Draft RFP Industry Questions_Government Responses.pdf

Question Number

Reference Document Reference Section Industry Question Government Response

1 PWS 2.1.2 - Personnel Requirements

Will the government provide an historical level of effort including labor categories and annual labor hours that have been required to perform this work?

Work Year Equivalent (WYE) 24: Technician – 20 Admin. Professional – 3

Clerical – 1

2 RFP L.4 - TYPE OF CONTRACT

(FAR 52.216-1) (APR 1984)

Since the contract type is an IDIQ, will the government provide the number of task orders expected to be released under the IDIQ?

The contract supports sustaining services for the center for CLIN X001 and X002. Historically, LaRC has maintained five (5) IDIQ Task Orders for services that include Towing, Buses, Vehicle Maintenance, Carpet, and General Services with a maximum value of $1 Million for task order support. The new requirement will likely have five (5) task orders. A new task order for Purchasing of store stock items will likely be added and will be customer funded reimbursable services at an expected value of $3 Million.

3 RFP

L.17 INSTRUCTIONS FOR

VOLUME II – PRICE

PROPOSAL (FACTOR 2)

This section addresses Form 6 – Verification of Collective Bargaining Agreement (CBA) Minimums. Will the government confirm if there is or will be an active CBA for this requirement? If there is an active CBA, when does it expire?

There is an active CBA. The active CBA expires September 30, 2025

See Exhibits:

Exhibit M for CBA and Exhibit P for WD

4 N/A NA Can the government confirm if this opportunity is new work?

This opportunity is not new work. The current Logistics contract number is 80LARC22DA012 (Performance Period September 1, 2022 through

February 29, 2024), and the previous Logistics contract number is 80LARC18C0003 (Performance Period

March 1, 2017 through August 31, 2022).

5 RFP NA Will workload be provided with the Final RFP?

Yes, the workload data will be provided. See

Attachment VI with the RFP release.

6 RFP L

Section L – Refers to a Collective Bargaining Agreement (CBA) attachment TBD. Will the Government provide a copy of the CBA(s) and Points of Contact for the Union(s) holding the CBA(s)?

See Question # 3.

7 RFP L

Given the 13 C.F.R 125.8(e) will the government make a change to the DRFP to appropriately reflect the intent of considering all past performance from JV partners of the joint venture in the aggregate?

Joint Venture verbiage related to Evaluation of past performance has been added under L.16 (a) Proposal Guidelines for aggregate evaluation of the offeror’s submission.

8 NA N/A Is there an incumbent contractor currently doing this work?

Yes. There is currently an incumbent contractor doing this work. See Question #4.

9 NA N/A How many incumbent contractor FTE on this effort?

See Question #1.

10 PWS 8.2.13 Pickups and Deliveries How many pieces of furniture are moved each year?

Workload data will be provided, in the form of # of moves/can add to workload data. See question #5.

11 PWS 2.1.4 Customer Service Office/Work Reception Desk

How many work orders are handled by Customer Service each year?

This is a new requirement. There will be work orders for every request. A set number of work orders to be handled is unknown.

12 PWS 2.1.4 Customer Service Office/Work Reception Desk What type of helpdesk Software is utilized?

New requirement; helpdesk software will be likely be determined by the contractor, and utilized as agreed upon by the COR and CO, and must be center software compliant and approved by the Information

Technology Office.

13 PWS 2.1.4 Customer Service Office/Work Reception Desk What is the average handle time for each ticket?

New requirement; No current information.

14 PWS 6.0 Mail Management What is your daily volume for mail and packages?

Workload data will be provided with release of the

RFP. See Question #4.

15 PWS 6.0 Mail Management How many buildings are supported by mail staff and distance between main mailroom and the buildings?

Mail schedule with buildings will be provided with release of the RFP; all mail is delivered within a 1 mile radius of mailroom

16 PWS 6.0 Mail Management What is your courier schedule including times and approximate mileage per day?

1 delivery per week/per mailstop/mail schedule will be provided

17 PWS 6.0 Mail Management How many mail stops or desk to desk deliveries per day?

1 delivery per week per mailstop/mail schedule will be provided; no desk to desk deliveries

18 PWS 6.0 Mail Management Number of custom runs per day?

There is one morning and one afternoon delivery per day.

19 PWS 6.0 Mail Management What is total number of X-ray or tray screening devices for inbound mail and packages?

There is currently 1 device. See Exhibit E with release of the RFP.

20 PWS 6.0 Mail Management Can the government provide a listing of equipment used in the mailroom?

Yes, see Exhibit E – IAGP for listing of mail room equipment.

21 PWS

7.1 7.1.2 Track all vendor-owned returnable containers and update the NASA Supply Management System (SMS) in accordance with NPR 4100.1.

Can the Government name the current SMS system currently being used?

System Application and Products (SAP) is the current system used

22 PWS 8.0 Transportation Management

Can the government please provide a list of vehicles to be operated?

See Exhibit H – NASA Vehicles released with the RFP; Government requires contractor to bring their own vehicles for performance of the contract

23 RFP

M.4 Basis of Award - This Performance-Price Tradeoff (PPTO) source selection does not include a Technical Factor; therefore offerors shall not submit a technical proposal and the Government will not conduct a technical evaluation. The tradeoff process and selection decision will be based solely upon the past performance and price factors. Award will be made to the Offeror that is deemed responsible in accordance with the FAR Part 9, whose proposals conforms to the solicitation requirements, and is determined, by the Source Selection Authority’s (SSA’s) integrated assessment of the evaluation criteria, including the relative importance of the evaluation criteria, to

With this being a best-value contract, how can offerors show best value (innovation, better processes, ideas, etc.) without a technical volume related to things like:

• Management Approach

• Employee Retention/hiring

• Inventory/Asset management, assuming systems outside the NASA Supply Management System could not be used.

o We did note that “NPR 4100.1” is referenced often

Offerors will be able to showcase approaches that could result in better methods and best practice for this requirement congruent with submitted cost and business proposal package contents in accordance with section L of the solicitation.

represent the best value to the Government.

24 PWS

PWS Section 3.5

WAREHOUSE/STORAGE:

Manage storage of explosives in accordance with U.S. laws and regulations, NPR 1600.1, NASA Standard 8719.12 (NASA-STD-8719.12) Safety Standard for Explosives, Propellants, and Pyrotechnic and Center procedures

How many locations house explosives and is there an estimate for how much/often that they will be moved?

There is one location that houses the explosives;

Minimal requirement for storage and they are received less than ten (10) times per year.

25 PWS

PWS 4.0 EQUIPMENT

MANAGEMENT:

Provide logistics support for the identification, control, and accountability of equipment acquired by NASA in accordance with NASA policy described in NPD

4200.1 Equipment

Management Program and NPR 4200.1 Equipment Management Procedural Requirements

What methodologies/systems, if any are currently used for asset/inventory management

RFID/Barcode scanning/SAP in accordance with NPR 4200.1 which list all the methodologies that are used to perform inventory

26 NA NA I want to know if there's a good time to submit a bid on the opportunity.

When the RFP is released, the government will include a proposal submittal due date. Contractors are encouraged to track this opportunity on SAM.gov as well as signing up for automated notifications via

SAM.gov for this opportunity.