Exhibit B - Contract Documentation Requirements (CDRs).pdf

LARC 52.210-105 EXHIBIT B CONTRACT DOCUMENTATION REQUIREMENTS

(MAY 2023)

Number Title *Type ***Delivery

Code **Due

A Performance Metrics & Workload Data R B NLT 9th day of each month

B Contractor Monthly/Annual Accident/Incident Reports R A, C NLT 10th day of each month

C Mishap Reporting R A, C, I Within two hours D Notice of Violation Response A A, C, I Within three days of receipt of Notice.

E Safety and Health Plan A A, C, I Within 30 days of contract award F IT Security Management Plan A A, B, G, L Within 30 days of contract award

G Conformable Wage Rate Agreement A A, C, D Within 15 working days of award

H Documentation for Transferring Property to the Government R F

Within 30 days of the end of each calendar year quarter, and within five working days of acceptance by the contractor.

I Employment Reports on Veterans R A IAW FAR 52.222-37

J Evidence of Insurance R A Prior to contract performance

K On and Near-Site Staffing Report R A, C, J

Within 30 days from contract effective date; subsequent reports due the 5th workday in January, April, July and October

L EPA-Designated Categories Annual Purchasing Report R A, K NLT November 1st

M Bio-based Products Report R A, K NLT October 31st

N

Organizational Conflicts of Interest (OCI) and Personal Conflicts of Interest (COI) Avoidance Plan A A, C

Within 30 calendar days of contract award date

O Mail Consumption Report I A, C NLT 9th day after end of each month

P Standard Operating Procedures (SOPs) A A, C Within 30 days of contract award

Q Solvent Tracking Report R B, K End of each month R Shipping Operations R C Annually by October 15th

S Preventative Maintenance Report R C NLT 9th day after end of each month

T

Emergency Planning and Community Right-to-Know Act

(EPCRA) R B, L

End of each quarter based on the Government fiscal year (March 31, June 30, September 30, and December 31

U Collective Bargaining Agreements A A, B Within 30 days of contract award

V Federal Automotive Statistical Tool (FAST) R C, L

Annually input in FAST by October 20th, provide the generated report by October 30th

W Fuel Consumption and Vehicle Maintenance Cost R C

End of each quarter based on the Government fiscal year (March 31, June 30, September 30, and December 31

X Fuel Usage Report I C A report provided the 2nd of every month

Y Gasoline Dispensing Report R K NLT 9th day after end of each month Z Inventory Reporting Data I C NLT 9th day after end of each month

AA Listing of All Vehicles I C

End of each quarter based on the Government fiscal year (that is March 31, June 30, September 30, and December 31)

BB

Above Ground Storage Tank (AST) Inspection Checklist R C, K NLT 9th day after end of each month

CC Vehicle Odometer Reading I C, L 2nd of every month

DD

Vendor Owned Cylinder Demurrage Charges R C, N Monthly, 5th workday of the month

EE Logistics Contract Phase-In Plan A A Within 30 days of contract award

FF

Management Operating Plan (Strike Plan) A A, B, As needed

GG Annual Equipment Inventory R C Annually at the end of the Government fiscal year (September 30)

HH

Annual Equipment Inventory Schedule R C

Annually at the end of the Government fiscal year (September 30)

II

Annual Information Technology (IT) Security Training Report I A, B NLT June 30th of each year

JJ Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan

R A, B Within 30 days of contract award, and annually thereafter

*Type codes are "A" for Approval, "R" Review, "I" Informational

** COR and CO shall mutually agree upon due dates.

***Codes shown are the minimum required.

When the Contract Specialist (Letter Code A) is not designated above to receive a copy of a report or document, the Contractor shall email a copy of the report/document transmittal letter to the Contract Specialist.

