EXHIBIT A- Scope of Services.pdf

EXHIBIT A - Scope of Services

ITB No.: C007126 Project: 2027 Overhead Sign Structure Replacements

SECTION 1. SCOPE OF SERVICES OVERVIEW

1.1 The 2027 Overhead Sign Structure Replacement includes the removal and replacement of two overhead spanning sign trusses located on eastbound and westbound Epcot Center Drive, between Buena Vista Drive and World Drive. The scope of work also includes removal and replacement of existing overhead and ground mounted wayfinding signage and foundations throughout property including all area restoration.

SECTION 2. SCOPE OF SERVICES

SCOPE, SUMMARY AND MILESTONE

2.1 The 2027 Overhead Sign Structure Replacement includes the removal and replacement of two overhead spanning sign trusses located on eastbound and westbound Epcot Center Drive, between Buena Vista Drive and World Drive.

WESTBOUND & EASTBOUND EPCOT CENTER DRIVE, BETWEEN BUENA VISTA DRIVE AND

WORLD DRIVE:

1. Provide temporary traffic control (including detours)

2. Manage erosion and sedimentation control

3. Utilize concrete drilled shaft foundations

4. Existing sign structure removal and replacements

5. Installation of new overhead signs

PROPERTY WIDE WAYFINDING SIGN REPLACEMENTS:

1. Provide temporary traffic control (including detours)

2. Manage erosion and sedimentation control

3. Removal of overhead and ground mounted wayfinding signage and foundations

4. Replacement of overhead and ground mounted wayfinding signage and foundations, this will include an all site restoration

2.2 Contractor must complete project within the below calendar days from Notice to Proceed. Contractor must schedule a showing of the final completed project prior to the maximum time allotted for the completion of work. Prior to any work being performed the contractor must coordinate with the district representative for access.

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MILESTONE DESCRIPTION START DATE COMPLETION DATE

Notice to Proceed January 25, 2027 Wayfinding Signage Replacements - Mandatory

Completion Date September 30, 2027

ECD Overhead Sign Structure Replacements Substantial Completion 240 Days from Notice-to-

Proceed ECD Overhead Sign Structure Replacements

Final Completion (Liquidated damages do not apply to final completion dates.)

Estimated - October 22, 270 Days from Notice-to- Proceed

NOTE: The above dates are estimated dates only and are subject to change.

2.3 All work must be completed between the hours of 7:00AM to 4:00PM Monday through Friday. District representative will approve the schedule set forth by the contractor upon award.

2.4 Detours that will involve the closure of Epcot Center Drive shall only be permitted to be implemented two

(2) hours after the latest park closure time of the requested date until 6:00AM. CFTOD Construction Management team requires a minimum of two-week prior notification for approval prior to implementation.

2.5 Contractor shall obtain approval from the owner at least 72 hours prior to scheduling any work to be performed during hours other than the normal (7:00 am to 4:00 pm) work hours or on Saturdays, Sundays, or legal holidays.

All work hours are subject to change depending on the time of year.

2.6 The contractor shall pay for the cost of standby trades or premiums for work taking place on Saturday, Sunday and holidays when the schedule or job site conditions require such work.

2.7 Locations:

A. Overhead Sign Replacements: Westbound & Eastbound Epcot Center Drive B. Property Wide Wayfinding Sign Replacements: (See locations in the bid documents and look for the document titled Directional Sign Removal and Install Plans FY2027 - FY2027_custom-directional-signs_types-efgh_removeinstall_Final-Budgeted-List r2).

2.8 Contractor is required to provide an emergency contact that will be available 24 hours a day and 7 days a week.

Contractor will fill out the Exhibit-E Emergency Response Capability Form with their bid submittal through PlanetBids.

SECTION 3. AWARD

3.1 The District reserves the right to accept or reject any or all bids.

3.2 The District is awarding one contract to the responsive and responsible bidder offering the lowest price.

3.3 The District reserves the right to waive any irregularities and technicalities any may, at its sole discretion, request clarification or other information to evaluate any or all bids.

3.4 Any exceptions made to the District's standard contract language noted in the submitted bid/proposal may be cause for bid rejection at the sole discretion of the District.

