RFP 80LARC24R0001 Industry Questions_Answers.pdf

Question Reference Document

Reference Section Industry Question Government Response

1 Could you tell me the pickup and drop off location and times?

Bus services are an ‘as needed’ requirement which varies based upon customer requests, therefore, there are no set pick up and drop off location and times.

Attachment VI, Workload Data has been updated to reflect the number of requests per year of bus services and the type of requested service.

2 How many charters would be needed?

Attachment VI, Workload Data, has been updated to include Charter Bus Services on each FY tab at Cell 76F.

3 The property in the disposal yard, are items located in this area labeled?

Yes, all property when received into disposal is labeled with excess case number, ECN (if applicable), description of property and quantity.

4 Are packing materials (in shipping) purchased through the contract?

Yes, there are standardized shipment boxes that the contractor is required to restock. The cost of packing materials should be priced as part of the base CLIN.

5 Is the tire changer in Vehicle Maintenance Government Furnished Equipment (GFE)?

No, the tire changer is not on the GFE/IAGP list.

6 Will the equipment in the Vehicle Maintenance area be available for use?

No. The contractor is required to bring their own equipment, special tooling, etc. to perform the vehicle maintenance requirement.

7 Is the contract required to handle facility maintenance or facility safety actions?

Facility maintenance and facility safety actions will be handled by Logistics Management Office (LMO). The contractor is required to comply with standard safety protocols (Federal, State, Agency and Center requirements). Contractor will be responsible to report facility maintenance issues to the Facility Manager where applicable.

9 Draft RFP Q&A #22

The answer to question 22 indicates that the contractor is required to supply their own vehicles to perform the contract.

Please provide an indication of the number of vehicles and type that have previously been used on the contract. This will allow bidders to have a common basis upon which to bid.

The government does not maintain a listing of existing contractor provided vehicles and equipment. Offerors shall review Exhibit A - Performance Work Statement and Attachment VI - Workload Data to determine what vehicles are required to perform services.

10 Draft RFP Q&A #22

The answer to question 22 indicates that the contractor must supply their own vehicles to perform the contract.

Please confirm that these vehicles are not part of the parts and supplies not to exceed the figures provided in Form 1.

Yes, the contractor must provide their own vehicles to perform the contract. The vehicles are not part of the parts and supplies.

17 Attachment I Form 8

As currently structured the form requires that single IDIQ rates be provided for each priced labor category. If offerors have different rates supplied by the prime and subcontractors, how are bidders to enter a single rate for each labor category for each position.

If the offeror identifies additional labor categories, add a column indicating Prime or Sub for each labor category.

18 Attachment I Form 8 Only 7 of the 21 (33%) listed positions are listed for each of the IDIQ categories are contained in the CBA. How are bidders to develop rates for the other positions?

The labor categories included on Form 8 reflect categories previously utilized on task orders issued.

These categories are a mix of Collective Bargaining Agreement and Wage Determination; however, if a category is not included on the CBA or the WD, offerors are required to determine the rate within their proposal.

19 Who is the incumbent? Alutiiq Logistics & Maintenance Services, LLC.

20 What is the current contract number?

Current: 80LARC22DA012 (Performance Period September 1, 2022 through February 29, 2024)

Prior: 80LARC18C0003 (Performance Period March 1, 2017 through August 31, 2022).

26 Is there an option for telework?

Telework policies are determined by the corporate office of the contractor. This determination shall be coordinated with the government based on the services being provided under the contract.

Are offerors expected to provide pricing as if the five task orders are under one contract? Or are we meant to only provide pricing for one task order?

Refer to 1852.216-80, Task Ordering Procedures, within Section I of the solicitation. Offerors are not required to provide pricing for task orders with their initial proposal. Task orders will be solicited on an as needed basis after contract award.

28 Will offerors be awarded the amount proposed at award? Will we be expected to staff on day one?

In accordance with 1852.232-77, Limitation of Funds (Fixed-Price Contract), funds will be distributed to the contractor for each current effective performance period up to the agreed upon proposed awarded amount of that performance period.

The awardee will be expected to begin performance on-site on 01 March 2024. The government anticipates an award by February 1, 2024 with sufficient time for the offeror to perform start up actions prior to the effective contract date of 01 March 2024.

The pricing worksheet is missing instructions, can we be provided an updated copy?

All instructions required in the pricing worksheet are included within the spreadsheet. See foot notes on each worksheet.

30 Is the expectation for the awardees to take over the current task orders? If so, can we be provided the end dates of each task order?

No. New task orders will be issued on an as needed basis following contract award.