I. Required Reports

A. Performance Metrics & Workload Data – A report providing metrics which indicate the performance of the identified items within the PWS per the following sections;

• 3.0 Property Disposal and Storage

• 3.6 Recycling

• 3.10 Scrap Metal and Trash Waste

• 4.0 Equipment Management

• 6.0 Mail Operations

• 7.0 Materials Management (Stock Supply)

• 7.4 Receiving and Materials Management

• 8.0 General Transportation and Delivery Services

• 8.0 Fleet Management and Vehicle Maintenance

• 8.2.13 Moving Services

• 8.2.14 Shipping Operations

And provide a record of the actual effort expended on the logistics services contract. Workload quantities will be collected Monthly to the COR, and presented the 10th day of the month for previous month. The Workload Data shall be compiled using Microsoft Word , Microsoft Excel or Microsoft Access and provided in the format of the attached Logistics Contract Monthly Report.

B. Contractor Monthly/Annual Accident/Incident Reports - The Contractor shall submit monthly man-hours, headcount, and accident/incident data for the prime and the subcontractor(s) to the LaRC Safety and Facility Assurance Branch (SFAB) within 10 working days after the end of each month. The Contractor shall submit this data via the web-based system entitled Contractor Monthly Accident Reporting (CMAR) located at https://cmar.larc.nasa.gov/login.cfm.

NOTE: A NAMS request for LARC Contractor Monthly Accident Reporting (CMAR) will need to be submitted in iDMAX for access to the CMAR system. If the Contractor is unable to submit this information electronically via CMAR, then the Contractor shall submit Langley Form 272A to SFAB either by 1) calling 757-864-7233 for the current point of contact email address; or 2) sending it to Mail Stop 305. The Contractor shall also submit an annual summary of occupational injuries and illnesses to the Occupational Safety and Health Administration (OSHA) as described in 29 CFR Part 1904.32.

C. Mishap Reporting – In the event of an emergency, the Contractor shall call 911 on a center telephone or 757-864-2222 from a cellular phone.

The Contractor shall verbally notify Safety and Facility Assurance Branch (SFAB) (call 757- 864-7233) of any NASA mishap (reference NPR 8621.1) as soon as practical, but no later than two (2) hours following occurrence. For any incident that does not result in Contractor personnel injury, the Contractor shall submit a Safety Concern via NASA Langley Form 164 or through the NASA Mishap Information System (NMIS) Hazard Reporting Website https://nmis.sma.nasa.gov/UI/QuickEntryHazard/QuickEntryHazard.aspx?q=q within 24 hours of occurrence. For any incident involving Contractor personnel injury, the Contractor shall call the NASA Langley Research Center (LaRC) Occupational Health Clinic at 757-864-3193 https://cmar.larc.nasa.gov/login.cfm https://nmis.sma.nasa.gov/UI/QuickEntryHazard/QuickEntryHazard.aspx?q=q

[between 7:00 a.m. and 3:30 p.m. (M-F)] to initiate the injury report within 24 business hours of occurrence if the injured employee does not seek initial treatment at the NASA LaRC Occupational Health Clinic. Any Contractor employee who receives medical treatment for a work-related injury from the LaRC Fire Department or an outside medical facility shall report to the NASA LaRC Occupational Health Clinic (Building 1216) when they return to work on Center at LaRC. The Contractor is required to investigate their own NASA mishaps and coordinate with SFAB on the submission requirements of the investigation report.

D. Notice of Violation Response - The Contractor shall respond to any Notice of Violation (NOV) issued for safety violations to the prime and/or its subcontractors. The response shall include the cause for violation; mitigation of impact, if applicable; and planned prevention of recurrence. The Contractor shall submit the response to the NASA LaRC Safety and Facility Assurance Branch (SFAB) and the Contracting Officer within three working days of issuance.

E. Safety and Health Plan - The Contractor shall submit a Safety and Health Plan within 30 calendar days of contract award date (date the Contracting Officer Signs the Contract). Per NFS 1852.223-73, the Contractor shall not commence work until a functional review of the submitted Safety and Health Plan is completed by the NASA LaRC Safety and Mission Assurance Office (SMAO) Safety and Facility Assurance Branch (SFAB), and the Safety and Health Plan is approved by the Contracting Officer.

