Exhibit_A.8_-_JMS_Reports_and_Extracts_Requirements_Matrix.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Jail Management System (JMS) State and local contract opportunity
- Solicitation number
- 25-P-147JRD
- Issued by
- Volusia County, Florida
About this file
The document is an Excel-based Requirements Matrix for a Jail Management System (JMS) for the Volusia County Division of Corrections (VCDC) in Florida. The matrix contains a comprehensive list of 142 specific reports and extracts that the proposed JMS must be capable of generating, ranging from daily operational reports like "Booking Daily Report" and "Daily ADA Report" to specialized tracking reports such as "ICE Detainer Expirations" and "PREA Report". The matrix provides a structured method for vendors to indicate their capability to meet each requirement, using response codes including "Y" (Yes, out-of-the-box functionality), "CO" (Configuration), "CU" (Customization), "F" (Future availability), and "3" (Supplied by Third Party).
The requirements matrix is part of a broader procurement for a comprehensive Jail Management System that must serve as a data entry and access point for jail users, with a unique requirement to interface with multiple outside agencies. The system is specifically designed for VCDC, which operates as a stand-alone county division separate from the Volusia Sheriff's Office. Vendors responding to this opportunity must provide detailed information about how they will meet each report and extract requirement, including potential configuration needs, customization levels, complexity estimations, and any additional costs associated with meeting the specified functionality.
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Text version
Sheet1
Complete the following table with the appropriate response(s) as defined below:
| Response Code | Definition |
| Y - Yes | The functionality exists in the proposed product, and/or the Respondent agrees that the requirement will be adhered to upon any potential award. The functionality shall be implemented ‘out of the box’ without configuration, customizations or modifications to the existing applications or reports. |
| N - No | Requirement shall not be provided. |
| CO - Configuration | Requirement shall be met through changes to settings of tables, switches, and rules without modification to source code. Include any changes to the existing or “out of the box” workflow functionality. |
| CU - Customization | Requirement shall be met by changing existing software or through the use of software tools such as application report writer, query, etc. Note: In the Comments column next to this response, you shall indicate the following: Description of customization Estimated level of complexity (High, Medium, Low) |
If there is an additional cost it shall be included in the cost proposal exhibit.
| F- Future | Requirement shall be met by packaged software that is currently under development, in Beta test, or not yet released. Note: In the Comments column next to this response, indicate the date when requirement shall be available for implementation. If possible, also indicate any additional costs. |
| 3 - Supplied by 3rd Party | The requirement shall be met by a third-party software package, and the third party software is included in this Proposal for implementation. Note: In the Comments column, indicate the name of the proposed 3rd party software package and indicate the interface/integration services being proposed. |
| Comment Field | Provide information, description, clarification, or explanation to assist the County in making an informed decision. |
Jail Management System - Scope of Work JMS Reports and Extracts Requirements Matrix
| Acknowledge the reports and extracts listed below and in Exhibit A.12 shall be provided as part of the System and deliverables. | One Response Per Requirement | Comments | |||||
| Exhibit | Reports | Y/N | CO | CU | F | 3 | |
| A.12.1 | 10 Day Hold Check | ||||||
| A.12.2 | 24 Hour Arrest Report | ||||||
| A.12.3 | 362 Report 2025 | ||||||
| A.12.4 | Active Hold Report | ||||||
| A.12.5 | Active Veterans | ||||||
| A.12.6 | ADM BMl and BM2 Review | ||||||
| A.12.7 | ADP 2025 NOTOC | ||||||
| A.12.8 | AS/NAS Daily Check | ||||||
| A.12.9 | Assigned Outside Workers | ||||||
| A.12.10 | Booking Daily Report | ||||||
| A.12.11 | Booking Monthly Report | ||||||
| A.12.12 | Booking Snapshot | ||||||
| A.12.13 | C19 List | ||||||
| A.12.14 | Citizen Report Request PTR @ 5:15am | ||||||
| A.12.15 | Citizen Report Request PTR @ 9:15am | ||||||
| A.12.16 | CTDP Charge Status | ||||||
| A.12.17 | CTDP Inmates Enrolled (DAILY ROSTER) | ||||||
| A.12.18 | Current Workforce | ||||||
| A.12.19 | Daily ADA Report | ||||||
| A.12.20 | Daily CTDP Roster | ||||||
| A.12.21 | Daily FSP Report | ||||||
| A.12.22 | Daily PREA Report | ||||||
| A.12.23 | Daily Recreation Roster | ||||||
| A.12.24 | Daily Warden's Report | ||||||
| A.12.25 | Daily-FSP-Report | ||||||
| A.12.26 | DBPD Arrest Monthly | ||||||
| A.12.27 | DHO Closed Report | ||||||
| A.12.28 | DTR Sentenced Inmates | ||||||
| A.12.29 | DTX Daily Check | ||||||
| A.12.30 | Education 18_22 | ||||||
| A.12.31 | Education Roster 18-22 YOA | ||||||
| A.12.32 | Educational Program Roster | ||||||
| A.12.33 | Failed to Register as Sex Offenders | ||||||
| A.12.34 | Female VCCF DIS | ||||||
| A.12.35 | First App No Contact | ||||||
| A.12.36 | First Appearence (Weekend and Holidays | ||||||
| A.12.37 | First Appearence Roster - Monday - Friday | ||||||
| A.12.38 | FL ID Recipients | ||||||
| A.12.39 | FSP REPORT | ||||||
| A.12.40 | IBC List | ||||||
| A.12.41 | ICE 14 Day Sentenced Inmate Check | ||||||
| A.12.42 | ICE Expirations | ||||||
| A.12.43 | ICOMP Females | ||||||
| A.12.44 | ICOMP Males | ||||||
| A.12.45 | ICOMP Worker Report | ||||||
| A.12.46 | Incident Report Status | ||||||
| A.12.47 | Incident Report Status | ||||||
| A.12.48 | Incidents New Pending App Edit | ||||||
| A.12.49 | Incomplete Classifications | ||||||
| A.12.50 | Initial Classification List - All | ||||||
| A.12.51 | Initial Classification List - Female | ||||||
| A.12.52 | Initial Classification List - Male | ||||||
| A.12.53 | Inmate Hours Worked | ||||||
| A.12.54 | Inmate Rec | ||||||
| A.12.55 | Inmate Transfer List- Beacon | ||||||
| A.12.56 | Inmate Wheelchair 2025 | ||||||
| A.12.57 | Inmate Worker List | ||||||
| A.12.58 | Inmates Age 0-26 | ||||||
| A.12.59 | Inmates Close to Their One Year Physical | ||||||
| A.12.60 | Inmates Over 50 | ||||||
| A.12.61 | Inmates Under 18 | ||||||
| A.12.62 | Inmates Under Age 18 (IN CUSTODY) | ||||||
| A.12.63 | Light and Full Workers | ||||||
| A.12.64 | LOP Status Report | ||||||
| A.12.65 | Machman ACT | ||||||
| A.12.66 | Marchman Releases Within the Last 30 Days | ||||||
| A.12.67 | Marchman_DBPD Admits | ||||||
| A.12.68 | Master Population Data | ||||||
| A.12.69 | MH Inmates Next Court Date | ||||||
| A.12.70 | MH Screening Questions - Daily Report | ||||||
| A.12.71 | MHO Daily Check | ||||||
