Exhibit B Statement of Work.pdf

Exhibit B

DRAFT STATEMENT OF WORK

I. Project Description:

This health related project serves to further reduce children’s exposure to lead by using the EPA’s Water Infrastructure Improvements for the Nation Act (WIIN) lead grant program funding to test for and remediate lead in licensed child care facilities that did not participate or were not in operation at the time that sampling was conducted under the requirements of House Bill 22-1358.

Technical assistance is to be provided to eligible child care facilities with a focus on the youngest disproportionately impacted communities across Colorado. The tasks expected for this project will span the anticipated time frame of July 2025- December 2027 and will include outreach and enrollment, sampling plan development and collection of samples following the EPA 3Ts, reporting results, remediation guidance, remediation, and follow-up training on maintenance and best practices to reduce lead in drinking water. This project will leverage the existing program structure for the implementation of House Bill 22-1358 to test (and remediate if needed) drinking water for lead in child care facilities not previously tested under House Bill 22-1358 with no cost to the child care.

II. Definitions:

1. CDPHE - Colorado Department of Public Health and Environment

2. CFR - Code of Federal Regulations

3. DBE - Disadvantaged Business Enterprise as defined by 40 CFR Part 33 Sub-part C

4. Eligible entity - A Colorado licensed child care program regularly serving the same children throughout the year that has not already participated in the Test & Fix Water for Kids program, is not a summer camp or resident camp, and is not anticipated to close in the next six months.

5. Entity - A Colorado licensed child care program

6. EPA - Environmental Protection Agency

7. EPA 3Ts - A guidance document for reducing lead in drinking water through Training, Testing, Taking Action

8. Facility - A building or portion of a building occupied by a Colorado licensed child care program

9. HB22-1358 - House Bill 22-1358 titled Clean Water in Schools and Child Care Centers, as implemented by the Test and Fix Water for Kids Program.

10. WQCD - Water Quality Control Division of the Colorado Department of Public Health and Environment

III. Work Plan:

Goal #1: To improve, protect, and restore public health and the environment by improving water quality across Colorado.

Objective #1: No later than the expiration date of this contract, reduce childhood lead exposure by sampling for lead in drinking water, identifying potential lead sources, and taking remedial action.

Primary Activity #1 The Contractor shall provide outreach, education, and guidance following the CDPHE SOPs and materials provided to entities eligible under the program.

https://www.ecfr.gov/current/title-40/chapter-I/subchapter-B/part-33

Sub-Activities #1 1. The Contractor shall conduct outreach to child care facilities using a list of eligible entities in the program provided by CDPHE to encourage participation

2. The Contractor shall enroll child care facilities including:

a. Requiring the child care program to commit to cooperation throughout the program steps.

b. Providing CDPHE with enrollment updates using the enrollment form provided by CDPHE.

3. The Contractor shall provide guidance materials and best practices to reduce lead in drinking water to eligible entities using materials provided by CDPHE.

Primary Activity #2 The Contractor shall implement the testing program as funds allow.

Sub-Activities #1

1. The Contractor shall perform in-person sampling site visits at enrolled child care facilities to create a sampling plan and collect lead samples the following day.

a. Contractor must have the ability to travel independently to child care locations in all parts of the state.

b. Contractor must have the ability to print hard copies of chains of custody and bottle labels while traveling to child care locations.

c. Contractor must have the ability to collect samples in the early morning hours before child care operations begin.

d. Contractor will provide CDPHE with a live shared calendar with scheduled site visits.

2. The Contractor shall collect samples following the sampling SOPs provided by CDPHE .

3. The Contractor shall ship samples to the lab selected by CDPHE following the SOP provided by CDPHE.

4. The Contractor shall store flush samples in a secure location to ship any flush samples if needed based on initial sample results.

5. The Contractor shall collect confirmation samples when remediation is completed.

Primary Activity #3 The Contractor shall manage remediation as funds allow for any fixtures requiring action.

Sub-Activities #1

1. The Contractor will conduct a Request For Qualified Professionals in accordance with the DBE requirements in Exhibit C to identify and prequalify plumbers and other professional contractors in all areas of the state who are capable of performing work under this program.

2. The Contractor will maintain this list of Qualified Professionals.

3. The Contractor will use the CDPHE-provided remediation plans based on the sampling results and the guidance materials provided by CDPHE.

4. The Contractor will ensure only fixtures pre-approved by CDPHE are installed as replacements.

5. The Contractor will pay for material and labor costs and will be reimbursed by CDPHE.

Standards and Requirements

1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The contractor shall monitor documents and website content for updates and comply with all updates.

2. The Contractor shall comply with all CDPHE branding policies. This information is located on the Colorado Brand website:

https://dcs.colorado.gov/ids/state-branding and incorporated in this contract by reference.

3. The Contractor shall comply with the requirements of the Test & Fix Water for Kids program. This document is incorporated and made part of this contract by reference and is available on the following website:

https://cdphe.colorado.gov/environment/lead-safety/test-and-fix-water-for-kids

4. The Contractor must have the ability to work in the Google Workspace environment

5. The Contractor shall be capable of meeting with CDPHE at minimum monthly as needed to provide updates on outreach, sampling and remediation.