The Safety and Health Plan shall be written in accordance with the Safety and Health Plan Instructions provided in section J of the contract, Exhibit K - LaRC Unique Safety and Health Plan, and in conjunction with the requirements outlined at 1852.223-70 Safety and Health Measures and Mishap Reporting. The Contractor is required to continually update the Safety and Health Plan when necessary (e.g., requirement change, safety regulation change, safety incident impact). The Contractor shall submit a revised Plan for Contracting Officer approval no later than 30 calendar days after the effect of a change or incident.

F. Information Technology (IT) Security Management Plan

1. The Contractor and any Sub-Contractors that process, manage, access, transmit, or store unclassified electronic information, to include Controlled Unclassified Information (CUI), for NASA in support of NASA's missions, programs, projects and/or institutional requirements shall submit an IT Security Management Plan in accordance with NFS 1852.204-76, Security Requirements for Unclassified Information Technology Resources, within 30 calendar days after award of the contract for review and approval by the Center Information Security Officer (CISO), Information System Security Officer (ISSO), and Contracting Officer (CO).

2. The Contractor(s) shall maintain the IT Security Management Plan throughout the term of the contract. The Contractor’s plan shall:

a. Identify how the requirements for IT security (including developing and maintaining IT system security plans, contingency plans, and performing information system security assessment) will be met.

b. Identify how the requirements, for which NASA directives specifically mandate compliance with respect to security of NASA IT resources, will be met.

c. Describe how the Contractor intends to hold its employees and subcontractors accountable for meeting all the requirements relative to the NPR 2810.1, “Security of Information Technology”, and applicable documents listed below.

d. Describe how the Contractor will meet future or changing IT security requirements as directed by Federal Law or NASA requirements.

e. Describe how the Contractor plans to protect its corporate IT resources to ensure that they pose no adverse impact on NASA resources.

f. Describe how the Contractor will protect NASA or contract-specific information and data under its control.

g. Describe how the Contractor plans to provide documentation for any required IT security-related deliverable.

h. Describe how the Contractor will ensure compliance with all NASA Cybersecurity training and awareness requirements.

i. Describe how the Contractor will ensure compliance with NASA-established physical security requirements as they relate to IT security requirements.

j. Describe how the Contractor will ensure compliance with personnel screening requirements including assurance that employees with privileged access have the appropriate background screening; this includes a proper Tier II background investigation successfully adjudicated if access to sensitive or higher data and systems is required.

k. Describe the Contractor’s procedures for termination of employees including assurance that all access privileges (e.g., network, remote access, virtual private network (VPN), campus computing, and other application access) are terminated.

l. State the Categorization of the information per FIPS PUB 199. Specific information on Categorization is available at NIST SP 800-60, Volume 1 Guide for Mapping Types of Information and Information Systems to Security Categories and NIST SP 800-60, Volume 2 Guide for Mapping Types of Information and Information Systems to Security Categories: Appendices http://csrc.nist.gov/publications/PubsSPs.html.

3. The IT Security Management Plan shall be continuously updated when referenced regulations are updated to address all required regulations and submitted on an annual basis as specified in paragraph one above for review and continued approval.

4. Specific guidance for contracts can be found in the following Applicable Document List (ADL). These supporting documents can be located at the links listed below. Note: Links to specific document versions are NOT authoritative and only provided as a courtesy. The latest revision or superseding guidance of each document applies at the time the contract is awarded.

a. Federal Information Security Management Act (FISMA) https://csrc.nist.gov/topics/laws-and-regulations/laws/fisma

