payment Schedule. Payment will be made as a single lump sum payment within 30 days of final DOC acceptance.

Washington State RFP K13803 Page 2 of 2 Department of Corrections Exhibit C 25VVC

3. Bidder’s overall accountability and responsibility commitments (e.g., consequences for a delayed or failed project, security breaches, etc.).

Bid Submission

By submitting a Bid, Bidder agrees that:

• Any cost information provided by Bidder in any documents other than the Bid Form (Exhibit D) or Rate Proposal Form (Exhibit E) will be disregarded and will not be used by DOC in its evaluation of the costs proposed by Bidder. Only the pricing provided by Bidder within the DOC-provided forms will be considered Bidder's official Bid. Any cost information provided to DOC outside of the process described in this RFP will be discarded.

• The Bid Forms must be completed by Bidder in their present structure. Unless otherwise instructed by DOC, Bidder cannot change or alter in any way the structure of the Cost Proposal Form.

DOC reserves the right to request that each Bidder provide additional information regarding its Bid and to request additional information from one or more Bidders who have responded to this RFP.