We intend to award a Time and Material type subcontract, to confirm, since Time and Materials are not Fixed Price contract, subcontractors are not required to submit a price workbook.

The Prime contractor is required to submit pricing data.

Subcontractor pricing data is not required.

32 RFP

L.14 Proposal

Preparation Instructions

b) Table L-1

Would the Government consider increasing the page limit for the Past Performance Proposal?

Past Performance Volumes are limited to 15 pages.

34 RFP

L.14 Proposal

Preparation Instructions

b) Table L-1 and c) v.

Would the Government accept Volumes I and II in Adobe PDF?

RFP paragraph L.14 outlines the required format for each volume. Volume I must be submitted in MS Word or Adobe PDF. Volume II (a) must be submitted in MS Excel. Volume II (b) must be submitted in either MS Word or Adobe PDF.

35 A00001 Amendment A00001 paragraph 5

Could the Offeror submit CPARS in lieu of Past Performance Questionnaires (PPQ)?

PPQ’s are not required to be submitted for this solicitation. CPARS for the past three (3) years are available to the government through the CPARS website and should not be submitted as part of the offerors proposal.

38 RFP

L.17 Instructions for Volume II – Price

Proposal (Factor 2), Attachment I- Cost Forms, section g).

Would the government please remove the referenced sentence in section g)? the paragraph below the list of forms states “All highlighted cells in all forms are locked; Offeror shall not make changes to the highlighted cells.” However, all highlighted cells in Forms 1 through 9 are unlocked.

The verbiage referenced in L.17 at section (g) of “All highlighted cells in all forms are locked; Offeror shall not make changes to the highlighted cells.” has been deleted.

42 PWS Exhibit A Performance Work Statement

Please clarify if a resume is required for the Key Personnel to be submitted with the proposal and if so, in what volume should it be included?

Resumes for Key Personnel are submitted after award and should not be included in the proposal.

43 RFP

Paragraph L.16 sub paragraph 11, reference size

Would the Government consider changing the requirement for 20% at the TPA level to the aggregated contract level for all TPAs combined?

Proposals will be assessed at the aggregate contract level.

44 PWS Section 6.4 Is there a requirement to receive/handle/process classified mail by cleared personnel?

Classified mail is not received / handled / processed under this contract. A modification will be made to the awarded contract if this changes.

45 PWS Section 6.4 Will there be a DD254 provided?

A DD254 is not required for this contract. See Question #44.

46 PWS Section 8.2.2 Can the government please clarify if the buses are Government- provided as listed in Exhibit H – NASA Vehicles?

No, buses are not provided by the Government. See question #2.

47 Is a professional compensation plan required? A professional compensation plan is not required as part of the offerors proposal.

48 Is a written Cost Summary required?

A cost summary must be provided to support cost in the proposal.

49 RFP

L.14 Proposal

Preparation Instructions;

Table L-1

Due to the amount of information required in Volume I – Past Performance Proposal (Factor 1), will the Government consider increasing page limitations?

The limit remains 15 pages.

50 RFP

L.16(d)(10)

INSTRUCTIONS FOR

VOLUME I – PAST

PERFORMANCE

PROPOSAL (FACTOR

1)

The RFP instructions state: “Average Annual Contract Value and Average Annual Obligated Dollars - To assist with the Government’s evaluation of pertinence/relevance of the Technical Performance Areas (TPAs) in relation to “size” below, the Offeror shall clearly detail for each reference the annual obligated value over the last three (3) years from the date of RFP issuance (See L.16(d)) in relevance to the TPA (PWS areas) identified below.” Can the Government clarify if this means average annual obligated value for each individual PWS area under each of the four TPAs, average annual obligated value for each of the four TPAs, or average annual obligated value for each contract reference performing these TPAs?

See Question # 43.

51 PWS Section 3.6, paragraph 3.6.6, page 10 Is the contractor responsible for purchasing the necessary pallets?

The contractor must provide the pallets for this service.

Historically, the contractor has been able to reuse/recycle pallets from shipping and receiving.

52 PWS Section 6.6, paragraph 6.6.3, page 15

The PWS indicates that personnel handling classified mail/material need to have the appropriate security clearance for the handling of classified mail/material in accordance with NPR 1600.2. What level of personal clearance is needed to perform this task (Secret/Top Secret)?

See Question #45.

53 PWS Section 6.6, paragraph 6.6.3, page 15

The PWS indicates that personnel handling classified mail/material need to have the appropriate security clearance for the handling of classified mail/material in accordance with NPR 1600.2. Will this contract require the contractor to have a facility clearance?

See Questions #44 & #45.