Items b through f can be found at https://nodis3.gsfc.nasa.gov/main_lib.cfm:

b. NPD 1600.2, NASA Security Policy

c. NPD 2810.1, NASA Information Security Policy

d. NPR 1600.1, NASA Security Program Procedural Requirements

e. NPR 2810.1, Security of Information Technology

f. NPR 2841.1, Identity, Credential, and Access Management

g. NIST Special Publication (SP) 800-35, Guide to IT Security Services https://csrc.nist.gov/publications/sp800

h. LAPD 2810.1, Security of Information Technology https://lmse.larc.nasa.gov/admin/public_docs/2810-1_H-FinalVersion.pdf http://csrc.nist.gov/publications/PubsSPs.html%22%20/t%20%22_blank https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcsrc.nist.gov%2Ftopics%2Flaws-and-regulations%2Flaws%2Ffisma&data=05%7C01%7Clindsey.n.balson%40nasa.gov%7C1a30d41751ea447455ed08da5874ea5b%7C7005d45845be48ae8140d43da96dd17b%7C0%7C0%7C637919556433320076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=kvqG6NmfHESFe9bO4Ltx8czuhfcb01Z25BrsYvLx%2FRA%3D&reserved=0 https://nodis3.gsfc.nasa.gov/main_lib.cfm https://csrc.nist.gov/publications/sp800 https://lmse.larc.nasa.gov/admin/public_docs/2810-1_H-FinalVersion.pdf

G. Conformable Wage Rate Agreement - For individuals employed by the Contractor who are covered by the Service Contract Act, but are not listed in the Contract Exhibit titled Register of Wage Determinations and Fringe Benefits (WD), the Contractor shall submit a report that verifies their conformable wage rate agreement as addressed in FAR 52.222-41, Service Contract Labor Standards. The Contractor shall submit this report within 15 working days after the award date of the contract.

H. Documentation for Transferring Property to the Government - In accordance with the NFS 1852.245-71, Installation-Accountable Government Property, accountability for that property which is acquired for the Government under this contract shall be passed to the Government using the following procedure:

The transfer of accountability shall be initiated by the Contractor submitting a Requisition and Invoice/Shipping Document, DD Form 1149, accompanied by a copy of the Contractor's applicable purchasing and receipt document for the property. The Contractor shall insert both the Contractor's Subcontract/ Purchase Order number and the Government contract number on the DD Form 1149 under the Federal Stock Number, Description, and Coding of Material and/or Services block. For purchases of supplies and materials, this document shall be submitted within 30 calendar days after the end of each calendar-year quarter (that is, not later than January 30, April 30, July 30, and October 30). For equipment purchases, the DD 1149 shall be submitted within five working days after acceptance of each item of equipment by the Contractor. Receipt by the Contractor of a copy of the DD Form 1149 signed by the Government relieves the Contractor of accountability for the property specified on that form.

I. Employment Reports on Veterans - The Contractor shall submit a Veterans’ Employment Report (VETS-4212 Report) as required by Clause 52.222-37, Employment Reports on Veterans.

Within 30 calendar days following the VETS-4212 Report submission, the Contractor shall submit a letter to the Contracting Officer confirming that it has submitted the most recent annual VETS-4212 Report required by FAR 52.222-37.

J. Evidence of Insurance - The Contractor shall submit evidence of the insurance coverage required by NFS 1852.228-75, Minimum Insurance Coverage (i.e., a Certificate of Insurance or other confirmation) to the Contracting Officer prior to performing under this contract. The Contractor shall also present such evidence to the Contracting Officer prior to commencement of performance under any options exercised, if applicable.

K. On and Near-Site Staffing Report

1. The Contractor shall submit a report which includes the number of on-site and near-site Work Year Equivalents (WYE's) performing work on the contract, broken down by skill category. An initial report shall be submitted within 30 calendar days from the effective date of the contract.

Subsequent updated reports are due quarterly, within the first 5 workdays after the end of the quarter (e.g. on or before the 5th workday in January, April, July and October of each year).

