Exhibit_A.6_Version2-_JMS_Exchanges_Requirements_Matrix_25-P-147JRD.xlsx

This is an Exchange Requirements Matrix document for Volusia County, Florida's Jail Management System (JMS) procurement (RFP #25-P-147JRD), which outlines the specific data exchanges and interfaces required between the JMS and external agencies. The matrix defines response codes for how requirements will be met, including functionality available out-of-box (Y), configuration-based solutions (CO), customizations (CU), future development (F), third-party solutions (3), and phased implementations (PH). The JMS must support approximately 50 distinct exchanges with multiple agencies including the Clerk of Court, State Attorney, Public Defender, Pre-Trial Assessment, Law Enforcement, and the Criminal Justice Network (CNT). Key exchanges include arrest and booking notifications, bond information dissemination, court calendar updates, charge amendments, disposition reporting, and SPN number management. The proposal submission deadline is October 9, 2025, with a pre-proposal meeting scheduled for September 5, 2025, and questions due by September 25, 2025. Implementation is targeted for completion by May 25, 2026, with a five-year initial contract term and two optional three-year renewal periods.

The matrix requires vendors to indicate complexity levels, implementation timelines, and any associated costs for customizations or third-party integrations needed to meet exchange requirements. Bidders must demonstrate integration capabilities with the county's existing infrastructure, which includes approximately 80 BizTalk orchestrations, 36 XML-based data exchanges, and 41 message queues. Respondents must provide references from facilities with at least 800 beds, preferably in Florida, and demonstrate a minimum of five years of operational experience in jail management systems. The evaluation criteria include firm qualifications (20%), price schedules (10%), software capabilities (25%), project understanding (15%), technology (20%), and maintenance and warranty (10%), with no explicit set-aside designations mentioned for disadvantaged enterprises. The system must support 300 concurrent users and 600 named users while managing an average daily inmate population of 1,345 and supporting approximately 320 correctional officers.