6. The Contractor shall enroll and coordinate site visits with at least one of the following facility contacts:

a. Child Care Director

b. Facility Manager

c. Principal

d. Qualified designated staff member

7. The Contractor shall obtain a signed enrollment commitment from each child care committing to cooperation and communication throughout the full process of the program.

8. The Contractor shall distribute outreach and educational materials provided by CDPHE to facilities in both English and Spanish while on site, as needed.

9. The Contractor shall manage scheduling site visits to entities in the most geographically efficient manner to minimize travel nights and days based on regions of Colorado.

10. The Contractor shall complete the following on-site for each entity:

a. Schedule a walk through of the facility on day 1- distribute educational materials, discuss water use, identify fixtures used for drinking or food preparation and post signs for hand washing only/ dishwashing only.

b. Schedule sample collection on day 2 in early morning.

c. Schedule confirmation sampling when remediation is completed for applicable entities.

11. The Contractor shall have the following on-site for each entity:

a. Sampling plans, labels, and chain of custody will need to be printed on site following CDPHE’s SOP.

b. Initial and flush samples will be collected the same day.

c. Flush samples will be stored by the Contractor for follow-up analysis if action is needed.

d. A reasonable set of sample bottles for all site visits.

12. The Contractor shall manage remediation for each facility that requires action following CDPHE SOPs

a. The Contractor shall complete in consultation with facility staff remediation plans provided by CDPHE for each facility that requires action with estimated material and labor costs.

b. The Contractor shall complete a CDPHE pay request form for each facility.

c. The Contractor shall track all material and labor costs and file all https://dcs.colorado.gov/ids/state-branding https://cdphe.colorado.gov/environment/lead-safety/test-and-fix-water-for-kids https://cdphe.colorado.gov/environment/lead-safety/test-and-fix-water-for-kids receipts and paid invoices for monthly invoicing to CDPHE.

13. The Contractor shall provide quarterly updates following the federal calendar provided by CDPHE with the following metrics:

a. Number of Child Care Facilities Expected to Participate in the

Lead Testing Program

b. Number of Child Care Facilities Tested

c. Total Number of Samples Tested from Child Care Facilities

d. Total Number of Samples Detected Lead Above the Program Remediation Trigger from Child Care Facilities

e. Number of Child Care Facilities with Lead Results that Exceeded the Program Remediation Trigger

f. Number of Child Care Facilities with Lead Detected in More Than 51% of Samples Collected

g. Population of Children Impacted by Testing Conducted from Child Care Facilities

h. Number of Child Care Facilities with Planned Remediation and estimate of total cost to remediate

i. Number of Child Care Facilities with Completed Remediation and cost for remediation

j. Total remaining budget less encumbered costs

k. Estimate of number of facilities that can be served with remaining budget

14. The Contractor shall provide annual updates following the federal calendar provided by CDPHE with the following metrics:

a. Estimated percentage of funding being used in low-income, underserved, and/ or disadvantaged communities

b. Number of sample locations tested for lead in drinking water

c. Number of lead results that exceeded the program remediation trigger

d. Number of facilities sampled

e. Number of facilities with lead results that exceeded the program remediation trigger

f. Number of facilities with completed follow-up action(s)

g. Number of facilities with completed remediation(s)

h. Number of facilities with completed replacement(s)

Expected Results of Activity(s)

All participating entities will have drinking water fixtures that supply water to children for cooking or drinking test below the program action level for lead. Completed entities will gain a general understanding of best practices to reduce lead in drinking water with sampling and remediation completed by the Contractor.

Measurement of Expected Results

1. Number of signed enrollment agreements

2. Number of scheduled site visits

3. Number of initial sample locations with samples submitted for analysis

4. Number of remediation plans completed and submitted to CDPHE

5. Number of pay request forms completed and submitted to CDPHE

6. Submitted federal Quarterly and Annual Reports

Completion Date

Deliverables

1. The Contractor shall complete the enrollment form provided by CDPHE

On a weekly schedule

2. The Contractor shall update the sampling schedule on a live calendar shared with CDPHE

On a weekly schedule

3. The Contractor shall submit remediation plans to CDPHE by putting them in a specified Google Drive folder

On a Monthly schedule to ensure all remediation can be completed before the contract end date

4. The Contractor shall submit facility remediation pay request forms itemized within the standard monthly contract invoice forms for payment by CDPHE by putting them in a specified Google Drive folder.

On a Monthly schedule for the duration of the contract

5. The Contractor shall submit quarterly and annual reports following the federal calendar to CDPHE via email.

No later than 14 days following the quarter end (December 31st for Q1 October-December, March 31st for Q2 January-March, June 30th for Q3 April- June, September 30th for Q4 July-September)

IV. Monitoring:

CDPHE’s monitoring of the contract for compliance with performance requirements will be conducted throughout the contract period by the CDPHE Project Manager. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable. The Contractor’s performance will be evaluated at set intervals and communicated to the contractor.

V. Resolution of Non-Compliance:

This section is REQUIRED.

The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue.

Within 30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that require an extension to the timeline, the Contractor must email a request to the (title of responsible individual) and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract.