JMS Reports and Extracts Requirements Matrix – Volusia County, Florida

This document is a requirements matrix exhibit for the Jail Management System (JMS) procurement by Volusia County, Florida Division of Corrections (RFP #25-P-147JRD). The matrix establishes the reporting and data extraction functionality that bidders must acknowledge and commit to providing as part of the proposed system and project deliverables. The matrix encompasses 142 distinct reports and extracts organized by functional category, including booking operations, inmate classification, medical tracking, compliance monitoring (ADA, PREA), court coordination, workforce management, and administrative oversight. Respondents must indicate their capability status for each requirement using standardized response codes: "Y" for functionality available out-of-box without modification; "CO" for configuration-only implementation; "CU" for customization with associated complexity levels and costs; "F" for future functionality under development with projected availability dates; "3" for third-party software integration; and "N" for non-compliance. Bidders must submit proposals by October 9, 2025, with a pre-proposal meeting scheduled for September 5, 2025, and written questions due by September 25, 2025. The implementation timeline targets completion by May 25, 2026, with an initial five-year contract term followed by two optional three-year renewal periods.

The matrix requires vendors to provide detailed comments clarifying implementation approach, customization complexity, additional costs, third-party vendor names, and interface specifications for each requirement. Reports must support the county's operational needs across multiple facility types (VCBJ, VCCF, VCDC) and interface with 22 existing external systems including medical records, banking, visitation, court case management, and notification services. Pricing must be comprehensive and detailed within cost proposal exhibits, with customization costs clearly delineated by complexity level. Reference requirements specify facilities with at least 800 beds, preferably within Florida, and vendors must demonstrate minimum five years of operational experience in jail management systems. The procurement does not specify set-asides for disadvantaged enterprises, and the system must support 300 concurrent users and 600 named users across approximately 320 correctional officers managing an average daily population of 1,345 inmates while maintaining CJIS security compliance.