2. These reports shall be e-mailed to the following: larc-dl-contractorwye@mail.nasa.gov

The subject line for the e-mail should be "Contractor WYE".

mailto:larc-dl-contractorwye@mail.nasa.gov

3. "On-site" WYE's include the time worked by prime Contractor and subcontractor employees on this contract whose primary duty station is on-site at Langley Research Center, whether such employees charge direct or indirect in the Contractor's or subcontractor's accounting systems (e.g., management and administrative staff may charge their time to an "indirect" account, but the time worked by such individuals shall still be counted in the on-site WYE).

4. "Near-site" WYE's include the time worked by prime Contractor and subcontractor employees on this contract whose primary duty station is within 50 miles of LaRC, whether such employees charge direct or indirect in the Contractor's or subcontractor's accounting systems.

Work performed on local college campuses shall not be considered "near site" WYE's.

5. “Remote-site” WYE’s include the time worked by prime Contractor and subcontractor employees on this contract whose primary duty station is outside of 50 miles of LaRC, whether such employees charge direct or indirect in the Contractor’s or subcontractor’s accounting systems.

6. The Contractor shall use the number of hours in its productive work year to compute the number of WYE's to be reported. For example, if the Contractor’s standard work-year is 1,860 productive hours (excludes leave, holidays, etc.), the quarterly WYE reported would be calculated as the total labor hours for the quarter divided by the available productive hours in the quarter (in this example 1,860 annual productive hours divided by 4 quarters yields 465 hours).

Thus, if 10,000 hours were incurred on the contract during the quarter the WYE would be

(10,000/465 = 21.5 WYE).

L. EPA-Designated Categories Annual Purchasing Report - In accordance with FAR 52.223- 17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts, the Contractor shall collect annual purchasing data detailing the total amounts of EPA-designated categories and products procured and used in performance of this contract during the preceding fiscal year. The Contractor shall input the annual data into the NASA Environmental Tracking System (NETS) by November 1st for purchases during the preceding fiscal year (October 1 through September 30). The Contractor will be granted access to NETS after contract award. If the contract ends prior to December 1st, then data must be entered at the end of the contract period of performance. If NETS is unavailable for reporting, then the Contractor shall submit an electronic copy of the annual purchasing report to the Environmental Management Office (EMO) LaRC-DL-Environmental-Staff@mail.nasa.gov, with a copy to the Contracting Officer. After contract award, the Contractor can find information on Sustainable Acquisition at LaRC at https://emis.ndc.nasa.gov/ap.cfm and access the Purchasing Report Template at https://emis.ndc.nasa.gov/rapp/GreenPurchasingReport.xlsx

M. Bio-based Products Report - In accordance with FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts, the Contractor shall report not later than October 31 of each year during contract performance to https://www.sam.gov, with a copy to the Contracting Officer and EMO (Environmental Management Office), on the product types and dollar value of any USDA-designated bio-based products purchased by the Contractor mailto:LaRC-DL-Environmental-Staff@mail.nasa.gov https://emis.ndc.nasa.gov/ap.cfm https://emis.ndc.nasa.gov/rapp/GreenPurchasingReport.xlsx https://www.sam.gov/ during the previous Government fiscal year between October 1 and September 30. If the contract ends prior to October 31st, data shall be entered at the end of the contract period of performance.

In addition, the Contractor shall submit its Bio-based Products Report information on the LaRC Purchasing Report Template available at https://emis.ndc.nasa.gov/rapp/GreenPurchasingReport.xlsx not later than December 1st for purchases during the preceding fiscal year period (October 1 through September 30).