3.5 BuyLocalNow, Veteran, or Opportunity Zone qualified bidders may receive a bid preference as noted in the Procurement Policy PRO-100. If a bidder is eligible for a preference, bidder must complete the Affidavit of Eligibility Form and include it with the bid submission by the bid due date for consideration. Affidavit of Eligibility Forms are available within the solicitation documents on PlanetBids. Forms must be uploaded into PlanetBids as a separate attachment from bid submission.

https://www.oversightdistrict.org/wp-content/uploads/2023/09/CFTOD-Procurement-Manual-08-23-2023.pdf

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SECTION 4. QUALITY CONTROL AND WARRANTY

4.1 Contractor shall establish a quality control/quality assurance program specific to this contract scope and shall maintain and monitor the program throughout the life of the contract.

4.2 The District will have the right at any stage of the operation to reject any or all work and material that in the owner's opinion does not meet the requirements of the scope of services.

4.3 Contractor warrants all labor, materials, and equipment furnished under this solicitation are new, of the type and quality required for the project, and installed in a good and workmanlike manner in accordance with the solicitation documents. Contractor shall guarantee the work is free from any defects in workmanship for a period of not less than one (1) year from the date of project completion. Contractor shall guarantee the materials provided shall be free from any defects for the longer of one (1) year from the date of the project completion; or (b) the period of warranty provided by any supplier or manufacturer. If warranty period offered is greater than one (1) year, contractor is to submit the EXHIBIT F - Warranty Offered Form attached to this solicitation.

SECTION 5. DAMAGE

5.1 Any damages caused by the contractor shall be repaired by the contractor within twenty-four (24) hours or shall be repaired by the owner and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any materials required to correct damages caused by the contractor shall be the responsibility of the contractor.

5.2 Contractor shall report all damages to the District immediately.

5.3 Damages attributed from the contractor will be at no cost to the District.

SECTION 6. SAFETY

6.1 A Contractor is responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services and must provide protection to prevent injury to all persons involved in any way in the Work provided.

6.2 All services, whether performed by the Contractor, its subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools, and like items used in the services, must be in compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations, and order of any public, quasi-public, or other governmental authority; and (b) all codes, rules, regulations, and requirements, the more stringent must govern.

6.3 Contractor must acquire all necessary certifications and ensure all employees hold such certifications as applicable for their work to the District. Contractor must be accountable for all training and certifications (i.e., heavy equipment and guest relations). Except as otherwise specified, the Contractor’s services must conform to accepted practices as used in the trade or to the satisfaction of the District.

6.4 All Contractor’s equipment shall be properly maintained with all safety equipment intact and operational.

6.5 Contractor shall maintain safe working environments in conformance with all applicable Occupational Safety and Health Administration (“OSHA”) standards, Walt Disney World (“WDW”), Reedy Creek Energy Services (“RCES”), and CFTOD safety standards and requirements.

6.6 Lockout Tagout (“LOTO”): Contractor shall comply with CFTOD LOTO procedures.

6.7 Confined Space: Contractor must comply with CFTOD Confined Space procedures.

6.8 Project Specific Safety Plan (“PSSP”): When applicable, Contractor shall furnish and have accepted through CFTOD safety prior to start of any work to include the following: Contractor company name and contact information.

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• Project number and name

• Summary of work to be performed

• Personnel names to be working onsite

• Equipment to be utilized in performance of the work

• Job hazard analysis (“JHA”) listing hazards present and how to mitigate

6.9 Crane Lift: When applicable, Contractor shall submit a crane plan describing the Crane Lift Plan and Crane Daily Safety Review to CFTOD for review and approval prior to crane mobilization and all plans including scale site and evaluation plans showing the crane location, adjacent buildings/structures and other significant obstructions within load swing radius and indicating direction and span of swing. The Contractor must supply their own cranes or lifts in their cost, if necessary.

SECTION 7. LICENSING/PERMITS/CERTIFICATIONS/QUALIFICATIONS

7.1 Contractor shall be qualified as an FDEP Certified Erosion Control Inspector and have a minimum of one (1) employee on staff.

7.2 Contractor shall be qualified for the FDOT’s TTC Basic Flagger Certification ensuring any flagging operation is performed by worker that have this minimum qualification.

7.3 Contractor shall be qualified for FDOT Advanced Temporary Traffic Control and have a minimum of one (1) employee that is on full-time work hours.

7.4 Contractor shall be FDOT Pre-qualified (and shall provide a copy of their pre-qualification letter with their bid) in the following work class: Roadway Signing

7.5 Contractor has demonstrated a minimum of five (5) years of overhead truss/wayfinding sign construction experience. The experience shall be for work/contracts issued by a local or state government agency.

