Exhibit A Submission Instructions.pdf
PDF 84 KB Posted
- Solicitation number
- RFP 2025000257
- Issued by
- Denver County, Denver City, Colorado
About this file
This is an Exhibit A Submission Instructions document from the Colorado Department of Public Health & Environment (CDPHE) for a Request for Proposal (RFP) related to lead testing in child care facilities' drinking water. The document provides detailed instructions for electronic and hard copy proposal submissions through the Rocky Mountain E-Purchasing System (BidNet), with vendors required to register on the system and submit proposals either electronically or via physical delivery to the CDPHE Purchasing and Contracts Unit. Vendors are advised to submit proposals at least one hour before the deadline, with specific guidance on system registration, document upload procedures, and proposal packaging requirements.
Each proposal submission must include one original signed attachment and one electronic version on a USB drive, with specific formatting requirements. The submission must be sealed in an envelope clearly marked with the offeror's name, solicitation number and title, and submission due date and time. The document emphasizes that emailed proposals will not be accepted, and vendors must ensure timely delivery during the mailroom's operating hours (Monday through Friday, 8:00 - 4:00, with a lunch closure from 11:30 - 12:30). Vendors are instructed to contact BidNet Direct's Vendor Support Department for technical assistance and are warned not to wait until the last minute to complete registration or submission.
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Text version
Exhibit A Submission Instructions:
Electronic Submission BidNet Instructions The Rocky Mountain E-Purchasing System (BidNet) is an online notification system that is utilized by multiple governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Review bids or register today by visiting this link: www.bidnetdirect.com//cdphe.
Vendor registration is free; however, vendors may elect to receive automatic email notification of all open solicitations matching their vendor profile for an annual fee. If a vendor does not select the upgrade option, it is the responsibility of the vendor to monitor the website regularly in order to be aware of business opportunities and review changes or addendums to bids, quotes, and proposals. Vendors who upgrade to receive email notifications will receive opportunities matching their business goods/services provided automatically.
Once logged into the system and viewing this notice, use the “Place a Bid” button at the top of the page. Follow the instructions to the end and ensure you receive a confirmation page that shows your response was successfully submitted. If you need assistance please contact BidNet Direct's Vendor Support Department at 800-835-4603, Option 2. Do not contact the procurement contact for the solicitation. Do not wait until the last minute in case you encounter questions or technical issues. No proposals will be accepted after the time specified.
Things to remember:
a. Vendor registration/set up can take time. Do not wait until right before the submission deadline to get this completed.
b. The solicitation submission application typically uploads proposals within five minutes.
Vendors are advised to submit proposals no later than one hour prior to the solicitation deadline to ensure the proposal has been received. The ability to upload documents will halt right at the bid submission deadline, whether your submission is complete or not.
c. BidNet will send an email confirmation if the proposal was uploaded correctly.
d. The solicitation submission application is only for proposal submission. All inquiries, questions, comments, or concerns should be submitted to the Procurement Contact via email and not through the solicitation submission application.
Hard Copy Submission
If a vendor elects not to submit a proposal via electronic submission, proposals can be submitted directly to CDPHE.
EMAILED PROPOSALS WILL NOT BE ACCEPTED
A. It is the responsibility of the Offeror to ensure that its proposal is received by the CDPHE Purchasing and Contracts Unit at the location listed in these instructions on or before the due date and time. Offerors sending their proposals must allow sufficient delivery time to ensure receipt of their proposals by the time specified. Allow at a minimum, two additional days for any proposal sent via USPS. The proposal package shall be hand http://www.bidnetdirect.com/cdphe delivered or sent by USPS/Fed-X, UPS or delivery service to:
Colorado Department of Public Health & Environment Purchasing and Contracts Unit
Mail Room (B1)
4300 Cherry Creek Drive South
Denver, CO. 80246-1530
Attention: Allan Smith, Purchasing Unit Supervisor
Please note the Mailroom Hours of Operation are:
Monday through Friday 8:00 - 4:00
Closed for lunch from 11:30 - 12:30 daily
B. Each submittal shall consist of:
i. One (1) original (signed in ink or via digital signature) of Attachment 1
ii. One (1) electronic version of the Proposal, on USB flash drive, readable in Word
2003 or newer, or in PDF format.
C. Proposals must be submitted and sealed in an appropriate envelope or package. All submittals must be clearly marked on the outer envelope or packaging with the following information:
i. Offerors Name
ii. Solicitation Number and Title
iii. Proposal Submission Due Date and Time
File details come from the government source that posted it. Updated .