54 PWS Section 6.6, paragraph 6.6.3, page 15

The PWS indicates that personnel handling classified mail/material need to have the appropriate security clearance for the handling of classified mail/material in accordance with NPR 1600.2. If a facility clearance is required, when will the Government issue a DD254 to indicate the clearance level (Secret/Top Secret)?

See Question #45.

55 PWS Section 8.1.9, paragraph 8.1.9.3, page 23

Are the existing tools, diagnostic and service equipment, supplies, and spare parts presently in use Government provided or contractor provided?

The contractor is required to bring their own equipment, special tooling, etc. to perform vehicle maintenance services.

Spare parts and supplies in support of CLIN X001 are purchased through CLIN X002.

56 PWS Section 8.1.9, paragraph 8.1.9.3, page 23

If the existing tools, diagnostic and service equipment are a combination of Government and contractor owned/provided, please provide the itemized list breaking out what is GFE.

The contractor is required to bring their own equipment, special tooling, etc. to perform vehicle maintenance services.

57 PWS Section 8.1.9, paragraph 8.1.9.3, page 23

Will the existing tools, diagnostic and service equipment presently in place to support motor pool operations remain in place and be available for contractors to use in this next contract iteration?

Existing equipment, tools, etc. are owned by the incumbent. The new contractor is required to bring their own equipment, special tooling, etc. to perform vehicle maintenance services.

58 PWS

Section 8.1.13, paragraph 8.1.13.2, page

Please provide a list of all HAZMAT presently in use. This is necessary to determine the types of PPE required, as well as personnel training in the use or handling of said HAZMAT and PPE.

Hazardous material list has been added to Attachment VI, Workload Data, Tab is titled “HAZMAT”.

59 PWS

Section 8.2.21, paragraph 8.2.21, page

Please provide specifications or realistic estimates of the flight hardware and ground support equipment to be moved in terms of size and weight (e.g. packages weighing under 100 lbs., aircraft wings or antennae, pallets or vehicular items, etc.).

This is a new program being supported under this contract and the government does not have estimates to provide for future projection data. In terms of size and weight, current NASA guidance stipulates a maximum equipment movement of 8,000 pounds.

60 PWS Section 2.1.2.1, page 4 There was not a DD254 released with the solicitation. Will the government provide the DD254 for this contract?

A DD254 is not required for this contract.

61 PWS Section 2.1.2.1, page 4 Will the government provide a DD254, so that the contractor can ensure only individuals with the corresponding personal clearance are performing work?

A DD254 is not required for this contract. See Question #44 and #45.

62 PWS Section 2.1.3.3 (a), page

Emphasize the security of all LSS operations. What type of security does the government mean? Industrial, physical, or operational?

This includes physical, industrial, and operational security. These are basic security controls for warehouse, property, vehicles, etc. (Scan inbound property with govt provided X-ray machine.)

63 PWS Section 2.1.4, page 5

Customer Service Office/Work Reception Desk staffing requirement.

This requirement does not fit any of the positions listed in Attachment III

- Staffing Profile. Does the government intend to only have this function provided by personnel listed on Attachment III-Staffing Profile?

This is a new requirement which is administrative in nature and is not listed on Attachment III - Staffing profile.

64 PWS Section 7.7.1, page 19

The Contractor shall acquire supplies, material, equipment, and services.

There is a plug in Attachment VI- Cost Forms; however, there is not a form/file documenting purchasing. Will the government provide historical data of quantities and materials ordered and stocked by the Contractor?

Attachment VI - Workload Data has been updated to include the number of purchases at cell F33 of each FY tab.

67 PWS Section 8.1.14.1, page 24 Will the government provide a list of vehicles required by the contractor to fulfill these requirements?

See Question # 9.

68 PWS Section 8.2.2, page 25 Bus Services. Does the government intend for the contractor to operate a bus service? Other parts of the solicitation state "or arrange for".

Yes, the contractor is required to provide services as requested, see Attachment VI - Workload Data.

In certain situations (i.e. Open House, VIP visits), the contractor may be required to secure buses that would be completed under an IDIQ task in support of bus services.

69 PWS Section 8.2.4, page 25

Classified Shipments. Will the government provide a DD254 for this solicitation? To allow contractor companies to understand the clearance requirements for receiving, storing, and shipping classified materials?

See Question # 45.

70 PWS Section 8.2.4, page 25 Will the government provide a DD254, so that the contractor understands if they are required to use couriers in the moving classified material?

See Question # 45.

71 PWS Section 8.2.19, page 27

Provide a shuttle bus service. Does the government intend for the contractor to operate a bus service? Other parts of the solicitation state "or arrange for".