| A.12.72 | MISD Pretrial Inmates | ||||||
| A.12.73 | Myer's Act Daily Release Count | ||||||
| A.12.74 | OSPM/F CTFM/F Next Court Date | ||||||
| A.12.75 | Outside Worker Status Change | ||||||
| A.12.76 | Pregnant Females | ||||||
| A.12.77 | Priority Med Review Recently Sentenced | ||||||
| A.12.78 | Release Monthly Report | ||||||
| A.12.79 | Release Report Today | ||||||
| A.12.80 | Religious Preference | ||||||
| A.12.81 | Roster Report Overall | ||||||
| A.12.82 | Schedule for Initial Classification - VCBJ 08242011 0124PM | ||||||
| A.12.83 | Schedule for Initial Classification - VCCF 08242011 0124PM | ||||||
| A.12.84 | Schedule for Inmates Released within the Last 2 Days 08242011 1153AM | ||||||
| A.12.85 | Schedule for Roster -- Days in Custody All Inmates (Excel) 12/10/2010 11:27AM | ||||||
| A.12.86 | Seg Status Review | ||||||
| A.12.87 | Segregation Review Overall | ||||||
| A.12.88 | Sentenced FSP | ||||||
| A.12.89 | Sentenced inmates at least 30 days to release | ||||||
| A.12.90 | Sentenced Inmates for Work Programs | ||||||
| A.12.91 | Served in the Armed Forces | ||||||
| A.12.92 | Seven Day Review Status | ||||||
| A.12.93 | Special Needs Court Date-NEW | ||||||
| A.12.94 | Special Needs Unit Snapshot | ||||||
| A.12.95 | SUSP Reasons | ||||||
| A.12.96 | Technical Violations Daily Report | ||||||
| A.12.97 | TOC Report | ||||||
| A.12.98 | Today's JARR (Jail Arrignment) Court Schedule | ||||||
| A.12.99 | Truck Workers | ||||||
| A.12.100 | Unit 1 and 10 Seg Review | ||||||
| A.12.101 | Unit 10 Next Court Date | ||||||
| A.12.102 | Unit 2 and H- Block Pending Charges | ||||||
| A.12.103 | UOF and Disciplinary Report | ||||||
| A.12.104 | UOF and Pro-Strait New Pending Approved | ||||||
| A.12.105 | VCBJ Commissary Roster | ||||||
| A.12.106 | VCCF Commissary Roster | ||||||
| A.12.107 | VCDC 10 Day Advanced Release Report for FDOC | ||||||
| A.12.108 | Wardens Daily Report | ||||||
| A.12.109 | Weekenders | ||||||
| A.12.110 | Weekly Release Report - Inmates Who Served in the US Armed Services | ||||||
| A.12.111 | XX Cases | ||||||
| A.12.112 | XX CasesV2 | ||||||
| A.12.113 | ADP Daily-Average-Report | ||||||
| A.12.114 | Arresting Agencies | ||||||
| A.12.115 | Bed Counts | ||||||
| A.12.116 | Days to Release | ||||||
| A.12.117 | Inmate Demographic Profile | ||||||
| A.12.118 | Escape Report | ||||||
| A.12.119 | Professional Visitor Report | ||||||
| A.12.120 | Reports Built in JMS | ||||||
| A.12.121 | ADM Review | ||||||
| A.12.122 | Disciplinary Reports Closed | ||||||
| A.12.123 | DOH Testing | ||||||
| A.12.124 | Security Dashboard | ||||||
| A.12.125 | VCBJ Block Counts | ||||||
| A.12.126 | VCCF Block Counts | ||||||
| A.12.127 | Block Roster ( All Units) | ||||||
| A.12.128 | Booked in a Day | ||||||
| A.12.129 | Inmate Roster Summary | ||||||
| A.12.130 | Monthly Admissions | ||||||
| A.12.131 | Special Diets | ||||||
| A12.132 | ICE Detainer Expirations | ||||||
| A.12.133 | PREA Report | ||||||
| A.12.134 | Days to Release for Sentenced Inmates | ||||||
| A.12.135 | Incompatibles Report | ||||||
| A.12.136 | Today Outside Court | ||||||
| A.12.137 | SCAAP Report | ||||||
| A.12.138 | Inmate Classifications | ||||||
| A.12.139 | Non-Violent Inmates | ||||||
| A.12.140 | Log Reports | ||||||
| A.12.141 | SSN Extract | ||||||
| A.12.142 | Facility Dachboard |
| &"-,Bold"&16Exhibit A.8 | &"-,Bold"&16Jail Manegment System (JMS) |
| Reports and Extracts Requirements Matrix | &"-,Bold"&16 25-P-147JRD |
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