Exhibit_H_-_Acceptance_Form_25-P-147JRD.pdf

Exhibit H is a Final System Acceptance Form for the Jail Management System (JMS) project (RFP #25-P-147JRD) between the Contractor and Volusia County, Florida Division of Corrections. This form serves as the formal acceptance document for the comprehensive, modular, web-based Jail Management System that will manage inmate data, support approximately 320 correctional officers, and serve an average daily population of 1,345 inmates. The system must support 300 concurrent users and 600 named users while providing mobile enablement capabilities for security rounds, head counts, and receivables tracking. The RFP process includes a pre-proposal meeting scheduled for September 5, 2025, with questions due by September 25, 2025, and proposals due by October 9, 2025. The contract will have an initial five-year term with options for two subsequent three-year renewals, with implementation targeted for completion by May 25, 2026. The acceptance form requires signatures and attestation from both the Contractor and County of Volusia Project Manager or Designee, with space to specify whether acceptance applies to the complete system or specific Scopes of Work.

The JMS must integrate with 22 existing interfaces and comply with CJIS security requirements while interfacing with multiple external agencies and third-party systems including medical records, banking, visitation, and notification services. The evaluation criteria will assess firm qualifications (20%), price schedules (10%), software capabilities (25%), project understanding (15%), technology (20%), and maintenance and warranty (10%). Bidders must provide references from facilities with at least 800 beds, preferably in Florida, and demonstrate at least five years of operational experience in jail management systems. The current infrastructure includes approximately 80 BizTalk orchestrations, 36 XML-based data exchanges, and 41 message queues across various platforms. Specific budget details are not explicitly stated in the documentation; however, the pricing schedule covers software licensing, implementation services, annual maintenance, hardware, professional services, and potential customization costs. No explicit set-aside designations for disadvantaged enterprises are specified in this procurement.