See Question # 68.

72 PWS Section 8.2.22.1, page 28 Provide onsite and offsite shuttle service. Will the government provide a bus route and schedule?

There is no routine schedule for busing. On-site and off-site bus service are not scheduled but are on an as-needed basis by request. The details of the request are provided by the end user at the time of their request. (# of people, pick up and drop off locations).

73 PWS Section 7.7.6.2, page 21 Does the government intend for the contractor to provide tools and support equipment in the motor bay building?

See Question # 56.

What are the expected inventory and transfer of accountability procedures for the contract transition? Also, what are the remediation procedures for unaccounted property?

100% inventory of store stock and IAGP.

Adjustments would be handled by the Government IAW the NPR 4200.1 – NASA Equipment Management Procedural Requirements.

During the site visit, we noticed the buildings did not identify any hazardous class placards and were informed the contractors are not responsible for those conditions as it is a responsibility of the government. Please confirm the validity of the responsibility of the contractor regarding building signage and placards.

The Government will be responsible for facility placards. The contractor will be required to have vehicle placards for transporting HAZMAT.

77 Who were the government employees who joined us on the guide?

All government employees who took part in the site visit work in Logistics Management Office under Center Operations Directorate and the Office of Procurement at NASA Langley.

78 How often do events like the recent Open House occur?

Prior to 2023, the last Open House was 2017.

Occasional VIP visits do occur or other large scale visits; any services required outside of base scope of contract will be handled under a task order.

Attachment VI

– Workload Data

Incoming Freight (line

62) and Receipts (line

43)

What is the difference on Attachment VI – Workload Data between Incoming Freight (line 62) and Receipts (line 43)?

Incoming Freight #62 is total incoming Receipts. The Receipt #43 is Receipt and Inspections (which require inspection outside of the normal Receiving Dock operations)

80 PWS 8.2.23 Vehicle Dispatch What hours are Dispatch services expected to operate? Monday through Friday 7am to 4pm, except Holidays.

Attachment VI

– Workload Data

Bicycle Program and Maintenance Support rows 54-56

What are the bicycle program requirements? Is repair and maintenance included, or just inventory?

The bikes are run to fail and repair as necessary, where most bike repairs include, but are not limited to, flat tire repair, chain repair, etc. Currently, LaRC has over 40 new bikes in reserve at a warehouse. Occasionally, bikes will require assembly by the Contractor.

Attachment VI

– Workload Data

Row 53 What do deliveries include (Attachment VI – Workload Data line 53)?

Deliveries are completed from Receiving to customers on site.

Attachment VI

– Workload Data row 36 program stock Workload row 36 program stock inventory goes from 500 to 5000 in the projection, is this a real projection or a typo?

This projection is accurate based on current and future requirements.

Attachment VI

– Workload Data row 28 Incoming Special Services Mail Processed

Workload row 28 Incoming Special Services Mail Processed drops from thousands to 92 in 2023, yet the out year projected volume is similar to the 2022 and before volume. Was 2023 an exception, and if so how?

Attachment VI - Workload Data has been updated. All FY tabs have been updated to reflect the correct data.

85 PWS

Will the contractor be required to provide vehicles to perform the services in the PWS, or will NASA/GSA transportation assets be made available?

See questions #9 & #10.

86 PWS If NASA/GSA assets will be provided, what vehicles will be provided? Vehicles will not be provided by the Government.

87 PWS If the contractor is required to provide vehicles, what vehicles will be required?

See Question # 9.

89 Attachment I Cost Forms

Tab 9 IDIQ schedule of rates

Under what IDIQ line item would the following labor categories be required?

•Dispatcher, Motor Vehicle •Data Entry Operator •Forklift Operator •Fuel Distribution System Operator •Material Handling Laborer •Shipping Packer •Shipping/Receiving Clerk •Stock Clerk •Truck driver, Light

All labor categories could potentially fill an IDIQ requirement.

•Truck driver, Medium •Truck driver, Heavy •Warehouse Specialist

Attachment III

- Staffing Profile - Work Year Equivalent

Can the government confirm that the staffing information in attachment 3 is current, i.e., 2023 staffing?

Yes, the staffing information provided in Attachment III is the most current information.

93 PWS 8.2.2 What bus services and workload are required outside of the IDIQ?

On site (center) bus services are part of the core services under CLIN X001. Offsite shuttle services of up to 50 miles will be required under the IDIQ.

Attachment VI – Workload data has been updated on tabs FY19 through FY28 to include a breakout of data in 8.0, Special Support Services related to the type of bus services.