N. Organizational Conflicts of Interest (OCI) and Personal Conflicts of Interest (COI) Avoidance Plan

1. The Contractor shall provide a plan for complying with the requirements of NFS 1852.237- 72, Access to Sensitive Information provided in section J of the contract, Exhibit L - Organizational Conflicts of Interest within 30 calendar days of contract award. The Contractor shall explain its approach to identifying, mitigating, and/or avoiding OCIs (and if FAR 52.203- 16 is included in the contract, personal COIs) that may arise under this contract. The Contractor shall include, at a minimum: (i) an assessment of the potential risk for various types of conflicts such as access to sensitive, non-public information; (ii) the Contractor’s process for identifying OCIs, including the Contractor’s coordination with each of its parent, subsidiaries, affiliates, office locations, divisions, and/or other similar entities (collectively, the “Business Units”) to determine whether OCIs currently exist; (iii) the approach for maintaining communication with each Business Unit during the performance of this contract to identify potential OCIs arising during such performance period; (iv) the approach to training and refresher training for its employees; (v) once identified, the methods the Contractor will utilize to mitigate the various types of OCIs; and, if applicable; (vi) the Contractor’s approach for identifying, mitigating, and/or avoiding personal COIs for “covered employees” performing acquisition functions closely associated with inherently governmental functions under the contract.

2. The plan and subsequent revisions will be reviewed and approved by the Contracting Officer, in consultation with the Office of General Counsel. The approved plan will be incorporated into the contract as a compliance document once approved.

O. Mail Consumption Report - The Contractor shall submit a report detailing the number of pieces of mail processed, both outgoing and incoming, and the type of mail processed, certified, registered, insured, etc. This report shall be submitted at the end of each month to the designated authorized Government representative. [PWS section 6.0]

P. Standard Operating Procedures (SOPs) - The Contractor shall develop, maintain, and follow standard operating procedures for all work as outlined in this PWS. As SOPs are superseded, the Contractor must amend, remove, or supplement the guidance in whole or in part.

These procedures shall be delivered to the designated authorized Government representative for review and approval 30 calendar days after contract award. [PWS section 2.0.3 or 2.1.4.5]

Q. Solvent Tracking Report - The Contractor shall track the quantity of solvent added to and/or removed from the solvent parts washer at Building 1199 and report this quantity to the LaRC Environmental Management Branch Head at the end of each month. [PWS section 2.4.3] https://emis.ndc.nasa.gov/rapp/GreenPurchasingReport.xlsx

R. Shipping Operations - Report on quantity and weight of all packages shipped by commercial service providers, i.e. FedEx, UPS, DHL, to include international and domestic expenditures and totals. This report shall be submitted to the COR annually by October 15th. [PWS Section 8.2.14]

S. Preventative Maintenance Report - The Contractor shall submit a monthly report to reflect preventive maintenance due and preventive maintenance overdue. This report shall be submitted to the COR at the end of each month. [PWS Section 8.1.16]

T. Emergency Planning and Community Right-to-Know Act (EPCRA) - In accordance with the Emergency Planning and Community Right-to-Know Act (EPCRA), the Contractor shall submit the EPCRA quarterly report listing pounds of metal recycled, location it was picked up, composition of metal and its prior use. This report shall be submitted to the designated authorized Government representative at the end of each quarter based on the Government fiscal year (that is March 31, June 30, September 30, and December 31)

U. Collective Bargaining Agreements - The Contractor shall submit Collective Bargaining Agreements to the Contracting Officer in accordance with paragraph (m) of FAR 52.222-41, Service Contract Act of 1965, as amended.

V. Federal Automotive Statistical Tool (FAST) - Input the required data into the Federal Automotive Statistical Tool (FAST) web-based system, https://fastweb.inel.gov/, for all Government vehicles by October 20 of each year. Provide report generated by the system to the authorized designated Government representative by October 30 of each year. [PWS Section 8.1.4]

W. Fuel Consumption and Vehicle Maintenance Cost - A fuel consumption – vehicle maintenance report to be obtained from the MAXIMO Fleet Management System. This report shall include, but not be limited to, license plate number, fuel/fluids/labor/parts/tires usage and cost, sorted as requested. This report shall be provided to the authorized designated Government representative at the end of each quarter based on the Government fiscal year (that is March 31, June 30, September 30, and December 31). [PWS Section 8.6.1.2]

