Exhibit B2 Performance Requirements.docx

EXHIBIT B2 – PERFORMANCE REQUIREMENTS

Type/print full legal name of bidder company

Instructions:

Note: Bidders must follow the instructions outlined in this Exhibit. Unless Enterprise Services, at its discretion, determines that a bidder’s variance from these instructions is immaterial or timely corrected, Bids that do NOT follow these instructions will be deemed to be nonresponsive and rejected.

1. Add bidder’s business name above and follow the instructions below.

2. Complete and return this exhibit only once, regardless of the number of regions or county(ies) you are seeking an award.

3. Bidder’s written response to the performance requirements will be assessed as follows:

4. Provide a written response that addresses how the bidder meets or exceeds each requirement in the Written Response column.

a. Supporting Information. Please make sure to include references in Exhibit A-2 – Bidder Profile that align with the information provided in this exhibit. Enterprise Services may request additional information or references to help verify the information provided by the bidder in this exhibit. A bidder’s failure to provide such requested information to Enterprise Services within five (5) business days will result in disqualification.

b. Bidder’s Commitments. Please note that if the bidder is awarded a contract, the bidder’s responses to some/all of the performance requirements below (e.g., sustainability efforts) will be incorporated into the resulting contract. Accordingly, the bidder is cautioned to state only commitments that the bidder can meet throughout the term of the contract. An awarded bidder (i.e., contractor) who cannot meet such commitments throughout the contract term will be subject to contract termination for breach of contract and damages. Please see Exhibit D – Contract.

c. Word Limit. Total word count for each question not to exceed 500 words. Each written response must be complete and will be evaluated on its own merits. Bidders cannot include links to external content or embedded documents; such additional materials will not be evaluated.

5. Submit the exhibit as a Microsoft Word document without modifying the formatting. If you need to print out this document for any reason, please note this document is sized Legal 8.5” x 14”.

Stated Business Need

Bidder must mark Yes or No if they meet the minimum requirement.

Bidders who do not meet this minimum requirement will be disqualified for further consideration.

Pass/Fail No Written Response Permitted.

Yes ☐ No ☐

Bidder to provide, in writing, ways they help to reduce environmental impacts via packaging and procedures used to reduce and/or recycle food waste.

1. Procedures to reduce environmental Impacts of packaging.

Examples of ways to reduce environmental impacts of packaging:

a. Use of packaging manufactured from post-consumer recycled content.

b. Use of sustainably produced or renewable materials

c. Commodities available in bulk, not in individual portions (single-unit packaging).

2. Procedures to reduce or recycle food waste.

Examples of ways to reduce or recycle food waste:

a. Donate food to the food bank.

b. Donate waste as animal food to a pig farm.

c. Compost expired food.

1. Procedures to reduce environmental Impacts of packaging (25 pts). Total word count not to exceed 500 words.

2. Procedures to reduce or recycle food waste (25 pts). Total word count not to exceed 500 words.

The state is seeking to provide contracts to bidders who can provide, at no additional cost, an optimized ordering system. This is not a requirement. Bidders can earn additional preference points.

Bidder can demonstrate they have the capabilities of providing a website in the following areas:

· Can bidder provide an Online Ordering System (OOS)? Bidders’ system will accept/process/confirm orders and accept electronic payments.

· Bidders are to select the level of capability listed (a-f).

· Can bidder provide Electronic Data Invoicing (EDI)? What program does bidder use?

(a) Bidder cannot provide an Online Ordering System (“OOS”): ☐ (No: 0 pt)

(b) Bidder’s OOS accepts orders. Confirmation and payment not available: ☐ (Yes: 1 pt)

(c) Bidder’s OOS accepts and processes orders, provides confirmation of order : ☐ (Yes: 3 pts)

(d) Bidder’s OOS accepts and processes orders, provides confirmation of order, and accepts electronic payments: ☐ (Yes: 6 pts)

(e) Bidder’s OOS accepts and processes orders, provides confirmation of order, accepts electronic payments, and limits the available products to those included in the scope/award of contract: ☐ (Yes: 9 pts)

(f) Bidder’s OOS accepts and processes orders, provides confirmation of order, accepts electronic payments, limits the available products to those included in the scope/award of contract, and indicates whether food items meet Grown in Washington (including indicating on similar products that do not meet Grown in Washington that those options are available): ☐ (Yes: 15 pts)

Written Response Required Electronic Data Invoicing (EDI): ☐ (Yes: 10pts) What program does bidder use? Total word count not to exceed 500 words.

Return this exhibit to Procurement Coordinator at:

DESContractsTeamFir@des.wa.gov

EXHIBIT B-2 – PERFORMANCE REQUIREMENTS (REV 9/5/24) PAGE 2

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