Exhibit_I_-_Administrative_Charges.pdf

This document is an administrative charges schedule exhibit for Volusia County, Florida's Beach Maintenance services contract (RFP #26-P-05MC), establishing financial penalties for contractor non-compliance with operational and regulatory requirements. The contract encompasses beach maintenance services across approximately 47 miles of coastal shoreline, including 38 vehicle access ramps, garbage and recycling collection from 800 trash cans at 350 locations, bulk debris removal, sea turtle nesting season rut raking, beach porter services, and fire pit transportation. A mandatory pre-proposal meeting is scheduled for December 12, 2025, at 9:00 AM, with questions due by January 7, 2026, and proposals required by January 21, 2026, at 3:01 PM through the County's eProcurement Portal. Full contract operations must commence on October 1, 2026, with an initial five-year term and potential two five-year renewals contingent on mutual agreement and County Council approval.

The administrative charges schedule itemizes penalties ranging from $25.00 to $1,000.00 per incident or per day for violations including failure to comply with federal, state, or local regulations ($1,000.00 per incident); improper waste disposal ($1,000.00 per incident); unauthorized driving in conservation zones ($1,000.00 per incident); failure to clean spillage ($500.00 per incident); employee training deficiencies ($500.00 per employee per day); missing contractor identification on vehicles ($100.00 per vehicle per day); garbage and recycling service delays ($25.00 per can per day); ramp grading failures ($500.00 per ramp per day); and fire ring placement errors ($50.00 per ring per day). Evaluation criteria for proposals include cost (20%), experience and references (25%), equipment (25%), and operational plan (30%), with a local preference of up to 5% discount available for Volusia County-area businesses. The contractor must maintain a $300,000 performance bond and comply with environmental regulations, including Florida Department of Environmental Protection ramp grading permits and U.S. Fish and Wildlife Service Incidental Take Permit conditions, with required insurance including Commercial General Liability, Workers' Compensation, and Motor Vehicle Liability coverage.