X. Fuel Usage Report - Track Government provided fuel usage using the existing AFC/Phoenix Fuel Management System to include, but not be limited to, vehicle department, name of department, quantities issued for each fuel, cost associated with the quantities issued for each fuel, totals for each department. A report of this data shall be presented to the authorized designated Government representative by the 2nd of every month. [PWS Section 8.1.7.1]

Y. Gasoline Dispensing Report - The contractor shall maintain records of all gasoline (unleaded and diesel) and E-85 dispensed from the fuel pumps at the Vehicle Maintenance Building 1199 and provide a summary to the LaRC Environmental Management Branch Head at the end of each month. [PWS Section 8.1.13.2]

Z. Inventory Reporting Data - The contractor shall supply inventory reporting data on a monthly basis via previously established SAP inventory metrics.

AA. Listing of All Vehicles - Report listing of all vehicles, trailers, and equipment to include, but not be limited to, license plate number, equipment control number, vehicle maintenance number, type of vehicle, make, model, year, location, user and fuel type, sorted as requested.

This report shall be obtained from the MAXIMO Fleet Management System and shall be provided to the designated authorized Government representative at the end of each quarter based on the Government fiscal year (that is March 31, June 30, September 30, and December 31). [PWS Section 8.6.1.2]

BB. Above Ground Storage Tank (AST) Inspection Checklist - The Contractor shall submit a completed inspection checklist documenting the monthly inspections of the 300-gallon Motor Oil AST and the 6,000-gallon E-85 AST using NASA Langley Form 410 (Monthly AST Inspection Checklist). This shall be submitted to the LaRC Environmental Management Branch Head at the end of each month. [PWS Section 8.1.13.2]

CC. Vehicle Odometer Reading - A report of all Government vehicle odometer readings to include the vehicle license number shall be presented to the designated authorized Government representative by the 2nd of every month. [PWS Section 8.6.1.2]

DD. Vendor Owned Cylinder Demurrage Charges - Submit a report covering each month’s demurrage charges. Frequency: Monthly, 5th workday of the month for previous month’s costs.

Distribution: Electronic copy to COR and Supply Manager. Report Details: Report shall include vendor name, cylinder serial numbers, current location, last date received, subtotal by vendor, and cost by vendor.

EE. Management Operating Plan (Strike Plan) – To be developed and submitted as needed to the authorized designated Government representative in accordance with NPR 5200.1E.

FF. Annual Equipment Inventory - An inventory results report shall be provided annually at the end of the Government fiscal year (September 30) in accordance with NPR 4200.1. [PWS Section 4.0]

GG. Annual Equipment Inventory Schedule - An inventory schedule shall be established and delivered to the authorized designated Government representative on an annual basis at the end of the Government fiscal year (September 30). This schedule shall be submitted in accordance with NPR 4200.1. [PWS Section 4.0]

HH. Annual Information Technology (IT) Security Training Report - The purpose of this report is to obtain confirmation that IT security training for contractor employees has been completed by all individuals required to do so. NASA requires that this annual training be completed by 100% of the appropriate employees no later than June 30th of each year. Report Content: (1) the number of employees requiring IT security training in accordance with NPR 2810.1, Security of Information and Information Systems, which requires all users to "comply with role-based information security and awareness training requirements." (2) the number of those employees in item (1) that have completed the annual training as of June 30th; (3) whether the NASA on-line training system was used (use of the NASA on-line system is optional); and

(4) a plan of action with milestones to reach 100% in item (2) if that level has not been achieved by June 30th. A report that includes the information listed below shall be submitted to the Contracting Officer no later than June 30th of each year, so long as the period of performance of the contract has not expired prior to June 30th.

JJ. Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan - The DEIA Plan must be submitted within 30 days after contract award. The DEIA Plan shall identify qualitative and quantitative approaches utilized to measure progress in the areas of Leadership and Commitment, Diverse Talent, and Culture and Sustainability. The following shall be addressed annually:

Leadership and Commitment – Demonstrate leadership’s commitment and accountability to diversity, equity, and inclusion. Identify quantitative approaches utilized to measure progress of a Diversity and Inclusion program

1. What is the operational status of, and level of resources available to, offices or divisions within the organization that are responsible for advancing civil rights or whose mandates specifically include serving underrepresented or disadvantaged communities?

