Jail Management System (JMS)

Volusia County, Florida is seeking a comprehensive Jail Management System (JMS) for its Division of Corrections through RFP #25-P-147JRD. The county requires a modular, web-based system with mobile enablement capabilities to manage inmate data, support approximately 320 correctional officers, and serve an average daily population of 1,345 inmates. The JMS must interface with multiple external agencies and third-party systems, including medical records, banking, visitation, and notification services, with capabilities for security rounds, head counts, and tracking receivables. The system must support 300 concurrent users and 600 named users, provide robust functionality across booking, intake, release, classification, and medical tracking, and ensure compliance with CJIS security requirements. Bidders must submit proposals by October 9, 2025, following a pre-proposal meeting on September 5, 2025, with questions due by September 25, 2025. The evaluation will be comprehensive, with scoring across firm qualifications (20%), price schedules (10%), software capabilities (25%), project understanding (15%), technology (20%), and maintenance and warranty (10%).

The procurement does not specify explicit set-aside designations for disadvantaged enterprises. The system must integrate with 22 existing interfaces, including technologies from Appriss, Aramark, CorEMR, Biztalk, IC Solutions, and others, indicating a complex technological ecosystem. Current infrastructure includes approximately 80 BizTalk orchestrations, 36 XML-based data exchanges, and 41 message queues across various platforms. The contract will have an initial five-year term with options for two subsequent three-year renewals, with an implementation timeline targeted for completion by May 25, 2026. While specific budget details are not explicitly stated, the pricing schedule suggests a comprehensive cost structure covering software licensing, implementation services, annual maintenance, hardware, professional services, and potential customization. Respondents must provide references from facilities with at least 800 beds, preferably in Florida, and demonstrate at least five years of operational experience in jail management systems.