7.6 Contractor shall identify a primary contact/project manager with a minimum of five (5) years of relevant experience with whom the District will coordinate with.

7.7 Contractor shall provide 3 overhead truss/wayfinding sign projects during the last ten (10) years for a local or state government agency. The projects shall be demonstrated among 3 similar projects provided but are NOT required to all be on a single similar project.

7.8 The following items shall be demonstrated on an Exhibit C – Project Reference Form. Document can be submitted with bid through Planetbids. Failure to provide this information may be cause for rejection of bid.

• Performed drilled shaft foundation installation and installed overhead spanning and/or cantilever trusses

• Show examples of familiarity with the attached sign manual

7.9 Due to the nature of this work, qualifications are critical to ensure public safety, guarantee uniform traffic operations, adhere to FDOT standards and cannot be waived.

7.10 Subcontractor List Form: Contractors are required to disclose a complete list of sub-contractors using the Exhibit D - Subcontractor List with their bid submittal. The District will reject any bid submittal that does not include a subcontractor list, or if the list is found incomplete. If the contractor will not utilize any subcontractors, they must write “None” on the form. Contractors are not allowed to change or add sub-contractors without approval by the District.

A. Contractor shall not subcontract any part of work with any subcontractor not listed on the subcontractor list without prior written approval of the District. The District may revoke approval of any subcontractor when such subcontractor evidences an unwillingness or inability to perform the work in strict accordance with the contract provisions. Contractor shall cause appropriate provisions inserted in all approved subcontracts relative to the work to bind subcontractors to the terms of the contractor’s contract, insofar as applicable to the work of subcontractors, and provide language regarding the

ITB # C007126 Page 5 of 7 termination of any subcontracts the District may exercise over the contractor under provisions of this solicitation.

B. District’s approval of a subcontractor shall not relieve the contractor of any of their responsibilities, duties, and liabilities. The contractor shall be solely responsible to the District for the acts, defaults, or omissions of their subcontractor and of such subcontractor’s officers, agents, and employees each of whom shall for all purposes be deemed to be the agent or employee of the contractor.

C. It is the responsibility of the contractor to require all subcontractors to maintain adequate insurance coverage, equal to the minimums of the contractor.

7.11 In order to use the Central Florida Tourism Oversight District (the District) Building & Safety online permitting services to apply for permits, schedule inspections and obtain general permitting information, all users must be registered with the District in the main permitting system. All information must be verified and kept up to date throughout the year, including the main email address. Once established in our main permitting system, all approved users can then apply for a login registration with our online permitting system, Accela Citizen Access (ACA), at https://permitting.oversightdistrict.org/CitizenAccess/Default.aspx. Additional information on how to register with ACA can be found in the ACA User’s Guide, available on the Building Department website page:

https://www.oversightdistrict.org/doing-business/building-department/.

SECTION 8. SCHEDULE OF UNIT PRICES FOR APPROVED ADDITIONAL WORK

8.1 Should the District elect to have the contractor perform any work outside of the scope of services or approved additional work and material, the District may request a time and material quote. Contractor is to upload labor and equipment rate sheets on an Exhibit B – Schedule of Unit Prices. Document can be submitted with bid through Planetbids.

SECTION 9. DISTRICT GUIDELINES

The following applies to ALL contract work:

9.1 The contractor shall at all times keep the general area in which the Services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the services, and shall continuously throughout performance of the services remove and dispose of all such materials. The District may require the contractor to comply with such standards, means, and methods of cleanup, removal, disposal as the District may make known to the contractor and/or as required by any applicable laws. In the event the Contractor fails to keep clean of such rubbish and waste in the affected areas, and the District incurs the clean-up cost, the District will deduct the expenses incurred from any sums then or thereafter due the contractor.

9.2 District will designate where contractor’s crew will take breaks, lunches, and use restroom facilities. Employee personal vehicles will be parked only in areas designated by the District. No smoking of any kind at any time on District property.

9.3 District reserves the right to refuse any contractor’s employee who does not meet or conform to the District’s policies. Contractor’s employees shall be required to always maintain a level of professional appearance while performing required tasks in or out of guest view. This includes as level of professional hygiene that includes all contractor-provided uniforms.

9.4 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services and shall provide all protection to prevent injury to all persons involved in any way in the services.

9.5 Any and all complaints or calls for assistance from the District or its agents or representatives shall be responded to by the contractor within twenty-four (24) hours of the District’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by the contractor.