2. What actions has the organization taken to implement affirmative equity-enhancing policies, regulations, guidance, and approaches to emphasizing equity in policy- and rule-making processes?

3. Describe how the organization’s commitment will be communicated internally and externally from leadership to employees and stakeholders.

Diverse Talent – Demonstrate a pursuit of a high performing diverse workforce from underserved communities.

1. Discuss the specific diversity metrics utilized by the organization to measure performance in achieving a diverse workforce and provide the corresponding metrics for the current or most recent organizational reporting period

2. What barriers or opportunities exist to engage subject matter experts from underserved communities in industry and academia? How does the organization plan to overcome those barriers?

3. How will underserved communities be leveraged?

4. Describe recruiting activities, objectives, and outcomes (e.g., number of participants, number interviewed and hired from underserved communities).

Culture & Sustainability – Demonstrate how an inclusive and fair work environment will be cultivated and maintained.

1. Based on the data, what structures and strategies will be used to manage diversity, measure results, refine approaches, and institutionalize a culture of inclusion?

2. Identify actionable opportunities to improve data collection, use, and sharing that would allow for disaggregation, the ability to deliver services more equitably, and better understanding of how programmatic and policy decisions impact underserved communities.

3. Describe other corporate activities that seek to increase support of diversity, equity, and inclusion.

II. DOCUMENT DISTRIBUTION REQUIREMENTS

1. Unless otherwise specified elsewhere in this contract, the Contractor shall submit reports and other documentation via email as specified below (include contract number in the subject line):

2. The following letter codes designate the recipients of reports and other documentation which are required to be sent electronically to Langley Research Center by the Contractor:

A. Contract Specialist, kimberly.c.wilson@nasa.gov

B. Contracting Officer, alicia.m.kelly-eslinger@nasa.gov

C. Contracting Officer’s Representative, frank.johnson@nasa.gov

D. Safety and Facility Assurance Branch, Mail Stop 305 or fax 757-864-8918 or CMAR http://cmar.larc.nasa.gov/login.cfm

E. Financial Management, NF 1018 Electronic Submission System (NESS)

F. Industrial Property Officer, larc-contract-property@mail.nasa.gov

G. Center Information Security Officer (CISO) larc-dl-ciso-reviews@mail.nasa.gov

H. Logistics Management Branch, Industrial Property Officer (IPO) matthew.j.kesler@nasa.gov

I. Safety and Mission Assurance Office, Mission Assurance Branch donald.j.porter@nasa.gov

J. On and Near-Site Staffing Report, larc-dl-contractorwye@mail.nasa.gov with

“Contractor WYE” in subject line

K. Environmental Management Office (EMO), LaRC-DL-Environmental-

Staff@mail.nasa.gov

L. Information System Security Officer (ISSO), sherri.m.jessup@nasa.gov

M. Task Monitor, Transportation Officer – Logistics Management Office (LMO), richard.dejesus@nasa.gov

N. Task Monitor, Supply Manager – Logistics Management Office (LMO), eric.m.cooper@nasa.gov

(End of clause) mailto:kimberly.c.wilson@nasa.gov mailto:frank.johnson@nasa.gov http://cmar.larc.nasa.gov/login.cfm mailto:larc-contract-property@mail.nasa.gov mailto:larc-dl-ciso-reviews@mail.nasa.gov mailto:donald.j.porter@nasa.gov mailto:larc-dl-contractorwye@mail.nasa.gov mailto:LaRC-DL-Environmental-Staff@mail.nasa.gov mailto:LaRC-DL-Environmental-Staff@mail.nasa.gov mailto:sherri.m.jessup@nasa.gov mailto:richard.dejesus@nasa.gov mailto:eric.m.cooper@nasa.gov