Exhibit A.4: JMS Server Environment Worksheet

This is a server environment questionnaire for Volusia County, Florida's Jail Management System (JMS) procurement (RFP #25-P-147JRD). The worksheet requires respondents to specify detailed hardware and software configurations for a full database and application test environment capable of supporting approximately 320 correctional officers and 1,345 average daily inmates with 300 concurrent users and 600 named users. Respondents must document server specifications across up to five servers, including CPU configuration, memory allocation, hard drive capacity with five-year growth projections, operating system and database versions, backup requirements and retention policies, and network interface specifications. The county mandates that respondents provide hardware and software warranties guaranteeing system specifications will support five years of operation without service degradation or required upgrades. The JMS must integrate with 22 existing interfaces and support complex data exchanges including security rounds, inmate head counts, and receivables tracking. The pre-proposal meeting is scheduled for September 5, 2025, with questions due by September 25, 2025, and proposals due October 9, 2025. Implementation is targeted for completion by May 25, 2026, with an initial five-year contract term followed by two optional three-year renewals.

The worksheet emphasizes that respondents are responsible for providing complete hardware and software warranty coverage for the five-year operational period, with storage configurations meeting county minimums of RAID1 or RAID5. Bidders must account for daily database, file, image, and application changes requiring daily backups, as well as disk backup space requirements. Respondents must also specify disk occupancy projections for each of the five contract years to ensure adequate capacity planning. Respondents are required to provide references from facilities with at least 800 beds, preferably in Florida, with minimum five years of operational experience in jail management systems. The procurement evaluation criteria include firm qualifications (20%), price schedules (10%), software capabilities (25%), project understanding (15%), technology (20%), and maintenance and warranty (10%), with no explicit set-aside designations for disadvantaged enterprises noted.