9.6 Contractor shall cause all its employees to behave in a friendly, respectable, and courteous manner toward the https://permitting.oversightdistrict.org/CitizenAccess/Default.aspx https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.oversightdistrict.org%2Fdoing-business%2Fbuilding-department%2F&data=05%7C02%7Cbids%40oversightdistrict.org%7C59dde967490842b38d5e08ddd10bd6a7%7Cea36a1a64b7f42728d0c5c7d11a52876%7C0%7C0%7C638896570965831157%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=1IUGwRbRjxnM%2FReyVK6BZpw6rjBT7ejuFMsexnijcAs%3D&reserved=0

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District, guests, staff, and management. In the event the District believes that any of the contractor’s employees are acting other than herein required, or the District or its agents determine that any of such employees are not performing their duties in a competent manner, the District shall so advise the contractor and the contractor shall promptly arrange to correct the deficiencies or to replace such employee as reasonably approved by the District.

Contractor shall maintain continuous and regular communications with the District concerning safety and other factors that relate to the performance requirements hereunder and concerning any injury or damage to guests or contractor’s employees that may result or occur in connection with the services to be provided by the contractor hereunder.

9.7 Contractor shall make walk/ride-through reviews of the entire site related to visual observations and shall make repairs and adjustments necessary. The District may attend the walk/ride-through.

9.8 Contractor shall be required to provide response correspondence to any service requests sent via the District.

9.9 All services, whether performed by the contractor, its subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools, and like items used in the services, shall be in compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations, and orders of any public, quasi-public, or other governmental authority; and (b) all codes, rules, regulations, and requirements, of the District and its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern.

9.10 The District is located and operates in an area that caters to many visitors and guests from different parts of the country and world. Employees performing their jobs may frequently encounter these visitors as well as various clients of the District. The image that you project plays a role in the impression of the District and its staff and can affect the overall experience of our visitors to the Central Florida area.

9.11 Therefore, everyone must strive to make positive impressions by maintaining a neat and clean appearance that is appropriate for the workplace setting and for the work being performed. All vendor employees are expected to present a professional, businesslike image to clients, visitors, customers, and the public. Contractor must ensure all vehicles and uniforms used by their staff are identified with their company name and logo.

SECTION 10. TEMPORARY TRAFFIC CONTROL

10.1 Due to the close proximity to roadways and traffic patterns, work schedules must be coordinated with the District to reduce traffic hazards.

10.2 Contractor is responsible for the safety of its employees and must meet the requirements of Florida Department of Transportation (“FDOT”) statutes, laws, and regulations in accordance with the Temporary Traffic Control (“TTC”) and must communicate all TTC work within the District.

10.3 Contractor must implement permanent TTC plans on District Roadways and Right-of-Ways.

10.4 All TTC hardware used by the Contractor for the performance of its Services must be new or like new condition at all times. Any hardware (i.e. barricades, signs, barrier walls, etc.) that is not in new or like new condition must be removed and replaced by the Contractor at no additional cost to the District and the respective work requiring maintenance of traffic that the hardware in contention is associated with may not be implemented until such time as the corrections are made.

10.5 Contractor must acquire all permits necessary for required TTC plans in accordance with current FDOT Index 102- 600 series. To obtain a right-of-way permit for TTC, all TTC plans must be submitted to the Central Florida Tourism Oversight District Planning and Engineering Department for approval before any work can be started.

The Planning and Engineering Department will require all TTC plans to be certified and stamped by a Traffic Engineer or equivalent.

10.6 Contractor must submit all necessary documents including, but not limited to shop drawing(s), mix design(s), permit(s), Temporary Traffic Control plans, utility ticket(s), and all other information necessary prior to commencing work. Failure to do so may result in the District’s rejection of unapproved work and denial of payment for said materials and work.

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10.7 Improper or unsafe activities will result in all work being shut down.

10.8 Any costs associated with an approved TTC plan will be included within the bid submittal pricing.

10.9 Any proposed lane closures must require the District’s review and approval a minimum of fourteen (14) calendar days prior to the intended closure dates. Lane closures may be restricted to nights and/or off-peak hours unless otherwise approved by the District.

10.10 All Contractors’ employees must wear brightly colored safety vests (Florida Department of Transportation “FDOT” specifications by road speed) when working within fifteen feet (15’) of any roadway. All safety apparel (including but not limited to vests) must be properly maintained.